Format of informal letter

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……………….. Sender’s Address 1/2 mark

…………………

……………. Date 1/2 mark

……………., Salutation 1/2 mark

Body of the
letter…………………………………………………………………………………………………..
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…………………………………………………………………………………………………………… 6 ½
marks

Ending
line………………………………………………………….....................................................

…………………………………………………………………………………… 1 mark

……………….. ,Subscription

……………….. First Name 1 mark

 Format of formal letter
...............
…………… Address 1 ½ mark
……………

………………. Date ½mark

……………
…………… Address 2 ½ mark
…………..
……………

Subject: ……………………………………………………………………………
……………………………………………………………………………

…………………, Salutation ½ mark

Body of the letter

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………………………………………………………………………………………………
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….

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………………………………………………………………………………………………
……………............................................................................... 6
marks

Ending line
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…………………………………………………………………………… 1 mark

…………………………, Subscription 1 mark

……………………. Name
……………………. Designation
Guidelines to write formal letter
1) Sender’s address should be written only in three lines without name.

E.g. 106 Ashirwad Townships

Bhatar Road

Surat-395001

2) Date should be written in the given format:- 30 July, 2020

3) Receiver’s address should be written without name but designation should

be mentioned.

E. g. The Editor

The Times of India

Adajan

Surat-395009

4) Subject: A proper subject related to the topic is written here. It carries no

marks and it is optional

5) Salutation: Opening remark of the letter is known as salutation.

E. g Dear sir/ sir,

6) Body of the letter:- First Paragraph – Introduce yourself, place and residence
and one line description of the cause of writing the letter.

Second paragraph:- Description of your cause of writing the letter.

Third paragraph:- Ending line :- Requesting to oblige

E. g. It will be good if you publish this matter in your newspaper. Please

do the needful. OR Hoping for the positive response.

Thanking you.

7) Subscription :- subscription is a formal acceptance given when verified with

signature.
E.g. Yours truly/faithfully,

Signature

Full name

Designation
Guidelines to write informal letter
1) Sender’s Address should be written only in three lines without name.

E.g. 106 Ashirwad Townships

Bhatar Road

Surat-395001

2) Date should be written in the given format:- 30 July, 2020

3) Salutation: Opening remark of the letter is known as salutation.

E.g. Dear friend,/ mother/father/brother/sister…. Etc.

4) Body of the letter:-

First Para:- Write about your health, and inquire about the person to whom
you are writing the letter.

Second Para:- Explain in detail the cause of writing the letter related to the
topic.

Third Para: Ending line:- Convey regards to your family love to your little…….

Or Convey my regards to Grandpa/grandma and parents. I will be waiting to

meet you all .

5) Subscription :- subscription is a formal acceptance given when verified with

signature.

E.g. Yours lovingly,

First Name OR
Informal letter

Write a letter to your brother telling him how important it is to participate in

sports.

A/101 Ashirwad Complex

Bhatar

Surat-395001

30 July 2020

Dear Brother,

Yesterday I received a letter from Mom and I am glad to know that everything
is good there. She also mentioned that you are not taking interest in sports
nowadays. Dear, I want you to understand that sports are important for our
overall personality development.

Taking part in sports is nice exercise with recreation of your own interest. You
will develop strong muscles and bones which will help you to increase your
height. Sports also make you strong and help you to adopt social skills. Your
good performance in sports may develop your career.
I want you to understand the importance of sports in our life and start taking
part in sports activities. Convey my regards to Mom and Dad. I miss u all too
much.

Yours lovingly,

Seema .
Formal Letter
Imagine yourself as in charge of tours and excretions department and your
school has organized an Educational trip to a chocolate factory. Write a letter
to the Manager of a chocolate factory seeking his permission to visit the
factory.

METAS of SDA School

Athwaines

Surat- 395001

30 July, 2020

The Manager

Sumul Chocolate factory

Varacha

Surat- 395006

Subject: Seeking permission to visit your factory

Sir,

I undersigned Sujal Mehta , Head Boy of class 8 of METAS Of SDA School ,

would like to request you to grant permission to come and visit your factory.
We are preparing a project on safety regulations in the factories. So our
group has decided to visit your factory for this. I assure you that me and my
group will not cause any incontinence and discipline will be maintained at all
the times. We would like to visit your factory on 10 August 2020 between 10
to 11 a.m. if it is convenient for you.

Kindly allow us to visit the factory as it will increase our knowledge. It will be
good if you grant our request.

Thanking you.

Yours faithfully,

Sujal Mehta .

(Head Boy)