Writing Process of using symbols (letters of the alphabet, punctuation, and spaces) to communicate

thoughts and ideas in a readable form.

Planning
or Talking, thinking, viewing, reading, listening
Prewriting

A Writing Putting ideas down on paper (computer)

a Draft

Revising
It is the key to effective documents. Here you think more deeply about your readers’ needs
Editing
Rereading and anticipating a reader’s response ● Listening to the precision of language
Peer
Editing a person who shares your ability, age or background; your equal edit (verb): to review, correct, and
peer suggest changes to another person’s work.

peer helps the writer submit a post or publish a piece of writing. helps the writer fix her own mistakes.
editor It
Email may be used similarly to text messaging or synchronous chat, or as a quicker way to receive and
send information that would traditionally be written in a letter. It can be delivered to a mobile
device.
memo used for communicating policies, procedures, or related official business within an organization.
Audience Always consider the audience and their needs when preparing a memo, your goal should be clear
Orientation
and concise communication at all levels with no ambiguity.
Profession
al, Formal
Memos are often announcements, and the person sending the memo speaks for a part or all of the
Tone organization.

Subject The subject is usually declared in the subject line and should be clear and concise.
Emphasis

Direct Memos are always direct, meaning they get to the point quickly and clearly announce the purpose.
Format
Memos are a place for just the facts and should have an objective tone without personal bias,
Objectivi preference, or interest on display. Avoid subjectivity.
ty

Business They remain a common form of written communication. It can introduce you to a potential
Letters employer, announce a product or service, or even communicate emotions.
Full the entire letter is left justified and single-spaced except for a double space between paragraphs.
Block
Format

Modified Another widely utilized format is known as the modified block format. In this type, the body of the
Block letter and the sender's and recipient's addresses are left justified and single-spaced.

Semi – The final, and least used, style is semi-block. It is much like the modified block style except that
Block each paragraph is indented instead of left justified.

HEADING The sender's address usually is included in letterhead. If you are not using letterhead, include the
or sender's address at the top of the letter one line above the date.
Sender's
Address
The date line is used to indicate the date the letter was written. However, if your letter is
DATE
completed over a number of days, use the date it was finished in the date line.
LINE
INSIDE
ADDRESS
The inside address is the recipient's address, written one line below the date. It should be left
SALUTAT justified, no matter which format you are using.
ION
It is always formal. It often begins with “Dear {Person’s name}.” Use the same name as the inside
BODY address, including the personal title.

CLOSING The body is the meat of your letter. It is what the letter is all about.
/
The closing begins at the same vertical point as your date and one line after the last body
COMPLI
MENTAR
Y CLOSE

SIGNATU
RE It demonstrates your personal stamp of approval of the letter’s contents.

Enclosur
es If you have any enclosed documents, such as a resume, you can indicate this by typing

Attentio
n line If the letter is going to a large company, an attention line can provide the bit of necessary emphasis
you need so that the letter goes where it needs to go.
Subject
Line specifying the topic of the letter, if included, comes between the salutation and the body of the
letter
Typist
initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the
typist initials. It is located one or two spaces after the signature.
Sales
Letters The purpose is to sell the product or service of the company. The sales letter is a sort of
advertisement of a product. This letter helps to create awareness about the positive attributes of
the product within the customers. It is a document for generating sales.
Order sent by consumers or businesses to a manufacturer, retailer or wholesaler to order goods or
Letters services. These letters must contain specific information such as model number, name of the
product, the quantity desired and expected price. Payment is sometimes included with the letter
Complain The words and tone you choose to use in a letter complaining to a business may be the deciding
t Letters factor on whether your complaint is satisfied.
Letters of Prospective employers often ask job applicants for letters of recommendation before they hire
Recomm them. This type of letter is usually from a previous employer or professor, and it describes the
endation sender’s relationship with and opinion of the job seeker.
Resignati It informs an employer about the reason/s of leaving a job or position. This formal letter can help
on Letter to leave the company with a strong and positive impression of you as an employee.
Applicati Also known as a cover letter, should be sent or uploaded with your resume when applying for jobs.
on letter.