HOC

ORGANOGRAM DEO for

Exploration
Planner

Site Inch.

Storekeeper

Site Inch.

DEO for Planner

Mining

Storekeeper

Head
Store

Procurement

Logistic

DEO for CEW Planning

Section Heads

Section
Engineers

Commercial
Team
DEO for
Commercial Planning
Team
Roles and Responsibilities
• Head will be the accountable for every activities happening in Tappet box. He/she will
communicate and clear all the changes/additions/corrections/updates with the Tappet box Team.
• Complete activates will be monitored by the Data Entry Operators who are posted at Head Office
like DPR, Machine Transfer, Site Open and Close, Machine Addition and Scraping, Parts
creation/correctios/remove, Vendor creation/corrections/remove.
• Site responsible persons should communicate to the HO – DEO for all kind of supports through
mail.
Nature of Works and Process flow
Machine Transfer:
• Site In-charge will raise a request to HO-DEO for transfer the machine from XXXX site to YYYY
site with the reason.
• HO-DEO will get approval from Head and transfer the machine and send the confirmation mail
to the site in-charge. (Machine needs to be removed from the current site and should be added
in the new site).
Site Open:
• If there is a new site is opening, Concern HOC/Project Manager should raise a request to
create a site with Location, Client Name, Nature of Job, No.of machines, Site In
charge/Supervisor Name, Storekeeper Name, Site Validity, Drilling Meterage (in Exploration).
• HO-DEO will send the request to the Head and get approval.
• After approval, he/she will create the site and send the confirmation mail to the concern
HOC/Project Manager.
Site Close:
• If there is site going to close, Concern HOC/Project Manager should raise a request to close a
site with reason.
• HO-DEO will send the request to the Head and get approval.
• After approval, he/she will close the site and send the confirmation mail to the concern
HOC/Project Manager.
Nature of Works and Process flow
Adding a new Asset:
• If a new asset need to be added in our population, the purchaser will raise a request to the
HO-DEO to add the new asset in list with Product Details, Year of Purchase, Site.
• HO-DEO will forward the request to head for approval.
• Once it approved, HO-DEO will add the machine in a configured asset matrix.
• Then it should be verified and approved by the head. Then confirmation mail will be given.
Scraping the asset:
• If any asset needs to be scraped, concern in-charge will raise a request to deactivate the asset
from the population list with proper reason.
• Before raising the request, proper approval should be taken from the management.
• Then the Ho-DEO will forward the request to head for approval.
• Once it approved, asset will be deactivated, and confirmation mail will be given
Nature of Works and Process flow
Material Number Creation/Correction:
• Store In-charge/Purchase officer will raise a request to HO-DEO for create a material no with
the details like Make, Part No (OEM,OPM), Equipment Model, Component Model etc.,
• HO-DEO will check the master sheet whether it is matching with any other items.
• If it matches, He/She will add the part no in the existing material no. and confirmation mail
will be given
• If it is not matching, HO-DEO will forward the request to Head for approval.
• Once it approved, he will create the material no and confirmation will be given.
• If there is any correction required, HO-DEO can do that without approval, but it needs to be
verified properly.
Nature of Works and Process flow
Vendor Creation:
• Purchase officer will raise a request to HO-DEO to add the new vendor with details like Name,
Nature of Job, Address, Mail Id, Contact No, Contact Person Name, Supplying Material
Category and certificates with Vendor Registration Form.
• Before raising the request, it should be approved by the commercial head.
• HO-DEO will forward the request to head for approval. Head will verify and approve.
• Once it approved, HO-DEO will create the New Vendor and confirmation will be given.
Vendor Blocklisting:
• Purchase officer will raise a request to blocklist the supplier with proper reason.
• Before raising the request, it should be approved by the commercial head.
• HO-DEO will forward the request to head for approval. Head will verify and approve.
• Once it approved, HO-DEO will blocklist the supplier and confirmation will be given.