EMPLOYMENT REQUIREMENTS CHECKLIST

PRIMARY REQUIREMENTS:

◻ PROOF OF SOCIAL SECURITY MEMBERSHIP (SSS)

Any of the following:

● SSS ID

● Employee Static Information

● Any SSS form with SSS Number (E1, E4, E6, Verification Slip with verification stamp from SSS)

NOTE: New Hires without SSS Number must personally secure one by visiting any SSS office
or secure online via www.sss.gov.ph under E-Services tab.

◻ PROOF OF TAX IDENTIFICATION NUMBER (TIN)

Any of the following:

● TIN ID

● Any BIR form with stamp verified and received by BIR

NOTE: For those who will be employed for the first time: Please submit BIR Form 1902 (TIN
Application) and attach a

photocopy of NSO/PSA birth certificate. If Married, attach a photocopy of your dependent/s

birth certificate

◻ PROOF OF PHILHEALTH MEMBERSHIP

Any of the following:

● Philhealth ID

● Member's Data Record / MDR

NOTE: For those who will be employed for the first time. Please submit PMRF (Philhealth
Application Form) and attach a

photocopy of NSO/PSA birth certificate.

◻ PROOF OF HDMF or PAG-IBIG MEMBERSHIP

Any of the following:

● PagIBIG ID

● Member’s Data Form / MDF

NOTE: For those who will be employed for the first time. Please register online via the
PAGIBIG website and print and

submit the Member Data Form (MDF)

◻ PROOF OF PREVIOUS INCOME:

● Latest two (2) months’ payslip

● Certification of Employment (COE) with COMPENSATION DETAILS

NOTE: This is mandatory to those who were employed for the

◻ PROOF OF EMPLOYMENT:

Any of the following:

● Certification of Employment (COE)

● Certificate of Clearance

NOTE: If COE indicated in item #5 has been submitted, there is no need to submit any other
proof of employment

◻ PROOF OF IDENTITY:

Any of the following:

● NBI

● Police clearance
SECONDARY REQUIREMENTS

◻ NSO/PSA Certified or Certified True Copy of Birth Certificate

◻ Latest Income Tax Return (BIR 2316 from previous employer)
PRE-EMPLOYMENT GUIDELINES:
SSS (SOCIAL SECURITY SYSTEM) PagIBIG (HDMF)

To ensure that your SSS Number is captured correctly, you

are required to If you do not have a number yet, complete the Member
Data Form
submit to HR before your start date a proof of your SSS
enrolment online:

New Hires without SSS Number must personally secure one

by visiting any SSS office or secure online via Log on to: http://www.pagibigfund.gov.ph
www.sss.gov.ph under E-Services tab.

● Go to E-Services.
Existing SSS Loan:
● Click Online Membership Registration.

● Provide salary loan vouchers w/ statement of account. ● Welcome message will appear, then click the CONTINUE
button at
● Submit an Authority to deduct letter authorizing “Insert company
name here” to deduct the bottom of the page.

a certain amount from your payroll for a certain period of time. ● A code will appear. Type the code in the box provided and
Indicate click

specific amounts to be deducted and start and end date of PROCEED.

the ● Key in your personal and work information – all items with an
deduction. asterisk (*) are required fields.
● Please note that you will incur penalties if your loan remains ● Click SUBMIT button - by clicking the submit button, the
unsettled registrant
and not updated. certifies that the information provided in the registration is
true and
BIR (BUREAU OF INTERNAL REVENUE) correct.

● The successful registration page will appear, then click the

● BIR Form 1902: This form is used if you do not have a TIN prior PRINT
to
MDF button.
employment with “Insert company name here”.
● Provide the HDMF MID (permanent HDMF Number) to HR.
● BIR Form 1905: This form is used to transfer your records from You will
your
have to wait for a few days for your MID to be issued.
previous Revenue District Office (RDO) to the place of your
residence
Existing Pag-IBIG Loan:
*BIR 1902 / 1905 Form can be downloaded from BIR website

Documentary Requirements ● Provide salary loan vouchers w/ Statement of Account

PSA/NSO Birth Certificate of the applicant; OR Passport OR ● Submit an Authority to Deduct Letter authorizing “Insert
any company name here” to

government issued ID with employee name, birthday, deduct a certain amount from your payroll for a certain
address, gender, period of

marital status time. Indicate specific amounts to be deducted and start

and end
● BIR Form 2305: This form is used to update your Employer and
date of the deduction.
Employee Information and Update of Exemption (Tax Status) ● Ensure that you have submitted and processed the transfer of
your
Steps:
records to Pag-IBIG SM Aura Branch.
Coordinate with your previous employer to know where your
RDO is. ● Please note that you will incur penalties if your loan remains

● BIR Form 2316: We require employees to submit the BIR form unsettled.
2316

(ITR) from their last employer if their separation date is within Pre-employment Medical Examination (PEME)
the

current year. To ensure that you are physically fit for the job you are
being considered and for any eventual job that you may be
assigned to in the future, you are required to undergo the
PHILHEALTH Pre-Employment Medical Exam

(PEME) Cost will be shouldered by *Insert Company Here*

If you are not sure if your previous employer was able to
obtain a PhilHealth

Number for you, you can inquire in any PhilHealth Office. You
may check

the branch nearest you through www.philhealth.gov.ph or call

(02)

441-7442.

Please fill out the PhilHealth Member Registration Form

(PMRF) regardless

if you are already a member or not.