Office of the AGM (Generation) Generation Headquarters Ceylon Electricity Board New Kelani Bridge Road Kolonnawa 10600. Date: 2023-07-10 My Ref: GHQ/AGM/TECH/DPC/09 All DGMM in Generation Division PPM (LVPP) AFM (Gen.) Instructions for DPC (Generation) Submissions Please instruct relevant executives in your branches to adopt the following procedures when making submissions to DPC (Generation), 1. Submissions to DPC (Generation) ~ Should contain the completed Check List as Annexure I (copy of the Check List is attached), 2. (i) Submission below LKR 200 Million - Submit Original document with 03 copies (ii) Submission above LKR 200 Million- Submit Original document with 04 copies. 3. Convener of the TEC or his nominated representative should be available on Standby during the DPC meeting [scheduled date and time of the DPC meeting will be informed by the Secretary (DPC)], in order to facilitate the approval process. Eng. D.N. Navaratne Additional General Manager (Generation) p,-Navartne ‘Agia (Geaereion ce, Secretary, DPC (Generation) Tel (#04 11) 2434197, 2147201 Fax. (+04 11) 2045286, e-Mail: agmgen@ceb ik Page |CHECK LIST FOR DPC (GENERATION) SUBMISSIONS Annex. NIA (ifnot applicable reasons) 01) Copy of the Principle Approval Letter L 02) Copy of the TEC Appointment Letter (i) Estimated Cost with VAT (ii) Procurement Methodology (ICB/NCB/LICB/LNCB/OEM) Fund availability and Cost Code (Duly filled Fixed Assets Form should be attached) 03) Copy of the Letter of Invitation for Bids (or Paper Advertisement) 04) Approval Letter of AGM for FAT/ Trai NUL J 05) Bid & Bid Bond Validit 06) id Opening Data Sheet 07) Procurement related cost (Foreign) (i) Procurement Cost (i) FOB ii) Freight (iv) Insurance if applicable (v) Clearing by Indents/ Supplier (vi) Total Cost under consideration { | [ 08) Procurement related cost (Local) (Procurement Cost i) VAT ii) Other GOSL Taxes (iv) Total Cost 09) Conformity with the Financial Limits of the Procurement Committee 10) Schedule of Ranking without VAT [ 11) Total Cost including VAT [ 12) Type of Procurement (Local/ Foreign) [ [ 13) Payment Methodology — LC(80-85% & 15 - 20% TT/ DP (Guarantee requirement (ii) Freight Mode (Sea/Air/Courier) 14) TEC Submission & all Schedules signed by all Members 15) Any arithmetical errors detected in which case how corrected, If any discounts given 16) Original Quotation & other supporting documents ] Signed by: Chairman, TEC... - 1. Member 1 2. Member 2 3. Member 3