Activities Committee Report

3.3.8 Practice: Creating Efficiency in Business

Documents Practice
Computer Applications Name:Bryan Jang
Date:7/10/2023

Reflect (5 points)

Answer the following questions about formatting formal business documents.

1. Your manager wants you to give her a paper copy of your first draft of a proposal
for her to review. What spacing would you use, and why? (1 point)

I would use double spacing because it is supposed to be the MLA format.

2. Which of the following fonts is most legible for a block of text? What font size and
color would you choose if you were writing a block of text in a formal business
document? (1 point)

I would use Arial because it is the most readable one out of the 3 options.

3. Copy the following text into a word processing document:

"We conducted a survey of 50 employees last week to determine what activity the
majority would want to do for the next company outing. The survey found that 27
employees wanted to go bowling, 13 employees wanted to have a cookout, six
employees wanted to watch a movie, and four employees wanted to volunteer at a
local charity event. Based on the survey results, we are scheduling a bowling night
for next month."

1
Activities Committee Report
Format your paragraph so it uses 1.5 line spacing and is justified. Submit your
sample to your teacher along with this worksheet. (1 point)

We conducted a survey of 50 employees last week to determine what activity the

majority would want to do for the next company outing. The survey found that 27
employees wanted to go bowling, 13 employees want to have a cookout, six
employees wanted to watch a movie, and four employees wanted to volunteer at a
local charity event. Based on the survey results, we are scheduling a bowling night
for next month.

4. Explain why you would typically create a header or footer.

I would create a header of a footer because it would be easier for me to navigate

around the document. It can be quicker to find specific sections in the document.

a. Add a footer with a centered "1" to the document you created in question 3 to
show pagination. Also add a left justified header to this document to indicate this
page is a part of the "Activities Committee Report." Submit your sample to your
teacher along with this worksheet. (1 point)

The number 1 is on the bottom of the page.

5. What is the purpose of a text box in a formal business document? (1 point)

The purpose of a text box in a formal business document is to have the content
separated within the document. Things would be more organized this way and
easier to read. They can help improve whoever is reading the document.

Analyze (10 points)

Analyze different formats and page layouts.

1. Answer the questions below about text formatting. If needed, refer to the MLA
style guide. The Purdue Owl Online Writing Lab is a good MLA reference:
https://owl.english.purdue.edu/owl/section/2/11/.

2
Activities Committee Report
a. Which of these paragraphs show the correct way to format quotations in MLA
style? Explain why your choice is correct. (2 points)

According to the National Gardening Association, weeding bean plants is careful

work:

If you're working around young bean plants with a hoe or other weeding tool, or if
you're cultivating between rows, remember to stay near the surface. Weed seeds are
tiny and must be very close to the surface to germinate — not like beans, which are
planted at least one inch deep. A gentle stirring of the top 1/4 inch of soil every 4 to
5 days pulls the germinating weeds out of the soil and exposes their roots to the sun,
which kills them.

OR

According to the National Gardening Association, weeding bean plants is careful

work. "If you're working around young bean plants with a hoe or other weeding tool,
or if you're cultivating between rows, remember to stay near the surface. Weed
seeds are tiny and must be very close to the surface to germinate -- not like beans,
which are planted at least one inch deep. A gentle stirring of the top 1/4 inch of soil
every 4 to 5 days pulls the germinating weeds out of the soil and exposes their roots
to the sun, which kills them."

Source: "Caring For & Harvesting Beans." The National Gardening Association. N.p.,
n.d. Web. 25 June 2014. http://www.garden.org/subchannels/edibles/veggies?
q=show&id=453.

The second paragraph is the correct way. The first one uses quotation marks while
the first one doesn’t. The second paragraph also includes more information on
where the information was found.

3
Activities Committee Report

b. Which footnote would be correct if the quote was written by National Gardening
Association Editors? (1 point)

1
National Gardening Association Editors

OR

1. National Gardening Association Editors

I think the bigger one is going to be correct because the smaller one is harder to
see with and it could get annoying.

2. Look at the following title page:

a. Explain why this is not a good example of what a title page should look like. (2
points)

It is not a good example because the fonts are too hard to read. There should only
be one font and it should be one that is easy to read.

4
Activities Committee Report

b. Create a more professional title page using the same information. Submit your
sample to your teacher along with this worksheet. (2 points)

Using a New Brand of Tools

Cynthia Graham

August 23, 2014

Garden Supply June.

3. Look at the following text:

Exercise initiatives improve employee performance

Employee health can be improved with 30 minutes of walking per day. Research
shows that 30 minutes of walking lowers a person's risk of health issues.
Problem: Unfit employees do not perform well
Employees who do not exercise are at risk for health issues such as heart disease.
They are also more likely to feel tired throughout the workday and experience a
decrease in productivity.

a. Why is this text not clear? (1 point)

This text is not clear because it is not in the correct form. There isn’t enough
information to prove anything and it is not clear.

b. Show how you would change this text to make it more readable. Submit your
sample to your teacher along with this worksheet. (2 points)

Exercise initiatives have been shown to make employees have a higher

performance. An effective way to improve the health of a employee is to have them
have 30 minutes of daily walking. Research can prove that this simple activity can
make employees have better health.

5
Activities Committee Report
However, a problem that rises when an employee neglect exercise can make their
health possibly worse. The employees that don’t get enough exercise can develop
bad conditions. They could get fatigue while working, which is not a good thing to
have.

Synthesize (25 points)

Format documents effectively, and use a template to create a formal business

document. You will need to think about how formatting and page layout affect the
reader.

1. Read the following points:

 Customers are impressed by the quality of work our repair technicians perform.

 More than 70% of our work comes from repeat customers.

 One customer responded to a survey with, "Once your repair technicians fix
something, it stays fixed! That saves me time and money."

 90% of customers who responded to the survey reported our repair technicians
arrive on time and are very customer-service oriented.

a. What would be a good heading to introduce all this information? Would a sans
serif font be suitable for this heading? (1 point)

A good heading for this would be “Happy Customers and a Good Job Performance”
Sans Serif font would be a good font for this heading.

b. In a report, what information could you pull out to put in a text box? Explain how to
create a text box. (3 points)

I could pull out the information that was stated above. I could use google
documents to create a textbox. To make a textbox, you have to look for insert, then
you can click on textbox.

6
Activities Committee Report
c. Pull everything you've worked on together now. Format the bulleted points into a
paragraph with single spacing, and include your heading and text box. Make sure the
formatting makes it easy to read and the main text wraps around the text box. Also
include page numbers centered at the bottom of this document. Submit your sample
to your teacher along with this worksheet. (5 points)

Bryan Jang
7/10/2023

Happy Customers and A Good Job Performance

In out report, we present compelling evidence of the impressive quality of work

performed by our repair technicians and the resulting customer satisfaction. More
than 7% of our work comes from repeat customers, indicating their trust in our
services. A recent survey response from a customer tells us, “Once your repair
technicians fix something, it stays fixed! That saves me time and money.”

Furthermore, the survey results reveal that 90% of customers reported that out
repair technicians consistently arrive on time and demonstrate a high level of
customer service orientation. This emphasizes our commitment to providing timely
and exceptional service.

“Once your repair technicians fix something, it stays fixed! That saves me time and
money”
-Customer Survey Response

2. You need to submit an activity report to your manager at the end of each week.
Here you will go through the steps to create your report for this week using a
template. Fill in the parts of the template as directed.

a. Before you create your activity report, explain why using a template is the most
effective way to create this document. (2 point)

7
Activities Committee Report

b. Now create your activity report by filling in the template provided below. (Note:
You can copy and paste the template into a new document or recreate the template
in a new document that you will submit to your teacher with this worksheet.)
Imagine this week you finished setting up a spreadsheet to track current projects
and compared prices from two different office supply companies. (3 points)

Activity Report for the Week of [x/x – x/x]

Overview: [One sentence summarizing what you accomplished this week.]

I. Projects
    A. [List the tasks you completed this week.]
    B.

II. Problems
    A. [Explain any problems you had accomplishing your tasks.]
    B.

III. Plans
    A. [Explain how you plan to fix any problems you had.]
    B. [List what you will work on next week.]
    C.

8
Activities Committee Report

c. This week you were also supposed to re-order coffee and snacks for the break
room; however, the distributor's website was down and you were unable to place the
order. While the company says the site should be up Monday, this is not the first
time this has happened. Add these details to the appropriate section of the template.
(3 points)

9
Activities Committee Report
d. Next week you will work on entering all the projects into your tracker. You will also
try again to place the coffee/snack order and research new coffee/snack companies
whose websites are more reliable. Add these details into the appropriate section of
the template. (3 points)

e. Now that you have the different sections of your activity report completed, fill in
the rest of the template. Don't forget to fill in the overview and dates of this work
week. Submit your sample activity report to your teacher along with this worksheet.
(5 points)

10
Activities Committee Report

Copyright © 2018 Apex Learning Inc. Use of this material is subject to Apex Learning's Terms of Use. Any unauthorized

copying, reuse, or redistribution is prohibited. Apex Learning ® and the Apex Learning Logo are registered trademarks of Apex

Learning Inc.

3.3.8 Practice: Creating Efficiency in Business Documents

11