HR Metrics Calculation Template

HR Metrics Calculation Template
How it works:
1 Browse the overview below
2 Click on the "calculate metric" link.
3 Review the provided example and populate the yellow cells accordingly wi
HR Performance Metrics
1 Revenue per employee
2 Revenue per full-time equivalent (FTE)
3 Profit per employee
4 Profit per FTE
5 Overtime per employee
6 Labor cost per employee
7 Labor cost per FTE
8 Labor cost percentage of revenue
9 Labor cost percentage of total expenses

10 Absence rate
11 Absence rate per manager/department
12 Overtime expense per period
13 Training and development expenses per employee
14 Voluntary turnover rate
15 Involuntary turnover rate
16 Turnover rate of talent
17 Turnover rate
18 Turnover rate per manager/department
19 Cost of absenteeism
20 Cost of turnover
21 HR to employee ratio
22 HR cost per FTE
23 Promotion rate
General Workforce Metrics

24 Average age
25 Average length of service

26 Retirement rate
27 Engagement rate
28 Employee net promoter score
29 Salary hike since last year
Recruitment Metrics
30 Time to fill
31 Time to hire
32 Cost per hire
33 First-year resignation rate
34 First-year turnover rate
35 First-month turnover rate
36 Hiring manager satisfaction
37 Candidate job satisfaction
38 Applicants per opening
39 Selection ratio
40 Offer acceptance rate
41 Vacancy rate
42 Application completion rate

43 Yield ratio
44 Sourcing channel effectiveness
45 Sourcing channel cost
46 Cost of getting to the optimum productivity level

ow cells accordingly with information from your reports or HRIS. The metric will be calculated a
Total revenue / Head count
Total revenue / Total number of FTE
Total profit / Head count
Total profit / Total number of FTE
Total hours of overtime / Head count
Total labor cost / Head count
Total labor cost / Total number of FTE
Total labor cost / Organizational revenue
Total labor cost / Total organizational expenses

Number of absence days / Total number of working days
Number of absence days per unit / Total number of working days per unit
Overtime pay / Total pay per period
Training and development expenses / Head count
Number of voluntary terminated employees during period / Head count at the beginnin
Number of involuntary terminated employees during period / Head count at the beginn
Number of terminated employees who qualified as high potentials during period / Head
period
Number of terminated employees during period / Head count at the beginning of the p
Number of terminated employees per unit during period / Head count in the unit at th
Hours lost due to absence * (Weighted average hourly pay + Cost of employee benefits
Supervisor hours lost in dealing with absenteeism * (Average hourly pay for supervisor +
per hour per supervisor) + Other costs / Head count
Hard costs of turnover + Soft costs of turnover
FTE working in HR / Total number of FTE
Total HR cost / Total number of FTE
Number of employees promoted / Head count
Sum of age of all head count / Head count
Length of service of all head count / Head count

Number of employees retired in a period / Head count at the beginning of the period
Sum of engagement / Head count
percentage of promoters - percentage of detractors
(Current salary - Previous year salary) / Previous year salary
Number of days between publishing a job opening and hiring the candidate
Number of days between the moment a candidate is approached and the moment the c
Total cost of hiring (Total internal cost + Total external cost) / Total number of hires
Employees who left the organization within one year / Head count
Employees who left the organization within one year / Total number of recruits
Employees who left the organization within one month / Total number of recruits
Number of hires who perform well / Total number of hires
Number of hires who rate themselves as satisfied in their new job / Total number of hi
Total number of applicants / Number of job openings
Number of hired candidates / Total number of candidates
Number of applicants who accepted a job offer / Number of applicants presented with
Total number of open positions / Total number of positions in the organization
Total number of people who completed the application / Total number of people who
Number of applicants who successfully completed the stage / Total number of applican
Number of applications from the channel / Total number of impressions from the chan
Advertisement spending per channel / Number of successful applicants per platform
Onboarding cost + Training cost + Cost of supervision (Number of hours the manager is
employee * Hourly rate of the manager) + Cost of "on the job" training + (Months to be
Annual salary)
ple cells.
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
Calculate metric
More information
More information
More information
More information
More information
Calculate Revenue per Employ
Total revenue
Example 10,000,000
Enter your data
Return to the metrics home page

e Revenue per Employee
Head count Revenue per employee
100 100,000
Calculate Revenue per Full-Time Equivale
Total revenue
Example 10,000,000
Enter your data

per Full-Time Equivalent (FTE)
Total number of FTE Revenue per FTE
75 133,333
Calculate Profit per Employe
Total profit
Example 5,000,000
Enter your data

Profit per Employee
Head count Profit per employee
100 50,000
Calculate Profit per FTE
Total profit
Example 5,000,000
Enter your data

e Profit per FTE
Total number of FTE Profit per FTE
75 66,667
Calculate Overtime per Emp
Time period
Total hours of overtime
Example 250
Enter your data

vertime per Employee
Head count Overtime per employee
100 3
Calculate Labor Cost per Emp
Total labor cost
Example 3,200,000
Enter your data

Labor Cost per Employee
Head count Labor cost per employee
100 32,000
Calculate Labor Cost per FT
Total labor cost
Example 3,200,000
Enter your data

abor Cost per FTE
Total number of FTE Labor cost per FTE
75 42,667
Calculate Labor Cost Percenta
Total labor cost
Example 3,200,000
Enter your data

Labor Cost Percentage of Revenue
Organizational revenue Labor cost percentage of revenue
10,000,000 32%
Calculate Labor Cost Percenta
Total labor cost
Example 3,200,000
Enter your data

Labor Cost Percentage of Total Expenses
Total organizational expenses
5,000,000
e of Total Expenses
Labor cost percentage of total expenses
64%
Calculate Absence Rat
Number of absence days
Example 25
Enter your data

ate Absence Rate
Total number of working days Absence rate
250 10%
Calculate Absence
Department
Example Department 1
Enter your data
TIP
To calculate the total number of working days, we recommend you visit this page. With this

culate Absence Rate per Manager/Department
Number of absence days per
Manager
unit
Manager 1 17
end you visit this page. With this tool, you can include or exclude weekends as needed.
partment
Total number of Absence rate per
working days manager/department
250 7%
Average
as needed.
Calculate Overtime pe
Time period
Overtime pay
Example 320,000
Enter your data

Overtime per Period
Total pay per period Overtime expense per period
3,200,000 10%
Calculate Training and Development Exp
Training and development

expenses
Example 50,000
Enter your data

evelopment Expenses per Employee
Training and development

Head count
expenses per employee
100 500
Calculate Voluntary Turnov
Time period
Number of voluntary
terminated employees over
period
Example 3
Enter your data

oluntary Turnover Rate
Head count at the beginning

Voluntary turnover rate
of period
105 3%
Calculate Involuntary Turn
Time period
Number of involuntary
terminated employees over
period
Example 2
Enter your data

nvoluntary Turnover Rate
Head count at the beginning of

Involuntary turnover rate
period
105 2%
Calculate Turnover Rate
Time period
Number of terminated employees

who qualified as high potentials
during period
Example 1
Enter your data

Turnover Rate of Talent
Head count at the beginning of

Turnover rate of talent
period
105 1%
Calculate Turnover Rate
Time period
Number of terminated employees

during period
Example 5
Enter your data

Turnover Rate
Head count at the beginning

Turnover rate
of period
105 5%
Calculate Turn
Time period
Department
Example Department 1
Enter your data

Calculate Turnover Rate per Manager/Department
Number of terminated
Manager employees per unit during
period
Manager 1 2
er/Department
Head count in the unit at the Turnover rate per

beginning of period manager/department
17 12%
Average
Employee Supervisor
Example Employee 1 Supervisor 1
Enter your data

Calculate Cost of Absenteeism
Weighted Cost of employee

Hours lost due
average hourly benefits per hour per
to absence
pay employee
16 25 5
Cost of Absenteeism
Supervisor hours lost Costs of supervisor

Average hourly pay
in dealing with benefits per hour per
for supervisor
absenteeism supervisor
4 30 10
Other costs Head count Cost of absenteeism
30 100 640
Separation costs
Vacancy costs
Replacement costs
Separation costs
Vacancy costs
Replacement costs
Total cost of turning over one empl

Example
Essential data
Exiting position's hourly rate of pay
Supervisor's hourly rate of pay
HR/Recruiting/Payroll average rate of pay
HARD COSTS
Exit interview (staff administration time)
Exit interview (departing employee being interviewed time)
Payout of annual leave for departing employee
Other separation costs (unemployment benefits)
Separation costs
Current employee extra work
Temporary hire
Vacancy costs
Requisition/Job postings (administrative time and ad costs)
Interviewing time
Preemployment testing (administrative time and/or costs)
Reference/Background checking (time and/or vendor costs)

Drug testing (administrating time and/or vendor costs)
Job offer and rejection letter administration time
Orientation (administration time)
Orientation (new hire time)
"On the job" training (time of trainer/supervisor)
"On the job" training (new hire time)
Replacement costs
Hard costs total
SOFT COSTS
Loss of productivity of departing employee
Lost productivity of coworkers (increased time discussing departure and

organizational conditions)
Increased workload of employees
Separation costs
Lost productivity of vacant position
Lost productivity of supervisor (time spent filling in, coordinating schedule

changes)
Vacancy costs
Lost productivity during new hire learning curve
Lost productivity of coworkers mentoring and supporting new hire
Lost productivity of supervisor due to additional coaching and oversight

needed for new hire
Replacement costs
Soft costs total
Total cost of turning over one employee (hard costs + soft cos
metrics home page

Calculate Cost of
25
30
27
Hours Wages Other costs Total
1 $27.00 $27.00
1 $25.00 $25.00
80 $25.00 $2,000.00
$1,000.00 $1,000.00
$3,052.00
40 $25.00 $1,000.00
40 $20.00 $800.00
$1,800.00
$500.00 $500.00
10 $27.00 $270.00
2 $27.00 $700.00 $754.00
1 $27.00 $700.00 $727.00

1 $27.00 $500.00 $527.00
2 $27.00 $54.00
40 $27.00 $1,080.00
40 $25.00 $1,000.00
80 $30.00 $2,400.00
80 $25.00 $2,000.00
$9,312.00
$14,164.00
10 $25.00 $250.00
5 $25.00 $125.00
20 $25.00 $500.00
$875.00
10 $25.00 $250.00
10 $30.00 $300.00
$550.00
40 $25.00 $1,000.00
40 $25.00 $1,000.00
40 $30.00 $1,200.00
$3,200.00
$4,625.00
d costs + soft costs) $18,789.00

lculate Cost of Turnover
Separation costs
Vacancy costs
Replacement costs
Separation costs
Vacancy costs
Replacement costs
Total cost of turning over o
Enter your data
Essential data
Exiting position's hourly rate of pay
Supervisor's hourly rate of pay
HR/Recruiting/Payroll average rate of pay
HARD COSTS
Exit interview (staff administration time)
Exit interview (departing employee being interviewed time)
Payout of annual leave for departing employee
Other separation costs (unemployment benefits)
Separation costs
Current employee extra work
Temporary hire
Vacancy costs
Requisition/Job postings (administrative time and ad costs)
Interviewing time
Preemployment testing (administrative time and/or costs)
Reference/Background checking (time and/or vendor costs)

Drug testing (administrating time and/or vendor costs)
Job offer and rejection letter administration time
Orientation (administration time)
Orientation (new hire time)
"On the job" training (time of trainer/supervisor)
"On the job" training (new hire time)
Replacement costs
Hard costs total
SOFT COSTS
Loss of productivity of departing employee
Lost productivity of coworkers (increased time discussing departure and

organizational conditions)
Increased workload of employees
Separation costs
Lost productivity of vacant position
Lost productivity of supervisor (time spent filling in, coordinating schedule

changes)
Vacancy costs
Lost productivity during new hire learning curve
Lost productivity of coworkers mentoring and supporting new hire
Lost productivity of supervisor due to additional coaching and oversight

needed for new hire
Replacement costs
Soft costs total
Total cost of turning over one employee (hard costs + soft cos
ata

d costs + soft costs)
Calculate HR to Empl
FTE working in HR
Example 6
Enter your data

alculate HR to Employee Ratio
Greatest common
Total number of FTE
denominator
75 3
HR to employee ratio
2:25
Calculate HR Cost per FTE
Total HR cost
Example 192,000
Enter your data

ate HR Cost per FTE
Total number of FTE HR cost per FTE
75 2,560
Calculate Promotion Rate
Number of employees promoted
Example 10
Enter your data

otion Rate
Head count Promotion rate
100 10%
Calculate Average Age
Sum of age of all head count
Example 3,532
Enter your data

erage Age
Head count Average age
100 35
Calculate Average Length of Servi
Length of service of all

head count
Example 500
Enter your data

rage Length of Service
Head count Average length of service
100 5
Calculate Retirement Rate
Time period
Number of employees retired

in period
Example 1
Enter your data

Retirement Rate
Head count at beginning of

Retirement rate
period
100 1%
Calculate Engagement Rate
Sum of engagement
Example 93
Enter your data

Engagement Rate
Head count Engagement rate
100 93%
Calculate Employee Net P
Example
Number of employees scoring
1 2 3 4 5 6
1 0 0 1 10 5
Percentage of Percentage of
Satisfaction rate
promoters detractors
75% 17% 58%
Enter your data
Number of employees scoring
1 2 3 4 5 6
Percentage of Percentage of
Satisfaction rate
promoters detractors
mployee Net Promoter Score
Example
oyees scoring
7 8 9 10 Promoters 9 or 10
4 4 35 40 Detractors 6 and below
Enter your data
oyees scoring
7 8 9 10 Promoters 9 or 10
Detractors 6 and below

Calculate Salary Hike Since La
Current salary
Example $2,400
Enter your data

e Salary Hike Since Last Year
Previous year salary Salary hike since last year
$2,200 9%
Role Number
Role 1 1
Example Role 2 1
Role 3 1
Enter your data
Calculate Time to Fill
Status Team Hiring manager
Closed Team 1 Manager 1
Open Team 2 Manager 2
Closed without hire Team 3 Manager 3

to Fill
Expected start
Recruiter Open date Close date
date
Recruiter 1 10/1/2022 8/1/2022 9/1/2022
Recruiter 2 11/1/2022 9/1/2022
Recruiter 3 4/1/2022 2/1/2022

Days since Time to fill
open (days)
31
311
Not applicable
Candidate
Candidate 1
Example
Candidate 2
Enter your data
Calculate Time to Hire
Status Team Hiring manager
Active Team 1 Manager 1
Disqualified Team 2 Manager 2

Time to Hire
Application
Recruiter Source of hire
date
Recruiter 1 Source 1 5/12/2022
Recruiter 2 Source 2 5/25/2022

Date the candidate Time to hire
accepted the offer (days)
6/29/2022 48
Not applicable
Cost of hiring
Total internal cost
Cost of recruiting staff
Cost of sourcing staff
Recruiting learning and development
Nonlabor office costs
Referral fees
Secondary management cost of time for events
Secondary management cost of time for recruiting
Total internal cost
Total cost of hiring

Example
Total external cost
$2,400 Advertising expenses
$1,400 Background check expenses
$1,000 Compulsory and post-compulsory education recruiting
$500 Consulting services
$1,000 Contingency fees
$500 Medical or health testing expenses
$500 Employee referral awards
$7,300.00 Immigration expenses
Recruiting event expenses
Prescreening fees
Recruitment process outsourcing fees
Relocation fees
Sourcing costs
Technology costs
Third-party agency fees
Total external cost

Calculate Cost per Hire
Total number of
Cost per hire
hires
5 $6,660
$1,000
$2,000
$500
$1,000
$1,000
$1,500
$1,000
$2,000
$1,200
$1,300
$1,500
$10,000
$1,000
$1,000
$1,000
$26,000.00
$33,300.00
e Cost per Hire
En
Cost of hiring
Total internal cost
Cost of recruiting staff
Cost of sourcing staff
Recruiting learning and development
Nonlabor office costs
Referral fees
Secondary management cost of time for events
Secondary management cost of time for recruiting
Total internal cost
Total cost of hiring

Enter your data
Total external cost
Advertising expenses
Background check expenses
Compulsory and post-compulsory education recruiting
Consulting services
Contingency fees
Medical or health testing expenses
Employee referral awards
Immigration expenses
Recruiting event expenses
Prescreening fees
Recruitment process outsourcing fees
Relocation fees
Sourcing costs
Technology costs
Third-party agency fees
Total external cost

Total number of
Cost per hire
hires
Calculate First-Year Resig
Employees who left the organization

within one year
Example 2
Enter your data

st-Year Resignation Rate
Head count First-year resignation rate
100 2%
Calculate First-Year Turn

within one year
Example 2
Enter your data

t-Year Turnover Rate
Total number of recruits First-year turnover rate
20 10%
Calculate First-Month Tur

within one month
Example 0
Enter your data

st-Month Turnover Rate
Total number of recruits First-month turnover rate
20 0%
Calculate Hiring Manage
Example
Enter your data

Calculate Hiring Manager Satisfaction
Number of hires who perform well Total number of hires
8 10
s home page
tion
Hiring manager satisfaction
80%
Calculate Candidate Jo
Example
Enter your data

Calculate Candidate Job Satisfaction
Number of hires who rated themselves as

satisfied in their new job
18
s home page
date Job Satisfaction
Total number of hires Candidate job satisfaction
20 90%
Calculate Applicants per O
Total number of applicants
Example 350
Enter your data

pplicants per Opening
Number of job openings Applicants per opening
20 18
Calculate Select
Number of hired candidates
Example 2
Enter your data

alculate Selection Ratio
Greatest common
Total number of candidates
denominator
50 2
Selection ratio
1:25
Calculate Offer Acceptan
Number of applicants presented
with a job offer
Example 20
Enter your data

Offer Acceptance Rate
Number of applicants who
Offer acceptance rate
accepted a job offer
17 85%
Calculate Vacancy Rat
Total number of open

positions
Example 10
Enter your data

ulate Vacancy Rate
Total number of positions in the

Vacancy rate
organization
100 10%
Calculate Application Com
Total number of people who

completed the application
Example 350
Enter your data

pplication Completion Rate
Total number of people who started with Application completion

the application rate
400 88%
Example
Number of applicants
Stage who successfully
completed the stage
Stage 1 25
Stage 2 20
Stage 3 18
Stage 4 9
Stage 5 7
Stage 6 5
Stage 7 3
Stage 8 1
Average number of applicants who

11
successfully completed the stage

23
entered the stage
Average greatest common

6
denominator
Average yield ratio per recruitment

2:4
stage

Calculate Yield Rati
Example
Greatest common
who entered the Yield ratio
denominator
stage
100 25 1:4
25 5 4:5
20 2 9:10
18 9 1:2
9 1 7:9
7 1 5:7
5 1 3:5
3 1 1:3
te Yield Ratio
Enter your data
Stage who successfully
completed the stage

successfully completed the stage

entered the stage
Average greatest common

denominator
Average yield ratio per recruitment

stage
Enter your data
Greatest common
who entered the Yield ratio
denominator
stage
Calculate Sourcing Ch
Channel
Example Channel 1
Enter your data

alculate Sourcing Channel Effectiveness
Number of applications from the Total number of impressions from

channel the channel
150 350
Average sourcing channel

effectiveness
Sourcing channel
effectiveness
43%
Calculate Sourcin
Platform
Example Platform 1
Enter your data

Calculate Sourcing Channel Cost
Advertisement spending per Number of successful applicants per

channel platform
$1,000 5
Average sourcing channel cost

Sourcing channel cost
$200
Calculate Cost of Getting to
Example
Cost of getting to optimum productivity level (OPL)
Onboarding cost
Training cost
Number of hours the manager is spending with the new employee
Hourly rate of the manager
Cost of "on the job" training
Months to be fully productive
Annual salary

ost of Getting to Optimum Productivity Level (OPL)
vel (OPL)
$1,000
$1,000
40
$30
$1,000
12
$34,000
$4,200
o Optimum Productivity Level (OPL)
Enter your data
Onboarding cost
Training cost
Number of hours the manager is spending with the new employee
Hourly rate of the manager
Cost of "on the job" training
Months to be fully productive
Annual salary

level (OPL)

HR Metrics Calculation Template

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

HR Metrics Calculation Template

Uploaded by

Copyright:

Available Formats

HR Metrics Calculation Template

2 Click on the "calculate metric" link.

2 Revenue per full-time equivalent (FTE)

3 Profit per employee

4 Profit per FTE

5 Overtime per employee

6 Labor cost per employee

7 Labor cost per FTE

8 Labor cost percentage of revenue

9 Labor cost percentage of total expenses

11 Absence rate per manager/department

12 Overtime expense per period

13 Training and development expenses per employee

14 Voluntary turnover rate

15 Involuntary turnover rate

16 Turnover rate of talent

18 Turnover rate per manager/department

22 HR cost per FTE

General Workforce Metrics

25 Average length of service

28 Employee net promoter score

29 Salary hike since last year

32 Cost per hire

33 First-year resignation rate

34 First-year turnover rate

35 First-month turnover rate

36 Hiring manager satisfaction

37 Candidate job satisfaction

38 Applicants per opening

40 Offer acceptance rate

42 Application completion rate

44 Sourcing channel effectiveness

45 Sourcing channel cost

46 Cost of getting to the optimum productivity level

Total revenue / Head count

Total revenue / Total number of FTE

Total profit / Head count

Total profit / Total number of FTE

Total hours of overtime / Head count

Total labor cost / Head count

Total labor cost / Total number of FTE

Total labor cost / Organizational revenue

Total labor cost / Total organizational expenses

Overtime pay / Total pay per period

Training and development expenses / Head count

Hard costs of turnover + Soft costs of turnover

FTE working in HR / Total number of FTE

Total HR cost / Total number of FTE

Number of employees promoted / Head count

Sum of age of all head count / Head count

Length of service of all head count / Head count

Sum of engagement / Head count

percentage of promoters - percentage of detractors

(Current salary - Previous year salary) / Previous year salary

Number of hires who perform well / Total number of hires

Total number of applicants / Number of job openings

Number of hired candidates / Total number of candidates

Total number of open positions / Total number of positions in the organization

Advertisement spending per channel / Number of successful applicants per platform

Enter your data

Return to the metrics home page

Head count Revenue per employee

Enter your data

Return to the metrics home page