DOCUMENT REF: KP / V1 / 15.5.

18 1
TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely hood = Likely hood =
Risk Risk

Access times for Rushed work Contractors, 3 2 M Ensure that all parties area fully aware of all 2 1 L Clear communication and
contractors / staff resulting in staff, visitors, access / departure times. On site H&S Officer notification to all suppliers and
injuries from organisers. patrols the site at all times in order to ensure associated parties prior to event
unsafe acts all Health & Safety Regulations are adhered detailing all access / egress timings
to. to negate any ‘rushed’ work.
3 2 M
Accident and Injury and/or All personnel All working practices to be overseen by 2 1 L Continuous vigilance by ALL
Incident Death organiser on site staff / nominated team nominated parties
All incidents/accidents and near misses to be
reported and completion of all requisite
paperwork

Chain of Emergency All persons on Emergency group formed of key personnel, 2 1 L Key person from Organising team
3 2 M
command situations site drawn up, agreed and to meet to agree to instigate system and brief all
strategy in the event of an emergency staff as they arrive on site.
situation.
Full understanding by all parties of use of
communication tools i.e. phones and radios
Full understanding of emergency procedures.

DOCUMENT REF: KP / V1 / 15.5.18 2

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Chemical or other Burns, allergic All persons on 2 3 M H&S, and Organiser to ensure full compliance 1 2 L Continuous monitoring required
hazardous reactions, site, especially of all HSE regulations by all suppliers. by on site organising team
substances inhalation event
Under COSHH, H&S Officer to monitor the
related contractors
use of chemicals and implement suitable
problems, and
controls / prohibitions.
other related
medical Contractors to be informed in advance of
conditions compliant construction materials.
All non-compliant materials and/or
substances to be removed off site
immediately

Control of Various injuries, Contractors, 2 2 M Organisers will monitor all supplier / 2 1 L All event staff will be briefed pre-
contractors conflict of organisers contractor activity where applicable. event and notified if there are any
working on site activities specific hazards to watch out for.
Safety information will be provided to all
contractors.
Safe working practices to be monitored at all
times.
H&S Officer to monitor throughout all pre-
event and event activities

DOCUMENT REF: KP / V1 / 15.5.18 3

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Children on site Severe injuries All persons on 3 2 M Children under 16 are not permitted to 1 1 L Any person who tries to bring a
during the event and death. site. attend any of the events child into the event will be turned
build. away and asked to leave site.
All event staff plus security to remain vigilant
There will be no exception to this
at all times.
rule.

Crowd All crush related All persons on 3 1 M Event attendance is strictly limited to 70 pax 1 1 L Monitoring by all organisers.
Management injuries and site ensuring no overcrowding within the
death temporary structure.

Emergency exits & Panic All persons on 3 2 M Emergency Procedures in place and 1 1 L Emergency procedures to be made
procedures site distributed prior to the events to all available to all event staff and
concerned parties. contractors.
Organisers to brief security and other
supplier staff along with any other sub-
contractors working at the site.
Keep all exit routes clear, particularly all
emergency escape routes / doors.

DOCUMENT REF: KP / V1 / 15.5.18 4

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Electricity: Electrocution, Contractors, 3 3 H Electrical contractor will install the main 2 2 M Continuous monitoring to ensure
connections, & short circuits, event staff electrical supply to all required areas and will that changes are not made after
power fire and event check installation prior to energizing. energizing.
attendees
On site electrician to be available
throughout event on standby.

Environment Ambient All persons on 2 2 M Organisers to monitor heat levels and 1 1 L Continuous monitoring by
temperature - site unusual air conditions. organising team
Heat

Features & Slip, trip and fall Event 2 3 M Main contractor/s to follow standard HSE 2 1 M Separate risk assessments to be
attractions hazards participants / codes of practice and provide a sufficient risk provided by all contractors
attendees assessment for all their work carried out working on site
along with method statements and proof of
public liability insurance.

Fire prevention of Flame burns and All personnel 3 2 M Fire extinguishers to be placed in visible key 2 1 L Floor Team / Organisers and
temporary smoke areas across the site. Venue to monitor continuously
structure inhalation
All construction stand materials to conform
to fire resistance material regulations
All non- conforming items must be reported
to the Organisers in advance, and a suitable
Risk Assessment to support a request to be
presented.

DOCUMENT REF: KP / V1 / 15.5.18 5

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Floor Loadings Unsafe Loading Contractors / 2 2 M Organisers to check construction drawings to 1 1 L All relevant documentation /
(temporary limits / on site staff ensure suitable compliant construction structural drawings to be made
structures) accidents available at all times

Gangways / site Trip, slip or fall All persons on 2 3 M All pathways to be indicated on site floor 2 1 L Failure to comply with clear access
pathways / access hazards site plans that are distributed to all involved routes may result in the event not
routes parties. being permitted to open.
Emergency
access routes Organisers to ensure that no structure,
debris or trash encroach into any access /
egress routes.
Continuous vigilance so far is practicable to
ensure safe event environment.

Lighting Unusual light All persons on 2 2 M All light beams to be located suitably and 1 1 L Installation by suitably qualified
conditions site adjusted if the fittings have moved. lighting engineers and vigilance
Programming to be carried out by suitably thereafter by all Organising Staff
trained personnel .

LPG/Gasses on Fire / explosion All persons on 3 2 M Adherence with local authority and supplier 2 1 L All organsing team to be vigilant of
site including resulting in site gas regulations. any cylinders in public reach and
storage injury remove if required
arrangements

DOCUMENT REF: KP / V1 / 15.5.18 6

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Naked Flames Burns, fire, All persons on 3 3 H Naked flames within the structure is not 2 1 L Reporting of any non pre informed
death. site, visitors permitted at any time, no candles nor gas use of naked flames by organising
cooking (within kitchen area). team

Noise Damage to ears All persons on 2 2 M Organisers to be aware of excessive noise 1 2 L DB meter to be available on site
caused by site levels, whether through the use of power for sound level monitoring.
pressure tools or unreasonable music levels
Loud music
Failure to hear All artists / contractors informed that sound
emergency loud levels will be reduced should the dB limit
speakers reach unsafe levels.
Tinnitus

Manual handling Musculoskeletal Contractors / 3 2 M FLT’s and trolleys to be provided by relevant 2 1 L Continuous on site monitoring by
injuries organising company to minimize risk. organsing team.
team staff
H&S Officer to monitor safe working
practices

Public Address Equipment All persons on 2 2 M All emergency instructions in line with the 1 1 L Organisers to continuously
Announcements failure site management team are to be issued verbaly monitor
or via loud hailers.

DOCUMENT REF: KP / V1 / 15.5.18 7

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Staff Working Tiredness, All staff 3 3 H Ensure staff take breaks throughout the day 2 2 M Continuous monitoring by all
Long Hours dehydration, relevant parties
Rotate difficult / intensive tasks
leading to slips,
trips & falls Late starts due to late night working is to be
undertaken.
Ensuring adequate staff numbers to cover all
required functions

Temporary Electrocution, Contractors, 3 2 M All electrical mains distribution boards are 2 1 L All installations and appliances
Electrical short circuit, fire Organisers, switched and locked off when not in use. deemed unfit will be banned from
Installations Staff & the venue
All electrical installations to be carried out by
Security
an approved competent electrical contractor All equipment arriving from Hire
tested and certified before the power is Companies must have a PAT
switched on. sticker, which is in date.
All installations to comply with all local
regulations and visual inspections carried out
by on site standby Electrician.

DOCUMENT REF: KP / V1 / 15.5.18 8

TASK / SUBJECTS HAZARD(S) WHO’S AT UNCONTROLLE PRECAUTIONS or CONTROL MEASURES RESIDUAL FURTHER ACTION / COMMENTS
RISK? D RISK LEVEL RISK LEVEL
Severity x Severity x
Likely Hood = Likely Hood =
Risk Risk

Trip Hazards Sprains and All personnel 2 2 M Cleaners to ensure waste is removed from 2 1 L General monitoring
strains guest circulatory areas.
Sand build up in key areas to be monitored
to prevent falls
H&S Officer and organising team to watch for
trailing cables at all times

Vulnerable People Injury All personnel 2 2 M H&S Officer and Security to be aware of 2 1 L General monitoring
who have a people who may if necessary require
disability additional assistance to exit in an emergency.
whether
Ensure medical assistance can be provided
mental or
when applicable
physical. Also
pregnant
women or
elderly
attendees

Wildlife – Snake Injury All personnel 2 3 M Please see separately attached process for 2 2 L General monitoring
bites dealing with snake bites

END

DOCUMENT REF: KP / V1 / 15.5.18 9