Sub MailMergeToPdfBasic() ' Mark the start of the Subroutine (i.e.

Macro) and name it "MailMergeToPdf"

Dim masterDoc As Document, singleDoc As Document, lastRecordNum As Long ' Create variables
("Post-it Notes") for later use

Set masterDoc = ActiveDocument ' Identify the ActiveDocument

(foremost doc when Macro run) as "masterDoc"

masterDoc.MailMerge.DataSource.ActiveRecord = wdLastRecord ' jump to the last

active record (active = ticked in edit recipients)

lastRecordNum = masterDoc.MailMerge.DataSource.ActiveRecord ' retrieve the record

number of the last active record so we know when to stop

masterDoc.MailMerge.DataSource.ActiveRecord = wdFirstRecord ' jump to the first

active record (active = ticked in edit recipients)

Do While lastRecordNum > 0 ' create a loop, lastRecordNum is used to

end the loop by setting to zero (see below)

masterDoc.MailMerge.Destination = wdSendToNewDocument ' Identify that we are

creating a word docx (and no e.g. an email)

masterDoc.MailMerge.DataSource.FirstRecord =
masterDoc.MailMerge.DataSource.ActiveRecord ' Limit the selection to just one document by
setting the start ...

masterDoc.MailMerge.DataSource.LastRecord =
masterDoc.MailMerge.DataSource.ActiveRecord ' ... and end points to the active record

masterDoc.MailMerge.Execute False ' run the MailMerge based on the

above settings (i.e. for one record)

Set singleDoc = ActiveDocument ' Identify the ActiveDocument

(foremost doc after running the MailMerge) as "singleDoc"

singleDoc.SaveAs2 _

FileName:=masterDoc.MailMerge.DataSource.DataFields("DocFolderPath").Value &
Application.PathSeparator & _

masterDoc.MailMerge.DataSource.DataFields("DocFileName").Value & ".docx", _

FileFormat:=wdFormatXMLDocument ' Save "singleDoc" as a word docx

with the details provided in the DocFolderPath and DocFileName fields in the MailMerge data

singleDoc.ExportAsFixedFormat _
 OutputFileName:=masterDoc.MailMerge.DataSource.DataFields("PdfFolderPath").Value &
Application.PathSeparator & _

masterDoc.MailMerge.DataSource.DataFields("PdfFileName").Value & ".pdf", _

ExportFormat:=wdExportFormatPDF ' Export "singleDoc" as a PDF with the details

provided in the PdfFolderPath and PdfFileName fields in the MailMerge data

singleDoc.Close False ' Close "singleDoc", the variable "singleDoc"

can now be used for the next record when created

If masterDoc.MailMerge.DataSource.ActiveRecord >= lastRecordNum Then ' test if we have

just created a document for the last record

lastRecordNum = 0 ' if so we set lastRecordNum to zero to

indicate that the loop should end

Else

masterDoc.MailMerge.DataSource.ActiveRecord = wdNextRecord ' otherwise go to the

next active record

End If

Loop ' loop back to the Do start

End Sub ' Mark the end of the Subroutine