DOAJ Inclusion Criteria

Ikhwan Arief
Ambassador & Editor
ikhwan@doaj.org
Basic Information
Importance of DOAJ

For researchers as authors

- Identify good publishing channels for publishing in OA

- Comply with OA policies & mandates, such as Plan S in Europe

“With effect from 2021, all scholarly publications on the results from research funded by
public or private grants provided by national, regional and international research councils and
funding bodies, must be published in Open Access Journals, on Open Access Platforms, or
made immediately available through Open Access Repositories without embargo.”
https://www.coalition-s.org/about/
Importance of DOAJ

For publishers/Journal Editors

• Reputation and prominence

• Standards and best practice
• Funding compliance
• Discoverability and visibility
• International coverage
 Promote and
educate best
Ambassador publication practice
in OA journals

Raise awareness of
OA journals and
DOAJ

Increase coverage
of Indonesian
journals in DOAJ

Evaluate journal
applications/re-
applications

Editor
Editorial Workflow Publisher/Editor
Applies

Quick rejection “Triage”

Feedback to
Publisher/Editor Check basic criteria such as
ISSN and OA statement

DOAJ Managing Editor DOAJ Associate Editor

Final Decision Evaluate application

DOAJ Editor
Evaluate and
Recommend
Impact Factors

● DOAJ does not approve of the use of Impact Factors.

● DOAJ acknowledge that the only official Impact Factor is that created by Clarivate.
● Journals must not display Impact Factors or other similar rankings from any other
services.
The type of journal that can apply

● Open access journal articles published in any language

● Actively publishing scholarly research
○ All research subject areas
○ Publish at least 5 research articles per year
○ The primary target audience → researchers or practitioners
● Newly launched journals
○ Publish more than one year, OR
○ have published at least 10 articles.
Journal Web Site

● Dedicated website per journal – journal specific web address*

● All journal content centrally available – not spread over various pages
● Do not mimic other journals’ website
● Website clear, concise, easy to navigate, transparent, up to date and correct content –
high ethical and professional standards
● Correct language & grammar, spell check
● No mixed languages
Journal website

● Open access policy

● Aims and scope
● Editorial board (including
institutional affiliations of all
members)
● Instructions for authors
● Editorial process (peer review
process)
● Licensing terms
● Copyright terms
● Author charges
● Contact details
Application Stages

● Register for an account

● Open access compliance
● About the journal
● Copyright and licensing
● Editorial
● Business model
● Best practice
● Review the answer and submit
Account Registration
https://doaj.org/account/register

● Name
● Email

Photo by Jean-Philippe Delberghe on Unsplash

Open access
compliance
Open access compliance

● DOAJ only accepts fully open access journals

● Open Access
○ The copyright holder grants usage rights to others using an open license
(Creative Commons or equivalent)
○ Allow immediate free access to the work
○ Permit any user to read, download, copy, distribute, print, search, or link to the full
texts of articles, crawl them for indexing, pass them as data to software, or use
them for any other lawful purpose.
○ No embargo
Open access compliance
Example OA Statement (1)

This is an Open Access journal which means that all content is freely available without
charge to the user or his/her institution. Users are allowed to read, download, copy,
distribute, print, search, or link to the full texts of the articles, or use them for any other
lawful purpose, without asking prior permission from the publisher or the author.
This is in accordance with the BOAI definition of Open Access.
Open access compliance
Example OA Statement (2)

This journal provides immediate open access to its content on the principle that making
research freely available to the public which supports a greater global exchange of
knowledge. All the published Open Access articles will be immediately and permanently
free for everyone to read and download. We are continuously working with our author
communities to select the best choice of license options, currently being defined for this
journal as follows: Creative Commons Attribution-Share Alike 4.0 International (CC BY-SA
4.0)
About the journal
About the journal

● Journal title according to ISSN (portal.issn.org)

● Journal’s homepage
● ISSN – print and/or online
● Subject keywords in English, maximum 6 (six) phrases, lowercase
● Fulltext articles languages
● Publisher
● Society or institution
Website

● Pay attention to viruses

● Use https
● Not copy another journal/publisher's site, design, or logo
● If any text is copied from another website, an acknowledgement to the source website
should be declared.
Copyright & licensing
Copyright and Licensing Basics

The terms of the user license do not apply to the copyright holder.
Therefore:
● when copyright is retained by the author without restrictions, the license applies to the
readers and the publisher.
● when copyright is transferred to the publisher, the license applies to the readers and the
author(s).
● when the author retains copyright but commercial rights are transferred to the publisher
and a non-commercial license is used, the license applies to the reader and the author.
● when the author retains copyright but exclusive publishing rights are granted to the
publisher, this is equivalent to the transfer of commercial rights to the publisher, the
license applies to the reader and the author.
DOAJ Criteria:
Licensing
Importance of licensing

● Free access does not always mean open access!

● Open access = free access + usage rights (licenses)
● Use licensing to:
○ Inform readers how they may reuse content
○ Inform readers of any reuse that is not allowed
○ Protect the author and journal against unauthorised use
Caption: an illustration of the main license types and their terms
Licensing
DOAJ licensing requirements

● Licensing terms must be clearly stated on the journal website

● Copyright notice and publishing agreement must not conflict with license
● Different licenses may be applied under certain conditions
○ Funder requirements
○ Author’s employer requirements
● Only one license can be applied to an individual article
Licensing best practice

● Embed or display licensing information in full text articles

○ Useful when articles are downloaded and shared
○ Recommended but not required for inclusion in DOAJ
● Licenses allowing wide reuse are preferred by many
○ CC BY is required by some funders
○ But any CC license is accepted by DOAJ
DOAJ Criteria:
Copyright
Importance of copyright

● When an original work is created, the owner automatically has exclusive

copyright of that work
● Copyright is used to protect the work against unauthorized use
● Many works cannot be used without permission of the owner
● Open access allows owners to share rights
● Rights are shared using a license
The “Rights” of a Copyright Owner

● Exclusive right to:

○ Reproduce the work
○ Prepare derivative works based upon the work
○ Distribute copies of the work
○ Perform the work publicly
○ Display the work publicly
● Authorize others to exercise the rights, subject to certain statutory limitations.
● Moral rights such as attribution

Ideas and information are not covered by copyright,

how they are expressed are.
Copyright

Restrictions are sometimes imposed by the publisher even though the author retains
copyright:
● The publisher requires exclusive publishing rights. → The author no longer holds the
copyright without restrictions.
● The publisher requires a transfer of commercial rights or an exclusive grant of
commercial rights. → The author no longer retains copyright without restrictions.
● “All rights reserved” is never appropriate for open access content.
Example: Copyright Held by Authors

● [Journal_Name] allow the author(s) to hold the copyright without restrictions and allow the
author(s) to retain publishing rights without restrictions to the published articles. The owner of the
commercial rights of the article is the author.
● [Journal_Name] uses CC-BY NC SA or an equivalent license as the license for the publication,
distribution, use, and reuse of scholarly work in the journal.
Example: Copyright Transferred to Journal

● In order to be accepted and published by [Journal Name], author(s) submitting the article
manuscript should complete all the review stages. By submitting the manuscript, the author(s)
agreed to these following terms:
● The copyright of published articles shall be assigned to [Journal Name] as the publisher of the
journal. The intended copyright includes the rights to publish articles in various forms
(including reprints). [Journal Name] maintain the publishing rights to the published articles.
● Authors are permitted to disseminate published article by sharing the link/DOI of the article at
[Journal Name]. Authors are allowed to use their articles for any legal purposes deemed necessary
without written permission from [Journal Name] with an acknowledgement of initial publication to
this journal.
● Users/public use of this website will be licensed to the Creative Commons Attribution-
NonCommercial-ShareAlike 4.0 International License.
Editorial
Editorial

● Peer review type

● Plagiarism policy
● Aims and scope
● Editorial board (and reviewers) → from various institutions, geographically
distributed
● Author guidelines
● Time from submit to publication in weeks
● Endogeny. The proportion of published papers where at least one of the authors is an
editor, editorial board member or reviewer, or affiliated to the journal's institution must
not exceed 20%, based on content of the latest two issues.
Business model
Business Model

● Publication fees paid by the authors

● Fee waivers
● Other fees
○ editorial processing charges,
○ language editing fees,
○ colour charges,
○ submission fees,
○ page charges,
○ membership fees,
○ print subscription costs,
○ other supplementary charges
Best practice
Archiving Policy

● To ensure long-term availability and preservation of journal content

● Key archiving services: LOCKSS, CLOCKSS, Portico  Subscription based services
● Internet Archive, Open Journal Systems (OJS) – PKP Private LOCKSS network → FREE
● National libraries’ digital preservation services
● PubMed Central
● Institutional servers or repositories do not qualify
● Preservation – Keepers’ Registry (https://keepers.issn.org/)
Ticking these buttons only …
will not preserve the journals automatically
Need an agreed (and paid) service agreement
Internet Archive (https://archive.org/)
Repository Policy

● To provide information
on authors’ self-
archiving rights
● Policies for archiving of
pre-prints, post-prints
and publisher’s version
● Covers author’s own web
site, institutional and
subject repositories
● SHERPA/RoMEO and
others
Unique identifiers and structured data

● Persistent article identifier: long-lasting reference to the articles.

○ DOI
○ ARK
○ Handles
○ PURLs
○ Other
● ORCID (Open Researcher and Contributor) ID
○ If authors have an ORCID ID displayed on articles, or if the author guidelines state
ORCIDs are allowed
● I4OC (Initiative for Open Citations) : the availability of data on citations that
are structured, separable, and open.
https://i4oc.org/#publishers
https://www.crossref.org/members/prep/