UNIT –II

ELECTRONIC SPREADSHEET
Q1. What is Data Consolidation?
Answer Data Consolidation allows you to gather your data from separate worksheets into
a master worksheet.
Q2. Consolidate option available in ___________ menu.
Answer Data
Q3. Write two functions which are available in function list of Consolidate data
dialog box.
Answer Two functions are: (Write any two)
a. Sum
b. Max
c. Min
d. Average
Q4. What do you mean by range of cells?
Answer Collection of two or more cells in Excel is called range of cells. for example A1 : A5
Q5. How can you give name to a range of cells?
Answer We can give name to a range of cells as follows :
1. Select the range of cells.
2. Click on Data menu —-> Define range
3. Type the name & click OK
Q6. What is Subtotal in Spread sheet?
Answer SUBTOTAL, totals/adds data arranged in an array—that is, a group of cells with
labels for columns and/or rows.
Q7. Subtotal option available in ___________ menu.
Answer Data
Q8. ___________ are a tool to test “what-if” questions.
Answer Scenario
Q9. Write the steps to create Scenario.
Answer To create scenario:
a. Select the cells that contain the values that will change between scenarios.
b. Choose Tools > Scenarios
c. On the Create Scenario dialog, enter a name for the new scenario.
d. Click OK to close the dialog.
Q10. Define the term Goal Seek in reference to Spread sheet.
Answer Goal Seek option available under Tools menu, we can find what values will
produce the result that we want.
Q11. Match the following
Option Menu

Subtotal Tool Menu

Goal Seek Data Menu

Scenario Data Menu

Consolidate Tool Menu

Solver Tool Menu

Ans.
Option Menu

Subtotal Data Menu

Goal Seek Tool Menu

Scenario Tool Menu

Consolidate Data Menu

Solver Tool Menu

Q12. What is Solver in Spread sheet?

Answer Solver option under Tools menu is a more elaborate form of Goal Seek. The
difference is that the Solver deals with equations with multiple unknown variables.
Q13. How can you insert a new sheet?
Answer We can insert a new sheet by
a. select the sheet that will be next to the new sheet.
b. Select Insert > Sheet from the menu bar.
Q14. How can you rename a sheet?
Answer There are three ways to rename a worksheet:
a. Double-click on one of the existing worksheet names.
b. Right-click on an existing worksheet name, then choose Rename from the resulting
Context menu.
c. Select the worksheet you want to rename and then select the Sheet option from the
Format menu. This displays a submenu from which you should select the Rename option.
Q15. How can you reference the „F4‟ cell of a sheet named “Class X”?
Answer =’Class X’.F4
Q16. What is the difference between Relative and Absolute hyperlink?
Answer An absolute link will stop working only if the target is moved. A relative link will
stop working only if the start and target locations change relative to each other.
Q17. In Spread sheet Hyperlink icon is present on ___________________ toolbar.
Answer Standard
Q18. In Spreadsheet Hyperlink option is present in ___________________ menu.
Answer Insert
Q19. Write the steps to share spreadsheet with others.
Answer Spread sheet can be shared by :
a. Open the sheet to be shared
b. Tools > Share Document
c. A dialog box opens.
d. To enable sharing, select the box at the top of the dialog, and then click OK
Q20. Write the steps to add comment to a shared spread sheet.
Answer Steps to add comment to a shared spread sheet.
a. Make the change to the spread sheet.
b. Select the cell with the change.
c. Choose Edit > Changes > Comments
d. Type your own comment and click OK.
Q21. How can you edit the entered comment?
Answer We can edit the entered comment by:
1 Select the cell with the comment that you want to edit.
2. Select Edit > Changes > Comments.
3. Edit the comment and click OK.
Q22. Intersection of row and column is called ____________
Answer Cell
Q23. Formula in spread sheet begin with _________ sign.
Answer =
Q24. Parth scored 130 in Term1 and 140 in Term2 (out of 150 ). How much will
he score in Term3 so that the aggregate becomes 80%. Which option will help
him to find?
Answer Goal Seek
Q25. __________________ option under Tools menu is a more elaborate form of
Goal Seek.
Answer Solver
Q26. _______________ are predefined formulas in Calc.
Answer Functions
Q27. ___________ is the top most bar of Calc Window.
Answer Title bar
Q28. Shortcut to open Function Wizard is __________
Answer Ctrl + F2
Q29. Suman wants to share her worksheet with others but she wants to protect
her worksheet so that no one can make unnecessary changes. Help her to find
such option.
Answer Edit –> Protect Document
Q30. A cell in the spread sheet with dark boundary is called ______
Answer Active Cell
Q31. Write the steps to open consolidate dialog box in Open Office Calc.
Answer Steps to open consolidate dialog box are:
1. Click on Data Menu.
2. Click on Consolidate.
Q32. Write any four statistical functions available in Consolidate dialog box.
Answer Four statistical functions available in Consolidate dialog box are:
1. Sum
2. Max
3. Min
4. Average
Q33. Which command can be used to switch the mode for a worksheet from
unshared to shared and vice-versa?
Answer Tools > Share Document
Q34. How can we use a shared worksheet in unshared mode?
Answer We can use a shared worksheet in unshared mode by saving the shared worksheet
using another name or path. This creates a copy of the spreadsheet that is not shared.
Q35. What is a Record Changes feature in Open Office Calc?
Answer Record Changes feature is used to track what data was changed, when the change
was made, who made the change and in which cell the change has occurred.
Q36. Write the steps to turn ON the “Record Changes” feature in Calc?
Answer Steps are:
1. Open the Shared Spread sheet.
2. Select Edit > Changes > Record from the menu bar.
Q37. What is cell reference?
Answer A cell reference refers to a cell or a range of cells on a worksheet and can be used
to find the values or data that you want formula to calculate.
Q38. What is the use of Hyperlink in Calc?
Answer Hyperlinks can be used in Calc to jump to a different location from within a
spreadsheet and can lead to other parts of the current file, to different files or even to web
sites