JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position HR & GA Manager Department HR & GA

Superior Director Subordinate -
Internal All employees External Society nearby
Relationship Directors Relationship LSM
Government Offices
ITEM

DESCRIPTION REMARKS

1 Human Resource Planning

2 Recruitment and Selection
SCOPE OF WORK

3 Job design: define task, assign authority & responsibility

4 Training & Development
5 Appraisal of Performance
6 Motivation of workforce
7 Remuneration of employee
8 Social security and Welfare of employees
9 Industrial relation
Manage all aspects of the Human Resources and Administration function for company
1 to develop and maintain an efficiently operation department which includes directing,
managing, advising and motivating employee
2 Represent the company as required
Responsible to ensure that the Human Resources Department requirements for
administrative support are undertaken efficiently and professionally, including word-
3
processing, answer telephone, filing, collect/distribute mail, expense vouchers, petty
cash, legal documentation fees, etc

Strive for innovative ways to improve the daily administration within the Human
4
Resources Department.
To ensure all administration of the processing of expatriate work permits and visas are
5
properly processed.
6 Prepare and maintain expatriate documents
To support the team with general filing to ensure staff personnel files are kept up to
7
date

8 Any other duties deemed necessary both now and in the future to meet business needs

9 Maintain the strictest confidentiality at all times on matters pertaining to the company

10 Improve the compensation management system

11 Formulate, improve and maintain performance appraisal system
12 Develop Training Program
13 Improve Employee relationship
Work with worker / union representative to resolve labor relation issues (if any).
14 Identify and analyze employee relations problems and take appropriate actions to
correct such problems
Ensure legal compliance with various governmental laws and regulations covering the
15
areas of labor relation, employment, workmen’s compensation and other regulations
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position HR & GA Manager Department HR & GA

Superior Director Subordinate -
Internal All employees External Society nearby
Relationship Directors Relationship LSM
Government Offices

To ensure payroll calculation are correct and processed and received by all employee
16 on time.
Responsible for maintaining, completing and record insurance (BPJS) and other
17
programs offered to employees.
To monitor and maintain all expatriate documents (eg. Passport, visa, working permit
18 and police report) and arrange the accommodations for visitors and clients
19 Review and ensure the processes in the Dept. HR & GA is run smoothly
20 Review and develop work systems to be more effective and efficient
21 Evaluating costs so as not to exceed the specified budget
Provide strong business partnering support to the all managers and assist in providing
22
business ideas and directions
23 Responsible for preparing SOP, Form, WI related to HR.
24 Memastikan tercapainya Department Quality Objective
Melaksanakan, mengawasi dan memastikan peraturan K3 telah dilaksanakan dengan
25
benar.
1 Responsible for government and clients’ audit related with scope of HR
AUTHORITY

2 Involved and cooperative with internal and external department (Disnaker, Immigration,
etc) and maintain the relationships
3 Review and analyze for Job description, responsibility, authority and standard
organization charts for all employees.
1 Recruitment will be processed based on specific timeline according to SOP.
2 Expatriate work permit are well documented.
PERFOMAMANCE INDICATOR

3 Minimum Industrial relations issue

4 Comply to local regulation
5 Payroll on time
6 All employee are registered to BPJS Ketenagakerjaan and BPJS Kesehatan
7 Monitor the implementation of SOP, Work Instruction and Policies.
8 Having good relations with external party.
9 The Agenda and Quality Management requirements are carried out in accordance with
the time.
10 HR Team is working organized, systematic, efficient and effective.
11 No obstacle in operational function within daily basis.
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position HR & GA Manager Department HR & GA

Superior Director Subordinate -
Internal All employees External Society nearby
Relationship Directors Relationship LSM
Government Offices

DESCRIPTION SCORE
Education Minimum Degree Holder
REQUIREMENT

Age Minimum 35 years

Work Experience Minimum 5 years working as HR Manager
Training Certified Internal Quality Auditor ISO 9001:2015
Leadership skill Training

Skills Computer literate

Proficient in English
Having good knowledge in Manpower regulations
Having advance knowledge in ISO 9001:2015
Having experience in handling company legal and regulation
compliance
Asset & Building Management knowledge
COMPETENCY

Personal Qualities & Discipline

Behavioral Traits Honest with high integrity
Commitment
Accuracy
Flexibility
Communication
Negotiation
Leadership
Analytical thinking
Strategic thinking
Presented by Accepted by Acknowledge by
Name
Date
Signature
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position HR Admin Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Society nearby
Directors Relationship LSM
Government Offices
ITEM

DESCRIPTION REMARKS

1 Administration for HR & GA Department

SCOPE OF
WORK

1 To support the team with general filing to ensure staff personnel files are kept up to
date
Monitor extension / termination of contract employees and coordinate with other
2
department Head for the outcome.
3 Establish monthly Records for temporary personal gate pass.
4 Responsible to new employee’s face attendance and introduction
5 Ensure all employees obtain ID Card
Record the number of employees who are not present (permits, sick, negligent /
6 absent) in daily basis
Creating an evaluation report employee attendance, employee mutation; employee
7
who resigned and who were transferred to other sections.

8 Report to the respective Manager regarding disciplinary action by their subordinate.

Coordinate with HR&GA Manager to take special action for employees' who are often
9
absent and lateness.
10 Record and update each employee annual leave requests.
11 To adminster of issuance the sticker for all employees
12 To be the central of stationary and do record up date
13 Process the utility payment and coordinate with Finance Department
Ensuring the company is run in accordance with compliance with applicable
14
regulations, laws and policies
15 Inform and advise the Human Resources Manager of any disturbances or grievances
from local employee/expatriate
Always communicate any problems or issues regardless of the severity to the Head of
16
Department/Manager

17 Any other duties deemed necessary both now and in the future to meet business needs

Supporting the implementation, maintenance, and improvement of ISO 9001 and HSE
18
policy
19 Respond to general enquiries from employee in a professional manner
20 Memastikan tercapainya Department Quality Objective
Melaksanakan, mengawasi dan memastikan peraturan K3 telah dilaksanakan dengan
21 benar.
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position HR Admin Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Society nearby
Directors Relationship LSM
Government Offices

1 Approach all employees related to their contract status, and data inquiry
AUTHORITY

2
Recommend for contract extension / termination based on their disciplinary records.
3 Recommend warning Letter for all employees who violate the company regulation.
1 Contract extension / termination informed not later than 7 days before end of service
PERFOMAMANCE

period.
2 Employee database and employee personal file are accurate and updated
INDICATOR

3 Perform no error in creating attendance data

4 No late payment for utility
5 New employee administration settle during first day join (ID Card, Work agreement,
preparing HR and HSE Induction Form)
DESCRIPTION SCORE
REQUIREMENT

Education Minimal SMU

Age Minimal 18 tahun
Work Experience Minimal
Interview1 tahun sebagai HR Staff
Training Techniques
Training
Leadership skill Training
Skills Filling and administration Training
Menguasai computer
Mampu berkomunikasi dengan baik
Mengetahui aturan ketenagakerjaan UU No 13 Tahun 2003
Mengetahui ISO 9001:2015
Personal Qualities & Discipline
COMPETENCY

Behavioral Traits Honest with high integrity

Commitment
Accuracy
Flexibility
Communication
Negotiation
Leadership
Analytical thinking
Strategic thinking
Presented by Accepted by Acknowledge by
Name
Date
Signature
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position GA Officer Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Society nearby
Directors Relationship LSM
Government Offices
ITEM

DESCRIPTION REMARKS

1 Company asset management

WORK
SCOPE

2 Supporting operational and company assistance related to GA

OF

3 Company legal documents

To ensure all activities related to recordings, maintenance, and repair of asset for
1
building, facilities and infrastructure are done according to schedule.
2 To ensure all enquiries of general maintenance are followed up and solved.
3 To ensure all asset is safe from crime
Ensure that all company legal documents are updated and equipped in accordance
4
with the regulations
Ensuring the company is run in accordance with compliance with applicable
5
regulations, laws and policies.
6 Ensuring the procurement of facilities and infrastructure are processed accordingly
7 Ensuring that every office event / activity is carried out well organized.
Inform and advise the Human Resources Manager of any disturbances or grievances
8
from local employee/expatriate
Always communicate any problems or issues regardless of the severity to the Head
9
of Department/Manager
Any other duties deemed necessary both now and in the future to meet business
10 needs
11 Supporting the implementation and improvement of ISO 9001 and HSE policy
12 Respond to general enquiries from employee in a professional manner
13 Memastikan tercapainya Department Quality Objective
14 Melaksanakan, mengawasi dan memastikan peraturan K3 telah dilaksanakan
dengan benar.
1 Negotiation process with external party.
2 Assist in sourcing and have negotiation with external party before get an approval
AUTHORITY

from HR & GA Manager / Directors.

3 Recommending work related to HR & GA Manager according to valid Regulations
and procedures.
4 Recommend / advise all related Department for both operational and company’s
objectives.
1 Asset and facilities are well maintained
PERFOMAMANCE

2 Building is safe from all form of crime

INDICATOR

3 Company legal documents are maintained, well-kept and not exceed the expiry
date.
4 Legal documents proper filling
5 Requirements or damage reports submitted are followed up in accordance with the
agreed time.
6 Every event is done well and smoothly
7 Having harmony relationship with external party
8
There are no obstacles related to the company's daily operational support functions.
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position GA Officer Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Society nearby
Directors Relationship LSM
Government Offices
DESCRIPTION SCORE
REQUIREMENT

Education Minimum Senior High School

Age Minimum 20 years old
Work Experience Minimum 1 year as Payroll Officer
Training Payroll system training
Skills Computer literate
English proficient
Understand labour law
Understand ISO 9001:2015
Personal Qualities & Asset & Building Management
Behavioral Traits Discipline
COMPETENCY

Honest with high integrity

Commitment
Accuracy
Flexibility
Communication
Negotiation
Leadership
Analytical thinking
Strategic thinking
Presented by Accepted by Acknowledge by
Name
Date
Signature
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position Payrol Officer Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Bank
Directors Relationship LSM
Government Offices
ITEM

DESCRIPTION REMARKS

1 Payroll calculation
Overtime and time management
SCOPE OF

2
WORK

3 BPJS Administration
4 Training program implementation
5 Expat administration
1 Ensuring all payroll transactions are processed efficiently
Collecting, calculating, and entering data in order to maintain and update payroll
2
information
3 Ensuring timely payments
4 Maintaining payroll operations by following policies and procedures
5 Working closely with HR manager and Finance manager
Handle all process of BPJS Tenaga Kerja and BPJS Kesehatan including claims and
6
Workforce Incident Report
7 Arrange Administrative and implement Training and development Program
8 Maintain records for all training events
9 Assist HR Manager to develop training programme
10 Coordinate with MR for Audit and other qualification Standard (API, ISO etc,)
Administrative process official travel both domestically and internationally for
11 personal or work permit purpose.
12 Administer and liase with HSE for uniform, and safety shoes distribution
Ensuring the company is run in accordance with compliance with applicable
13
regulations, laws and policies
Inform and advise the Human Resources Manager of any disturbances or grievances
14
from local employee/expatriate
Always communicate any problems or issues regardless of the severity to the Head
15
of Department/Manager
Any other duties deemed necessary both now and in the future to meet business
16
needs
17 Supporting the implementation and improvement of ISO 9001 and HSE policy
18 Respond to general enquiries from employee in a professional manner
19 Memastikan tercapainya Department Quality Objective
Melaksanakan, mengawasi dan memastikan peraturan K3 telah dilaksanakan
20
dengan benar.
Recommending work related to HR & GA Manager according to valid Regulations
1
AUTHORITY

and procedures.
2 Recommend / advise all related Department for both operational and company’s
objectives.
3 Follow up with related department in term of overtime approval
JOB PROFILE Date 1-Sep-19

PT RAINBOW TUBULARS MANUFACTURING Rev No

Position Payrol Officer Department HR & GA

Superior HR Manager Subordinate -
Internal Relationship All employees External Bank
Directors Relationship LSM
Government Offices
1 Accurate payroll calculation
PERFOMAMAN
CE INDICATOR

2 Process payroll and distribution of payslip on time

3 Conducting monthly training program as per schedule
4 No issue in updating BPJS TK and Kesehatan
5 Administer expat administrative related with no obstacle
DESCRIPTION SCORE
REQUIREMENT

Education Minimum Senior High School

Age Minimum 20 years old
Work Experience Minimum 1 year as Payroll Officer
Training
Skills Payroll system training
Computer
literate
English proficient
Personal Qualities & Understand labour law
Behavioral Traits Understand ISO 9001:2015
Discipline
COMPETENCY

Honest with high integrity

Commitment
Accuracy
Flexibility
Communication
Negotiation
Leadership
Analytical thinking
Strategic thinking
Presented by Accepted by Acknowledge by
Name
Date
Signature