Nescaya Palma SB - AA3 2022

MSPO CERTIFICATION
EXECUTIVE / PUBLIC SUMMARY REPORT

Nescaya Palma Sdn Bhd
BR No BR No 50451509
Site Address RSB - Nescaya Palma Sdn. Bhd.
Lot 13, Buloh LD, Sg. Buloh, Balingian, Sarawak
Audit Date Start Date 12 December, 2022 End Date 13 December, 2022
Audit Method Onsite Audit
Scope of Certification Individual Certification
Audit Type Surveillance Audit 3
NESCAYA PALMA SB_AA3 2022 2022-05-27

All aspects of the audit are considered confidential
Page 1 of 76
Table of Contents
SECTION 1.0 PUBLIC SUMMARY REPORT ...........................................................................................................3

1. Details of Certification Assessment ...........................................................................................................................3
2.0 Details of Estate(s): .................................................................................................................................................3
2.2 Location Map...........................................................................................................................................................5
3.0 Assessment Process .................................................................................................................................................7
4.0 Audit Agenda...........................................................................................................................................................8
5.0 Summary of Audit Results..................................................................................................................................... 12
6.0 Audit Findings ....................................................................................................................................................... 12
SECTION 2.0 AUDIT REPORT (OIL PALM PLANTATION) ................................................................................ 13
1.0 Introduction ........................................................................................................................................................... 13
2.0 Audit Evaluation Process ....................................................................................................................................... 13
3.0 Stakeholders Consultation ..................................................................................................................................... 61
4.0 Audit Information .................................................................................................................................................. 63
5.0 Overview Non-Conformity .................................................................................................................................... 68
6.0 Overview of OFI And Concerns ............................................................................................................................ 68
7.0 Appendixes ............................................................................................................................................................ 70
8.0 Attachment ............................................................................................................................................................ 74

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SECTION 1.0 PUBLIC SUMMARY REPORT
1. Details of Certification Assessment
Audit Date 12/12/2022 To 13/12/2022
Scope of Certification Individual Certification
Audit Type / Type of Audit Surveillance Audit 3
Method of Audit Onsite Audit
MSPO Standards Malaysian Sustainable Palm Oil (MSPO) in

accordance to the MS 2530-3:2013 (Part 3): General
principles for oil palm plantations and organized
smallholders.
2.0 Details of Estate(s):

2.1 Information
Management Contact Person Hari Chandan Hari Das

Contact Number 019-8877618
E-mail Address hchandan@rsb.com.my
1.
MPOB License
a. License Number 504776802000
b. Company Registered Nescaya Palma Sdn. Bhd.
c. Site Address Lot 13, Buloh LD, Sg Buloh, Balingian, Sarawak
d. Scope of Activity Menjual & mengalih FFB
e. Expiry Date 31/7/2023
f. BR Number 50451509
For estate has more than one (1) site please refer to 7.1 Appendix 1: Group Certification Member,
MPOB License, Main business/processes at location
Year operations start 2003
Soil Type 1996 Mineral – Sandy (40%) Shallow Peat (60%)
First Year Production Harvest 2006
Total Certified Area in Hectare 4127.00 ha
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(Total Land Title – inclusive of
unplanted, planted, building, roads etc)
Total Planted Area in Hectare (Total 3853.49 ha

Planted Area – only planted with oil
palm)
Estate Estimated Annual FFB 54629 mt (2022)

Production (tonnage)
MSPO Certification Validity Yes: MS2530-3:2013

No
Date of Certification: 4/2/2020

Valid Until: 3/2/2025
Other sustainability certifications Yes

No
Name of Certification
Date of Certification: Click or tap to enter a date.
Valid Until:

Page 4 of 76
2.2 Location Map
Map showing geographical location, with close -up of the certified entity (estates) with geographical
coordinate
Estate: Nescaya Palma Sdn Bhd

GPS Coordinate (DMS): 112:25:24.839E, 2:35:57.426N

Page 5 of 76
Page 6 of 76
3.0 Assessment Process
Total Man-day 4.00

Lead Auditor Name: Sahudin Sapiin
Qualification: Tertiary
Working Experience: Minimum 10 years
Co Auditor Name: Azman Samion

Co Auditor Name: Johari Mohd Nor

Proposed Date of Next Audit 12/12/2023
Type of Next Assessment Surveillance Audit 4

Information on certified entities to be Nescaya Palma Sdn Bhd is situated in central Sarawak,
audited in the five (5) years cycle about 2.50hour drive from Sibu. It is a subsidiary company
of Rimbunan Sawit Berhad with a total titled hectarage of
4127 ha. and planted 3853.49 ha with oil palms as at to
date.
The estate is now certificated with MS2530-3:2013 and is
now on 4th. year running.
Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency
Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian
Sustainable Palm Oil (MSPO) Certification Scheme (ACB – OPMC 1, Issue 1, 01 August 2017) and clause 7 of
ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies.

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4.0 Audit Agenda
BR Number 50451509
Company Name & Address Nescaya Palma Sdn Bhd
Lot 13, Buloh LD, Sg Buloh, Balingian, Sarawak
Site (s) Nescaya Palma Sdn Bhd
Standard MS2530-3:2013 (Part 3): General Principles for Oil Palm
Plantations and Organized Smallholders.
Type of Audit Surveillance Audit 3
Audit Method Onsite Audit

Summary of Job Audit Time (JAT) HQ Manday - 0
Estate(s) Manday - 4
Total allocation of manday(s) - 4
Audit Team & Members Lead Auditor – Sahudin Sapiin
Co-Auditor 1 – Azman Samion
Co-Auditor 2 – Johari Mohd Nor
Audit Scope Oil Palm Plantations – Individual Certification
Production of Sustainable Fresh Fruit Bunches from

3853.49 ha total oil palm planted area
4127.00 ha total certified area
Audit Language
English & Bahasa Melayu
Audit Date Start – 11/12/2022

End – 12/12/2022
Number(s) of Action Plan from the 3 Major
previous audit
Surveillance audit
1. Changes to the certified client and its management system
2. Verification continuous management system implementation
3. Review of effectiveness of measures arising from the previous audit (if applicable)
4. Confirmation of fulfillment of certification requirements
5. Enquiries on aspects of certification (Complaints)
6. Review of any client's statements with respect to its certified operations (e.g. promotional
material, website, use of DQS logos and marks, use of the certificate)
7. Customer specific requirements
8. Others:

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Time Subject; process Reference Unit; Participants Auditor(s)
department
Date: Day 1 – 12/12/2022 – RSB – Nescaya Palma Sdn. Bhd.
0800 Opening Meeting MS 2530:3 Estate Top management SAH/JO/AZM
/ Management
Representative
0830 Field and facilities visit MS 2530:3 Estate Management SAH
Representative
Criterion 4.4.1: Social Impact
Assessment (SIA)
Criterion 4.4.2: Complaints and
grievances MS 2530:3 Estate Management
AZM
0830 Principle 4 Representative
Criterion 4.4.3: Commitment to
contribute to local sustainable
development
Criterion 4.4.4: Employees safety
and health
Criterion 4.4.5: Employment
conditions
Criterion 4.4.6: Training and
competency
Criterion 4.5.1:
Environmental Management
Plan
Criterion 4.5.2: Efficiency of
energy use and use of
renewable energy MS 2530:3 Estate Management JO
Criterion 4.5.3: Waste Principle 5 Representative
management and disposal
0830
Criterion 4.5.4: Reduction of
pollution and emission
Criterion 4.5.5: Natural water
resources
Criterion 4.5.6: Status of
rare, threatened, or endangered
species and high biodiversity value
area
Criterion 4.5.7: Zero burning
Practices
1300 Lunch

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Criterion 4.6.1: Site Management
Criterion 4.6.2: Economic and
MS 2530:3
financial viability plan Management SAH
1400 Principle 6 Estate
Criterion 4.6.3: Transparent and fair Representative
price dealing
Criterion 4.6.4: Contractor
Criterion 4.2.1: Transparency of MS 2530:3
information and documents
Principle 2 Estate Management AZM
relevant to MSPO requirements
1400 Representative
Criterion 4.2.2: Transparent method
of communication and consultation
Criterion 4.2.3: Traceability
Criterion 4.3.1: Regulatory MS 2530:3 Estate Management
requirements Representative
1400 Principle 3 JO
Criterion 4.3.2: Land use rights
Criterion 4.3.3: Customary rights
Criterion 4.1.1: MSPO Policy

Criterion 4.1.2: Internal audit
1530 MS 2530:3 Estate Management SAH
Criterion 4.1.3: Management Review
Principle 1 Representative
Criterion 4.1.4: Continual
Improvement
17:00 End of Audit Day 1

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Time Subject; process Reference Unit; Participants Auditor(s)
department
Date: Day 2 – 13/12/2022 – RSB – Nescaya Palma Sdn. Bhd
0800 Review documentation MS 2530:3 Estate Management SAH/JO/AZM
Representative
0900 Preparation for closing MS 2530:3 Estate SAH/JO/AZM
1000 MS 2530-3 Estate Management SAH/JO/AZM

Closing Meeting
Representative
1200 End of Audit Estate 1
Date of Audit Agenda Sent to the Client: 19/11/2022

Status
☒The Audit Agenda is maintained.
☐The Audit Agenda is altered as follows:
☒The Audit Objectives has met.
☐The Audit Objectives could not be met.

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5.0 Summary of Audit Results
5.1 Audit Summary and Recommendation for Certification
This report details the audit results including strengths, opportunities, and weaknesses.
These results were presented to your management at the closing meeting of the audit.
You can use these results to improve the effectiveness of your management system. We
look forward to continuing our partnership towards sustainable business success.
In reference to MS 2530-3:2013, the audit team recommends to DQS:
☐ Issuance of the certificate

☒ Issuance of the certificate as soon as implementation of corrective actions has
been demonstrated
☐ Maintenance of the certificate
☐ Maintenance of the certificate as soon as implementation of corrective actions
has been demonstrated
☐ Not applicable, due to extraordinary type of report
Please remember to notify DQS about any significant change to your management system at your earliest
convenience. Together we will then coordinate appropriate measures to maintain your current certification.
6.0 Audit Findings
Type of Findings Total Number of Findings Responses from Entities
NC Major 2 ☐Not Applicable

☒Acknowledge
NC Minor 1 ☐Not Applicable

☒Acknowledge
OFI 3 ☐Not Applicable

☒Acknowledge
Issue raised during Yes ☐Not Applicable

Stakeholder Consultation? ☒Acknowledge

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Official Sign-off of the assessment findings:
Lead Auditor Signature

Name: Sahudin Sapiin
Date:13/12/2022
SECTION 2.0 AUDIT REPORT (OIL PALM PLANTATION)
1.0 Introduction
The Assessments conducted under agreement with Nescaya Palma Sdn Bhd at their production units to
certify that audited sites comply with the requirements of Malaysian Sustainable Palm Oil (MSPO) in
accordance to the MS2530-3:2013 (Part 3): General Principles for Oil Palm Plantations and Organized
Smallholders.
1a Scope of Certification
This Audit Report details the evaluations of audit process and actual onsite audit activities of Auditors to
collect evidences basing on the requirement of seven principles in according to Malaysian Sustainable Palm
Oil (MSPO) in accordance to the MS2530-3:2013 (Part 3): General Principles for Oil Palm Plantations and
Organized Smallholders.
Audit result determines compliance of audited sites in the overview of Non-Conformity and Opportunity
for Improvement. The outcomes/result have been summarized in the checklist of the Evaluation Summary.
Recommendation of Certificate releases in consideration of relevant issues raised by stakeholder groups to
gauge level of compliance against the requirements of Malaysian Sustainable Palm Oil (MSPO).
2.0 Audit Evaluation Process

2.1 Stage 1
Stage 1 is not applicable. The site is currently certified with MSPO
2.2 Surveillance Audit 3

This is a Surveillance Audit 3 being planned and executed according to MS2530-3 standard reference.
Nescaya Palma Sdn Bhd is registered to function as group management for certification where, the
management system has been regulated for central unit of plantation group, and the relevant legal document,
internal audit, final management review has been retrieved from this unit.
This is Surveillance Audit 3 after successful achievement of previous year surveillance audit conducted on
9/12/2021 to 10/12/2021 and organization has demonstrated their maintenance of commitment
sustainability management system.
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Therefore, the summary report will describe the audit criteria in the auditing process as documented in the
audit schedule as well as the current management system documentation of the company
Assessment has been executed at the site area for group certification as per Assessment Programme (refer
to Appendix 2)
Sites have been sampled and assessed as per Audit Cycle Plan (refer to Appendix 3)
Notes: Sampling process was not applied due to site was registered for individual certification
Company ownership has been demonstrated by official document released by the headquarter office. It
would be sufficient to demonstrate the relationship between holding group company against operational
unit.
Surveillance Audit 3 was conducted for the estates completely by onsite audit on 12/12/2022 to 13/12/2022
with total 4.00man-days allocated according to MSPO Certification Procedure.
In summary, we have evaluated the management system as follows:

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2.3 Evaluation Summary
Surveillance Audit 3
CRITERION / OBJECTIVE EVIDENCE RESULT
INDICATOR
4.1 Principle 1: Management commitment & responsibility
Criterion 4.1.1 – Malaysian Sustainable Palm Oil (MSPO) Policy
4.1.1.1 A policy for the implementation The management has established sustainability policy in ☒Confirm
of MSPO shall be established. various areas as: ☐Major
1. Sustainability – signed by Executive Director 15/5/2019 ☐Minor
2. Environmental - signed by Executive Director 15/5/2019
☐OFI
3. Equal Opportunity - signed by Executive Director
15/5/2019 ☐Not Applicable
4. Sexual – signed by Executive Director 17/5/2019
5. Human Rights - signed by Executive Director
6. Safety & Health Policy – signed by ED 4/1/2019These
policies were all endorsed by the Plantation Controller.
4.1.1.2 The policy shall also emphasize The policy contains a statement on its commitment toward ☒Confirm
commitment to continual continual improvement through teamwork and measured ☐Major
improvement. performances. ☐Minor
The policy was regularly cascaded to the workers during
☐OFI
Muster.
☐Not Applicable
Criterion 4.1.2 – Internal audit
4.1.2.1 Internal audit shall be planned Internal audit has been planned for the estate - execution ☒Confirm
and conducted regularly to annually with the plan delivered on 21/4/2022 ☐Major
determine the strong and weak - the latest was conducted on 17 - 18/5/2022 with ‘8’ OFI. ☐Minor
points and potential area for
☐OFI
further improvement.
☐Not Applicable
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Closing of the NCs if any, were completed by the time-line
allotted with proper indication of the causal reason and the
actions taken.
4.1.2.2 The internal audit procedures A very detailed standard audit procedure has been ☒Confirm
and audit results shall be established by the RSB Sustainability team with sound ☐Major
documented and evaluated, presentation of NCR & corrective action monitoring table ☐Minor
followed by the identification of complete with root cause analysis, corrective action done
☐OFI
strengths and root causes of and verification:
nonconformities, in order to Evidence: ☐Not Applicable
implement the necessary MSPO/MSPOSCCS Certification Internal Audit Procedure
corrective action. rev. 2 dated 15/5/2019
4.1.2.3 Report shall be made available The internal audit report was made available to the ☒Confirm
to the management for their management for their further actions. ☐Major
review. ☐Minor
☐OFI
☐Not Applicable
Criterion 4.1.3: Management Review
4.1.3.1 The management shall Management review was conducted on 10/6/2022 chaired ☒Confirm
periodically review the by the Executive Director and attended by 19 staffs. ☐Major
continuous suitability, adequacy Review of the audit findings were discussed together with ☐Minor
and effectiveness of the the current status and actions taken.
☐OFI
requirements for effective Evidence of review in the following aspects:
implementation of MSPO and 1. Agricultural practices ☐Not Applicable
decide on any changes, 2. Internal audit result
improvement and modification. 3. Status of corrective and preventive action via CAR
system
4. Resources needed
5. Effective ness of training
6. Suppliers
7. Contractors
8. quality data and goals
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9. stakeholder comments
10. overall performance
11. Continuous Improvement Plan or QMS
12. Follow up activities from Management Review issues
13. Set date for next Management Review Minutes of
Management review has been prepared by Officer, AP Dept
and verified by Sen Manager AP Dept.
A very sound and elaborative review produced by the
Sustainability Team – very commendable.
Criterion 4.1.4: Continual Improvement
4.1.4.1 The action plan for continual The detailed Continuous for Improvement Plan for 2022 ☒Confirm
improvement shall be based on has been tabulated categorising Social and environmental ☐Major
consideration of the main social plans with the action plans, implementation date and status ☐Minor
and environmental impact and namely:
☐OFI
opportunities of the company. Social
- foreign workers repatriation programme ☐Not Applicable
- Gotong royong and housing inspection
- Stakeholder communication
- first aid facilities to be made available
Environmental
- to control air pollution by zero burning
- flora & fauna conservation
- Buffer zone/river
4.1.4.2 The company shall establish a The management has established the relevant procedure: ☒Confirm
system to improve practices in Evidence ☐Major
line with new information and Doc: New Technology Procedure and System ☐Minor
techniques or new industry MSPO/MSPO SCCS darted 14.09.2021
☐OFI
standards and technology, where
applicable, that are available and ☐Not Applicable
feasible for adoption.
4.1.4.3 An action plan to provide the The management has neatly outlined the action plans or ☒Confirm
necessary resources including methods to be used before inception of any new technology ☐Major
training, to implement the new or information established the procedure: ☐Minor
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techniques or new industry Evidence ☐OFI
standard or technology (where Doc: New Technology Procedure and System ☐Not Applicable
applicable) MSPO/MSPO SCCS darted 14.09.2021
shall be established.
4.2 Principle 2: Transparency
Criterion 4.2.1 – Transparency of information and documents relevant to MSPO requirements
4.2.1.1 The management shall Procedure For Communication Management for ☒Confirm
communicate the information Stakeholders has been established to provide guidance on ☐Major
requested by the relevant how to handle requests for information and/or document ☐Minor
stakeholders in the appropriate from stakeholder that is related to environmental, social
☐OFI
languages and forms, except those and legal issues relevant to MSPO requirements in order
limited by to allow their effective participation in decision making. ☐Not Applicable
commercial confidentiality or Sighted documents;
disclosure that could result in SOP: Communication Procedure
negative environmental or social Ref: Consultation & Communication MSPO/MSPO SCCS
outcomes. Procedure
Date: 15th May 2019
Rev: 03
For year 2022 the MSPO requirements training was held
on 4th April 2022 at estate muster ground attended by 17
participants from staffs and workers and briefed by
Environment Executive and Safety Assistant.
Flow chart is displayed at notice boards to communicate

the procedures to internal as well as external stakeholders.
Interview to staff (Angelina Ulie & Crisma) & workers
(Amirudin, Damsiah, Budi Warman & Umar) during field
visit found that that the workers have good understanding
on the communication procedure.
4.2.1.2 Management documents shall be The information relevant to MSPO criteria which can be ☒Confirm
publicly available, except where made available to stakeholders are based on request ☐Major
this is prevented by commercial subjected to approval by management. The “List of ☐Minor
Page 18 of 76
confidentiality or where disclosure Publicly Available Management Documents” been ☐OFI
of information would result in established & updated on 11th November 2022 ☐Not Applicable
negative environmental or social accordingly, has also been addressed in the company’s
outcomes. website (www.rsb.com.my) for public viewing and
displayed in estate noticed board in office labour quarters.
Among the documents of MSPO Policy, Company
Information, Internal Audit, Legal register, Complaint &
Grievances.
Criterion 4.2.2 – Transparent method of communication and consultation
4.2.2.1 Procedures shall be established for Procedure for Communication Management for ☒Confirm
consultation and communication Stakeholders has been established to provide guidance on ☐Major
with the relevant stakeholders. how to handle requests for information and/or document ☐Minor
from stakeholder that is related to environmental, social and
☐OFI
legal issues relevant to MSPO requirements in order to
allow their effective participation in decision making. ☐Not Applicable
Refer document;
SOP: Consultation and Communication
Ref: Consultation & Communication MSPO/MSPO SCCS
Procedure
Date: 15th.May 2019
Rev No: 3
For year 2022 the MSPO requirements training was held on
4th April 2022 at estate meeting room attended by 17
participants from staffs and workers briefed by sustainable
and Safety Assistant.
4.2.2.2 A management official should be The management has nominated an official to be ☒Confirm
nominated to be responsible for responsible for communication issues. ☐Major
issues related to Indicator 1 at each Evidence: ☐Minor
operating unit. Doc: Appointment letter as communication officer
☐OFI
Date: 1st September 2019
PIC: Ms Flora Ajik Anak Ayun ☐Not Applicable

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4.2.2.3 List of stakeholders, records of all Stakeholders have been captured in the List of Stakeholders ☒Confirm
consultation and communication with the relevant government department & agencies, ☐Major
and records of action taken in representative of local communities, near estates, ☐Minor
response to input from contractors and suppliers. List of stakeholders, records of
☐OFI
stakeholders should be properly consultation and communication and records of actions
maintained taken have established and well documented. ☐Not Applicable
Doc1: MSPO Stakeholder Meeting
Date: 15th July 2022
Doc2: List of Stakeholders 2022
Version No: (3-001) - (15-001)
Rev Date: 15th January 2022
Criterion 4.2.3 – Traceability
4.2.3.1 The management shall establish, The Traceability Procedure - FFB from estate to mill has ☒Confirm
implement and maintain a standard been maintained and adequately implemented to comply with ☐Major
operating procedure to comply the traceability management. The process flow starts from ☐Minor
with the requirements for harvesting, FFB evacuation, inspection, grading and
☐OFI
traceability of the relevant delivering to mill.
product(s). Doc 1: Traceability Policy ☐Not Applicable
Ref: Traceability Procedure MSPO/MSPO SCCS
Date: 5th May 2019
Doc 2: Traceability for Estates` & Palm Oil Mill
Date: 5th may 2019
Rev No: 03
4.2.3.2 The management shall conduct Routine inspections by PIC in ensuring the day-to-day ☒Confirm
regular inspections on compliance monitoring & keeping a check and balance on the FFB ☐Major
with the established traceability movement with the relevant ticket weights and ☐Minor
system. documentation compliances. ☐OFI
Sample documents - October 2022 verified:
☐Not Applicable
1. Bunch Sheet
Doc No: 41995
Date: 30th October 2022
2. FFB Ramp record
Doc No: 132574
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3. Crop Production Record
Doc No: Crop Production Record Div 2
Date: 1-30 Oct 2022
4. Weighbridge ticket
Ticket No: 492415
4.2.3.3 The management should identify The PIC is Mdm Angelina Ulie anak Ugap (Admin Asst), ☒Confirm
and assign suitable employees to Crisma Limu anak John, Christina Hinya anak Sampai, ☐Major
implement and maintain the Flora Ajik anak Ayun, Helen Entayang, Veronica Nanyi & ☐Minor
traceability system. Wong Siew Mok were designated for this role by the Estate
☐OFI
Manager, dated 6th August 2021.
Interview made: showed understanding on traceability was ☐Not Applicable
good.
4.2.3.4 Records of sales, delivery or Records of sales, delivery or transportation of FFB has been ☒Confirm
transportation of FFB shall be maintained as per traceability procedure as sampled ☐Major
maintained. delivery. The sample traceability record for month of ☐Minor
November verified;
☐OFI
Estate W/bridge ticket
Ticket No: 120952 ☐Not Applicable
Date: 1st November 2022
Vehicle No: QSQ 8806
Nett: 7530 kg
FFB Despatch Note: 07587
Mill W/bridge ticket

Ticket No: 357942
Date: 1st November 2022
Vehicle No: QSQ8806
Nett: 7620 kg
4.3 Principle 3: Compliance to legal requirements
Criterion 4.3.1 – Regulatory requirements

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4.3.1.1 All operations are in compliance Legal compliance documents: ☐Confirm
with the applicable local, state, Evidence ☒Major
national and ratified international Sample documented evidence sighted as per below: ☐Minor
laws and regulations. 1. MPOB Licence: 504776802000 – validated until
☐OFI
31/07/2023; Noted licensed Area: 3853.49ha- based on
Planted Area. ☐Not Applicable
2. MSPO Certification with reg.no: 50451509 MSPO3:

Valid until 3/2/2025
3. Air Receiver Licence with Reg.No: SW PMT 81848 and

validated until 12/3/2023.
4. Petroleum Storage (Not more than 40,000 LG) Licence

by Majlis Daerah Luar bandar Sibu with Ref. No: 09/2019
– valid until 31/12/2022
5. The Business, Professions and Trading Licensing

Ordinance, by Kerajaan negeri Sarawak with Application
No: 008129, type 14/1, Reg. No: 483804W and validated
until 17/05/2023.
6. Laporan Pemeriksaan Alat Timbang dan Sukat di bawah

Peraturan-peraturan Timbang dan Sukat 1981: Ref. No:
INV/QSI?2022--S107393 (had selisih dibenarkan (+-10kg)
& Receive Limit: 50,000kg Validated up to 12month after
inspection date as at 20/05/2022.
- Sighted FFB Dispatch Variance Report available and
verified the variance recorded meet the compliance.
Major NC
It was found that there was no evidence of Diesel storage
license by KPDNKK as per requirement by Petroleum
Development Act 1974.

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4.3.1.2 The management shall list all ☒Confirm
laws applicable to their operations Refer – MSPO Legal register ☐Major
in a legal requirement register. It is the documented evidence which was updated on ☐Minor
17.10.2022. Evidence adequate
☐OFI
☐Not Applicable
4.3.1.3 The legal requirements register Refer – MSPO Legal register ☒Confirm
shall be updated as and when Verified & up-to-dated. ☐Major
there are any new amendments or ☐Minor
any new regulations coming into
☐OFI
force.
☐Not Applicable
4.3.1.4 The management should assign a Ms Kimberly Sudan Kaya (Officer, Agricultural, Practices) ☒Confirm
person responsible to monitor was designated w.e.f. 18.01.2019 as person in-charge. ☐Major
compliance and to track and ☐Minor
update the changes in regulatory
☐OFI
requirements.
☐Not Applicable
Criterion 4.3.2 – Land Use Rights
4.3.2.1 The management shall ensure that State Lease confirmed legal right over the land cultivated. ☒Confirm
their oil palm cultivation activities - Lot No: 13 (4127.00 ha) ☐Major
do not diminish the land use rights - Land District - Buloh LD ☐Minor
of other users. - Locality: Sg, Buloh, Balingian
☐OFI
- Classification: Mixed Zone
- Lease term: 60 years ☐Not Applicable
4.3.2.2 The management shall provide Refer - State Lease as below: ☒Confirm
documents showing legal ☐Major
ownership or lease, history of land - Lot No: 13 (4127 ha) ☐Minor
tenure and the actual use of the - Land District - Buloh LD
☐OFI
land. - Locality: Sg, Buloh, Balingian
- Classification: Mixed Zone ☐Not Applicable

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- Lease term: 60 years
Verified that 3853.49ha from the State Lease confirm legal

right over the land cultivated as per registered in MPOB
License.
Confirmed total land approved in area statement is 4,127
ha. As per State Lease document.
4.3.2.3 Legal perimeter boundary markers Boundary markers have been witnessed as per the Aerial ☒Confirm
should be clearly demarcated and survey map. ☐Major
visibly maintained on the ground Soft copy maps were displayed and sighted. ☐Minor
where practicable.
☐OFI
☐Not Applicable
4.3.2.4 Where there are, or have been, ☒Confirm

disputes, documented proof of There was no issue of land disputes recorded for the estate. ☐Major
legal acquisition of land title and ☐Minor
fair compensation that have been
☐OFI
or are being made to previous
owners and occupants; shall be ☐Not Applicable
made available and that these
should have been accepted with
free prior informed consent
(FPIC).
Criterion 4.3.3 – Customary rights
4.3.3.1 Where lands are encumbered by There is no land of customary rights on the estate. ☒Confirm
customary rights, the company ☐Major
shall demonstrate that these rights ☐Minor
are understood and are not being
☐OFI
threatened or reduced.
☐Not Applicable
4.3.3.2 Maps of an appropriate scale There is no land of customary rights on the estate. ☒Confirm
showing extent of recognized
Page 24 of 76
customary rights shall be made ☐Major
available. ☐Minor
☐OFI
☐Not Applicable
4.3.3.3 There is no land of customary rights on the estate. ☒Confirm

Negotiation and FPIC shall be ☐Major
recorded and copies of negotiated ☐Minor
agreements should be made
☐OFI
available.
☐Not Applicable
4.4 Principle 4: Social responsibility, health, safety and employment condition
Criterion 4.4.1: Social Impact Assessment (SIA)
4.4.1.1 Social impacts should be identified Social Impact Assessment (SIA) First Edition for Estate had ☒Confirm
and plans are implemented to been conducted on 2nd December 2022, has been ☐Major
mitigate the negative impacts and maintained and implemented with respective social internal ☐Minor
promote the positive ones. & external stakeholders. Plans are implemented to mitigate
☐OFI
the negative impacts and promote the positive ones.
There were positive and negative impacts highlighted in the ☐Not Applicable
SIA report and their corrective actions by person in charge
had been recorded with timeframe allotted.
The management has established “Social Improvement
Plan to address the impacts identified.
Doc2: Social Improvement Plan
Ref: ERD/SIA/NVP 2018-001
Rev Date: 2nd December 2022
covering:
i. Employees of diverse ethnics
ii. Housing
iii. Employment condition
iv. Recreation
v. Training
vi. Electricity & Water Supply.
Page 25 of 76
vii. Road Access
viii. General Transport
ix. Water Pollution
SIA – consists of Aspect & impact identified, action plan,
time frame and etc. in mitigating the issues involved.
Criterion 4.4.2: Complaints and grievances
4.4.2.1 A system for dealing with Procedure for Consultation and Communication with the ☒Confirm
complaints and grievances shall be relevant Internal and External Stakeholders has been ☐Major
established and documented. adequately implemented to provide guidance on ☐Minor
communication and complaint & grievances to relevant
☐OFI
stakeholder related to MSPO requirements. The process
flow has addressed when to consult to internal & external ☐Not Applicable
stakeholders and consultation process. Ref documents;
Doc: Employee Relations Department Procedure
Ref: Employee Relations Department Procedure
Date: 15th May 2019
Rev: 02
The procedure adequately explains how to handle

complaints and grievances between the stakeholders and
management, including organizing stakeholder meetings
when required, the use of complaints forms in submitting
any complaints from the stakeholders’ view, and the
retention period of record keeping in relation to
stakeholder matters.
In addition, the flow chart detailing the grievance
procedure mechanism is also available.
4.4.2.2 The system shall be able to resolve System to resolve disputes is effective, timely and ☒Confirm
disputes in an effective, timely and appropriate manner have existed, implemented and well ☐Major
appropriate manner that is documented. Previous record demonstrated resolution ☐Minor
accepted by all parties. done. Since last audit, latest records of complaint has been
☐OFI
lodged with adequate action taken done: Verified
complaint report during audit noticed that there is no ☐Not Applicable
Page 26 of 76
complaints for the period 2021 till 2022: The latest
complaint was lodged on 10th January 2020
Date Complaint: 10th January 2020
Name complainant: Terry Taboh
Issue: Worker house & Staff house repair
Action taken: Has been done
Date resolved. 5th February 2020
Evidence is adequate.
4.4.2.3 A complaint form should be made The Complaint Form were made available at the premise to ☒Confirm
available at the premises, where all stakeholders (internal and external) and based on ☐Major
employees and affected interview session with sampled workers, found adequate ☐Minor
stakeholders can make a awareness on the complaint mechanism.
☐OFI
complaint. Complaint form and suggestion boxes has been placed at
forefront office. ☐Not Applicable
Records have been well maintained and documented in file
and logbook.
4.4.2.4 Employees and the surrounding The Complaints procedure and the flow chart were made ☒Confirm
communities should be made available at the premise to all stakeholders (internal and ☐Major
aware that complaints or external) as a mean to communicate to stakeholder. ☐Minor
suggestions can be made any time. Based on interviews with workers, and a review of the
☐OFI
complaint file, there is evidence that the workers are
aware that they can lodge complaints and make ☐Not Applicable
suggestions at any time. Latest training/briefing on
complaint & grievance has been carried out;
Doc: MSPO Stakeholder Meeting
Practice: Estate meeting room
Interview to workers (Amirudin, Damsiah, Budi Warman

& Umar), mandore & staff (Angelina Ulie & Crisma) found
that they are aware on complaints & grievances procedure,
no issue raised.
4.4.2.5 Complaints and resolutions for the All complaints and resolutions were documented in the ☒Confirm
last 24 months shall be “Record Book of Complaints, Suggestion and Grievances”
Page 27 of 76
documented and made available to and made available to affected parties upon request. Refer ☐Major
affected stakeholders upon to complaint’s forms, complaint and grievances book etc. ☐Minor
request. Sample evidence. ☐OFI
SOP: Complaint and grievance Procedure
☐Not Applicable
Ref: Employee Relations Department Procedure
Date: 15th May 2019
Doc: C&G log book
Criterion 4.4.3: Commitment to contribute to local sustainable development
4.4.3.1 Record of Report Corporate Social Responsibility Year ☒Confirm

2022: ☐Major
Doc: Summary of the contribution to local sustainable ☐Minor
development for year 2022
☐OFI
Growers should contribute to Activities:
☐Not Applicable
local development in consultation • Contribution to Balai Polis Selangau
with the local communities. • Contribution to SK Sungai Buloh,
• facility road access to community (RH Antoney
Yugo, Rumah Suning)
have been well documented and maintained.
Criterion 4.4.4: Employees safety and health
The management has established the occupational safety ☒Confirm

and health policy signed by company director on 4th ☐Major
January 2019 to demonstrate the commitment to OSH legal ☐Minor
compliance, provide conducive and safe working
☐OFI
An occupational safety and health environment for all employees and other parties involved.
policy and plan shall be ☐Not Applicable
4.4.4.1
documented, effectively The policy has been communicated to all relevant internal
communicated and implemented. and external stakeholders by displaying at the office and
worker’s housing to disseminate that information. Based on
field visit and interview session, found satisfactory
implementation on OSH policy by workers and staff.

Page 28 of 76
4.4.4.2 ☒Confirm
The occupational safety and ☐Major
health plan shall cover the ☐Minor
a) The policy has addressed their commitment to
following: ☐OFI
ensure legal compliance related to occupational safety and
a) A safety and health policy,
health guidelines as well as company internal policy. It was ☐Not Applicable
which is communicated and
communicated through field briefing and displayed at
implemented.
several locations. Refer Indicator – 4.4.4.1
Briefing on OSH Policy and OSH plan is regularly carried
out during morning muster. Record of such briefing on 10th
May 2022 was sighted. The management also claimed that
OSH is included in every morning muster. Regular update
and reminder on Covid -19 is also included.
b) The management has established Estate HIRARC

in which identified and reviewed significant hazards and
b) The risks of all operations
risks and determined appropriate risk control measures. All
shall be assessed and
significant and routine activities for the estate were
documented.
adequately covered.
Doc: HIRARC
Ref: Hazard Identification, Risk Assessment & Risk
Control, Fifth Edition 2022
Rev date: 14th July 2022
Item Rev: All Item
c) Awareness and training programme for employees

exposed to pesticides have been established and conducted.
c) An awareness and training
Sighted the evidence training usage of chemical and
programme which includes the
spraying conducted on;
following requirements for
Training: Spraying & Chemical handling
employees exposed to
pesticides:
Participant: 10
i) all employees involved shall
Interview with spraying Mandore (Gabrila Mitak &
be adequately trained on safe
Benbeta Martinous) confirmed that the spraying workers
working practices; and
has attended the training programme on spraying &
chemical handling this year.
Page 29 of 76
ii) all precautions attached to
products shall be properly d) The management has provided to all workers with
observed and applied. the suitable PPE as per recommended in CHRA report. 9
d) The management shall types of PPE were available and provided based on nature
provide the appropriate of work. Verified that the PPE issuance of records is
personal protective maintained. The sample of the latest record of PPE issuance
equipment (PPE) at the place is verified during the audit;
of work to cover all Date issue: 9th November 2022
potentially hazardous Item: Rubber Boots
operations as identified in the Interview with workers (Amirudin, Damsiah, Budi
risk assessment and control Warman & Umar) during field visit confirmed that the
such as Hazard Identification, management has provided workers with appropriate PPE to
Risk Assessment and Risk all employee free of charge. The replacement of PPE is free
Control (HIRARC). without any cost to workers.
NC Minor
During the workplaces inspection at the FFB Ramp &
Stone Stock pile, it was observed that 2 units tractor in
operation, operated by the tractor drivers without
wearing safety helmet & safety boots.
e) The management has established the SOP for

handling of chemicals to ensure proper and safe handling
e) The management shall and storage. The Safe Operating Procedure was established
establish Standard Operating to outline the procedure for the storage and disposal of used
Procedure for handling of chemicals;
chemicals to ensure proper Doc: Chemical Handling procedure
and safe handling and storage Ref: Prosedur Operasi Selamat Perladangan
in accordance to Date: 2nd January 2019
Occupational Safety Health Rev: 04
(Classification Packaging and
Labeling) Regulation 1997
and Occupational Safety CHRA has been conducted to assess all aspects involving
Health (Use and Standard of chemicals used in the estates. Verified the CHRA Report
Exposure of Chemical for;
Doc: CHRA
Page 30 of 76
Hazardous to Health) Ref: JKKP HIE 127/171-2(71)
Regulation 2000. Date: 18th July 2022
The medical surveillance has been conducted in 12-month

frequency to all employee expose to chemical hazard.
Verified the medical surveillance report for;
Ref No: Annual Medical Surveillance Report 2022
Date: 5th November 2022
Outcome: Employees are fit to perform his work
The site visit to chemical & fertilizer store found that the
chemicals has been stored in accordance with the
Occupational Safety Health (Classification Packaging and
Labelling) Regulation 1997 and Occupational Safety
Health (Use and Standard of Exposure of Chemical
Hazardous to Health) Regulation 2000. The stores were
found adequate in the availability of safety signage, valid
fire extinguisher. SDS of each chemical is found valid and
were placed at the determined sport. Interview with
storekeeper (Helen Entayang) during chemical store visit
notice that she has demonstrated good knowledge on
Standard Operating Procedure for handling of chemicals.
f) The management has appointed the Safety

Committee with proper letter of appointment as per OSHA
requirements with the representative from management
f) The management shall staffs & workers. Verified the appointment letter of the
appoint responsible person(s) OSH committee;
for workers' safety and health. Chairman: Estate Manager
The appointed person(s) of Date: 1st February 2021
trust must have knowledge
and access to latest national g) The Management has conducted regular two-ways
regulations and collective communication via Safety and health committee quarterly
agreements. meeting. Verified the OSH minute of meeting;
g) The management shall First Meeting: 18th February 2022
conduct regular two-way 2nd Meeting: 11th May 2022
Page 31 of 76
communication with their 3rd Meeting: 18th August 2022
employees where issues Review minutes of the meeting adequately discussed safety
affecting their business such issues such as workplace risk assessment, warning
as employee's health, safety signboards, Speed limit in estate, First Aid kit, law &
and welfare are discussed regulations etc.
openly. Records from such
meetings are kept and the
concerns of the employees
and any remedial actions
taken are recorded.
h) Accident and emergency h) Sighted the Accident and Emergency Procedure

procedures shall exist and and Emergency Response procedure (OSHA) 1994, has
instructions shall be clearly captured the potential emergency situations such as fire &
understood by all employees. explosion and flood.
Doc: Emergency Response Plan
Ref: Plan Tindakan Kecemasan
Date: 22nd August 2022
Rev: 04
i) Employees trained in First Aid i) Employees trained in first aid was present at field
should be present at all field operation.
operations. A First Aid Kit First Aider: Jesy Ak Alio
equipped with approved Valid: Jesy Ak Allo is a Medical Assistant (MA) with
contents should be available at Diploma Medical Assistant
each worksite
Sighted adequate first aid kits available at operation field,
chemical store and fertilizer store. Verified during field
visit at block, the first aid kit wasput on standby by mandore
and the approved content were understood by the sampled
workers.
j) Verified the year 2021-2022 accidents report since

j) Records shall be kept of all
last audit found that an accident occurred have been
accidents and be reviewed
reported accordingly.
periodically at quarterly intervals.
Page 32 of 76
No accidents (JKKP 6 & JKKP 7) occurred during last 1
year period in estate. JKKP 8 (JKKP*/109769/2021)
submission has been done on 27th January 2022.
Criterion 4.4.5: Employment conditions
4.4.5.1 The management shall establish The management has established the “Social Practice ☒Confirm
policy on good social practices Policy” approved & signed by company director dated on ☐Major
regarding human rights in respect 17th May 2019 adequately implemented addressed the ☐Minor
of industrial harmony. The policy commitment to comply to not engage or support
☐OFI
shall be signed by the top discriminatory practices and provide equal opportunity
management and effectively and treatment regardless of race, color, sex, religion, ☐Not Applicable
communicated to the employees. political opinion, nationality, social origin and other
distinguishing characteristics.
Also committed to ensure all foreign workers are legal,

prohibition against all form of forced labor, prohibition on
the use of child or young labor, provide safe and safety
working conditions, and respect the rights of employees to
join or form a trade union and the right to collectively
negotiate.
The policy has been communicated to all relevant internal

and external stakeholders by displaying at the office and
worker’s housing for disseminate the information as
sampled record briefing on policy by all estate has verified
during the audit.
4.4.5.2 The management has established the “Social Practice ☒Confirm

The management shall not engage
Policy” adequately implemented addressed the ☐Major
in or support discriminatory
commitment to comply to not engage or support ☐Minor
practices and shall provide equal
discriminatory practices and provide equal opportunity and
opportunity and treatment ☐OFI
treatment regardless of race, colour, sex, religion, political
regardless of race, colour, sex,
opinion, nationality, social origin and other distinguishing ☐Not Applicable
religion, political opinion,
characteristics.
nationality, social origin or any
Page 33 of 76
other distinguishing The management has also committed to ensure all foreign
characteristics. workers are legal, prohibition against all form of forced
labour, prohibition on the use of child of young labour,
provide safe and safety working conditions, and respect the
rights of employees to join or form a trade union and the
right to collectively negotiate.
There are no apparent engagement and support of
discriminatory practices by the management verified by
field visit and interview session with sampled workers.
4.4.5.3 The companies comply with minimum wage order 2021. ☐Confirm
Reviewed salary payment met the minimum requirements. ☒Major
Reviewed the sampled salary payslip for check roll worker ☐Minor
as well as employee based on Piece Rate work. Sampled
☐OFI
payslip workers:
Verified the sample of November 2022 pay slip Check roll ☐Not Applicable
worker:
i. Employee’s No: 21000038
Management shall ensure that Gross salary: RM1,557.90
employees’ pay and conditions ii. Employee’s No: K10000423
meet legal or industry minimum Gross salary: RM1,698.54
standards and as per agreed
Collective Agreements. The Verified the sample of November 2022 pay slip piece rated
living wage should be sufficient worker:
to meet basic needs and provide i. Employee’s No: K10000772
some discretionary income based Gross salary: RM4,187.10
on minimum wage. ii. Employee’s No: 90000961
Gross salary: RM3,736.50
Interview with workers (Jumadi, Supardi Ebaslalan & Kiah
Ak Chenkie) during the site visit revealed that the workers
were aware on the Minimum Wages Order.
NC Major
It was found that the management has paid the
November 2022 wages on 10.12.2022 therefore not

Page 34 of 76
complying with the worker’s salary payment timeline i.e
on or before the 7th. of every month.
Interview with workers during the site visit, auditor

received complain from workers that workers had received
their November 2022 salary on 10th December 2022.
Documentation verification confirmed that the cash
delivery for the November 2022 salary was on 10th
December 2022. Ref;
a. Document : Cash Delivery Voucher
b. No Siri : 1058952
c. Date/Time : 10th December 2022/11;55 am
d. Security firm: Safeguard Secure Solution (Sarawak) SB
4.4.5.4
Management should ensure
The management has ensured employees of contractors ☒Confirm
were paid based on minimum standards as the September ☐Major
employees of contractors are paid
2022 pay slip of sampled workers were verified: ☐Minor
based on legal or industry
i. Employee’s No: Impu Anak Bala
minimum standards according to ☐OFI
Gross salary : RM3xxx.xx
the employment contract agreed
i. Employee’s No: Kavin Tang Kwong Ping ☐Not Applicable
between the contractor and his
Gross salary : RM2xxx.xx
employee.
4.4.5.5 The management shall establish Sighted workers records contain full names, address and ☒Confirm
records that provide an accurate contact number. Included the info such as gender, date of ☐Major
account of all employees birth, date of entry, a job description, wage and the period ☐Minor
(including seasonal workers and of employment. List of foreign workers and list of local
☐OFI
subcontracted workers on the workers and list of monthly paid staff verified
premises). The records should Doc1: TKI master list as at July 2022 ☐Not Applicable
contain full names, gender, date Doc2: Daily local worker master list as at July 2022
of birth, date of entry, a job
description, wage and the period
of employment.
4.4.5.6 All employees shall be provided ☒Confirm
with fair contracts that have been Employees are provided with fair contracts which signed ☐Major
signed by both employee and by both employee and employer. Sampled file contract. ☐Minor
employer. A copy of employment Verified the sample of work contract Check roll worker:
Page 35 of 76
contract is available for each and Employee’s No: 21000038 ☐OFI
every employee indicated in the Work agreement signed on: 5th May 2022 ☐Not Applicable
employment records.
Verified the sample of work contract - piece rated worker:
Employee’s No: 90000961
Work agreement signed on: 5th May 2022
4.4.5.7 The estate has established a time recording system that ☒Confirm
makes working hours and overtime transparent for both ☐Major
The management shall establish a employees and employer. The attendance of labour is using ☐Minor
time recording system that makes check roll book system where attendance is taken during
☐OFI
working hours and overtime roll call. For staff, the record book - record the attendance
transparent for both employees & overtime. Sampled check roll records for June & August ☐Not Applicable
and employer. 2022 recorded by Field Conductor, checked by Assistant
Manager & approved by Estate Manager.
4.4.5.8 Official working hours for workers were made available ☒Confirm
The working hours and breaks of and displayed on the notice board as sighted during the ☐Major
each individual employee as visit. Break hours were also shown. Under normal ☐Minor
indicated in the time records shall working days. The start of work for general workers is
☐OFI
comply with legal regulations from 0600 am to 1630 pm. Rest period: 1130am to
and collective agreements. 1330am and a rest day on Sunday. ☐Not Applicable
Overtime shall be mutually An interview with office staff (Jumadi, Supardi Ebaslalan
agreed and shall always be & Kiah Ak Chenkie) that working hours were adhered to
compensated at the rate applicable and overtime was paid accurately (if any). The details as
and shall meet the applicable legal given in the document were adequate to address the
requirement. requirements in the standard.
4.4.5.9 Wages and overtime pay included in employee pay slip. ☒Confirm
Overtime is recorded in the checkroll and entered daily by ☐Major
Wages and overtime payment the field supervisor or as when the workers incurred OT ☐Minor
documented on the pay slips shall work. Overtime is mutually agreed and the hourly rate
☐OFI
be in line with legal regulations applied.
and collective agreements. Sighted overtime payment in payslip only for daily basis ☐Not Applicable
worker while verified no record of over time payment for
piece rated job.
Page 36 of 76
Verified the sample of payment on overtime paid pay slip:
i. IC No: K10000423
Overtime pay : RM313.74 (29hrs x Rm10.82)
ii. IC No: K10000544
Overtime pay : RM509.01 (47 hrs x Rm10.82)
4.4.5.10 Other forms of social benefits ☒Confirm
should be offered by the Employer contribution on Socso, EPF, SIP was part of ☐Major
employer to employees, their social benefit offered to the employees. ☐Minor
families or the community such Social benefit includes housing, free water and electricity
☐OFI
as incentives for good work are provided to all houses and labour line. Medical benefit
performance, bonus payment, is given to all workers and management staff up to certain ☐Not Applicable
professional development, limit. Contribution on fasting month, labour day, Gawai &
medical care and health Raya, Hari Raya have been stated in the document.
provisions.
4.4.5.11 Workers quarters were found meeting the Workers' ☐Confirm
Minimum Standards of Housing and Amenities Act (Act ☐Major
446) or any other applicable legislation. ☐Minor
Living quarters are habitable and have basic amenities
☒OFI
and facilities like toilet, kitchen, living room, water
storage tank and etc. Grocery shop, Surau, soccer field ☐Not Applicable
In cases where on-site living are available in labor line. Free electricity and water
quarters are provided, these supply to the living quarters are available.
quarters shall be habitable and Verified weekly inspection were conducted and
have basic amenities and maintained. The sample November 2022 labor quarter’s
facilities in compliance with the inspection record found that the last worker houses
Workers' Minimum Standards inspection conducted was on 27th November 2022.
Housing and Amenities Act 1990
(Act 446) or any other applicable OFI 01
legislation. Verification of the labor quarters records shows that
weekly inspection was conducted, and the inspection
records were maintained however to consider looking
into the inadequacy of inspection frequency on every
single unit without exemption to ensure the safety &
health matters is in order.

Page 37 of 76
4.4.5.12 A sexual harassment and violence prevention policy known ☒Confirm
as the Sexual Harassment and Violence Prevention Policy ☐Major
has been established by the company and the policy was ☐Minor
signed by the company director dated on 17th May 2019.
The management shall establish ☐OFI
The policy outlines what sexual harassment is and commits
a policy and provide guidelines
to offenders with applicable laws while raising awareness ☐Not Applicable
to prevent all forms of sexual
of sexual harassment and violence prevention. The policy
harassment and violence at the
has been displayed on the estate notice boards.
workplace.
No evidence or complaints that contradict this policy on
sexual harassment and violence in the workplace have been
notified thus far.
4.4.5.13 Social Practice Policy has also addressed the commitment ☒Confirm
The management shall respect to comply to not engage or support discriminatory practices
the right of all employees to form ☐Major
and provide equal opportunity and treatment regardless of ☐Minor
or join trade union and allow race, colour, sex, religion, political opinion, nationality,
workers own representative(s) to ☐OFI
social origin and other distinguishing characteristics.
facilitate collective bargaining in Also committed to ensure all foreign workers are legal, ☐Not Applicable
accordance with applicable laws prohibition against all form of forced labour, prohibition on
and regulations. Employees shall the use of child of young labour, provide safe and safety
be given the freedom to join a working conditions, and respect the rights of employees to
trade union relevant to the join or form a trade union and the right to collectively
industry or to organize negotiate.
themselves for collective
bargaining. Based on field visit and interview with sampled workers
Employees shall have the right to found no discrimination against the social rights.
organize and negotiate their work
conditions. Employees
exercising this right should not
be discriminated against or suffer
repercussions.
4.4.5.14 Children and young persons shall Children and young person found not employed and ☒Confirm
not be employed or exploited. exploited for working at field. ☐Major
The minimum age shall comply Verified during field visit and interview session & verified ☐Minor
with local, state and national the name list of staffs & workers, children confirmed that
☐OFI
Page 38 of 76
legislation. Work by children and the young person has not been employed and exploited to ☐Not Applicable
young persons is acceptable on work.
family farms, under adult
supervision, and when not
interfering with their education.
They shall not be exposed to
hazardous working conditions.
Criterion 4.4.6: Training and competency
4.4.6.1 All employees, contractors and ☒Confirm

relevant smallholders are All employees, contractors and relevant workers were ☐Major
appropriately trained. A training appropriately trained & understand on the MSPO ☐Minor
programme (appropriate to the requirements especially on the issues of social, safety,
☐OFI
scale of the organization) that environmental and biodiversity as per interview session.
includes regular assessment of Training matrix covered all training for all individuals ☐Not Applicable
training needs and including contractor personnel. Verified the training
documentation, including documents;
records of training shall be kept. Doc1: Annual training programme for 2022
Ref: Training Programme 2022
Dated: 7th. January 2022
1. Training on MSPO awareness- 4th April 2022 (17

participants)
2. Training for security personnel- 24th January 2022 (10
participants)
3. HR Training- 14th march 2022 (11 participants)
4. Chemical handling Training- 26th July 2022 (9
participants)
5. First Aid Training -28th July 2022 (8 participants)
6. Environment & GHG Training – 4th April 2022
(17 participants)
4.4.6.2 Training needs of individual Training Needs Analysis of all employees based on their ☒Confirm
employees shall be identified job description has been established by the management as ☐Major
prior to the planning and seen in Training Needs Form 2022 for each subject; job ☐Minor
implementation of the training
Page 39 of 76
programmes in order to provide description, frequency and tools records. Refer the ☐OFI
the specific skill and competency document; ☐Not Applicable
required to all employees based Doc 1: Training Need Analysis Form
on their job description. Doc 2: Training Need Analysis Summary
Ref: Training Matrix 2022
Date: 7th January 2022
4.4.6.3 A continuous training The continuous training programme has been planned and ☒Confirm
programme should be planned implemented to ensure that all employees are well trained in ☐Major
and implemented to ensure that their job functions and responsibilities in accordance with ☐Minor
all employees are well trained in the documented training procedure. The training matrix
☐OFI
their job function and include refresher training to ensure that the workers are
responsibility, in accordance to abreast with their knowledge. Training evaluation are ☐Not Applicable
the documented training carried out for training conducted. All training records have
procedure. been well documented and maintained in file “Training”.
Doc: Training Program 2022
Prepared: Admin Officer
Date: 7th January 2022
4.5 Principle 5: Environment, natural resources, biodiversity and ecosystem services
Criterion 4.5.1: Environmental Management Plan
4.5.1.1 An environmental policy and Refer - Environmental Policy established and maintained. ☒Confirm
management plan in compliance Documented evidence with Rev 3 and approved dated ☐Major
with the relevant country and 15.5.2019 signed by the Executive Director. ☐Minor
state environmental laws shall be Also sighted Environmental Management Plan established
☐OFI
developed, effectively and updated with ref no: RSB/EMP-02 and effective date at
communicated and implemented. 17/10/2022 available during audit. ☐Not Applicable
Updated Continual Environment Management Plan also
sighted during audit with approved dated 17/01/2022 – by
Admin. Executive.
It is observed that the Environment Management Plan
subject included –
Water Management Plan
Waste management Plan
Page 40 of 76
Mitigation Plan
Evidence adequate.
4.5.1.2 Verified Environment improvement plan/Mitigation Plan: ☒Confirm

Waste and Pollution - Identification, Prevention, Mitigation ☐Major
and Improvement Plan for General store, SW store, ☐Minor
The environmental management Workshop, Office, and Labour Line also sighted - endorsed
plan shall cover the following: ☐OFI
by the Executive Director on 7/01/2022.
a) An environmental policy and Environmental Impact Assessment (EIA) established & ☐Not Applicable
objectives. endorsed by Executive Director on 10/01/2022.
b) The aspects and impacts The EIA report & the environmental management plan
analysis of all operations. covered environmental policy, objectives, aspect, and
impact analysis for all operations.
Evidence adequate.
Refer to the established mitigation plan discussing on ☒Confirm

several related aspect as below: ☐Major
1. Soil pollution prevention by weed control and soft weeds ☐Minor
establishment.
☐OFI
2. Maintaining soil structure by managing frond stacking.
An environmental improvement 3.Preventing pollution in natural water ways by ☐Not Applicable
plan to mitigate the negative establishing buffer zone and manuring control to avoid over
impacts and to promote the usage of chemical fertilizer.
4.5.1.3 positive ones, shall be developed, 4. Established empty fruit bunch (EFB) mulching and
effectively implemented and implementing one layer mulched to prevent soil erosion,
monitored. prevent pest occurrence and maintaining soil moisture.
The documented environmental improvement plan for
biodiversity, riparian zone, water treatment plant (WTP),
Landfill site, control of water pollution has been verified
during audit.
A programme to promote the Refer – Continual Improvement Plan (CIP) with action plan ☒Confirm
positive impacts should be and implementation schedule were verified as adequate ☐Major
4.5.1.4 included in the continual evidence: ☐Minor
improvement plan. 1. implementation schedule on Weeding (2022),
☐OFI
Page 41 of 76
2. Infrastructure Maintenance /Soil topping (Oct 2020, ☐Not Applicable
January 2021) 60 %.
3. Harvesting Path compaction (July 2021), 20%
completed.
4. Earth bund along the river (Aug. 2021), 1st stage (50%
completed)
All action plan prepared to be implemented by the Estate
Manager, Mr Wong Siew Muk and Mr Wong Chiew Sung.
Refer Training programme 2022 ☒Confirm

The training program was planned also for PJP Pelita ☐Major
An awareness and training Plantation Sdn Bhd due to Nescaya Palma Sdn Bhd became ☐Minor
the estate care-taker since 1st April 2020.
programme shall be established ☐OFI
and implemented to ensure that all Refer - Training Needs Analysis
Training has been conducted for 2022 outlined as below: ☐Not Applicable
employees understand the policy
and objectives of the 1. MSPO Awareness Trining
4.5.1.5
environmental management and 2. Environmental Training
improvement plans and are 3. GHG calculation Training
working towards achieving the 4. Biodiversity Training
objectives. 5. Schedule Waste & 7 scheduled
All training above has been conducted on 4/4/2022 and
participated by 17 staff.
Evidence adequate.
Sighted the evidence document of Environmental Meeting ☒Confirm
Minute (Mesyuarat Jawatankuasa Alam Sekitar Ladang) as ☐Major
per below: ☐Minor
Management shall organize ☐OFI
Q1 meeting conducted on 18/2/2022 participated by 37
regular meetings with employees attendees. ☐Not Applicable
4.5.1.6 where their concerns about Q2 meeting conducted on 11/5/2022 participated by 30
environmental quality are attendees
discussed. Q3 meeting conducted on 18/8/2022 participated by 30
attendees
Sighted also Quarter 4 Environmental Meeting been
scheduled in December 2022.

Page 42 of 76
It is noted that the organization also discussed about
environmental issue for PJP Pelita Plantation Sdn Bhd in all
meeting session.
Adequate evidence.
Criterion 4.5.2: Efficiency of energy use and use of renewable energy
Consumption of non-renewable Consumption of non-renewable energy is available. ☒Confirm

energy shall be optimized and Green-house Gas (GHG) emission reports are generated ☐Major
closely monitored by establishing covering diesel usage against FFB crop production, ☐Minor
baseline values and trends shall be generator-set, electricity consumption, fertilizer usage and
☐OFI
observed within an appropriate other elements of non-renewal energy. The GHG
timeframe. There should be a plan calculations for 2020 and 2021 on Burning of fuel (Diesel), ☐Not Applicable
4.5.2.1
to assess the usage of non- Manuring, Chemical usage and CH4 Peat emissions for
renewable energy including both sites were verified with base line comparisons.
fossil fuel, electricity and energy Observed for the past 3 years from 2018-2020.
efficiency in the operations over
the base period.
The oil palm premises shall Diesel fuel usage for transport, Gen-set and heavy ☒Confirm
estimate the direct usage of non- machinery is budgeted annually ☐Major
renewable energy for their ☐Minor
operations, including fossil fuel,
☐OFI
4.5.2.2 and electricity to determine energy
efficiency of their operations. This ☐Not Applicable
shall include fuel use by
contractors, including all transport
and machinery operations.
At the moment minimal inputs are reported to be made in ☒Confirm
this aspect. There are plans for solar energy for ☐Major
The use of renewable energy lighting but doubts exist on the sun energy availability
4.5.2.3 should be applied where possible. through-out the year due to heavy clouds in ☐Minor
☐OFI
certain months that can impede charging of the panels.
☐Not Applicable
Criterion 4.5.3: Waste management and disposal
Page 43 of 76
4.5.3.1 All waste products and sources of ☒Confirm
pollution shall be identified and Sample documented evidence sighted as per below: ☐Major
documented. 1. Scheduled Wastes, Domestic Wastes and Recyclable ☐Minor
Items Table (Plantation Estates) with endorse date ☐OFI
13/1/2021. ☐Not Applicable
2. Sighted type of scheduled waste identified are under
SW305, SW306, SW103, Sw409, RI and DW.
3. Waste Management Plan prepared on 5/1/2022.
Waste products identified are from office, workshop, genset

installations, chemical store, canteen, quarters, loading ramp
area, etc.
4.5.3.2 A waste management plan to Refer Doc: ☒Confirm

avoid or reduce pollution shall be Waste Management Plan dated 05/01/2022 signed by estate ☐Major
developed and implemented. The manager (EM). ☐Minor
waste management plan should This comes with area concern for scheduled waste (SW), ☐OFI
include measures for: drainage system and water treatment plan, negative impact,
a) Identifying and monitoring ☐Not Applicable
management and monitoring plan.
sources of waste and
pollution.
This plan also appropriately addresses all requirements
b) Improving the efficiency of
under this principle
resource utilization and
recycling of potential wastes - Recycling
as nutrients or converting - SOP handling of used chemical containers – collection by
them into value-added by- SW Contractors.
products. - PPE requirements as per matrix.
The management shall establish Scheduled Waste SOP and handling of chemical was ☒Confirm
Standard Operating Procedure for developed and availed. Ref No: SOP/SW-Rev 04 dated ☐Major
handling of used chemicals that are 23rd January, 2019 endorsed by the Executive Director on ☐Minor
4.5.3.3
classified under Environment 31/01/2019.
☐OFI
Quality Regulations (Scheduled - Menyembur Racun (page 7-9) Safety & Health SOP rev
Waste) 2005, Environmental 2019 documented. ☐Not Applicable
Page 44 of 76
Quality Act, 1974 to ensure proper –Waste & Pollution – Identification, Prevention, Mitigation
and safe handling, storage and and Improvement Plan dated 10/10/2019.
disposal.
Verified during site visit that the management has
implemented and maintained proper labeling of the
Scheduled waste used oil and other scheduled waste.
Verified also that the evidence of proper containment or

bunding in the Schedule waste store and the gen set room
available during site visit.
OFI 02
The diesel skid tank has been installed to provide

diesel to vehicles however to consider the following:
• improvising methods of preventing the
leakages observed at the dispense area so
that the leakage or contamination issue is
arrested.
• enlarging the emergency signage for ease of
information retrieval in case of any
emergency arises.
Empty pesticide containers shall ☒Confirm

be punctured and disposed in an SOP – Disposal of Empty Pesticides Containers ☐Major
environmentally and socially (RSB/SOP/DOEMPC-01) Rev 1 dated 1.12.2018 by SMAP ☐Minor
responsible way, such that there is Triple-rinsing procedure for chemical containers is
☐OFI
no risk of contamination of water available and disposal is as per procedures.
4.5.3.4 ☐Not Applicable
sources or to human health. The
disposal instructions on
manufacturer’s labels should
be adhered to. Reference should be
made to the national programme

Page 45 of 76
on recycling of used HDPE
pesticide containers.
Sighted evidence on Domestic waste collection/disposal ☒Confirm
scheduled available during audit. It is noted that domestic ☐Major
Domestic waste should be waste collection/disposal done once a week (every ☐Minor
disposed as such to minimize the Wednesday 4-5pm) to Selangau town by the local council.
4.5.3.5 ☐OFI
risk of contamination of the
environment and watercourses. It is observed during site visit that the field conditions are ☐Not Applicable
clean and free from domestic waste.
Criterion 4.5.4: Reduction of pollution and emission
4.5.4.1 Sighted an assessment of all polluting activities has been ☒Confirm

conducted, including greenhouse gas emissions, scheduled ☐Major
wastes, solid wastes and effluent. ☐Minor
a) GHG Calculation – Report compiled as per requirements
☐OFI
on Environmental Impact Assessment.
An assessment of all polluting
The GHG calculations (Jan-Nov), 2022 for Diesel and the ☐Not Applicable
activities shall be conducted,
preceding 3 years on Burning of fuel (Diesel),
including greenhouse gas
Manuring, Chemical usage and CH4 Peat emissions for
emissions, scheduled wastes, solid
both sites are availed.
wastes and effluent.
b) Scheduled waste managed as per Regulation
Environment Quality Regulations (Scheduled Waste) 2005,
Environmental Quality Act, 1974
b) solid waste into septic tank.
4.5.4.2 Waste and Pollution – Identification, Prevention, ☒Confirm

Mitigation and Improvement Plan dated 05/01/2022 by EM ☐Major
is documented. ☐Minor
An action plan to reduce identified
Other efforts are on Zero burning and management of water
significant pollutants and ☐OFI
table in peat areas to reduce peat subsidence rate.
emissions shall be established and ☐Not Applicable
implemented.
Verified that waste and pollution action plan -
identification, prevention, mitigation and improvement
plan were discussed based on all operation/activities which
Page 46 of 76
covered five (5) Scope such as General Store, Scheduled
Waste Store, Office, Workshop, and Labour Line.
Evidence adequate.
Criterion 4.5.5: Natural water resources
4.5.5.1 The management shall establish a Refer Water management Plan for 2022 established ☒Confirm
water management plan to available during audit. It is referred to documented ☐Major
maintain the quality and evidence with verified date on 5/1/2022. ☐Minor
availability of natural water ☐OFI
resources (surface and ground
☐Not Applicable
water). The water management
plan may include: Noted the plan as per below:
a) Daily water usage by the labour quarters was recorded.
a) Assessment of water usage Rain water quality sample testing was available analysed by
and sources of supply. Envic Lab Sdn Bhd and submitted by Palmvest Engineering
Sdn Bhd - last conducted was in 27/June 2022.
All parameters have been met except for the occurrence of
e. coli
b) Environment Management Report (EMR) for 3rd

b) Monitoring of outgoing
Quarter 2022 is available from Ecosol
water which may have
Consultancy Sdn. Bhd.
negative impacts into the
(3rd Quarter 2022- July - September)
natural waterways at a
Remark by Consultant
frequency that reflects the
The pH, DO, COD and BOD level readings were natural for
estate’s current activities.
river waters which is typical for peat areas due to the
organic compounds released after the decomposition of
peat materials - water from the premix area are contained in
pits & bunds, no direct chemical spray into the drains.
- Environmental controls aptly documented.
Bunds and weirs along natural water ways are under
construction.
c) Ways to optimize water and
nutrient usage to reduce c) - Optimization includes ensuring no leakages happen,
wastage (e.g. having in place talks and advice given to workers to conserve water
systems for re-use, night - rain harvesting at facilities and store which can be useful
Page 47 of 76
application, maintenance of for cleaning of equipment.
equipment to reduce leakage,
collection of rainwater, etc.).
d) Refer to SOP/Riparian zone established dated
d) Protection of water courses and
21/3/2019– Prohibited Activities at Riparian zone:
wetlands, including maintaining
- to do quarterly maintenance as conservation area to ensure
and restoring appropriate
continuous cleanliness and minimize pollution and wastes.
riparian buffer zones at or before
planting or replanting, along all-
natural waterways within the
estate.
e) Where natural vegetation in e) No case of natural vegetation being removed.
riparian areas has been removed,
a plan with a timetable for
restoration shall be established
and implemented.
f) Where bore well is being use for f) No bore wells used.
water supply, the level of the
ground water table should be
measured at least annually.
4.5.5.2 Currently, there is no construction of bunds, weirs and dams ☒Confirm
No construction of bunds, weirs across main rivers or waterways passing through the estate. ☐Major
and dams across main rivers or ☐Minor
waterways passing through an ☐OFI
estate.
☐Not Applicable
4.5.5.3 The estate terrain is 100% flat and water harvesting ☒Confirm
Water harvesting practices should practices avail in the following methods: ☐Major
be implemented (e.g.water from • natural water retention in the estate drainage ☐Minor
road-side drains can be directed network
and stored in conservation ☐OFI
• pit sump along roads,
terraces and various natural • frond stacking ☐Not Applicable
receptacles). • cover cropping for moisturisation
• gutters in labour quarters

Page 48 of 76
The management has the task of managing the irrigation
and drainage during the times of heavy rains and high tides.
Criterion 4.5.6: Status of rare, threatened, or endangered species and high biodiversity value area
4.5.6.1 Information shall be collated that ☒Confirm

includes both the planted area Documented evidence sighted during audit is: ☐Major
itself and relevant wider a) Biodiversity Management Plan- revised date 5 January ☐Minor
landscape-level considerations 2022
☐OFI
(such as wildlife corridors). This a) The management has identified 20 ha high biodiversity
value (HBV) – refer to HBV assessment report dated ☐Not Applicable
information should cover:
a) Identification of high 13/11/2018 and endorsed by
biodiversity value habitats, such ED.- verified to validity period in 5 years (13/11/2018 to
as rare and threatened 12/11/2023)
ecosystems, that could be b) IUCN status on the legal protection, population status
significantly affected by the and habitat requirement on the rare, threatened and
grower(s) activities. endangered (RTE) are assessed in the Biodiversity
b) Conservation status (e.g The Management Report- verified available during audit.
International Union on Both areas are well managed with established management
Conservation of Nature and plan, access control, monitoring process and reporting in-line
Natural Resources (IUCN) status with the NREB requirement and approval in 1999.
on legal protection, population
status and habitat Evidence adequate.
requirements of rare, threatened,
or endangered species), that could
be significantly affected by the
grower(s) activities.
4.5.6.2 If rare, threatened or endangered Refer to the up-dated Biodiversity Management Plan ☒Confirm
species, or high biodiversity value, Many species shown on a general basis throughout Sarawak ☐Major
are present, appropriate measures together with the mitigating measures outlined. ☐Minor
for management planning and a) Poster of “Protected Wildlife of Sarawak” is displayed
☐OFI
operations should include: for staffs, workers and surrounding communities’
a) Ensuring that any legal awareness on the legal aspects that may be issued to any ☐Not Applicable
requirements relating to the defaulters.
protection of the species are met. b) i) appropriate signage is displayed in the estate as No
Page 49 of 76
b) Discouraging any illegal or hunting/Fishing
inappropriate hunting, fishing or ii) Awareness training regarding Conservation management
collecting activities and plan and legal compliances to be organized for staffs,
developing responsible measures workers and surrounding communities
to resolve human-wildlife iii) Access control
conflicts. iv) Monitoring and reporting
All mitigation outlined remain the same and the

management are observed committed to maintain the effort
on all aspect of biodiversity management responsibility.
4.5.6.3 Refer Action plan of: ☒Confirm

- Biodiversity Management Plan – dated 5/1/2022 by ED ☐Major
• Poster of “Protected Wildlife of Sarawak” is displayed for ☐Minor
staffs, workers, and surrounding communities’ awareness
☐OFI
• Map the demarcation
A management plan to comply
• ‘No chemical activity’ and applicable legal signage is ☐Not Applicable
with Indicator 1 shall be
displayed at the buffer zone, HBV and riparian areas
established and effectively
• Awareness training regarding Conservation management
implemented, if required.
plan and legal compliances to be organized for staffs,
workers and surrounding communities
• Access control
• Monitoring and reporting
Criterion 4.5.7: Zero burning practices
Use of fire for waste disposal and

The SOP has been established refer: ☒Confirm
SOP – Zero Burning Rev 3 dated 23.1.2019 by Executive ☐Major
for preparing land for oil palm
Director. ☐Minor
cultivation or replanting shall be
4.5.7.1 There is no open burning sighted.
avoided except in specific ☐OFI
situations, as identified in
Verified the standard of procedure (SOP) remained the ☐Not Applicable
regional best practice.
same without any changes.
A special approval from the Not applicable ☐Confirm
4.5.7.2 relevant authorities shall be ☐Major
sought in areas where the
Page 50 of 76
previous crop is highly diseased ☐Minor
and where there is a significant ☐OFI
risk of disease spread or ☒Not Applicable
continuation into the next crop.
Where controlled burning is Not applicable ☐Confirm

allowed, it shall be carried out as ☐Major
prescribed by the Environmental ☐Minor
4.5.7.3
Quality (Declared Activities) ☐OFI
(Open Burning) Order 2003 or ☒Not Applicable
other applicable laws.
Not applicable ☐Confirm
Previous crops should be felled or ☐Major
mowed down, chipped and
☐Minor
4.5.7.4 shredded, windrowed or
pulverized or ploughed and ☐OFI
mulched. ☒Not Applicable
4.6 Principle 6: Best Practices
Criterion 4.6.1: Site Management
4.6.1.1 The management had established Rimbunan Sawit ☒Confirm

Agricultural Manual 2019 dated 28/11/2019 for company ☐Major
Standard Operating Procedures references. ☐Minor
The management has executed the following program in the
☐OFI
field:
Standard operating procedures
1. Flood Mitigation Plan – Perimeter Bunding started in ☐Not Applicable
shall be appropriately documented
May 2021 till to date 17627m. completed.
and consistently implemented and
2. Compaction started in Oct 2021 till to date 360.00ha.
monitored.
completed

Page 51 of 76
OFI 03
Generally, the field cleanliness standard has been

maintained in satisfactory condition however the
management may consider looking into the method
of eradicating the dense coverage of woodies
especially melastoma sp. in field 2010 so that the
ground vegetation condition is controlled to the
required agricultural good practice.
4.6.1.2 Where oil palm is grown within ☒Confirm

permitted levels on sloping land, The estate is flat and 100% peat area. Soil erosion ☐Major
appropriate soil conservation management is not too significant. ☐Minor
measures shall be implemented to
☐OFI
prevent both soil erosion as well as
siltation of drains and waterways. ☐Not Applicable
Measures shall be put in place to
prevent.
contamination of surface and
groundwater through runoff of
either soil, nutrients or
chemicals.
4.6.1.3 A visual identification or reference Block identification is put up as signage in the field ☒Confirm
system shall be established for indicating different areas as: ☐Major
each field. • Block Number, ☐Minor
• Year of Planting, ☐OFI
• Planting Material ☐Not Applicable
• Hectarage.
Criterion 4.6.2: Economic and financial viability plan
4.6.2.1 A documented business or ☒Confirm

management plan shall be Refer to Estate Budget 2022 available for references ☐Major
established to demonstrate 1. FFB sales budget 2022 c/w revenue ☐Minor
attention to economic and
Page 52 of 76
financial viability through long- ☐OFI
term management ☐Not Applicable
planning.
4.6.2.2 Where applicable, an annual ☒Confirm
replanting programme shall be Replanting is still more than 10 years to go. ☐Major
established. Long term replanting ☐Minor
programme should be established
☐OFI
and review annually, where
applicable every 3-5 years. ☐Not Applicable
4.6.2.3 The business or management plan ☒Confirm

may contain: All sample demonstrate apply same format report for ☐Major
a) Attention to quality of planting monthly submission to Headquarters’ ☐Minor
materials and FFB. a) HRU, Pamol
☐OFI
b) Crop projection: site yield b) Crop budget 2022 – 14.21mt/ha
potential, age profile, FFB yield c) Cost of production ☐Not Applicable
trends. d) ROI = RMxxx/mt budget (sighted)
c) Cost of production: cost per
tonne of FFB.
d) Price forecast.
e) Financial indicators: cost
benefit, discounted cash flow,
return on investment.
4.6.2.4 The management plan shall be ☒Confirm
effectively implemented and the Monthly Progress report: ☐Major
achievement of the goals and Monthly Costing report to update work progress status. ☐Minor
objectives shall be regularly The Reports were commented by the estate management on ☐OFI
monitored, periodically reviewed the over expenditure of any items involved.
and documented. ☐Not Applicable
Criterion 4.6.3: Transparent and fair price dealing
4.6.3.1 Pricing mechanisms for the Pricing is agreed with contractors, shown in their contract ☒Confirm
products and other services shall agreement, which become basis for payments. Sample ☐Major
verified: Memorandum of Agreement dated 1/1/2022 with
Page 53 of 76
be documented and effectively Terunei Jaya Enterprise for works of external FFB ☐Minor
implemented. transportation. ☐OFI
☐Not Applicable
4.6.3.2 All contracts shall be fair, legal All contracts are signed by both parties with clear rates of ☒Confirm
and transparent and agreed payments. Payment Vouchers verified shows ☐Major
payments shall be made in timely payment was made as per agreement. ☐Minor
manner.
☐OFI
☐Not Applicable
Criterion 4.6.4: Contractor
4.6.4.1 Where contractors are engaged, Compliance requirements cited in Contract Agreements. ☒Confirm
they shall understand the MSPO Under 5.11 of Contractors Warranties & Covenants. ☐Major
requirements and shall provide the Awareness training to Contractors done at Stakeholder ☐Minor
required documentation and meeting dated 04/01/2021
☐OFI
information.
☐Not Applicable
4.6.4.2 The management shall provide Agreed contracts with contractors were made available eg. ☒Confirm
evidence of agreed contracts with : Memorandum of Agreement dated 1/1/2022 with ☐Major
the contractor. Terunei Jaya Enterprise for contract works of FFB external ☐Minor
transport.
☐OFI
Renewed annually.
☐Not Applicable
4.6.4.3 The management shall accept ☒Confirm

MSPO approved auditors to verify DQS CFS Certification (M) Sdn Bhd has been appointed as ☐Major
assessments through a physical approved competence auditors’ providers. ☐Minor
inspection if required.
☐OFI
☐Not Applicable

Page 54 of 76
4.6.4.4 The management shall be Work Progress was shown verified through a Contract ☒Confirm
responsible for the observance of Work Survey Report and a Contract Service Form signed ☐Major
the control points applicable to the by the management. Payment Certificate for Contractors ☐Minor
tasks performed by the contractor, were prepared and issued out according to information from
☐OFI
by checking and signing the supporting documents.
☐Not Applicable
4.7 Principle 7: Development of new planting
Criterion 4.7.1: High biodiversity value
4.7.1.1 Oil palm shall not be planted on Not applicable ☐Confirm

land with high biodiversity value ☐Major
unless it is carried out in ☐Minor
compliance with the National ☐OFI
and/or State Biodiversity ☒Not Applicable
Legislation.
4.7.1.2 No conversion of Not applicable ☐Confirm
Environmentally Sensitive Areas ☐Major
(ESAs) to oil palm ☐Minor
as required under Peninsular
☐OFI
Malaysia’s National Physical Plan
(NPP) and the Sabah Forest ☒Not Applicable
Management Unit under the
Sabah Forest Management
License Agreement. For Sabah
and Sarawak, new planting or
replanting of an area 500ha or
more requires an EIA. For areas
below 500ha but above 100ha, a
Proposal for Mitigation Measures
(PMM) is required.
Criterion 4.7.2: Peat land

Page 55 of 76
4.7.2.1 Not applicable ☐Confirm
New planting and replanting may ☐Major
be developed and implemented on
☐Minor
peat land as per MPOB guidelines
on peat land development or ☐OFI
industry best practice. ☒Not Applicable
Criterion 4.7.3: Social and Environmental Impact Assessment (SEIA)
4.7.3.1 A comprehensive and Not applicable ☐Confirm

participatory social and ☐Major
environmental impact assessment ☐Minor
shall be conducted prior to ☐OFI
establishing new plantings or ☒Not Applicable
operations.
4.7.3.2 SEIAs shall include previous land Not applicable ☐Confirm
use or history and involve ☐Major
independent consultation as per ☐Minor
national and state regulations, via ☐OFI
participatory methodology which ☒Not Applicable
includes external stakeholders.
☐Major
The results of the SEIA shall be ☐Minor
incorporated into an appropriate ☐OFI
management plan and operational ☒Not Applicable
procedures developed,
implemented, monitored and
reviewed.
4.7.3.4 Where the development includes Not applicable ☐Confirm

smallholder schemes of above ☐Major
Page 56 of 76
500ha in total or small estates, the ☐Minor
impacts and implications of how ☐OFI
each scheme or small ☒Not Applicable
estate is to be managed should be
documented and a plan to manage
the impacts
developed, implemented,
monitored and reviewed.
Criterion 4.7.4: Soil and topographic information

Information on soil types shall be ☐Major
adequate to establish the long-term ☐Minor
suitability of the land for oil palm ☐OFI
cultivation. ☒Not Applicable

Topographic information shall be ☐Major
adequate to guide the planning of
☐Minor
planting programmes, drainage
and irrigation systems, roads and ☐OFI
other infrastructure. ☒Not Applicable
Criterion 4.7.5: Planting on steep terrain, marginal and fragile soils

Extensive planting on steep ☐Major
terrain, marginal and fragile soils ☐Minor
shall be avoided unless permitted ☐OFI
by local, state and national laws. ☒Not Applicable
4.7.5.2 Where planting on fragile and Not applicable ☐Confirm

marginal soils is proposed, plans ☐Major
shall ☐Minor
Page 57 of 76
be developed and implemented to ☐OFI
protect them and to minimize ☒Not Applicable
adverse impacts (e.g.
hydrological) or significantly
increased risks (e.g. fire risk) in
areas outside the plantation.
Marginal and fragile soils, ☐Major
including excessive gradients and ☐Minor
peat soils, shall be identified prior ☐OFI
to conversion. ☒Not Applicable
Criterion 4.7.6: Customary land
4.7.6.1 No new plantings are established Not applicable ☐Confirm

on recognised customary land ☐Major
without the owners’ free, prior and ☐Minor
informed consent, dealt with
☐OFI
through a documented system that
enables indigenous peoples, local ☒Not Applicable
communities and other
stakeholders to express their views
through their own representative
institutions.
Where new plantings on ☐Major
recognised customary lands are ☐Minor
acceptable, management plans and ☐OFI
operations should maintain sacred ☒Not Applicable
sites.
4.7.6.3 Where recognized customary or Not applicable ☐Confirm

legally owned lands have been ☐Major
taken-over, the documentary proof ☐Minor
Page 58 of 76
of the transfer of rights and of ☐OFI
payment or provision of ☒Not Applicable
agreed compensation shall be
made available.
4.7.6.4 The owner of recognised Not applicable ☐Confirm
customary land shall be ☐Major
compensated for any agreed land ☐Minor
acquisitions and relinquishment of
☐OFI
rights, subject to their free prior
informed consent and negotiated ☒Not Applicable
agreement.
☐Major
Identification and assessment of
☐Minor
legal and recognised customary
rights shall be documented. ☐OFI
☒Not Applicable

A system for identifying people ☐Major
entitled to compensation and for
☐Minor
calculating and distributing fair
compensation shall be established ☐OFI
and implemented. ☒Not Applicable

☐Major
The process and outcome of any
☐Minor
compensation claims shall be
documented and made publicly ☐OFI
available. ☒Not Applicable
4.7.6.8 Communities that have lost access Not applicable ☐Confirm

and rights to land for plantation ☐Major
expansion should be given ☐Minor
Page 59 of 76
opportunities to benefit from the ☐OFI
plantation development. ☒Not Applicable
Conclusion
As a conclusion, the management has to gather more efforts to ensure the management system is in full compliance towards the principles and
criterias of MSPO

Page 60 of 76
3.0 Stakeholders Consultation
Stakeholder consultation process was conducted by taking samples from the list of stakeholders
established by Nescaya Palma Sdn Bhd to capture the view, opinion, and expectation of interested
parties as a result of operation run by the organization.
No Principle Contacted Stakeholders Feedback
1. Principle 1: Management mission & vision is excellent

Management
commitment and Jabatan Tenaga Kerja, Sibu High commitment towards sustainability
responsibility movement by the management
2. Principle 2: General workers Accepts MSPO as a mean of oil palm

Transparency sustainability for forward social development
FFB transporter
Extensive work opportunities with good pay
but sometimes payment day is delayed.
Provides proper agreement in executing
service of work
3. Principle 3: Compliance JKKP Sibu There are no issues with regards to safety and
to legal requirements regulatory requirement. The air compressor is
Security Guards
safe for use.
4. Principle 4: Social Storekeepers No issues – Estate advocated good safety and

responsibility, health, health procedure– manure store, chemical and
Jabatan Tenaga Kerja, Sibu SW stores and workshop are in good, clean
safety and employment
condition and safe condition.
Health treatment of employees is a priority by
management
5. Principle 5: General workers & Good compliance by the estates, no adverse
Environment, natural Harvesters issues. No littering of rubbish in fields and
resources, biodiversity building complexes.
NREB Sibu
and ecosystem services
All environmental matters are in compliance
with NREB
6. Principle 6: Best Field staff Assistant Fields condition need some efforts in ensuring
practices Manager good ground vegetation, reduce flooding, etc.
General workers &
Harvesters
7. Principle 7: NA NA
Development of new
plantings

Page 61 of 76
Accepted the comments and if any, the management will render appropriate
Management Feedback action as to collaborate with all stakeholders
Good and positive comments from all the stakeholders proving process of
Auditor’s Comments certification is in order.

Page 62 of 76
4.0 Audit Information
4.1 Contact Information
a. Management Representative on-site
Operating Unit (s) Name Designation Telephone Email
Nescaya Palma Sdn Hari Chandan Sen. Manager, AP 019-8877618 hchandan@rsb.com.my

Bhd Hari Das Dept
b. Audit Team
Name Role Telephone Email
Sahudin Sapiin Lead Auditor 0195905215 sahudin.sapiin@dqs.com.my
Azman Samion Co Auditor 0107749427 azmanbinsamion@yahoo.com
Johari Mohd Nor Co Auditor 0199541879 johari.mohdnor@dqs.com.my
c. Contact Person at DQS

Name Telephone Email
Aidatul Hajar Amran +603-3342 3259 cse4@dqs.com.my

Page 63 of 76
4.2 Audit Data
4.2.1 Audit Site(s) and Sampling Basis
a. Main business/processes at location:
Reference No: BR No 50451509

Oil Palm Plantation - Group Certification
Please refer to 7.1 Appendix 1: Group Certification Member, MPOB License, Main
business/processes at location
Sampling site in case of group certification is applied? ☐Yes ☒No

Complete Below Section if “YES”
Sampling process is meeting with Malaysian Sustainable Palm Oil (MSPO) Certification System
Procedure ☐Yes ☐No
Site sample; S = r√n

S = sample size
n = number of group members
r = Risk factor (Low, medium or high)
b. List of the site audited each year refer to 7.2 Appendix 2: Assessment Programme

Page 64 of 76
4.3 Audit Result
MSPO Standards Malaysian Sustainable Palm Oil (MSPO) in
accordance to the MS 2530-3:2013 (Part 3):
General principles for oil palm plantations and
organized smallholders.
The top level of Management System manual Current Revision Manual:

and related management system ☒Yes ☐No
documentation was reviewed and found to
conform to all applicable standard Remarks: conform
requirements for documentation.
In case of surveillance audit ☒Yes ☐No
Changes to the management system, its Remarks: There was no management changes
documentation, processes, or structures have as reported
been implemented.
In case of recertification audit ☐Yes, management review records indicate
achievement of established objectives and
The overall system performance for the past
continuous improvement.
certification cycle demonstrates the continued
effectiveness of the system. ☐Yes, trends of corrective action records
(two criteria for evaluation) indicate effectiveness and continuous
improvement.
☐No, see remarks and corrective action plan
Remarks:
Internal audits and corrective action records ☒Yes ☐No

show continued conformance of the Remarks: closing of NC comply to
management system to selected standards. requirements
In the past certification period, similar ☐Yes ☒No

findings were identified repeatedly. Remarks: no similar findings
In the past certification period, the certification ☐Yes ☒No

was placed under probation or suspension or Remarks: No penalty imposed
special audits were performed to address
deficiencies.
The management system is effective and fulfils ☒Yes
the requirements: ☐Only Partly – see corrective action plan(s)
☐No – see corrective action plan(s)
Number of findings Major Non-conformities: 2

Minor Non-conformities: 1
OFI: 3

Page 65 of 76
On site verification of nonconformities needed ☐Yes ☒No
via follow-up / special audits: Remarks: to be witnessed next audit
The agreed corrective actions of the previous ☒Effectively implemented.

audits are ☐Not effectively implemented.
Remarks:
☐This appraisal is not applicable.
The current registration certificate was ☒Yes ☐No

reviewed and found to be accurate. Remarks: physically confirmed
Expiration date: 16/6/2024
The Registered Firm Mark ((DQS and MSPO ☐Yes ☐No ☒Not Applicable.
logo) & Accreditation Body Marks are being Remarks: No logo usage
used appropriately.
Risk Assessment justification Current Risk Justified:
☐High
☐Medium
☒Low

Page 66 of 76
4.4 Next Step
a. Activity of Customer
Corrective Action(s) ☐Corrective action(s) not necessary
☒Corrective actions will be implemented and
reviewed for effectiveness as agreed by: 14
January, 2023
Opportunities for Improvement (OFI) Identified improvement potential will be evaluated

internally and incorporated into the continual
improvement process if deemed beneficial.
Nonconformities, identified during an audit, shall be closed with evidence of effectiveness within defined
timelines. Otherwise, certificates may be put on hold or be withdrawn.
b. Activity of DQS
Certification MS2530-3:2013
Next certification type Surveillance Audit 4
Deadline of the next assessment 12/2023
Next assessment data (non-binding estimate of 4.0person(s) day

person(s) day)
By 3 auditors
Main emphasis will be on the following subjects As per MSPO checklist
Remarks:
Customer request ☐Information on
☐Quotation for
☐Telephone Call from Customer Service
Additional remarks

Page 67 of 76
5.0 Overview Non-Conformity
Non-Conformity 1
MSPO Clause MSPO Clause 4.4.4.2 (d) The occupational safety and health plan shall cover
the following: d) The management shall provide the appropriate personal
protective equipment (PPE) at the place of work to cover all potentially
hazardous operations as identified in the risk assessment and control such as
Hazard Identification, Risk Assessment and Risk Control (HIRARC).
Classification ☒ Minor ☐ Major
Statement of Non-Conformity During the workplaces inspection at the FFB Ramp & Stone Stock pile, it
was observed that 2 units tractors in operation, operated by the tractor drivers
without wearing safety helmet & safety boots.
Non-Conformity 2
MSPO Clause MSPO Clause 4.3.1.1 All operations are in compliance with the applicable
local, state, national and ratified international laws and regulations.
Classification ☐ Minor ☒ Major
Statement of Non-Conformity It was found that there was no evidence of Diesel storage license by
KPDNKK as per requirement by Petroleum Dev. Act 1974.
Non-Conformity 3
MSPO Clause MSPO Clause 4.3.1.1 All operations are in compliance with the applicable
local, state, national and ratified international laws and regulations.
Classification ☐ Minor ☒ Major
Statement of Non-Conformity It was found that the management has paid the November 2022 wages on
10.12.2022 therefore not complying with the worker’s salary payment
timeline i.e. on or before the 7th. of every month.
6.0 Overview of OFI And Concerns
6.1 Opportunity for Improvement

Opportunity for Improvement
OFI 1 Verification of the labor quarters records shows that weekly inspection was conducted,
and the inspection records were maintained however to consider looking into the
inadequacy of inspection frequency on every single unit without exemption in order to
ensure the safety & health matters is in order.
OFI 2 The diesel skid tank has been installed to provide diesel to vehicles however to
consider the following:
• improvising methods of preventing the leakages observed at the dispense area
so that the leakage or contamination issue is arrested.

Page 68 of 76
• enlarging the emergency signage for ease of information retrieval in case of any
emergency arises.
OFI 3 Generally, the field cleanliness standard has been maintained in satisfactory condition
however the management may consider looking into the method of eradicating the
dense coverage of woodies especially melastoma sp. in field 2010 so that the ground
vegetation condition is controlled to the required agricultural good practice.
Concern Area for Next Year Audit

1. Risk management
2. Field management GAP

Page 69 of 76
7.0 Appendixes
7.1 Appendix 1: Group Certification Member, MPOB License, Main Business / Process at
Location
Estate Name Site Address MPOB GPS Title Ha Planted FFB

& BR No License No Coordinate (Ha) Ha Production
(Ha) (mt)
NA
7.2 Appendix 2: Assessment Programme

STAGE 2 / RA AA1 AA2 AA3 AA4
Estate(s)
2019 2020 2021 2022 2023
Nescaya Palma Sdn ☒ ☒ ☒ ☒ ☐

Bhd

Page 70 of 76
7.3 Appendix 3: Audit Cycle Plan - 1st Cycle
MS2530-3:2013
General
principles for
oil palm
Recertification
Recertification
Stage 2 audit /
plantations and
Stage 1 audit
Surveillance
Surveillance
Surveillance
Surveillance
organized
smallholders –
Group
2nd
3rd
4th
1st
Certification
Ref. No. / AZ: BR 01/2021 Click or Click or Click or Click or
No 50451509 tap to tap to tap to tap to
10/2022 12/2022
enter a enter a enter a enter a
date. date. date. date.
Nescaya Palma SAH
Sdn Bhd
4.1 Management Commitment and Responsibility
Malaysian
Sustainable 4.1.1 X P
Palm Oil
(MSPO) Policy
Internal Audit 4.1.2 X P
Management 4.1.3 X P
Review
Continual 4.1.4 X P
Improvement
4.2 Transparency
Transparency of
information and
documents 4.2.1 X P
relevant to
MSPO
requirement
Transparent
method of 4.2.2 X P
communication
and consultation
Traceability 4.2.3 X P
Page 71 of 76
4.3 Compliance to Legal Requirement
Regulatory 4.3.1 N P
requirements
Land use rights 4.3.2 X P
Customary 4.3.3 X P
rights
4.4 Social responsibility, health, safety and employment condition
Social impact
assessment 4.4.1 X P
(SIA)
Complaints and 4.4.2 X P
grievances
Commitment to
contribute to 4.4.3 X P
local sustainable
development
Employees 4.4.4 N P
safety and health
Employment 4.4.5 X P
conditions
Training and 4.4.6 X P
competency
4.5 Environment, natural resources, biodiversity and ecosystem services
Environmental
management 4.5.1 X P
plan
Efficiency of
energy use and 4.5.2 X P
use of renewable
energy
Waste
management and 4.5.3 X P
disposal
Reduction of
pollution and 4.5.4 X P
emission
Natural water 4.5.5 X P
resources
Status of rare,
threatened or 4.5.6 X P
endangered
species and high

Page 72 of 76
biodiversity
value area.
Zero burning 4.5.7 X P
practices
4.6 Best Practices
Site 4.6.1 X P
management
Economic and
financial 4.6.2 X P
viability
Transparent and
fair price 4.6.3 X P
dealing
Contractor 4.6.4 X P
4.7 Development of new plantings
High
biodiversity 4.7.1 NA NA
Value
Peat land 4.7.2 NA NA
Social and
Environment
Impact 4.7.3 NA NA
Assessment
(SEIA)
Soil and
topographic 4.7.4 NA NA
information
Planting on
steep terrain, 4.7.5 NA NA
marginal and
fragile soils
Customary land 4.7.6 NA NA
Use of DQS
certificates, X P
marks and
symbols
Use of MSPO
logo, marks X P
and symbols
(extend this table as needed to fit in all relevant processes)
Legend: P = required, to be planned; O= optional, to be audited when changes occurred or planned or previous NC
✓ or X = audited N = nonconformity identified
The lead auditor expands this planning individually.

Page 73 of 76
8.0 Attachment
Updated Basic Data ☒Yes ☐No ☐Not Applicable.
Remarks:
Auditor Independence ☒Yes ☐No ☐Not Applicable.

Remarks:
Participant(s) List ☒Yes ☐No ☐Not Applicable.

Remarks:
* screenshot for remote audit*
MSPO Template Certificate ☒Yes ☐No ☐Not Applicable.
Remarks: hectarage change in land title
Action Plan ☒Yes ☐No ☐Not Applicable.

Remarks: 2 Major, 1 Minor
Audit Plan ☒Yes ☐No ☐Not Applicable.

Remarks:
Mutual Auditor Evaluation ☒Yes ☐No ☐Not Applicable.

Remarks: Direct to PM
Other / Further standard specific ☐Yes ☐No ☒Not Applicable.

documents Remarks:
[if applicable] Filled up CF34 (due to
COVD-19 only)

Page 74 of 76
Audit Report Prepared on 17/12/2022
Lead Auditor
Name of Auditor Sahudin bin Sapiin

Peer Reviewer 1
Date of Approval
Document reviewing on behalf of DQS (Peer
Reviewer
Name of Peer Reviewer 1
Peer Review 2
Date
Document reviewing on behalf of DQS (Peer
Reviewer
Name of Peer Reviewer 2
Technical Reviewer
Date 12/1/2021
Certification decision making on behalf of DQS
Name of Technical Reviewer Noorainie Awang Anak
Disclaimer:
The contents of this report and all information received in association with the audit of the subject company
will be maintained in the strictest confidence by the members of the audit team and by DQS, in accordance
with prior agreements.
DQS maintains ownership of this report. The content of this report and all information received in relation
to the audit and certification of the audited organization will be treated confidential and not disclosed to
third parties. For exceptions e.g. disclosure to accreditation body refer to DQS Certification and Assessment
Regulations.
This report is considered as final by the audit team, if you do not get any adverse information from DQS
within 14 days after the last audit day.
The recommendation of the audit team is subject to review and approval by DQS technical certification
experts, who take binding certification decision. An appeal process is defined in DQS Certification and
Assessment Regulations. Should DQS obtain any information indicating nonconformity of the certified
management system, DQS will notify the certified organization timely and initiate investigation and
evaluation of such information.

Page 75 of 76
Distribution
MS 2530-3:2013
DQS
Nescaya Palma Sdn Bhd

Page 76 of 76

Nescaya Palma SB - AA3 2022

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MSPO CERTIFICATION

EXECUTIVE / PUBLIC SUMMARY REPORT

Audit Method Onsite Audit

Scope of Certification Individual Certification

Audit Type Surveillance Audit 3

NESCAYA PALMA SB_AA3 2022 2022-05-27

SECTION 1.0 PUBLIC SUMMARY REPORT ...........................................................................................................3

NESCAYA PALMA SB_AA3 2022 2022-05-27

1. Details of Certification Assessment

Audit Date 12/12/2022 To 13/12/2022

Scope of Certification Individual Certification

Audit Type / Type of Audit Surveillance Audit 3

Method of Audit Onsite Audit

MSPO Standards Malaysian Sustainable Palm Oil (MSPO) in

2.0 Details of Estate(s):

Management Contact Person Hari Chandan Hari Das

b. Company Registered Nescaya Palma Sdn. Bhd.

c. Site Address Lot 13, Buloh LD, Sg Buloh, Balingian, Sarawak

d. Scope of Activity Menjual & mengalih FFB

e. Expiry Date 31/7/2023

Total Planted Area in Hectare (Total 3853.49 ha

Estate Estimated Annual FFB 54629 mt (2022)

MSPO Certification Validity Yes: MS2530-3:2013

Date of Certification: 4/2/2020

Other sustainability certifications Yes

NESCAYA PALMA SB_AA3 2022 2022-05-27

Estate: Nescaya Palma Sdn Bhd

NESCAYA PALMA SB_AA3 2022 2022-05-27

Total Man-day 4.00

Co Auditor Name: Azman Samion

Co Auditor Name: Johari Mohd Nor

Proposed Date of Next Audit 12/12/2023

Type of Next Assessment Surveillance Audit 4

NESCAYA PALMA SB_AA3 2022 2022-05-27

Audit Method Onsite Audit

Audit Scope Oil Palm Plantations – Individual Certification

Production of Sustainable Fresh Fruit Bunches from

Audit Date Start – 11/12/2022

NESCAYA PALMA SB_AA3 2022 2022-05-27

NESCAYA PALMA SB_AA3 2022 2022-05-27

Criterion 4.1.1: MSPO Policy

NESCAYA PALMA SB_AA3 2022 2022-05-27

0900 Preparation for closing MS 2530:3 Estate SAH/JO/AZM

1000 MS 2530-3 Estate Management SAH/JO/AZM

1200 End of Audit Estate 1

Date of Audit Agenda Sent to the Client: 19/11/2022

☒The Audit Agenda is maintained.

☐The Audit Agenda is altered as follows:

☒The Audit Objectives has met.

☐The Audit Objectives could not be met.

NESCAYA PALMA SB_AA3 2022 2022-05-27

In reference to MS 2530-3:2013, the audit team recommends to DQS:

☐ Issuance of the certificate

6.0 Audit Findings

Type of Findings Total Number of Findings Responses from Entities

NC Major 2 ☐Not Applicable

NC Minor 1 ☐Not Applicable

OFI 3 ☐Not Applicable

Issue raised during Yes ☐Not Applicable

NESCAYA PALMA SB_AA3 2022 2022-05-27

Lead Auditor Signature

SECTION 2.0 AUDIT REPORT (OIL PALM PLANTATION)