j

Page 1 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 1.1 Download and record soft copy of

1 wd upon completion
(Soft copy) ESPMUR/ EDAUR reports sent thru email N/A 100%
of all DEOs
from the 16 DEOs
1.2 Check and verify against any
discrepancy and inconsistency in the N/A 100% 2 wd upon receipt
submitted ESPMUR/ EDAUR softcopies
1.3 Send the the ESPMUR / EDAUR
softcopies to the Bureau of Equipment N/A 100% 1 hr
thru email
Consolidated ESPMUR/ EDAUR 2.1 Receive the hardcopies of ESPMUR/
N/A 100% 5 mins per report
reports EDAUR reports from the 16 DEOs
(Hard copy) 2.2 Check and verify against any
discrepancy and inconsistency in the 3-4 revisions 100% 2 wd upon receipt
submitted ESPMUR/ EDAUR reports
2.3 Secure a copy of ESPMUR/ EDAUR
N/A 100% 2 hrs upon checking
Reports
2.4 Prepare consolidated ESPMUR/ EDAUR
3-4 revisions 100% 2 hrs upon checking
reports
2.5 Verification of monthly consolidated
3-4 revisions 100% 1 hr per report
ESPMUR/ EDAUR reports
2.6 Review and initial on the consolidated
consolidated ESPMUR/ EDAUR reports 3-4 revisions 100% 1 hr per report
for initial of the Chief of EMD.
2.7 Review and submit the consolidated
ESPMUR/ EDAUR reports for the
3-4 revisions 100% 1 hr per report
signature of Regional Director for
endorsement to BOE
3.1 Download and record soft copy of
Consolidated Quarterly PM 1 wd upon completion
Quarterly PM Program reports sent thru N/A 100%
Program (Soft copy) of all DEOs
email from the 16 DEOs
3.2 Check and verify against any
discrepancy and inconsistency in the
3-4 revisions 100% 2 wd upon receipt
submitted Quarterly PM Program
softcopies
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 3.3 Send the the Quarterly PM Program

within 1 hr upon
(Soft copy) softcopies to the Bureau of Equipment N/A 100%
checking of all reports
thru email
4.1 Receive the hardcopies of Quarterly PM
Consolidated Quarterly PM 1 wd upon completion
Program from the 16 DEOs N/A 100%
Program (Hard Copy) of all DEOs
4.2 Check and verify Regional Quarterly PM
3 wd upon
Program reports against any discrepancy
3-4 revisions 100% completion of 16
and inconsistency in the reports
reports from DEOs
4.3 Secure a copy of the Quarterly PM
N/A 100% 2 hrs upon checking
Programs
4.4 Prepare consolidated Quarterly PM 3 wd upon completion
Program reports 3-4 revisions 100% of 16 reports from
DEOs
4.5 Verification of consolidated Quarterly PM
3-4 revisions 100% 1 hr per report
Program reports
4.6 Review and initial on the consolidated
Quarterly PM Program for initial of the 3-4 revisions 100% 1 hr per report
Chief of EMD.
4.7 Review and submit the consolidated
Quarterly PM Program for the signature
3-4 revisions 100% 1 hr per report
of Regional Director for endorsement to
BOE
5.1 Download and record soft copy of
Consolidated Annual PM 1 wd upon completion
Annual PM Program reports sent thru N/A 100%
Program (Soft copy) of all DEOs
email from the 16 DEOs
5.2 Check and verify against any
discrepancy and inconsistency in the
3-4 revisions 100% 2 wd upon receipt
submitted Annual PM Program
softcopies
5.3 Send the the Annual PM Program
softcopies to the Bureau of Equipment N/A 100% 1 hr
thru email
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 6.1 Download and Receive and record soft
Consolidated Annual PM 1 wd upon completion
(Soft copy) copy of DEO Annual PM Program N/A 100%
Program of all DEOs
6.2 Check and verify Regional Annual PM 3 wd upon
Program against any discrepancy and 3-4 revisions 100% completion of 16
inconsistency in the reports reports from DEOs
6.3 Secure a copy of the Quarterly PM
N/A 100% 2 hrs upon checking
Programs
6.4 Prepare consolidated Annual PM 3 wd upon completion
Program 3-4 revisions 100% of 16 reports from
DEOs
6.5 Verification of Annual PM Program
3-4 revisions 100% 1 hr per report
consolidated reports
6.6 Review and initial on the consolidated
Annual PM Program for initial of the 3-4 revisions 100% 1 hr per report
Chief of EMD.
6.7 Review and submit the consolidated
Annual PM Program for the signature of
3-4 revisions 100% 1 hr per report
Regional Director for endorsement to
BOE
Reports Feedback 7.1 Evaluate and analyze reports using 5 wd upon receipt of
N/A 100%
Correspondence technical and economical metrics 16 reports
7.2 Prepare in-depth semi-annual feedback
5 wd upon receipt of
report to District Engineering Office 3-4 revisions 100%
16 reports
7.3 Verification of in-depth semi-annual
feedback report to District Engineering 3-4 revisions 100% 1 hr per report
Office
7.4 Review and initial the feedback for initial
3-4 revisions 100% 1 hr per report
of the Chief of EMD.
7.5 Review and submit the feedback for the
signature of Regional Director for 3-4 revisions 100% 1 hr per report
endorsement to District Engineers
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated
Fleet ESPMUR/
Operation, EDAUR
Maintenance, 8.1 Identify and measure competecy gap of
3-4 revisions 100% n/a
(Soft copy)
and Management Training equipment personel
8.2 Prepare course design and detailed
training activity plan for identified 3-4 revisions 100% 7 wd per course
trainings
8.3 Prepare training materials and content
3-4 revisions 100% 7 wd per module
8.4 Review course content and training
3-4 revisions 100% 7 wd per course
materials
8.5 Conduct training at designated venues N/A 100% as scheduled
Updated Equipment Inventory 9.1 Update / export equipment data from
3-4 revisions 100% 1 wd upon receipt
reports
9.2 Prepare report on invetory of equipment
3-4 revisions 100% on deadline
9.3 Verification of report on Inventory of
3-4 revisions 100% 1 hr per report
equipment
9.4 Review and initial on the equipment
inventory for initial of the Chief of EMD. 3-4 revisions 100% 1 hr per report

9.5 Review and submit the equipment

inventory for the signature of Regional 3-4 revisions 100% 1 hr per report
Director
Geo-tagging 10.1 Geo-tagging of Motor vehicles 3-4 revisions 100% 30 mins per vehicle
10.2 Consolidation of Geo-tagged photos
N/A 100% 4 hrs
from District and Regional Office
10.3 Submission of Geo-tagged photos to the
N/A 100% 1 hr
Bureau of Equipment thru Email
Disposal of equipment/vehicles, 11.1 Evaluation of Disposal Documents
waste parts/supplies and 3-4 revisions 100% 1 hr per equipment
materials procedure of the
Regional Office 11.2 Prepare Technical Disposal Documents
3-4 revisions 100% 1 wd per equipment
11.3 Inspection of equipment recommended
N/A 100% 1 hr per equipment
for disposal
Disposal of equipment/vehicles,
waste parts/supplies and j
materials procedure of the Page 5 of 27 --------------
Regional Office

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 11.4 Verification of Technical Documents of

3-4 revisions 100% 1 hr per report
(Soft copy) Equipment for Disposal
11.5 Review and initial on the Technical
3-4 revisions 100% 1 hr per report
Documents of Equipment for Disposal.
11.6 Review and submit the Technical
Documents of Equipment for Disposal to 3-4 revisions 100% 1 hr per report
RDC - TWG.
Registration of Vehicles 12.1 Prepare letter of application for GSIS
Insurance and Obligation Request for
3-4 revisions 100% 2 hrs
payment of GSIS Insurance and LTO
Registration
12.2 Verification of application letter for GSIS
3-4 revisions 100% 1 hr per report
and Obligation Request Form.
12.3 Review and initial on the application
letter for GSIS and Obligation Request 3-4 revisions 100% 1 hr per report
Form.
12.4 Review and submit the application letter
for GSIS and Obligation Request Form
3-4 revisions 100% 1 hr per report
for the signature of Regional Director

12.5 Actual Registration of Motor Vehicles to

N/A 100% 1 wd per vehicle
the Land Transportation Office
Filing of Reports 13.1 Filing of monthly, quarterly and annual
N/A 100% 1 hr per lot
reports.
13.2 Filing of disposal documents N/A 100% 1 hr per lot
13.3 Filing of equipment ownership
N/A 100% 1 hr per lot
documents
Request for Issuance of DPWH 14.1 Evaluate and analyze submitted
Property Code Number documents for the issuance of the N/A 100% 2 wd upon receipt
DPWH Property Code Number
14.2 Prepare Memorandum Transmittal for
3-4 revisions 100% 1 wd
BOE requesting for issuance of DPCN
 j
Request for Issuance of DPWH Page 6 of 27 --------------
Property Code Number

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 14.3 Initial checking of transmittal and

(Soft copy) pertinent documents for the issuance of 3-4 revisions 100% 1 hr per report
DPCN
14.4 Verification of transmittal and pertinent
documents for the issuance of DPCN 3-4 revisions 100% 1 hr per report

14.5 Review and initial on tjhe Transmittal for

BOE requesting for issuance of DPCN. 3-4 revisions 100% 1 hr per report

14.6 Review and submit the Memorandum

and requirements for issuance of DPCN
3-4 revisions 100% 1 hr per report
for the signature of Regional Director.

14.7 Uploading of request for DPCN thru

3-4 revisions 100% 1 hr per report
FleetMS (Formbird).
Request for Issuance of 15.1 Evaluate and analyze submitted
Authority to Purchase documents for the issuance of the N/A 100% 2 wd upon receipt
Authority to Purchase
15.2 Prepare Memorandum Transmittal for
BOE requesting for issuance of Authority 3-4 revisions 100% 1 wd
to Purchase
15.3 Initial checking of transmittal and
pertinent documents for the Issuance of 3-4 revisions 100% 1 hr per report
Authority to Purchase
15.4 Verification of transmittal and pertinent
documents for the issuance of Authority 3-4 revisions 100% 1 hr per report
to Purchase
15.5 Review and initial on the Transmittal for
BOE requesting for issuance of Authority 3-4 revisions 100% 1 hr per report
to Purchase
15.6 Review and submit the Memorandum
and requirements for issuance of
3-4 revisions 100% 1 hr per report
Authority to Purchase for the signature
of Regional Director.
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated
FleetMSESPMUR/
UpdatesEDAUR 16.1 Extract fuel consumption data from
No Error 100% 2 wd upon receipt
(Soft copy) submitted ESPMUR of DEOS
16.2 Upload date to FleetMS 3-4 revisions 100% 1 wd
Certificate of Equipment 17.1 Receive request for equipment n/a 100% 5 mins
Clearance Clearance
17.2 Evaluate request for equipment n/a 100% 2 hrs
clearance
17.3 Prepare Certificate of Equipment 3-4 revisions 100% 2 hrs
Clearance
17.4 Verify the Memorandum and Request for
3-4 revisions 100% 1 hr per report
Certificate of Equipment clearance
17.5 Review the Memorandum and Request
for Certificate of Equipment clearance 3-4 revisions 100% 1 hr per report

17.6 Certify and sign on the Certificate of

3-4 revisions 100% 1 hr per report
Equipment Clearance
Correspondences 18.1 Prepare correspondence 3-4 revisions 100% 2 hrs
18.2 Verify correspondence as to correctness 3-4 revisions 100% 1 hr

18.3 Review and affix initial on the 3-4 revisions 100% 1 hr

correspondence
18.4 Review and affix initial on 3-4 revisions 100% 1 hr
correspondence for signature of
Regional Director
Strategic Performance 19.1 Consolidate the Strategic Performance N/A 100% 4 hrs per section
Management System (ECCS) Management System report
19.2 Verify the consolidated Strategic 3-4 revisions 100% 2 hr
Performance Management System
report
19.3 Review the consolidated Strategic 3-4 revisions 100% 2 hr
Performance Management System
report
 Strategic Performance
Management System (ECCS)
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 19.4 Submit and affix initial on the 3-4 revisions 100% 2 hr
(Soft copy) consolidated Strategic Performance
Management System report
Performance Governance 20.1 Import the data gathered for the N/A 100% 1 hr per office
System (ECCS) Performance Governance System
20.2 Evaluate the data gathered for the 3-4 revisions 100% 4 hr
Performance Governance System
20.3 Prepare the Performance Governance 3-4 revisions 100% 2 hr
System with the data gathered
20.4 Verify the Performance Governance 3-4 revisions 100% 1 hr
System with the data gathered
20.5 Review the Performance Governance 3-4 revisions 100% 1 hr
System with the data gathered
20.6 Submit and affix initial on the 3-4 revisions 100% 1 hr
Performance Governance System with
the data gathered
EQUIPMENT OPERATIONS SECTION
21.1 Prepares Quarterly Preventive
3-4 revisions 100% 3-4 wd
Maintenance Schedule & Program
21.2 Verify PM schedule and program for
3-4 revisions 100% 1 hr
technical specifications and quantity
Regional Office - Quarterly PM
21.3 Review PM schedule & Program 3-4 revisions 100% 1 hr
Schedule & Program
21.4 Sign and endorse PM schedule and
3-4 revisions 100% 1 hr
program
21.5 Forwards the RO-PM Schedule and
N/A 100% 15 mins
Program to ECCS for consolidation
Regional Office - Semi-Annual / 22.1 Receive, record, and review soft copy of
Annual Reports Work Orders, History of Repair and
Geotagged photos from DEO's to check
for any discrepancies and
inconsistencies
22.2 Review consolidated reports of Work
Orders, History of Repair and Geotagged
photos from DEO's
Regional Office - Semi-Annual /
Annual Reports
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 22.3 Prepare endorsement memorandum of

(Soft copy) consolidated reports from DEO's to be
forwarded to ECCS
23.1 Prepare Work Order for PM and assign
Regional Office - Preventive 45 min per Work
control number & manpower upon 3-4 revisions 100%
Maintenance Order
availability of parts
23.2 80%
Prepare spare parts for scheduled PM 100% 2 wd
Completeness
23.3 Verify Work Order for PM for technical 45 min per Work
N/A 100%
specifications and quantity Order
23.4 Review Work Order for PM for technical 45 min per Work
N/A 100%
specifications and quantity Order
23.5 Approval of Work Order of Preventive 45 min per Work
N/A 100%
Maintenance Order
23.6 Conduct PM Activities and testing of unit 2 wd after
100% 3-4 wd
conducted PM schedule
23.7 with address 20 min per
Geotagging of on-going PM activity 100%
only geotagging
23.8
<5 hrs without
Inspection of accomplised PM and
additional 100% 2 wd
closing of WO
findings
23.9 80% waste
Turn-over waste materials to supply within the day of PM
material turn- 100%
officer activity
over
23.10
Receive and record approved Work 45 min per Work
N/A 100%
Orders of PM for Bookeeping Reference Order
Regional Office - Corrective 24.1 Prepares and assign control number for 45 min per Work
3-4 revisions 100%
Maintenance Work Request/s & Work Order/s Order
24.2 Prepare spare parts for scheduled CM 3-4 wd 100% 2 wd
24.3 45 min per Work
Verify Work Order for CM N/A 100%
Order
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Page 10 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 24.4 45 min per Work

Review Work Order for CM N/A 100%
(Soft copy) Order
24.5 45 min per Work
Approval of Work Order for CM N/A 100%
Order
24.6 Conduct CM Activities and testing of unit 2 wd after
100% 3-4 wd
after CM schedule
24.7 with address 20 min per
Geotagging of on-going CM activity 100%
only geotagging
24.8
<5 hrs without
Inspection of accomplised CM and
additional 100% 2 wd
closing of WO
findings
24.9 Turn-over waste materials to supply 80% within the day of CM
100%
officer Completeness activity
24.10 Receive and record approved Work
45 min per Work
Requests and Work Orders for N/A 100%
Order
Bookeeping Reference
Regional Office - Post-Inspection 25.1 Prepares and assign control number for 45 min per Work
N/A 100%
for Outside Repair Work Requests Request
25.2 Conduct CM Activities N/A N/A N/A
25.3
<5 hrs without
Inspection and testing of accomplished
additional 100% 2 wd
CM
findings
25.4 45 min per Post-
Prepare post-inspection report for CM 3-4 revisions 100%
Inspection Report
25.5 45 min per Post-
Verify post-inspection for CM N/A 100%
Inspection Report
25.6 45 min per Post-
Review of Post-Inspection for CM N/A 100%
Inspection Report
25.7 45 min per Post-
Approval of Post-Inspection for CM N/A 100%
Inspection Report
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 25.8 45 min per Post-

Prepare Post Inspection and Acceptance
(Soft copy) 3-4 revisions 100% Inspection and
Report
Acceptance Report
25.9 Turn-Over Waste Materials to supply 80% 2wd within the day of
100%
officer Completeness CM activity
25.10 Receive and record approved Work
45 min per Post-
Requests and Post-Inspection Report for N/A 100%
Inspection Report
Bookeeping Reference
26.1 Review/Consolidate Work Orders and 45 min per History of
History of Repair N/A 100%
Post-Inspections Repair
26.2 Prepare History of Repair for every 45 min per History of
3-4 revisions 100%
vehicle in RO Repair
26.3 45 min per History of
Verify History of Repair for discrepancies N/A 100%
Repair
26.4 Review History of Repair for 45 min per History of
N/A 100%
discrepancies Repair
26.5 45 min per History of
Approve History of Repair N/A 100%
Repair
26.6 Receive and record approved History of 45 min per History of
N/A 100%
Repair for bookeeping reference Repair
27.1

Receive request from end-user for pre-

Reimbursement N/A 100% N/A
inspection of vehicle

27.2 Inspection and evaluation of vehicle

<5 hrs without
before performing corrective
additional 100% 2 wd
maintenance on an authorized auto
findings
repair shop
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Page 12 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 27.3 Perform post Inspection and Acceptance

<5 hrs without
(Soft copy) of vehicle after performing corrective
additional 100% 2 wd
maintenance on an authorized auto
findings
repair shop
27.4 Prepare Reimbursement request
attachments: Certificate of Emergency
Maintenance, Post Inspection for
45 min per
Outside Repair report, Inspection and
3-4 revisions 100% Reimbursement
Acceptance Report, Waste Material
Request
Report, Inventory of Service Vehicles,
Updated LTO Registration Form, History
of Repair, and Sales Invoice.
27.5 45 min per
Verify Reimbursement attachments N/A 100% Reimbursement
Request
27.6 45 min per
Review Reimbursement attachments N/A 100% Reimbursement
Request
27.7 45 min per
Approve Reimbursement request N/A 100% Reimbursement
Request
27.8 Receive and record approved 45 min per
reimbursement request for Bookeeping N/A 100% Reimbursement
Reference Request
27.9 Submit approved reimbursement 45 min per
request to Supply Property and N/A 100% Reimbursement
Management Section Request
Regional Office - ESPMUR / 28.1 Inspection and data gathering of vehicle 80% data
100% 3-4 wd
EDAUR mileage gathered
28.2 Consolidate History of Repair to 80% 45 min per History of
100%
ESPMUR/EDAUR Completeness Repair
28.3
Prepare monthly ESPMUR/EDAUR every
3-4 revisions 100% 4-5 wd
1st week of the succeeding month
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 28.4 Verify monthly ESPMUR/EDAUR for

N/A 100% 2 wd
(Soft copy) discrepancies and inconsistencies
28.5 Review monthly ESPMUR/EDAUR for
N/A 100% 2 wd
discrepancies and inconsistencies
28.6 Approve monthly ESPMUR/EDAUR N/A 100% 2 wd
28.7 Submit monthly ESPMUR/EDAUR to EMD-
N/A 100% 2 wd
ECCS
28.8 Receive and record approved monthly
ESPMUR/EDAUR for bookeeping N/A 100% 3-4 hrs
reference
Quick Response Assets Report 29.1 Identify Quick Response Assets N/A 100% 2 wd
29.2 Prepare Quick Response Assets Report 3-4 revisions 100% 3-4 wd
29.3
Verify Quick Response Assets Report for
N/A 100% 2 wd
any discrepancies and inconsitencies
29.4
Review Quick Response Assets Report
N/A 100% 2 wd
for any discrepancies and inconsitencies
29.5 Approve/Submit Quick Respones Assets
N/A 100% 2 wd
Report
30.1 Received Request Letter from the
Site Inspection (for water-
District Engineering Office / Requesting N/A N/A N/A
based)
Agency
30.2 Initial assessment of the Request Letter
and Setting the available date of N/A 100% 2 wd
inspection
30.3 Initial Site Inspection of Area to be
N/A 100% 2 wd
dredged
30.4 Prepare and Submit Site Inspection
Accomplishment Report including
3-4 revisions 100% 3 wd
recommendation to Regional Director
and BOE
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Page 14 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 30.5 Verify Site Inspection Accomplishment

(Soft copy) Report including recommendation to 3-4 revisions 100% 3 wd
Regional Director and BOE
30.6 Awaits for the feedback from the Central
Office if there is any available
N/A 100% N/A
equipment/Available equipment from
the Regional Office.
31.1 Receive POW-DUPA regarding the
Dredging Operations
request of Operational Funds for N/A N/A N/A
(Waterbased)
Dredging
31.2 Review and Coordinate POW-DUPA
regarding the request of Operational
3-4 revisions 100% 2 wd
Funds for Dredging to the concerned
DEO
31.3 Prepare Memorandum forthe POW-DUPA
regarding the request of Operational 3-4 revisions 100% 2 wd
Funds for Dredging
31.4 Verify the POW-DUPA regarding the
request of Operational Funds for 3-4 revisions 100% 2 wd
Dredging
31.5 Review and affix initial on the the POW-
DUPA regarding the request of 3-4 revisions 100% 2 wd
Operational Funds for Dredging
31.6 Review and affix initial on the annual
POW-DUPA for approval of the Regional
Director and be submitted to BOE every 3-4 revisions 100% 2 wd
2nd quarter of the current year for the
succeeding year
31.7 Receives the evaluated POW-DUPA
regarding the request of Operational N/A N/A N/A
Funds for Dredging
31.8 Forwards the approved and evaluated
POW-DUPA to the concerned District 3-4 revisions 100% 2 wd
Engineering Offices
 j
Page 15 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 32.1 Received Request Letter to conduct site

(Soft copy) inspection of the proposed assembly
Mobilization (Waterbased) area from the District Engineering Office N/A N/A N/A
/ Requesting Agency

32.2 Initial assessment of the Request Letter

and Setting the available date of N/A 100% 2 wd
inspection
32.3 Preparation of memorandum regarding
the conduct of Site Inspection 3-4 revisions 100% 2 wd

32.4 Conducts Site Inspection for the

proposed Assembly Area and access N/A 100% N/A
roads
32.5 Prepares, reviews and submits to the
BOE for evaluation of the approved 3-4 revisions 100% 3 wd
Program of Work of Mobilization Fund
32.6 Verify the documents to be submitted to
the BOE for evaluation of the approved
3-4 revisions 100% 3 wd
Program of Work of Mobilization Fund

32.7 Awaits and received the evaluated

N/A N/A N/A
Program of Work from the BOE
32.8 Forwards and coordinates to the
concerned District Engineering Offices 3-4 revisions 100% 2 wd
the approved POW
32.9 Awaits for the downloading of fund to
N/A N/A N/A
Implementing Office
32.10 Prepares schedule of Mobilization 3-4 revisions 100% 2 wd
32.11 Supervise and monitors the Mobilization
3-4 revisions 100% 2 wd
32.12 Prepare and submit accomplishment
3-4 revisions 100% 3 wd
report
 j
Page 16 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 32.13 Verify the accomplishment report to the

3-4 revisions 100% 3 wd
(Soft copy) Regional Director and BOE
32.14 Review and initial on the
3-4 revisions 100% 3 wd
accomplishment
32.15 Review and initial on the
accomplishment report for the signature
3-4 revisions 100% 3 wd
of the Regional Director and BOE

33.1 Received Monthly Dredging Reports

Dredging Fleet Monitoring (Hard and Soft copy) from Dredge N/A N/A N/A
Masters and District Engineers
33.2 Review of Monthly Dredging Report 3-4 revisions 100% 2 wd
33.3 Consolidation and Monitoring of Monthly
3-4 revisions 100% 2 wd
Dredging Report
33.4 Submission of the advance copy of
Monthly Dredging Report thru email to
3-4 revisions 100% 2 wd
BOE on or before the 10th day of the
succeeding month
33.5 Preparation of memorandum transmittal
for the hard copy of Monthly Dredging
Report to be submitted on or before the 3-4 revisions 100% 2 wd
15th day of the succeeding month

Preventive Maintenance (for 34.1 Received the annual PM-POW from

N/A N/A N/A
water-based) District Engineering Office
34.2 Prepare and submits the annual PM-
3-4 revisions 100% 2 wd
POW
34.3 Verify the annual PM-POW 3-4 revisions 100% 2 wd
34.4 Review and affix initial on the annual PM-
3-4 revisions 100% 2 wd
POW
 j
Page 17 of 27 --------------

OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 34.5 Review and affix initial on the annual PM-
(Soft copy) POW for approval of the Regional
Director and be submitted to BOE every 3-4 revisions 100% 2 wd
2nd quarter of the current year for the
succeeding year
34.6 Receives the evaluated PM-POW N/A N/A N/A
34.7 Forwards the approved and evaluated
PM-POW to the concerned District 3-4 revisions 100% 2 wd
Engineering Offices
35.1 Prepare and Submit memorandum
Procurement (for water-based) regarding the request of Funds for the 3-4 revisions 100% 3 wd
procurement of Various Equipment
35.2 Prepare and Submit Technical
3-4 revisions 100% 3 wd
Specifications
35.3 Prepare and Submit Program of Work 3-4 revisions 100% 3 wd
35.4 Prepare and Submit Purchase Requests
(PR), Market Survey Certificate as per
3-4 revisions 100% 3 wd
DO 100 to the Procurement
Management Planning
Corrective Maintenance (for 36.1 Received Corrective Maintenance Work
N/A N/A N/A
water-based) Order
36.2 Prepare and submits the CM-POW 3-4 revisions 100% 3 wd
36.3 Verify the CM-POW 3-4 revisions 100% 3 wd
36.4 Review and affix initial on the CM-POW
3-4 revisions 100% 3 wd
36.5 Review and affix initial on the CM-POW
for approval of the Regional Director 3-4 revisions 100% 3 wd

36.6 Forwards the CM-POW to BOE thru the

Regional Director 3-4 revisions 100% 3 wd

36.7 Conduct supervision for the CM Activity

3-4 revisions 100% 3 wd
and testing of unit after CM
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 36.8 Prepare and Submit site Inspection

3-4 revisions 100% 3 wd
(Soft copy) Accomplishment Report
37.1 Information Dissemination
80% Complete
Lakbay Alalay 100% 3 wd
details
37.2 Prepare Memorandum with
corresponding schedule of activities of
EMD personnel. Request to render 3 hrs per
3-4 revisions 100%
overtime services for memorandum
initial/recommending approval of the
Chief of EMD.
37.3 Conduct Inspection / Repair of vehicles
< 5 hrs without
to be used for travelling personnel and
additional 100% 2 wd
public & traffic situation monitoring.
findings
37.4 Conduct repair of travelling
public/private vehicles (if there is any), < 5 hrs without
Monitors Traffic Situation, Assist on additional 100% N/A
Traffic Situation in case of vehicular findings
accidents
37.5 Supervised the operation during Lakbay-
Alalay, Coordinate with LGU's and DEO's N/A 100% N/A

37.6 Consolidate reports from different

Lakbay-Alalay Station assigned by the 3-4 revisions 100% 3 wd
Regional Office
37.7 Prepare Lakbay-Alalay Consolidated
Accomplishment Report of Equipment 3-4 revisions 100% 3 wd
Management Division of Region IV-A
Procurement / Quarterly Project 38.1 Prepare Quarterly Project Procurement
Procurement Management Management Plan (PPMP) 3-4 revisions 100% 5 wd
Planning
38.2 Review Quarterly Project Procurement
3-4 revisions 100% 5 wd
Management Plan (PPMP)
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 38.3 Approve Quarterly Project Procurement

(Soft copy) Management Plan (PPMP) 3-4 revisions 100% 5 wd

38.4 Receive and Record Requests of

Equipment tools, parts, & suppplies from
80%
various offices within the regional office 100% 2 wd
Completeness
c/o EMD as specialised office

38.5 Prepare and Submit Purchase Requests

(PR), Market Survey Certificate as per 3-4 revisions 100% 5 wd
DO 100
38.6 Prepare Purchase Order (PO) / Work
Order (WO) / Memo Request / Request
for Obligation after the Purchase 3-4 revisions 100% 5 wd
Requests (PR) was awarded to the
supplier
38.7 Perfrom Inspection of Equipment Tools,
80%
Parts, & Supplies upon delivery before 100% 2 wd
Completeness
acceptance.
38.8 Receive all Equipment Tools, Parts, & 80%
100% 2 wd
Supplies Completeness
38.9 Distribution of All Equipment Tools,
80%
Parts, & Supplies to all concern 100% 2 wd
Completeness
offices/end-users
Quarterly PM Schedule & 39.1 Prepares Quarterly Preventive
3-4 revisions 100% 3-4 wd
Program Maintenance Schedule for Rizal DEO's
39.2 Verified and endorsed PM schedule to
N/A 100% 2 wd
the concern Rizal DEO's
39.3 3 hrs per
Prepare Memo for endorsement to DEO 3-4 revisions 100%
memorandum
39.4 Review and Initial on Endorsement
3 hrs per
Memorandum for PM schedule to N/A 100%
memorandum
concerned Rizal Area DEO
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 39.5 Submit and Endorse Memorandum for

3 hrs per
(Soft copy) PM schedule to concerned Rizal Area N/A 100%
memorandum
DEO
39.6 Receive and record copy of Quarterly PM 80%
100% 3 hrs
program from Rizal DEO's Completeness
39.7 Verify consolidated reports of Quarterly
PM Program to check for any N/A 100% 3 hrs
discrepancies and inconsistencies
39.8 Review and initial on the consolidated
reports of Quarterly PM Program to
N/A 100% 3 hrs
check for any discrepancies and
inconsistencies
39.9 Review and initial on the consolidated
reports of Quarterly PM Program for N/A 100% 3 hrs
signature of Regional Director
Annual Reports 40.1 Receive and record copy of Annual PM
N/A 100% 3 hrs
(For Rizal DEO's) program from Rizal DEO's
40.2
Verify consolidated reports of Annual PM
Program from Rizal DEO's to check for N/A 100% 3 hrs
any discrepancies and inconsistencies
40.3 Review consolidated reports of Annual
N/A 100% 3 hrs
PM Program
40.4 Review and Submit consolidated reports
of Annual PM Program for signature of N/A 100% 3 hrs
Regional Director
41.1 Prepare Work Order for PM and assign
Preventive Maintenance 45 min per Work
control number & manpower upon 3-4 revisions 100%
(For Rizal DEO's) Order
availability of parts for Rizal DEO's
41.2 Verify Work Order for PM of Rizal DEO's 45 min per Work
N/A 100%
fleet Order
41.3 Review Work Order for PM of Rizal 45 min per Work
N/A 100%
DEO's fleet Order
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 41.4 Approval of Work Order for Preventive 45 min per Work
N/A 100%
(Soft copy) Maintenance of Rizal DEO's fleet Order
41.5 Conduct PM Activities, and testing of
on-schedule 100% 3-4 wd
unit after PM
41.6
Inspection of accomplised PM and
> 4 hrs 100% 3-4 wd
closing of Work Order/s for Rizal DEO's
41.7
Record and file approved Work Requests
45 min per Work
and Work Orders for bookeeping N/A 100%
Order
reference (for Rizal DEO's)
42.1 Receive, Review and Assign control
Corrective Maintenance 45 min per Work
number for Work Request/s & Work N/A 100%
(For Rizal DEO's) Order
Order/s from Rizal DEO's
42.2 45 min per Work
Prepare Work Order for CM 3-4 revisions 100%
Order
42.3 45 min per Work
Verify Work Order for CM N/A 100%
Order
42.4 45 min per Work
Review of Work Order for CM N/A 100%
Order
42.5 45 min per Work
Approval of Work Order for CM N/A 100%
Order
42.6 Conduct CM Activities and testing of unit
on-schedule 100% 3-4 wd
conducted CM
42.7 Inspection of accomplised CM and
> 4 hrs 100% 2 wd
closing of WO
42.8 Record and file approved Work Requests
45 min per Work
and Work Orders for bookeeping N/A 100%
Order
reference
44.1
Accomplishment Report for On- Submit Work Request for on-site vehicle
N/A N/A N/A
Site Inspection at DEOs inspection and repair
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 44.2 Review and Assign Control Number of

45 min per Work
(Soft copy) Work Request/s for an on-site vehicle N/A 100%
Request
inspection and repair at Rizal DEO's
44.3
Prepare Memorandum for on-site vehicle 3 hrs per
3-4 revisions 100%
inspection and repair at Rizal DEO's memorandum
44.4
Prepare and Consolidate data from on-
site vehicle inspection to be included on 3-4 revisions 100% 2 wd
Accomplishment Report (for Rizal DEO's)
44.4
Verify Accomplishment Report for any
data discrepancies and/or N/A 100% 2 wd
inconsistencies (for Rizal DEO's)
44.5 Review Accomplishment Report for any
data discrepancies and/or N/A 100% 2 wd
inconsistencies (for Rizal DEO's)
44.6
Approve and Submit Accomplishment
N/A 100% 2 wd
Report for signature of Regional Director

44.7 Prepare endorsement memorandum of

3 hrs per
Accomplishment Report for the concern 3-4 revisions 100%
memorandum
Rizal DEO
44.8 Record and file approved 45 min per
Accomplishment Report for bookeeping N/A 100% Accomplishment
reference (for Rizal DEO's) Report
OFFICE OF THE DIVISION CHIEF 2
45.1 Record incoming document in the record n/a 100% 10 min
book with complete details (code,
Record of Incoming Documents subject, source, date, pages, etc.)
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 45.2 Accomplish the Routine Slip and attach 3-4 revisions 100% 5 min
(Soft copy) the document.

45.3 Deliver the document to the concerned n/a 100% 15 mins.

office or personnel for proper action.
(Incoming)

46.1 Record outgoing document in the record 3-4 revisions 100% 10 min
book with complete details (code,
Record of Outgoing Documents
subject, source, date, pages, etc.)

46.2 Deliver the document to the concerned n/a 100% 5 min

office or personnel for proper action.
(Outgoing)

47.1 Receive (hardcopy or electronic) n/a 100% 5 min

document for filing and safekeeping.
File Management

47.2 Update the list of records indicating the 3-4 revisions 100% 10 min
following information: title, date, source,
code, control number.

47.3 File and sort documents in the Records n/a 100% 1 hr

room, separating the superseded and
obsolete documents.
47.4 Conduct inventory of records using the n/a 100% 1 hr
Records Disposition Schedule based on
DMC No. 47 series of 2012
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 48.1 Retrieve documents based on the n/a 100% 1 hr
Information Retrieval
(Soft copy) data/information requested.
48.2 Record the retrieved document in the 3-4 revisions 100% 10 min
record book with complete details

49.1 Forward Documents and other courier n/a 100% 1 wd

Forwarding of Documents services from Office to other offices, and
vice versa.
50.1 Receive and Record the Application for n/a 100% 10 min
Application for Leave Leave of Absence of Individual
Employee
50.2 Verify and affix initial on the Application n/a 100% 10 min
for leave

50.3 Approve and affix signature on the n/a 100% 10 min

Application for leave

50.4 Release the Application for Leave to n/a 100% 5 min

concerned office for approval.

50.5 Furnish copies of approved Application n/a 100% 10 min

for Leave to the concerned employee.

51.1 Request and Review Salary and n/a 100% 10 min

Payroll Overtime Payroll

51.2 Prepare and check Payroll System n/a 100% 1 hr

supporting documents

52.1 Distribute the Individual Daily Time n/a 100% 10 min

Daily Time Record, Time and Record (DTR)
Attendance
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 52.2 Verify correctness and signature on the n/a 100% 10 min
(Soft copy) Individual Daily Time Record

52.3 Approve and affix signature on the n/a 100% 10 min

Individual Daily Time Record

52.4 Update, generate and submit Time and n/a 100% 10 min
Attendance Report

53.1 Receive supporting documents for Per n/a 100% 10 min

Per diem Diem Requests

53.2 Prepare attachment and voucher for Per 3-4 revisions 100% 1 wd
Diem Requests

53.3 Prepare Memorandum for transmittal for 3-4 revisions 100% 1 hr

Per Diem Requests

53.4 Review and initial on the Memorandum n/a 100% 30 mins

of transmittal for Per Diem Requests

53.5 Review and sign on the Memorandum of n/a 100% 30 mins

transmittal for Per Diem Requests
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 54.1 Special Task performed as instructed. n/a 100% on deadline
(Soft copy)

Special Tasks

55.1 Register the received document into n/a 100% 10 min

Recording at DOTs Document Tracking System (DoTS) for
monitoring and recording purposes.

56.1 Conduct upkeeping and maintain N/A 100% 3 days a week

Upkeep and Cleanliness cleanliniess of Region IV-A Pooling
Center
56.2 Monitor the newly acquired equipment n/a 100% 3 days a week
by Bureau of Equipment intend for
Region IV-A
56.3 Conduct upkeeping and maintain n/a 100% 1 hr
cleanliness of Equipment Management
Division Office
Certificate of Equipment 57.1 Receive request for equipment n/a 100% 5 mins
Clearance Clearance
57.2 Evaluate request for equipment n/a 100% 2 hrs
clearance

57.3 Prepare Certificate of Equipment 3-4 revisions 100% 2 hrs

Clearance
57.4 Verify the Memorandum and Request for
N/A 100% 30 mins
Certificate of Equipment clearance
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OUTPUT ACTIVITIES PERSON/S RESPONSIBLE Q E T

Consolidated ESPMUR/ EDAUR 57.5 Review the Memorandum and Request

(Soft copy) for Certificate of Equipment clearance N/A 100% 30 mins

57.6 Certify and sign on the Certificate of n/a 100% 30 mins

Equipment Clearance
Correspondences 58.1 Prepare correspondence 3-4 revisions 100% 2 hrs
58.2 Verify correspondence as to correctness 3-4 revisions 100% 1 hr

58.3 Review and affix initial on 3-4 revisions 100% 1 hr

correspondence