Pre OCAL Check Points

Category Document Name Details to be checked What/Where to check

RRF Ageing RRF
All the detail as per RRF VS Approved norms for particular product &
RRF & various product's approved norms on salary location profile etc.
designation
RRF PSP
One RRF One Offer Only
Tagged Candidate (there can be multiple candidates tagged to the single RRF however no
tagging post releasing of offer)
Document should be clear
Candidate Name
Pan Card 1. Minor Pan Card not Valid
Date of Birth
Pan Card Number
Document should be clear
Candidate Name 1. Complete Date Of Birth(dd-mm-yyyy) should be available on Aadhar card
Date of Birth 2. If UAN is available and mail from PF team for confirmation, full DOB is
Aadhar Card not required
Father Name 3. Aadhar acknowledgement slip can be considered for DOB correction and
Aadhar Card Number updating.
Complete Address
Document should be clear
Bank Name Only Saving and Salary account is valid. Joint account not valid
Bank Proof Candidate Name Cancelled cheque / passbook / bank statement with the mentioned details are
K Account Number admissible.
Y
IFSC Code
C
Document should be clear
Candidate Name if not available then also there is no discrepancy if highest eduction docs are
10th
Passing Status provided
Passing Year
Document should be clear
Candidate Name If candidate has equivalence certificate of diploma for 12th, it can be
12th
Passing Status considered as 12th.
Passing Year
Document should be clear 1. If candidate highest qualification is 12th , then UG approval is required of
Mark sheet for all years/semesters Management
Graduation 2. If Candidate has done 10th, Diploma & degree then we require education
Consolidated mark sheet sequence approval.
Degree/Provisional Certificate 2. Self attestation required if zerox copy provided
Should be professional. No Selfie. Single Color Background can be
Passport Photo Photo should be clear on profile photo and attachment also
considered

Relieving/experience letter
Experience document Last 3 months of salary slip/ Bank Statement
Offer/appointment letter with latest one month salary slip
Other
documents Rent Agreement/ Affidavit with supporting document (Utility bill)
Relative(Blood Relation)/ Husband Utility bill along with Affidavit
Date of joining and Date Of Leaving should be available on documents.
If candidate is unable to provide experience document, Validation from RH
for the experience can be considered. (Except Mortgage)
For Mortgage, ZH approval is required.
These documents would be required if there is a mismatch in candidates
current address and permanent address

ID proof with DOB & Address Proof

Residence address Utility bill not older than 3 months with Affidavit,
Any Govt ID of the candidate IF RCU IS POSITIVE THEN THERE IS NO DISCREPANCY IN REGARD
TO RESIDENCE ADDRESS
 For candidate having 2 years of experience along with ZH approval we can
UG (minimum 12th
ZH approval - Business & Management approval for I-Process provide higher salary grade
pass)
Only ZH approval than minimum salary band to be provided
No hiring for candidate Sr. Executive 35 above & 40 years of age except
Over Age ZH approval - Business & Management approval for I-Process
mortgage (TSM)
Rehire Manager recommendation and I Process Management approval Background verification by ELC
RH recommendation and supporting document from candidate for not
Reissuance we can reissue offer letter only 2 times.
joining, I Process Management approval
Higher salary band
ZH / PH / BH approval, I Process management approval Last salary document from candidate
incorporation
Experience Proof PF team verification, RH recommendation, I Process ZH Management
Salary band offered would be as per fresher candidate
Unavailability approval
Candidate need to furnish other product experience documents. No internal
ZH approval for no mortgage experience.
approval required
Deviation 0-6 Month experience, ZH approval required Experience Proof needs to be provided. No Internal approval required
Mortgage Validation
Approval Experience Proof needs to be provided. Internal approval for Mortgage
6-12 Month experience, RH approval required
validation is required
Experience Proof needs to be provided. Internal approval for Mortgage
Exclusive Mortgage Experience available
validation is required

Education Sequence If Candidate has done 10th, Diploma & degree then we require education
10th, Diploma and Degree available - I Process ZH Management approval
Approval sequence approval. / No Hiring for 10th pass, specific case can be discussed

RRF Extension any RRF ageing above 30 days, Management approval is required. RRF
RRF above 30 days, requires approval for processing
Approval Ageing valid only till 60 days. After 60 days RRF needs to be cancelled.

DOJ Extension
If candidate DOJ is more than 35 days, Management approval is required. DOJ should not be on holiday & 17, 18, 19, 20th of every month
Approval
If Candidate is unable to complete on boarding with confirmed DOJ, then
Delayed Joining we require management approval for Delayed joining cases to change the
DOJ on On boarding portal.
VSTS Initiated for Sales and Accepted for Credit and others required, If any product in credit or others, has taken RCU deferral from Bank, then
VSTS VSTS Checking
Before processing OCAL management approval required.
Completely filled
Pre-Joining Form Details should be match with all given documents (KYC, Experience Completely filled as per the given documents
documents, Residence address, statutory documents, nominee details)

Candidate Name, Date Of Birth, Gender, Father Name, Address with Pin-
Form 1 (ESIC Form)
code, Nominee Details , Candidate Signature, Family particular details.

Candidate Name, Date Of Birth, Gender, Father Name, Address with Pin-
Form 2 (EPFO Nomination Form) code, Account number, Nominee details as per marital status, Candidate
Statutory Signature, Date.
Documents
Statutory document Candidate name, Date Of Birth, Gender, Father Name, Email ID, Mobile no. ,
Form 11 (EPFO Self Declaration Form) Bank Account No. with IFSC, UAN no. required (In case of candidates with
prior experience), Candidate Signature, Date, Place.

Candidate Name, Company Name, Nominee Details, Witness details with

Form F (Gratuity Form) Full Address and Witness Signature, Date Place and Signature required and
Employee acknowledgement part should be filled.

To be checked on offer cum appointment letter, Name as per Aadhar card,

Name, DOO, DOJ
Offer cum Offer cum DOO and DOJ can not be same. DOO can not be after DOJ.
appointment appointment
Salary Annexure to be checked with Salary band Data base and approved
Salary Annexure
Product list
OCAL OCAL Acceptance
Candidate's acceptance must be done by candidate TAT is from DOO+ 2days (working days)
Acceptance Checking
Manager can not confirm Joining before DOJ. If any Manager does the same,
Manager will confirm the joining of the candidate on PS Portal (Except Mail must be attainted from Manager to confirm the correct DOJ, Same
Joining Joining Confirmation Mortgage) should be uploaded on PSP.
confirmation Checking TAT for Joining Confirmation is DOJ+3 working days
After SR Update, Mohan confirms the same on PSP.
for Mortgage Joining confirmation, SR Needs to be updated by Manager.
TAT for Joining Confirmation is DOJ+3 working days
Ecode Ecode Creation Checki DOJ must be checked as per OCAL TAT is Joining confirmation+ 3 working days
 Internal TAT SOP TAT Points
RRF Ageing Top 10 11 Days one discussion with Komal - check
N32 21 Days 30 Days PAN card details from Robin
B42 30 Days Self attestation not required from t
DOJ for more than 40 Days is deleg
Salary MW Compliances MW
Fresher
Graduate

Designation Sales Fix + Incentives

Non Sales Fix + PMS Bonus

Deviations There should not be 100% cases wtih deviations

Education System configuration to be checked whether 10, 12 & graduation path is necessary

Delegations / deviations All the approvals done by ZH / delegation authority to be checked for quality

Delayed Joining Reasons for delayed joining - Eknath / Tarun - Discussion

ssion with Komal - checking of Salary bands / grade along with complete approvals
details from Robin
ation not required from today onwards
ore than 40 Days is delegated to ZH (Tarun (NEUC) / Eknath (WS)) (DOO + 40 Days)