ETHIOPIAN ROADS AUTHORITY

PERFORMANCE APPRAISAL SYSTEM (PAS)

STAFF MONITORING ASSESSMENT FORM
Staff Name Gebrehiwet Hailemariyam Assessment Date 05-Jan-23 Assessor ERA

Position Project Manager Assessment No 7

Assignment Date N/A ERA Project Engineer Hawi Adugna

Previous Assessment Period

From 01-Oct-22 1-Jul-22 ASSESSMENT MEANS OF VERIFICATION
Assessment (Provide brief notes & justification in support of the
(Tick ONE box for rating of each Attribute)
Period (Date) To 31-Dec-22 30-Sep-22 corresponding assessment and suggested remedial Action to
be taken (if required))

Quality Punctuality 1. Monthly Progress Report

2. Monthly Progress Meeting Report

Late (had to be chased)

Late (to ERA detriment)

3. Weekly Technical Meeting Notes

Slightly Late (tolerable)

Unacceptable
4. Letters on File

71-90% Acceptable
Head Ref Issue Indicator

Exceeds

50-70% Marginal

always On Time
5. PE Site Observation
6. Specific Technical Reports

N/A

N/A
7. Meeting Notes with Woredas & Others

1-3 wks

>3 wks
8. EVS, TAS, WMS & PAS reports std. or user defined)

< 1 wk
>90%

<50%
9. Other

Execution skills: Efficiency and Effectiveness

Skill

Means of Verification (pick from menu above)

K1 Knowledge Did the appraisee show sufficient
product/technical knowledge to enable him/her to PE Site Observation
carry out effectively and efficiently all the tasks the
position demands?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
C1 Competency Did the appraisee have the technical knowledge
and experience required for the position? PE Site Observation
Means of Verification detail and suggested remedial Action
to be taken (if required)
.

Contract Number Page 1 of 5

 Quality Punctuality 1. Monthly Progress Report
2. Monthly Progress Meeting Report

Late (had to be chased)

Late (to ERA detriment)

3. Weekly Technical Meeting Notes

Slightly Late (tolerable)

Unacceptable
4. Letters on File

71-90% Acceptable
Head Ref Issue Indicator

Exceeds

50-70% Marginal

always On Time
5. PE Site Observation
6. Specific Technical Reports

N/A

N/A
7. Meeting Notes with Woredas & Others

1-3 wks

>3 wks
8. EVS, TAS, WMS & PAS reports std. or user defined)

< 1 wk
>90%

<50%
9. Other

Means of Verification (pick from menu above)

L1 Leadership Did the appraisee effectively demonstrate integrity
and leadership qualities? PE Site Observation
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
I1 Innovation Was the appraisee able to show innovation and
creativity demanded by the position? PE Site Observation
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
D1 Determination Did the appraisee show sufficient determination to
effectively and efficiently meet the work-rate and PE Site Observation
performance requirements of the position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
S1 Steadiness Was the appraisee able to perform tasks
competently under pressure? PE Site Observation
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
F1 Flexibility Did the appraisee show the ability to perform
tasks with the flexibility and adaptability PE Site Observation
demanded by the position
Means of Verification detail and suggested remedial Action
to be taken (if required)
.

Performance efficiency and effectiveness of managing and execution of the respective project task

Contract Number Page 2 of 5

 Quality Punctuality 1. Monthly Progress Report
2. Monthly Progress Meeting Report

Late (had to be chased)

Late (to ERA detriment)

3. Weekly Technical Meeting Notes

Slightly Late (tolerable)

Unacceptable
4. Letters on File

71-90% Acceptable
Head Ref Issue Indicator

Exceeds

50-70% Marginal

always On Time
5. PE Site Observation
6. Specific Technical Reports

N/A

N/A
7. Meeting Notes with Woredas & Others

1-3 wks

>3 wks
8. EVS, TAS, WMS & PAS reports std. or user defined)

< 1 wk
>90%

<50%
9. Other

Management

Means of Verification (pick from menu above)

P1 Planning Was the appraisee able to demonstrate effective
ability in the planning, forecasting and budgeting Monthly Progress Report
required by the position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
T1 Time Did the appraisee effectively demonstrate the time
Management management skills needed in decision making, Monthly Progress Report
pro-active problem solving, punctuality in
reporting/executing administration tasks, and the
effective presence in the workplace expected of
the position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
R1 Risk Was the appraisee able to carry out risk
Management management tasks and make good commercial Monthly Progress Report
and financial judgements demanded by his/her
position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
TW1 Team-working Did the appraisee have good communication skills
and the ability to effectively encourage teamwork Others
as well as promote good staff development?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.

Performance in terms of managing, leading the social, safety and environment related tasks

Contract Number Page 3 of 5

 Quality Punctuality 1. Monthly Progress Report
2. Monthly Progress Meeting Report

Late (had to be chased)

Late (to ERA detriment)

3. Weekly Technical Meeting Notes

Slightly Late (tolerable)

Unacceptable
4. Letters on File

71-90% Acceptable
Head Ref Issue Indicator

Exceeds

50-70% Marginal

always On Time
5. PE Site Observation
6. Specific Technical Reports

N/A

N/A
7. Meeting Notes with Woredas & Others

1-3 wks

>3 wks
8. EVS, TAS, WMS & PAS reports std. or user defined)

< 1 wk
>90%

<50%
9. Other

Social and Environment

Means of Verification (pick from menu above)

H1 Health & Did the appraisee effectively demonstrate the
Safety management of the project’s Health & Safety PE Site Observation
issues required by this position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
S1 Environment & Was the appraisee able to effectively perform the
social management of the project’s environmental and PE Site Observation
social issues according to this position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.

Professional Conduct and Ethics

Professional Conduct and Ethics

Means of Verification (pick from menu above)

A1 Appreciation Was the appraisee able to appreciate and perform
all the tasks of social responsibility, sustainability, PE Site Observation
and professional ethical considerations demanded
by this position?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.
Means of Verification (pick from menu above)
E1 Ethics Did the appraisee efficiently carry out all tasks
pertaining to the ERA Code of Professional Letters on File
Conduct and Ethics?
Means of Verification detail and suggested remedial Action
to be taken (if required)
.

Contract Number Page 4 of 5

Confirmation of Assessment

Appraiser Name Position

Signature Office

Appraisee Name Position

Signature Office

Date Location

Subject to the following issues that are not agreed

Issue Nature of Dispute

Contract Number Page 5 of 5