Professional Documents
Culture Documents
A Study On The Impact of Artificial Intelligence Techniques in Enhancing Electronic Public Procurement System
A Study On The Impact of Artificial Intelligence Techniques in Enhancing Electronic Public Procurement System
ISSN No:-2456-2165
Government departments may use AI-based ensure objective evaluation of bids, and promote a level
procurement management systems to monitor supplier playing field for suppliers. This helps build trust in the
performance in real-time, identify risks, classify spend, and procurement system among stakeholders. Integrating AI into
automate routine tasks such as “Request for Proposal” e-government procurement systems has the potential to
processing. Artificial intelligence is transforming electronic revolutionize procurement practices, leading to increased
public procurement systems in this new digital age and efficiency, accuracy and decision-making capabilities. To
impacting government procurement functions. Artificial harness AI’s benefits, government organizations must
intelligence is definitely on the rise. The primary purpose of understand its capabilities, limitations, and ethical
AI in electronic public procurement is to support procurement implications and implement it responsibly and effectively.
teams, not replace them. Intelligence may be artificial, but the
results are real. Hype aside, the integration of artificial What is Artificial Intelligence in Public Procurement
intelligence into government electronic procurement used for?
processes will give agencies the tools they need to achieve IN A NUTSHELL, AI HELPS IN;
their goals, while transforming data to make processes more Enhanced Delivery Commitment: Reduce manual
efficient and financially efficient. Establish an agile intervention and processing of windows.
governance foundation that is resilient and ready to embrace Expedited Processes: Optimize processes, increased data
any challenger to new data-driven governance. Over the years, processing and enhanced productivity.
it has been noted that artificial intelligence has become more Accelerated Scalability: Deployment of the scalable and
human than ever before. Recognize sourcing patterns and flexible virtual workforce at effective pricing.
behaviors and connect with the best suppliers. This saves time Improved Reporting: Immediate insight with granular
on strategic activities such as vendor/ supplier selection, visibility through dynamic Dashboards.
negotiation, and valuation, and is well worth it.
IV. ARTIFICIAL INTELLIGENCE IN ENHANCING
Integrating AI technology into government electronic PUBLIC PROCUREMENT FUNCTIONS
procurement systems has the potential to streamline
processes, improve decision-making, reduce costs, and Artificial intelligence could significantly improve
improve the overall efficiency and effectiveness of electronic public procurement systems and have some
procurement operations. However, when using AI in these significant impacts. Here are the following ways AI can
systems, it is important to ensure proper governance, privacy, improve the efficiency and effectiveness of the electronic
and ethical considerations to mitigate potential risks and Public Procurement system:
biases. Automation and optimization: AI can automate many
repetitive tasks in the procurement process like Data entry,
III. ARTIFICIAL INTELLIGENCE IN PUBLIC document verification, invoice processing, etc. This
PROCUREMENT streamlines the procurement workflow, reduces manual
errors, and saves procurement personnel time.
The integration of AI will improve the transparency and Data analysis and decision support: AI can analyze
fairness of the public procurement process. By leveraging large amounts of procurement data to identify patterns,
machine learning algorithms, AI systems minimize bias, trends, and anomalies. This analysis helps procurement
D. Deep Data Analytics connect very disparate data sources (suppliers, market trends,
Data mining is used, along with in-depth data analytics, and materials data as well as all data already in existing
to examine and analyze all "big data" coming and going from financial and administrative processes) and “slicing” them to
government departments to identify patterns, reveal insights, generate insights. Artificial intelligence may not be as
and improve efficiency and accuracy in strategic planning and intuitive and creative as humans, but they have speed and
decision-making. Clear, comprehensive, and accurate accuracy that no human can match when it comes to repetitive
spending data serve as the foundation for all financial tasks or traversing.
analysis, reporting, and planning. In addition to making data
collection and management simpler, artificial intelligence also E. Internet of Things
analyzes data in real time and makes it accessible from a The Internet of Things (IoT) uses artificial intelligence
variety of platforms and devices, wherever they may be. to connect virtual and physical domains. Purchasing teams
Complete and reliable access to all spending data, whether can track assets and orders through the use of special sensors
stakeholders are in the office or on their mobile devices that monitor location, temperature, and more and use
somewhere in the field office, facilitating collaboration and performance data to tailor their processes and workflows.
communication.
F. Computer Vision
E-procurement systems also drive more sophisticated Computer vision techniques can be applied to analyze
analytics, better supplier strategy, and intelligent sourcing images and videos in procurement processes. For example,
operations. Advanced analytic models use large volumes of computer vision can be used to verify the quality and
procurement data to generate cost insights and improve authenticity of products by analyzing product images or to
design through visualization technology. Advanced contract automate the inspection of goods received against
analysis, along with contract templates and legal standards, specifications.
streamlines the contract creation process. Not only are
contracts created faster, but AI-powered data management G. Deep Learning
tools make it easy to automatically import supplier Deep learning, a subset of machine learning, can be
information, terms and conditions, and pricing information. utilized for more complex tasks such as image and speech
Furthermore, having access to full historical spending data, recognition. In procurement, it can be used to analyze and
supplier performance and compliance data, and other crucial extract information from unstructured data sources like
information makes contract discussions considerably more images of product catalogs or voice recordings of supplier
efficient. on request. Department officials can use data mining negotiations.
and spending analytics to understand the ever-expanding body
of information at their disposal. These tools allow them to
These challenges, while by no means exhaustive, if However, it is important to recognize that the
addressed expeditiously through concerted collaborative introduction of AI in electronic public procurement systems
efforts by relevant stakeholders, with the government playing also comes with challenges. Privacy and security issues must
a leading role, could lead to fundamental building blocks that be addressed to protect sensitive procurement data from
form the core of India’s march towards leadership in AI. unauthorized access or tampering. Ethical considerations
related to AI decision-making and its potential impact on the
The development and maintenance of AI systems human workplace must also be carefully evaluated and
themselves also necessitate different stakeholder involvement managed.
in the process. From collecting the data to developing AI
models to securing the infrastructure to maintaining the In summary, the integration of AI into the electronic
systems, multiple actors make decisions through the lifecycle public procurement system has the potential to transform
of an AI system. So even setting aside the distributed procurement practices. AI offers many benefits to
responsibilities within the public entities, the AI development governments, organizations, and suppliers alike through
process is also complicated to pinpoint a certain decision that improved efficiency, accuracy, and decision-making.
might have caused a harmful outcome. AI systems are used However, to ensure successful deployment and maximize
to analyze very large datasets to make predictions, associated value, it is important to fully understand AI's
classifications, recommendations, decisions, and more. The capabilities, limitations and ethical implications before
complexity of the datasets and some of the more advanced approaching AI deployment in government procurement.
techniques used in AI models can make these systems very
opaque and even non-functional, leaving developers and REFERENCES
users alike unsure of what a particular result might look like.
Additionally, some technologies enable AI models to [1]. El Asri, H., & Benhlima, L. (2022, August 15). Artificial
continuously learn from new data and user interactions. This Intelligence-Based Process Automation in
means that even if the original model is understood, the eProcurement: A Systematic Literature Review. Journal
situation can change over time with new insights and of Theoretical and Applied Information Technology,
adversarial attacks on the system. 100(15). ISSN: 1992-8645. Retrieved from
http://www.jatit.org
VIII. CONCLUSION [2]. SMART by GEP. (n.d.). Artificial intelligence and its
impact on procurement and supply chain: A
The integration of artificial intelligence into electronic Comprehensive Study. Retrieved from
public procurement systems has the potential to revolutionize https://www.gep.com/white-papers/artificial-
the way governments and organizations manage procurement intelligence-impact-on-procurement-supply-chain
processes. AI has many benefits, such as increased [3]. Lops, P., Di Ciano, M., Lopane, N., Siciliani, L.,
efficiency, increased accuracy, and improved decision- Taccardi, V., Ghizzota, E., & Semeraro, G. (n.d.). AI-
making skills. One of the key benefits of AI in electronic based Decision Support Systems for the Management of
public procurement systems is the ability to automate E-procurement Procedures- Discussion Paper. Retrieved
repetitive and time-consuming tasks. AI-powered systems from https://ceur-ws.org/Vol-3177/paper3.pdf
streamline processes such as vendor selection, bid evaluation, [4]. Cui, R., Li, M., & Zhang, S. (n.d.). AI and Procurement.
and contract management, reducing manual work and Retrieved from https://www.researchgate.net
allowing procurement officials to focus on more strategic [5]. Ahn, M. J., & Chen, Y.-C. (2020). Artificial intelligence
activities. This automation saves significant time and money in government: Potentials, challenges, and the future. In
for both buyers and suppliers. Additionally, AI can analyze S.-J. Eom & J. Lee (Eds.), Dg.o '20: The 21st annual
large amounts of data and detect patterns, trends, and international conference on digital government research
anomalies that humans may not be aware of. Leveraging