Standard Operating Procedure (SOP) For Data Validation and Verification of Legal Education

UG and PG Colleges for HEIs as on 18/10/2021

A: General Guidelines for HEIs:
Note: Relevant original documents signed by the concerned authorities, and/or members of the committee should be scanned
and uploaded. Insertion of signature(s) and insertion of the header of the Institutional letterhead in the documents for proof of
evidence shall not be acceptable.

• The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, the HEI should host the
supporting documents on the HEI‟s website and provide the link of the same in the template and/or in the HEI-DVV
clarification response.
• Data/supporting documents should not be provided on Google Drive, Microsoft one drive, Amazon Cloud or any third-
party websites. Any such uploads will not be considered for the data validation and verification process.
• While providing the links of the HEI‟s website where the supporting documents are hosted, the institution should
provide the link in the HEI‟s clarification box. While providing the links in the running text, to enable the hyperlink,
press “Enter Key”, then paste the link, and again press, “Enter Key”. Provide the relevant supporting documents as per
the SOP during the SSR submission to facilitate speedy DVV clarification process.
• It is mandatory to fill the templates in the specific formats provided by NAAC. The HEI is not supposed to alter the template
format in which the data is sought. The documents uploaded should be clearly readable for the claims made.
• It is mandatory to respond to all clarifications raised by the DVV for the items in the extended profile and metrics, within
the stipulated time.

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 • Whenever the data is voluminous, the DVV Partner will seek for details from selected sample documents for
validation. Before submitting the clarification responses to the DVV, the institution should report to NAAC.
• HEI should ascertain that all documents sought by the DVV Partner are uploaded before submitting the clarification
responses.
• Once the data is uploaded and the links are submitted to the NAAC, changes/ additions are not permissible and such changes
in the documents (if any) will be tracked and viewed seriously, which may lead to actions against the HEI. While providing
links, the institution should ensure that links are operational.
• The institution should give the links as appropriate to the metric and not general links whose landing page is the HEI‟s
home page. In case the links do not work during the DVV validation/clarification stage, the decision of NAAC will be
final.
• Content of the supporting documents in regional languages should be translated to English and should be duly signed by
the Head of the Institution. The translated copy should be uploaded along with the original regional language document.
• All supporting documents submitted along with the SSR and additional documents submitted during the DVV
clarification process should be duly endorsed by the competent authority.

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B: Guidelines for specific operations:
Geo-tagging: Kindly follow the following steps to obtain a Geo-tagged photo:
(1) While setting your digital camera, set the location on.
(2) If you are taking photos using a smart phone, then set the location on.
(3) Take pictures only after setting the „location on‟ mode.
(4) Download the pictures on to a computer system and examine the properties. In properties, click on the details tab, scroll
down to see GPS: you will see a picture as shown below, the value entries for latitude and longitude will determine the
location where the photo is taken.

• It is possible that both, the Extended Profile and some Quantitative Metrics (QnM) seek responses that require similar
data/documents. In such cases, it is adequate to present data/documents in the Extended Profile. That is, if

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 the data/documents sought are given in response to the Extended Profile they need not be repeated under those specific
Quantitative Metrics (QnM) of the SSR.

• Whenever both Extended Profile and some Quantitative Metrics (QnM) seek similar responses, make sure that
data/documents are provided for those Quantitative Metrics (QnM) which match with the corresponding data/documents
given in the Extended Profile.

• Any other clarifications may be sought from the NAAC, by the HEIs
• Programme: A range of learning experiences offered to students in a formal manner over a period not less than one
year leading to UG Degree / PG Degree / PG Diploma. All possible formal Degree Programmes are defined/identified
by the UGC. Examples: BA (Economics, History, Sociology), B.Sc., (Physics, Chemistry, Mathematics), B.Sc., (Hons
Chemistry), BE/B.Tech (Computer Science and Engineering), B.Arch, MSc (Mathematics), M.Com, M.A(English),
ME/M.Tech (Textile Technology), PG Diploma (Library Science) and so one etc.,
• Course: A course is a paper/subject with specified number of credits/hours in a formal program. Examples: Organic
Chemistry, Real Analysis, Solid State Physics, Indian History, Macro Economics, English, Hindi, Marathi, Telugu etc are
courses under BSc/BA/B.Com Programs. A laboratory course having separate credits and examined separately is to be
considered as a course.
• Gender Equity: Gender equity means fairness of treatment for women and men, according to their respective needs.
This may include equal treatment or treatment that is different, but which is considered equivalent in terms of rights,
benefits, obligations, and opportunities.

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STANDARD OPERATING PROCEDURE (SOP)
Metric No. Metric Details
1.1 Number of courses
offered by the
Institution across all
programs during the
last five years
1.2 Total Number of
Courses offered by
the institution in all
programs (without
repeat count and
include courses that
are dropped)
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(Extended Profile)
Documents Required for Specific Instructions to HEIs Not to be Included
Verification /Considered
• Provide the number of • Refer to the Glossary in the
courses in each program manual to understand the
year-wise. terminologies: COURSE,
• List of Courses (year PROGRAM
wise) should be
specified on the letter
head of HEI with
signature of Head of the
Institution.
Provide the consolidated list •
of all courses offered
under each programs with
date of inception and date
of closure (if any).
Provide t h e web links of
the University where
program details are
clearly mentioned.
5
 2.1 Number of students
year wise during the
last five years
2.2 Number of seats
earmarked for
reserved category as
per GOI/State Govt
rules- year wise
during the last five
years
• Provide appropriate • Include the total number of • If a program is
document duly certified students on rolls across all the
offered under the
programs (consider 1st, 2nd,
by competent rd
3 years etc., of each program) for semester scheme, do
authorities. all the assessment years. not add the number of
• Year wise list of students of both odd
• Consider only the students on
students approved the rolls/on campus during and even semesters,
by the affiliating the odd semesters if the because what is
University program is of semester required is that of one
scheme. batch.
• Provide document • Admission to only the first year
showing the Reserved classes of all the programs to
category should be be considered.
mentioned separately for • Documents in regional
each category as State
languages need to be supported
government / Central
Government reservation with English translated version
policy for admission to
higher education and also
provide the number of seats
reserved for each of the
programmes and the
program-wise total
authenticated by the
Registrar of the affiliating
university/admission
authority.

2.3 Number of outgoing • Provide authenticated
/ final year students document showing the
year wise during the number of outgoing/final
last five years year students in different
programs during the
assessment period
• Provide the data separately
for each program year wise
• Include all students eligible for
registration for the final
examination
• The Students admitted to the
final year of studies of all the
programs for all the five years to
be indicated.

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 • During the DVV process, the
HEI may be asked to provide the
list of final year students of
specific programs as identified
by the DVV partner.
3.1 Number of full time • Provide the list of all full • A full-time teacher is one who is • A teacher employed
teachers year wise time teachers indicating the employed for at least 90 per cent only for a part of a year
during the last five departmental affiliation of the normal or statutory not t be considered
during the assessment period • Inclusion of part-time /
years year wise authenticated by number of hours of work during
Ad-hoc / visiting faculty
the Principal on the letter the year not taking at least 90%
head of HEI. of the normal or
statutory number of
hours of work not to
be considered as full-
time teacher
3.2 Number of • Official letter(s) of sanction • State/Central Government/Board •
sanctioned posts of posts from the statutory of Management sanctioned posts
year wise during the body/Government / Board to be considered
last five years of Management during the
assessment period (year
wise), if applicable
4.1 Total number of • List of number of • All rooms used for academic • Laboratory and
classrooms and classrooms and seminar purpose to be considered only and workshops are not
hall. geo-tagged photos of all the
seminar halls to be included.
classrooms to be provided.
• Geo tagged photos of
classrooms and seminar
halls.
4.2 Total Expenditure • Audited Statement of • Claims made without
excluding salary- income and expenditure audited Income
year wise during the duly certified by Principal Expenditure statements
last five years (INR and Charted Accountant in not to be considered
case of Privately funded
in Lakhs)
institutions highlighting the
salary component. Also
provide a statement
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 showing the total
expenditure excluding the
salary component for each
of the years certified by the
Principal and Charted
Accountant

4.3 Number of • Stock register • Exclude computers

computers extracts/invoice copy used for
/Laptops duly certified administrative purpose

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 Metric Wise Standard Operating Procedure (SOP)

Sl. Metric Documents Needed Specific Instructions to HEIs Not to be

N Included
o. /Considered
1. 1.1.3 Teachers of the • Nomination Letter from • Supporting document for the • Participation of the
Institution participate their Affiliating selected option to be provided. faculty in other than
in following activities University clearly • DVV can seek the supporting the affiliating
indicating membership in document for the randomly university not to be
related to curriculum
BoS /Academic Council/ selected teachers for included.
development and verification.
PG Council valid for the
assessment of the assessment period. • Invitations / Appointment letters
affiliating University • Letters from the for valuations / Practical exams
and other colleges affiliating university to / Viva-Voce exams can also be
and/are represented on the faculty for setting considered.
the following academic question paper for
bodies during the last UG/PG programs.
• Document showing the
five years
faculty participation in
1. Academic the design and
council/BoS of development of
Affiliating Curriculum for add on/
university certificate/ Diploma
2. Setting of question Courses.
papers for UG/PG • The letters from the
programs affiliating university
3. Design and inviting the faculty for
Development of Assessment
Curriculum for /evaluation
Add on/ certificate/
Diploma Courses

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 4. Assessment
/evaluation
process of the
affiliating
University
Options

A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
2. 1.2.1 Percentage of • List of programs in which • Either CBCS or Elective or
Programmes in which CBCS/Elective course both can be considered
Choice Based Credit system implemented in the • If CBCS, course structure
last completed academic along with credit details to be
System (CBCS)/
year certified by the given.
elective course system
Registrar of the affiliating • If elective, list of elective
has been implemented university. offered for the program to be
• Minutes of relevant given
Academic Council/BOS • If both, CBCS details alone is
sufficient

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 meetings highlighting the .
relevant documents to this
metric of the affiliating
university.
• Affiliating University
letter stating
implementation of CBCS.
• Structure of the program
clearly indicating courses,
credits/Electives as
approved by the
competent board.
3. 1.2.2 Number of Add on • Details of each program • Add on/Certificate programs of • Avoid programs
or value added courses such as: minimum 16 hours duration to conducted under
/Certificate programs • Name of the program, be considered. regular university
offered during the last five duration, list of students Curriculum.
years enrolled (with signature • Avoid considering
of students), certificate / add on
curriculum, assessment programmes of
procedures year-wise less than 16
• Summary report of each hours.
program year-wise
along with their
outcome.
4. 1.2.3 Average • Year-wise List of the • The DVV may seek for
percentage of students students enrolled in the certificates of random
enrolled in Program as defined in selected students in selected
Add on or value added 1.2.2. courses and the attendance
courses /Certificate • Attendance sheet of sheet for specific dates
programs courses as student participating maintained for the course.
against the total number with signature should
be provided.
of students during the

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 last five years

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 5. 1.3.2 Average percentage Document showing the • Only the courses having project • The courses that
of courses that include experiential learning through work/field work/internship as support experimental
experiential learning Moot Courts, seminar courses, per the affiliating university learning through
through Moot Courts, Court visits, curriculum. project work/field
seminar courses, Court Arbitration/Mediation/Client work/internship not
visits, Counseling Exercises, Para prescribed by the
Arbitration/Mediation/ legal volunteering/ legal aid affiliating university
Client Counseling training, advocate chamber not to be included.
Exercises, Para legal and internship in law
volunteering/ legal aid firms/NGOs/Judicial
training, advocate Clerkships etc as prescribed
chamber and internship by the affiliating university /
in law affiliating university
firms/NGOs/Judicial curriculum.
Clerkships etc.,( year wise
during last five years)

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 6. 1.3.3 Percentage of List of students undertaking Only latest completed Academic Mere list of students
students undertaking Moot Moot Courts, Court visits, Year data to be provided cannot be
Courts, Court visits, Arbitration/Mediation/Client considered without
Arbitration/Mediation/Clie Counseling Exercises, and One student involved in multiple specified
nt Counseling Exercises, internship in law activities of Moot Courts, supporting
and internship in law firms/NGOs/Judicial Court visits, documents
firms/NGOs/Judicial Clerkships/ field projects Arbitration/Mediation/Client
Clerkships etc.,(Data to be etc.,(to be provided. Counseling Exercises, and
given for the latest internship in law
completed academic year) Participation Certificate in Moot firms/NGOs/Judicial
Courts, Court visit report Clerkships/ field projects etc.,
submitted to the University, should be counted as one.
certificate endorsing the student  In case of huge data, the
participation in institution needs to clearly
provide the list of students and
arbitration/Mediation/Client
activities undertaken. During
Counseling, internship DVV specific student details
completion certificate provided will be asked as random
by the host law firm, NGO. sample.
Certificate of clerkship  In case of field visit, mentioning
assistances from judiciaries. objectives and outcomes of field
Report of the field visit with visit along with the field visit
report is necessary for
sample photographs of the
consideration.
field visit

Note: all documents should

have clear dates of
engagements and should be
on official letterhead.

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 7. 1.4.1 Institution obtains Filled in sample feedback The feedback concerned with Feedback questions not
feedback on the syllabus Forms (at least 4 no.s in curriculum development related to the design
and its transaction at the each category) from the only can be considered. and review of
stakeholders are to be Only filled –in feedback report curriculum will not
institution from the provided. will be considered. be considered.
following stakeholders In case of selecting A, B, C or D
provide at least four filled
1) Students forms from each category.
2) Teachers The DVV partner may ask for
3) Law - filled in forms of randomly
firms/Judges/Sr. selected stakeholders.
Counsels and
employers
4) Alumni
Options:
A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
8. 1.4.2 Feedback Stakeholder feedback analysis Feedback reports should be hosted Feedback not related to the
process of the report signed by the on the institutional website. design and review of
competent authority is to Provide links which directly lead to syllabus will not be
Institution may be considered
be provided. the feedback reports on the
classified as follows:
Consolidated Action taken items as per the chosen option.
Report on the feedback, as
Options:
signed by the competent
authority is to be provided.
A. Feedback
collected,

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 analyzed and
consolidated
action taken on
feedback for the
last five years
available on
website
B. Feedback
collected,
analysed and
action has been
taken
C. Feedback
collected and
analysed
D. Feedback
collected
E. Feedback not
collected
9. 2.1.1 Average • Document related to • Sanctioned admission
Enrolment Sanction of intake from strength in each program vs.
percentage affiliating student’s enrolment for
University/Government/ each program year-wise
(Average of last five
statutory body.
years)
• Approved admission list
year-wise/ program-wise
from the Institution duly
attested by the Principal

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 10. 2.1.2 Average • Copy of letter issued by • Include only those reserved • Candidates
percentage of seats state govt. or Central categories as specified by belonging to the
filled against seats Government indicating State/central Government orders reserved categories
reserved for the reserved categories to for admission. who are admitted
be considered as per the • Only those seats filled against against General
various categories
state rule (Translated the quota should be counted Merit category
(SC, ST, OBC, copy in English to be here should be
Divyangjan, etc. as provided as applicable). excluded.
per applicable • Final admission list • Exclude admission
reservation policy indicating the category as to supernumerary
during the last five published by the HEI and seats.
years signed by the principal.
• Admission extract
( exclusive of
submitted to the state
supernumerary OBC, SC and ST cell
seats) every year.
• Number of seats
earmarked for the
reserved categories

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 11. 2.2.2 Student- Full • Certified list of full time • A teacher employed for at least Part-time / Ad-
time teacher ratio teachers along with the 90 per cent of the normal or hoc / visiting
(Data for the latest departmental affiliation statutory number of hours of faculty not be
completed academic in the latest completed work for a full-time teacher over included/
academic year. a complete academic year is considered
year)
• List showing the classified as a full-time teacher.
number of students
across all year in each
of the programs in the
latest completed
academic year.
12. 2.3.3 Ratio of • Copy of circular • Only full-time teachers can be • Mere list of names
Faculty mentor to pertaining the details of considered as mentors. of mentors and
students for mentor and their allotted • In case of large data, the DVV mentees will not
mentees. will seek for the relevant suffice for this
academic and other
• Approved Mentor list as documents for specific list of metric.
related issues (Data mentors/mentees during DVV
announced by the HEI
for the latest • In addition, issues raised clarification.
completed academic and resolved in the
year ) mentor system has to be
attached mentor-wise

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 13 2.3.4 Ratio of Copy of circular Mere list of names of
Student to students pertaining the details of mentors and
mentoring for student mentor and mentees will not
academic and other their allotted mentees. suffice for this
related issues (Data metric.
to be provided only Approved st udent
Mentor list as
for the latest
announced by the
completed academic HEI
year)
In addition, issues raised and
resolved in the mentor system
has to be attached mentor-wise
14 2.4.1 Average • Sanction letters • Appointment letter of selected • Mere appointment
percentage of full indicating number of teachers will be sought during letters provided in
time teachers posts sanctioned by the DVV clarification stage regional language
against sanctioned competent authority • All full-time teachers with at cannot be
(including Management least 90% prescribed workload considered.
posts during the last
sanctioned posts). should be counted as full-time • Avoid inclusions of
five years • List of full time teachers teachers part-time/ Ad-
appointed along with their hoc/Visiting
departmental affiliation. faculty.
15. 2.4.2 Average List of full time teachers with Mention number of full- time Honorary Doctorate
percentage of full Ph.D./LLD teachers with Ph.D./LLD year- Degrees are not to be
time teachers with wise irrespective of the year of included/considered
Ph. D. / LL.D during Ph.D./LLD degree certificates the award.
the last five years
(consider only highest Degrees awarded by UGC Claims without valid Ph.D./LLD
degree for count) recognized universities certificates will not be considered
only to be considered.

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 16. 2.4.3 Average
teaching experience
of full time teachers
(Data for the latest
completed academic
year in number of
years)
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List of faculty along with
particulars of the date of
Appointment in the HEI
and years of experience.
Teaching experience of
previous institutions can
also be included here. (for
details of full time
teachers - Refer
glossary).
Experience certificate/
appointment order of selected
faculty will be sought during
DVV clarification.
Previous Work experience of the
teacher in other institutions will
be considered here.
16
 17. 2.6.3 Average pass
percentage of Students
during last five years
18. 3.1.1. Grants received
from Government and
non-governmental
agencies for research
projects / endowments
in the institution
during the last five
years (INR in Lakhs)
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• Result sheet published • Only final year student data • Results pertaining
by the affiliating will be considered for all to students other
university attested by the five years of the than the final year
the principal. assessment period. are not to be
• Certified report from submitted.
Controller Examination
of the affiliating
university/Principal of
the Institution
indicating pass
percentage of students
of the final year (final
semester) eligible for
the degree program-
wise / year-wise.
• Annual report of the
Institution
highlighting the pass
percentage of students
List of grants for research • Sanction letter of grants by the • Grants given by
projects received during funding agency is mandatory their own trust /
the last five years along with to support the claim. sister institutions
the nature of award, the • The duration of the grant not to be included
awarding agency and the period to be aligned with the • Grants in the form
amount. assessment period. of Equipments /
software / skill
E-copies of the letters of development
award for research projects centres will not be
sponsored by Government and considered
non- government sources.
17
 20. 3.1.2 Number of • Detailed report for each • If the data is large, DVV can
Seminars/ conference program. seek additional documents such
/workshops conducted • Brochure/Photograph with as attendance and certificates of
by the institution during
date and captions; title of the participants of the randomly
the last five years
the workshops / seminars selected seminars
conducted. /conferences/workshops.
• Details of resource • Certificate of programmes
persons. should be provided
21 3.1.3 Funded Seminars/ • List of funded seminar •
Conferences /workshops and details of fund
disbursement by
sponsoring agency along
with audited income
expenditure statement

22. 3.2.2 Number of  Detailed report for each • Only activities with a  Courses Conducted
workshops/seminars program. bearing on Research under themetric
conducted on Research  Brochure/Geo tagged Methodology, 1.2.2 not to be
methodology, Intellectual Photograph with date Intellectual Property considered in this
Property Rights (IPR), and captions; title of Rights (IPR), metric.
Entrepreneurship, Skill the workshops / entrepreneurship and
development, Frontier/ seminars conducted. skills development to (Not Applicable for
contemporary areas  Details of resource be considered here. UG)
researches in law and persons.
judicial trends during the
last five years

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 23. 3.3.1 Percentage of e-copies of letters from • If the Data is large, the
teachers recognized as the University indicating DVV will seek for the
research guides the name of the Guide / Guide ship letters of
co- guide recognized Specific list of
Teachers during DVV
Data pertaining to only clarification
teachers of the
Institution in
the latest completed
academic year

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 24. 3.3.2 Number of papers • The HEI should • Publication of the • Incomplete entries
published per teacher in provide the link authors with Institution will not be
the Journals notified on affiliation will be considered.
landing to the
UGC website during the considered for • If details given are
paper/article. assessment years only.
last five years not complete with
• The HEI should the
provide the link to links/screenshot,
the journal website. the respective
• The HEI should publication will not
provide screenshots be considered.
of research articles
clearly showing the
title of the article,
affiliation, name of
the journal, year
and authors name if
the links and DOI
number are not
available.
The HEI should
indicate in the data
template against
each paper about the
presence of the
paper in the UGC
CARE
list/Scopus/Web of
Science/other
clearly.

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 25 3.3.3 Number of books • Cover page, content • Books with ISBN number only • Publication claimed
and chapters in edited page and first page would be considered under 3.2.1 not to
volumes/books published of the publication • The details of selected be included/
and papers published in • Web-link of publications would be sought repeated in this
national/ international research papers by during the DVV clarification metric.
conference proceedings title, author, process, if the data is large.
per teacher during last Department/ • Book’s publication year should
five years School/ Division/ be mentioned
Centre/ Unit/ Cell,
name and year of
publication

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 26. 3.4.2 Number of awards / e- Copies of award letters Awards for Participation /
recognitions /letters of issued by the awarding research/innovation received presentation
appreciations/commendati agency. by the certificates in
on for research, legal aid institution/teachers/researc workshops /
and legal extension h scholars/students to be conferences etc.,
activities by the considered here. are not to be
The claims without included.
institution/teachers/researc
certificate or award letter will Awards claimed
h scholars/students during
not be considered other metrics not to
the last five years
be claimed here

27. 3.4.3 Number of extension • Geo tagged Photographs • Can be supplemented • Events
and outreach programs with Newspaper reports
and any other supporting of events. conducted for
conducted by the document of relevance the benefit of
institution through NSS/ should have proper their own
NCC/Government and captions and dates. students not to
non-government bodies • Detailed report for each be included
other clubs during the last extension and outreach under outreach
five years program to be made programs.
available, with specific
mention of number of
students participated and
collaborating agency

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 28. 3.4.4 Average • Detailed report for
percentage of students each program
participating in extension and outreach
extension activities at program to be made
available, with specific
3.4.3. above during last
mention of number of
five years students participated
and collaborating
agency.
• Photographs or any
supporting document
of relevance should
have proper captions
and dates
29. 3.5.1 The Institution has • Copies of
several collaboration/related
collaborations/linkages documents indicating the
for Faculty exchange, nature of collaboration and
Student exchange, activities year-wise.
Internship, Field trip, On-
the- job training, research
etc during the last five
years
The list of the documents is only suggestive. If the Institution has any other relevant documents besides those mentioned by NAAC, the same may be uploaded Page
• During the DVV process, HEI
may be asked for student
attendance documents
certificates for selected
extension activities.
• Data given here should match
with that of the activities
indicated in metric 3.4.3.
• Attendance sheet provided
should contain event details
date and signature of students.
• The Collaboration should be
valid for the assessment
period.
• The collaboration activities of
research/ faculty exchange/
student exchange/ internship/
on-the-job training/ project
work should be facilitated
through the mentioned
collaboration only.
/
• The collaborations
mentioned in metric
3.4.3 not to be
considered here.
• Collaborations with
the sister institutions
under the same trust
not to be included.
• Certificates issued by
external agencies to
students/Faculty for
research/Faculty
exchange/Student
23
 exchange/ internship
cannot be the proof for
having collaboration
with the external
agency.

30. 3.5.2 Number of • List of activities • The MoU should be functional • MOU’s with the
conducted under each during the assessment period sister institutions
functional MoUs under the same Trust
with national and MoU along with dates • If the MoU is for three years not to be included.
of starting and viz 2011-2013, it shall be
international completion year-wise counted only once.
institutions, as endorsed by both • At least one activity should
universities, parties have been conducted under an
industries, • E-copy of the letters MOU during the assessment
corporate houses showing MOUs with period to qualify as a
law-firms etc. other institutions. functional MOU with
institutions.
during the last
five years
31. 4.1.3 Percentage of • Geo-tagged • Only classrooms and/or • Labs and
classrooms and photographs of ICT seminar halls with ICT workshops with
enabled class rooms enabled facilities to be ICT facility not to
seminar halls with
/seminar halls with considered here. be considered.
ICT- enabled
caption
facilities such as
smart class, LMS,
etc.
32. 4.1.4 Average • Provide the consolidated • This metric is supposed to be • Avoid recurring
percentage of fund allocation towards looked at with the expenditure on
expenditure, excluding infrastructure perspective of laboratory,
augmentation facilities infrastructure
salary for duly certified by Principal maintenance
infrastructure and Charted Accountant in augmentation only of
augmentation during case of Privately funded • In case of privately funded infrastructure
institutions HEI the document should be
last five years(INR in certified by Chartered and
• Highlight the relevant acquisition of
Lakhs items in the audited Accountant.
income and expenditure books and
statement. journals under
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 this metric.

33. 4.2.2. The • E-copy of the letter of • Ensure that the letter of • Soft copy of
institution has subscription /member subscription contains printed books
ship in the name of complete details cannot be accepted
subscription for the
HEI. • Provide a link in the as e-books.
following e- • Screenshots of the institutional website for the
resources facilities claimed with selected options for
1. e-journals the name of HEI. verification by DVV.
2. e-ShodhSindhu • Specific details in
3. Shodhganga respect of e-resources
Membership selected.
4. e-books
5. Databases
6. Remote access
to e-resources
Options:
A. Any 4 or more of
the above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above

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 34. 4.2.3 Average annual
expenditure for purchase
of books/e- books and
subscription to journals/
e- journals and legal
databases during the last
five years (INR in Lakhs)
35 4.2.4 Percentage per
day usage of library by
teachers and students (
foot falls and login data
for online access)
(Data for the latest
completed academic
year)
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• Provide consolidated
extract of expenditure
for purchase of books
and journals during the
last five years duly
attested by Head of the
Institution and Charted
Accountant.
• Audited
Income/Expenditure
statement
highlighting the
expenditure for
purchase of books,
journals and
subscription of legal
databases.
• Certified E-copy of the • During DVV clarification
ledger for footfalls for process library log-book
any 5 working days. entries and data of online
• Certified screenshots access for randomly selected
of the data for the five days will be sought.
same 5 working days
of online access.
24
 36. 4.3.2 Student – • Number of • The data pertaining to the • The computers for
Computer/Laptop ratio Computers/laptop latest completed academic office and faculty
(Data for the latest available for student year. use will not be
completed academic use only will be considered.
considered. • Computers
year)
• Bills for the purchase purchased after the
of computers. latest completed
• Highlight the entries of academic year not
computers purchased to be considered.
in the stock registers.

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 37. 4.3.3 Bandwidth of • Bills for any one • Snap shot of speed
internet connection in month/one quarter test for
the Institution maximum three wifi/internet
months old of the facility will not be
Options: latest completed considered
academic year
A. ≥ 50 MBPS indicating internet
B. 30 -50 MBPS connection plan, speed
C. 10 -30MBPS and bandwidth and the
D. 10 - 5 MBPS HEI’s name. E-copy
E. < 5 MBPS of document of
agreement with the
service provider.
38. 4.4.1 Average • Provide audited • Focus of this metric is only • Mere statement of
percentage of income and on the maintenance of last five years data
expenditure incurred on expenditure statement physical and academic on the metric
highlighting the items support facilities. without audited
maintenance of
of expenditure statement will not
infrastructure (physical incurred on be considered.
and academic support maintenance of
facilities) excluding physical facilities and
salary component academic support
during the last five facilities duly certified
years(INR in Lakhs) by Head of the
Institution and CA.
39. 5.1.1 Average percentage • Upload sanction letter • Only Government
of students benefited by of scholarship Scholarships/freeships (both
scholarship/freeship by /freeships. state and central)
institution, Government • Year-wise list of • For large data, the DVV will
and non-government students benefitted in ask documents for randomly
bodies, industries, each scheme. selected students in specific
individuals, schemes.
philanthropists during last
five years
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 40. 5.1.2 Capacity Web-link to particular Mere circulars will not
building and skills programs/schemes . suffice. The
mentioned in the metric choices of the
enhancement initiatives institution should
Copy of circular /brochure
taken by the institution /report of the be supported with
include the following event/activities valid relevant
Photographs with date and document for
1. Soft skills caption for each scheme or having conducted
2. Language, event the skill
communication List of programs conducted enhancement
and advocacy and the number of students programs
skills participated in each of the
3. Life skills events.
(Yoga, physical
fitness, health
and hygiene)
4. Awareness
about use of
technology in
legal process
Options:
A. All of the
above
B. 3 of the above

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 C. 2 of the
above
D. 1 of the
above
E. none of the
above
41. 5.1.3 Average • Copy of • “Students benefited” refers
percentage of students circular/brochure/ to students enrolled
benefitted by guidance report of such / attending the said programs
programs details • DVV can seek the documents
for competitive with photographs regarding the attendance and
examinations and having caption of certificates for the selected
career counselling there source persons. list of students enrolled.
offered by the • Year-wise list of
Institution during the students attending
each of these schemes
last five years
signed by
Competent authority
42. 5.1.4 The Institution • Minutes of the • Report of incident,
has a transparent meetings of student management of grievances
mechanism for timely redressal committee, from the concerned cell is
annual report of essential.
redressal of student
prevention of sexual • The mechanism of addressal
grievances including harassment committee should be available as
sexual harassment and Anti Ragging document and should be
and ragging cases committee. hosted in the HEI’s Website.
• Circular/web-link/ The link of the same shall be
1. Implementation of committee report provided to validate the same.
guidelines of justifying the objective
statutory/regulatory of the metric

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 bodies • Proof of constitution of
2. Organisation wide Internal Complaints
awareness and Committee/ Grievances
undertakings on Redressal Committee
policies with zero formation/Anti Ragging

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 tolerance Committee as per UGC
3. Mechanisms for regulations.
submission of
online/offline
students’ grievances
4. Timely redressal
of the
grievances
through
appropriate
committees
Options:

A. All of the
above
B. Any 3 of
the above
C. Any 2 of
the above
D. Any 1of the
above
E. None of
the above
43. 5.2.1 Average • List of students placed • The placements through HEI • If same student
percentage of along with placement placement drive and through has multiple
placement of outgoing details such as name of pool campus interviews / offers it has to be
students during the the company, recruitment drives at other counted only
compensation, etc year colleges can also be once.
last five years
wise. considered.
• Offer letter/Report of • If the data is large, DVV
placement cell partner will ask for the
appointment orders of the
selected students.
• Multiple offers to the same
students to be counted once.

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 44 5.2.2 Percentage of
Students enrolled with
State Bar council
 State Bar Council
Enrolment number
 State Bar Council
registration certificate
If the data I huge, the DVV
will ask for specific name of
the students as random from
the list provided by HEI to
provide the registration
certificate from State Bar
Council

45. 5.2.3 Average
percentage of
students
r education in prescribed
progressing to
higher education during
the last five years
46. 5.2.4 Average percentage
of students qualifying in
state/national/
international level
examinations during the
last five years (eg:
JAM/CLAT/GATE/
GMAT/CAT/GRE/
TOEFL/ Civil Services/
Judicial Services/Public
Prosecution services/All
India Bar Exams/State
government examinations
• Upload supporting • Proof like admission letters • Appearing/passin
data for students who or identity cards or higher g competitive
have joined for higher degree certificates for exams for higher
selected students progressing education cannot
format for all the years to higher education will be be considered as
in the assessment asked by DVV partner. per progression to
period. • For the same institution, higher education
admission letter should be unless students
provided by the head of the get admitted.
institution.
• List of students year- • In absence of
wise under each head Certificate, the
• Qualifying Certificates claim will not be
of the students taking considered.
the examination year • Exams conducted
wise under each for job recruitments
category other than the
examinations
conducted by
State/Central
Government not to
be included/
considered.

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 47 5.3.1 Number of  e-copies of award letters  Only inter-university /state Participation/
awards/medals won by and certificates. /national or international appreciation certificates
students for outstanding achievements will be and awards from
performance in considered. regional/local
sports/literary/cultural  Participation in Republic Day /institutional levels
activities/Moot Parade at Rajpath, New Delhi should be avoided.
court/arbitration by NCC candidates.
competition/ Client  Award for a team event  Awards from intra or
counseling should be inter institutions will
competition/Trail counted as one. not be considered.
advocacy/Mediation and
negotiation competition/
Judgment writing
competitions/Legislative
drafting Competition

48. 5.3.3 Average number of • Report of the
sports and cultural events/along with
events/competitions youth photographs
parliaments organised by appropriately dated and
the institution in which captioned year wise.
students of the Institution • Copy of
participated during last circular/brochure
five years indicating such kind of
activities.
• List of students
participated in different
events year-wise.
• All activities conducted • Events cannot be
under an event will be split into activities
counted as one event. • The competitions
• For large data DVV will organized by the
seek participation certificates institution without
of selected students. the participation of
their own students
will not be
considered here.

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 49. 5.4.2 Alumni contribution • Annual audited • Contribution in form of • Mere list
during the last five statements of accounts monitory or equivalent to indicating the
years(INR in Lakhs) of HEI highlighting considered. contribution will
Alumni contribution not be considered.
Options:
duly certified by
A. ≥ 5 Lakhs Chartered Accountant
B. 4 Lakhs - 5 • List of alumnus/alumni
Lakhs
with the amount
C. 3 Lakhs - 4
Lakhs contributed year wise.
D. 1 Lakhs - 3
Lakhs
E. <1 Lakhs

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 50. 6.2.3 • Institutional • Bills for the expenditure
Implementation of e- expenditure on implementation of e-
governance in areas of statements for the governance in the areas
operation heads of E- of operation.
governance
1. Administration
implementation
2. Finance
reflected in the
and
audited statement.
Accounts
• ERP Document
3. Student
Admission • Screen shots of user
and Support interfaces of each
4. Examinatio module reflecting
n Options: the name of the
HEI.
A. All of the • Annual e-
above governance report
A. Any 3 of the approved by
above Governing Council.
B. Any 2 of the • Policy document on
above e- governance.
C. Any 1 of the
above
D. None of
the above
51 6.3.2 Average percentage • Policy document on • If the data is large documents • Without proof of
of teachers provided with providing financial related to specific payment on
financial support to attend support to teachers. teachers will be asked during financial support
conferences/workshops and • E-copy of letter/s DVV clarification. for faculty
towards membership fee of indicating financial • Receipt of Institution in development, mere
professional bodies assistance to favour of teacher with name-list of the
teachers and list of amount given should be faculty will not
publication and other
teachers receiving considered.
academic incentives during considered.
the last five years financial support • Mere cash
year-wise under eh Vouchers for
head. payment will not be

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 • Audited statement considered
of account
highlighting the
financial support to
teachers to attend
conferences/works
hop s and towards
membership fee for
Professional
bodies.

52. 6.3.3 Average • List of professional • For large data DVV will ask • Seminars / invited
number of development / for documents of selected talks cannot be
administrative training events. included in this
professional
programs organized by metric.
development the institution
/administrative • Brochures and Reports
training programs year-wise
organized by the • List of participants in
institution for each programme
• Photographs with date
teaching and non and caption.
teaching staff • Annual reports of the
during the last five programme
years conducted at
institution level
53. 6.3.4 Average • Refresher • Attending
• One teacher attending or seminars / invited
percentage of course/Faculty More professional
Orientation or other talks not to be
teachers development Program in a considered.
programmes as per year to be counted as one
undergoing UGC/AICTE • Programs of
online/face-to-face only. duration less than
stipulated period, as
participated by • If the data is large documents those stipulated by
Faculty
teachers year wise. related to specific teachers UGC/AICTE one
development will be asked during DVV
Programmes (FDP) • E-copy of the week will not be
clarification. considered..

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 during the last five • certificates of the
years (Professional program attended by
Development teachers.
Programmes, • List of participating
Orientation / teachers as per the
prescribed format year-
Induction
wise during the last five
Programmes, years.
Refresher Course, • Annual reports
Short Term Course highlighting the
etc.) programs undertaken by
the teaching faculties.
54. 6.4.2 Funds / Grants • Annual audited • Funds from own
received from non- statements of accounts institutions/own
government bodies, highlighting the grants trust and sister
individuals, received. institutions not to
• Copy of letter be considered
philanthropers during
indicating the • Contribution in
the last five years (not grants/funds received the form of
covered in Criterion from respective agency equipment /
III) as stated in metric software etc not
be counted.
• Grants received
under criterion III
not to be repeated
here.
55. 6.5.3 Quality • Proceedings of • AQAR not applicable for • Collaborative
assurance meetings of IQAC, cycle I quality initiatives
initiatives of the Feedback analysis and with sister
institution include: action taken report. institutions under
• Activities conducted the same
1. Regular meeting of
under Collaborative management will
Internal Quality not be
quality initiatives with
Assurance Cell other institutions. considered.

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 (IQAC); Feedback • Supporting documents
collected, analyzed pertaining to NIRF
and used for (along with link to the
improvements HEI’s ranking in the
2. Collaborative NIRF portal).
quality initiatives with • ISO certificate / NBA
other institution(s) certificate or quality
certificate from any
3. Participation in
recognized
NIRF state/national /
4. Academic and international agencies
Administrative Audit for the assessment
5. any other quality period.
audit recognized by • Supporting document to
state, national or be provided as per the
international agencies options selected.
(ISO Certification, All kind of audits should have
reports provisioned
NBA)
•
6. 5.Disability/gender/diver
sity audit
Options:
A. All of the above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above

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 56. 7.1.2The • Geo tagged • Having diesel
Institution has photographs with generator set as
captions of the backup cannot be
facilities for facilities. considered in this
alternate sources of • Bills for the purchase metric.
energy and energy of equipments for the
conservation facilities created under
measures this metric.
1. Solar energy • Any other relevant
2. Biogas plant proof for the selected

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 3. Wheeling to the options.
Grid • Permission
4. Sensor-based document for
connecting to the
energy conservation
grid from the
5. Use of LED Government/
bulbs/ power efficient Electricity authority.
equipment
57. 7.1.4 Water • Geo tagged
conservation photographs with
facilities available captions of the
facilities.
in the Institution:
• Bills for the
1. Rain water purchase of
harvesting equipments for the
2. Borewell facilities created
/Open well recharge under this metric.
3. Construction of • Any other relevant
tanks and bunds evidences for the
selected options.
4. Waste water
• Green audit reports
recycling on water
5.Maintenance of water conservation by
bodies and distribution recognised bodies
system in the campus
Options:
A. Any 4 or all of the
above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above

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 58. 7.1.5 Green campus • Policy document on
initiatives include: the green campus.
1. Restricted entry • Geo tagged
photographs/videos of
of automobiles
the facilities.
2. Battery-powered • Circulars for the
vehicles implementation of
3. Pedestrian- the initiatives and
friendly pathways any other
4. Ban on the use of supporting
Plastics document
5. Landscaping with
trees and plants
Options:
A. Any 4 or All of the
above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above

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 59. 7.1.6 Quality audits • Policy document
on environment and on environment
energy regularly and energy usage
undertaken by the • Certificate from the
Institution auditing agency.
• Green audit • Certificates of the
• Energy audit awards received
• Environment audit from the
• Clean and green recognized agency
Campus (if any).
recognitions/ • Report on
awards environmental
• Beyond the promotional
campus activities
conducted beyond
environmental
the campus with
promotion activities
geo tagged
Options:
photographs with
A. Any 4 or all of the
caption and date.
above
• Any other
B. Any 3 of the above
supporting
C. Any 2 of the above
document for the
D. Any 1 of the above claims made.
E. None of the above

60. 7.1.7 The Institution • Policy document and • Without valid

has disabled-friendly, information proof for the
barrier free brochure. options selected
• Link to Geo tagged the claims will not
environment photos and videos with be considered.
• Built date and caption.
environment with • Bills and
ramps/lifts for easy invoice/purchase

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 access to classrooms. order/AMC in support
• Divyangjan of facility.
friendly washrooms • A rest room should
include specific
• Signage
requirements of
including tactile path, Divyangjan for their
lights, display boards use of the Toilet (rest
and signposts room) and other
 Assistive technology facilities.
and facilities for • Brief report on
Divyangjan accessible facilities provided for
website, screen-reading enquiry and
software, mechanized information.
equipment • Bills for the
software procured
Divyangjan accessible for providing the
website, screen- assistance.
reading software,
mechanized equipment.
• Provision for
enquiry and
information: Human
assistance, reader,
scribe, soft copies of
reading material,
screen reading
Options:
A. Any 4 or all of the
above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above

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 61. 7.1.10 The •Policy document on
Institution has a code of ethics.
prescribed code of • Constitution and
conduct for proceedings of the
monitoring
students, teachers,
committee.
administrators and • Circulars and geo
other staff and tagged photographs
conducts periodic of the activities
programmes in this organized under the
regard. metric for teachers,
1. The Code of students,
Conduct is displayed administrators and
other staffs.
on the Website.
• Document showing
2. There is a committee Code of Conduct for
to monitor adherence students, teachers,
to the Code of Conduct. governing body and
3. Institution organizes administration as
professional ethics approved by the
programmes for competent authority.
students, teachers, • Handbooks, manuals
and brochures on
administrators and human values and
other staff professional ethics
4. Annual • Report on the student
awareness attributes facilitated
programmes on by the Institution
code of conduct are
organized Web-Link to the
relevant documents on
Options: the HEI website.
A. All of the above
B. Any 3 of the above
C. Any 2 of the above
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 D. Any 1 of the above
E. None of the above

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The list of the documents is only suggestive. If the Institution has any other relevant documents besides those mentioned by NAAC, the same may be uploaded Page 40