Form 358 – KYC CHECKLIST – Proof of Address Guide

Documents acceptable as proof of address (please note proof of address documents do not require certification or
original seen stamp):

 Utility bill i.e. invoice for services to a fixed address (e.g. a gas, internet/fibre, water electricity bill etc.) (0 – 3 months old)
 Bank statement (other registered bank) (Official bank document bearing bank stamp. Electronic generated stamps are
permissible) (0 – 3 months old)
 Levy / Rental statement (0 – 3 months)
 Lease or rental agreement (valid - meaning current and unexpired)
 Municipal rates and taxes invoice (0 – 3 months old)
 Mortgage statement (other institution) (0 – 3 months old)
 Telkom / cellular contract account (0 – 3 months old) (Out of contract cellular account is considered a retail account)
 SARS return / IRP5/ Notice of Tax Registration (0 – 12 months old)
 Insurance policy document (0 -12 months old)
 Payslip or salary advice (0 – 3 months old)
 Correspondence from a body corporate or share-block association (0 -12 months old)
 Television licence documentation (valid) (annual)
 Motor vehicle licence documentation (valid) (annual)
 Long-term or short-term insurance policy (0 -12 months old)
 Retail accounts x 2 (e.g. Edgars & , Foschini; or PEP Stores & Boxer Stores) (0 – 3 months old)
 Visit to the residential/ business address by senior staff member provided the staff member consults with the client and
inspect the premises during such visit and complete Form 366
 Auditor’s Letter *
 Government issued document (i.e. traffic fine, court order, subpoena, UIF, pension fund etc.) (0 -12 months old)
 Delivery note to fixed address from courier company (i.e. The Takealot Delivery Team, Courierit, The Courier Guy,
Globeflight, Fastway Couriers, Dawn Wing Couriers, DHL, RAM, Aramex, D2D Couriers etc.) (0 – 6 months old)
 Employer’s letter (official letterhead) (applicable to employees residing on employer’s premises) (0 -12 months old)
 Educational institution registration letter (official letterhead) (university, technikon, college or tertiary etc.) (0 -12 months old
 Medical Aid statement or policy (0 -12 months old)
 Ward/municipal councillor letter signed by municipal representative on municipality’s original letterhead which confirms person
or business is permitted to reside or operate on land. The official letter should be stamped by the municipal authority. (0 – 6
months old)
 Traditional authority letter confirming that an individual (or business) is permitted to reside (or operate) on communal land,
signed by the relevant traditional authority and stamped. The letter should bear the name of the person signing and the
person’s contact number. (0 – 6 months old)
 Co-habitant declaration from another natural person, who shares the address with such a person/entity seeking to establish a
business relationship or conclude a single transaction with the Bank**

* Applicable to companies and close corporations. Ensure that the person issuing the letter is a registered auditor/accountant
(confirm on professional body’s website using the following details of the person signing the letter which must be provided):
 Full names
 Membership number
 Professional body that issued the membership number

** The following must be attached to co-habitant declaration form:

 Identity document of the Deponent

 Copy of document acceptable as proof of address

Form 358 – KYC CHECKLIST – Proof of Address Guide Version: 1.0 - 18February2020 Page 1 of 1