CIVIL SERVICE INSTITUTE

HUMAN RESOURCE DEPARTMENT

Performance Management and Appraisal Template (Jan-Dec -2022)

Staff Name XXX Supervisor Name XXX

Title & Department Deputy Director- Training and Title & Department Departmental Director-
Consultancy Department
Year of Appraisal 2022 Date of the appraisal 14/12/2022
meeting
Signature Signature
Date December/2022 Date December/2022
1. Performance Plan Template
Guidance:
1. Read the Performance Management Policy before you start using this template.
2. Use your Job Description (JD) to ensure you are clear about your responsibilities and the required competencies for your job.
3. Based on the JD, set between three and five SMART (specific, measurable, achievable, relevant and time-related) objectives for the year ahead.
4. Link relevant competencies from the JD to each of the objectives.
5. When relevant, at least one objectives should be linked to the goals/strategy.
6. The performance and development plan shall be reviewed and updated during performance review session.
# Performance Key tasks/activities Target Indicator Status/Result Achieved Comment
Objectives/desired results What actions do I plan to take to achieve dates How will I know that I have To be completed at every
What do I plan to achieve? Which the objective? achieved the objectives? regular feedback and mid-term
competencies from the By when? review / end-term appraisal
JD/attached list will be used to meetings. Results come from
achieve each objective? objectives and competences.

A) Objectives/ desired Overall Rating

results 1. Discuss and prepare the January Prepared the
departmental annual work 2022 departmental annual
Preparation of departmental plan for 2022 work plan for 2022
work plan for 2022.
 To improve English Language 1) Plan and organize one class February Planned and Organized
Proficiency. level based English program 2022 one class level based
B) Competences English program.

 Assisting to prepare
plans for English
program and
implementing the
plans.
 Job Knowledge and
Technical Skills.

1 2) Prepare and distribute of March Prepared and distributed

circulation 2022 the circulations for 19
MDAs.

3) Select of Lecturer March Lecturer selected

2022
4) Prepare English Work scheme March Prepared the work
2022 scheme for level based
English program
5) Produce list of applicants March Prepared list of 51
2022 applicants for English
program 2022

6) Prepare and conduct entrance March 1. Entrance exam

exam 2022 were prepared
and submitted by
lecturer Faiza.
2. Pictures of the
entrance exam.
 7) Produce final eligible list April Produced list of eligible
(level-based) 2022 students

8) Class Start May 2022 36 students started the

9) Prepare the progress report
class on 15 May 2022
July 2022 Prepared report that
provided brief
information about the
English program and the
progress of the students

10) Produce draft of final report February Ongoing

2023
11) Submit the final report February Ongoing
2023
2 A) To improved 1) Equip consultancy service Jan-Dec Postponed for
Consultancy Services section. 2022 financial issues
B) Competences
 Interpersonal skills 2) Capacitate the section staff. Jan-Dec Postponed for
 Conducting market 2022 financial issues
research to identify
growth opportunities
 Excellent
communication.
 Flexible and ready to
learn new tasks.

Design and conduct training

for MDAs
A Short and long ToT
programs
Prepared the criteria for ToT March Prepared the criteria for
participants 2022 2 ToT programs “Short
term and long term.” By
2022

Prepared ToT Admission Form Prepared admission form

for the 2 ToT programs
by 2022

Select ToT participants March Selected 53 ToT

2022 participants that fulfilled
the criteria.

Organize and supervise the delivery of March Organized and

Tots training 2022 supervised two ToTs
programs that 53
participants attended by
2022.
Produce Final list of ToT participants March Produce the final list of
2022 53 participants that filled
the requirement and took
the certification 2022

Prepare and submit final report of ToT April Prepared and submitted
programs 2022 the short-term and long-
term ToTs report.

Certification Event April A total of 53 participants

2022 for both ToT programs
were took certification.

AVERAGE RATING (total score divide by 5)

 Rating Rating Description
points
Exceeded 5 The employee has achieved more than the objectives set out in the work plan. Performance has exceeded expectations.
expectations
Met expectations 4 The employee has fully achieved all the objectives in the work plan

Met most of the 3 The employee has achieved most of the objective, but not all. Needs some improvement.
Expectations
Partially met 2 The employee has not achieved most of the objectives set out in the work-plan. Quality of output is below required levels. Needs performance
Expectations improvement plan (PIP)

Unsatisfactory/Poor 1 The employee has failed to meet almost all the performance targets set out in the work-plan. Has not responded to feedback and coaching.
Quality of output is poor.

Rating Detail: Use only this rating during end year appraisal for result column.

2. Staff Development Template: Emphasize more on online trainings, long term (Diploma/degrees), internal trainings, coaching/mentoring, etc…
S/No Capacity Building Needs & Reasons of Training Purpose Training Provider Training Received or Not.
need
1 Technical report writing To improve my report Online Received
writing skills
2 Result Based Management To enhance my Online Received
knowledge towards
projects
3 Advanced Excel To well use the excel Online Received
Microsoft

3. Employee Behaviour: Rate this behaviour during mid-term or end term appraisal as per above ratings.
# Items Ranking (1-5marks) Remarks
1 Team-working
2 Creativeness
3 Meet deadline
 4 Punctuality (refer finger print report)
5 Cooperate with supervisor
6 Plan in advance
7 Work under pressure
8 Flexibility
9 Etc.
AVERAGE RATING (total score divide # behaviours) 4

# Items Total # In case Objective change during review, mention below

1 Performance (Competence) Original Performance Objective New Performance Objectives
based 1
2 Behaviour based 2
Total score (total score divide by 3
2)
Employee Comment

Supervisor Comment

Employee Signature and date Supervisor signature and date Director Signature and date

HR Director: _____________________ Director General: _______________________

Signature: _______________________ Signature: _______________________________
Date: ___________________________ Date: ___________________________________

Stamp