Professional Documents
Culture Documents
Security and Safety Policies and Procedures-1
Security and Safety Policies and Procedures-1
Security and Safety Policies and Procedures-1
AND SAFETY
POLICIES AND
PROCEDURES
2022 Edition
TABLE OF CONTENTS
PART ONE.
PRELIMINARY PROVISIONS
Page
Section 1. INTRODUCTION ……………………………………………………… 3
Section 2. USTP VISION …………………………………………………………. 3
Section 3. USTP MISSION ……………………………………………………….. 3
Section 4. USTP QUALITY POLICY …………………………………………….. 3
Section 5. STATEMENT OF USTP SECURITY AND SAFETY POLICY ……. 3
PART TWO.
SECURITY AND SAFETY POLICIES AND PROCEDURES
PART THREE.
IMPLEMENTATION, AMENDMENT, EFFECTIVITY AND APPENDICES
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PART ONE.
PRELIMINARY PROVISIONS
Section 1. INTRODUCTION
This document shall be known as the USTP Security and Safety Policies and
Procedures, otherwise known as the “USTP Security Policies”, adopted by the
Board or Regents pursuant to BOR Resolution No. __, series of 2022.
● Bring the world of work (industry) into the actual higher education and training
students;
● Offer entrepreneurs the opportunity to maximize their business potentials
through a gamut of services from product conceptualization to
commercialization;
● Contribute significantly to the National Development Goals of food security
and energy sufficiency through technology solutions.
The Campus Security and Safety Offices (CSSOs), as the main implementer of
the USTP Security Policies, shall:
(1) Provide adequate control against safety and security risks that may arise from
day-to-day activities in the Campus.
(3) Provide security and maintain safety within the working environment and
inside the Campus.
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(4) Provide information, instruction, and supervision for security and safety
personnel.
(5) Ensure that all security and safety personnel have adequate training so that
they may be competent to do their tasks.
(7) Review and revise standing policies as may be necessary at regular intervals.
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PART TWO.
SECURITY AND SAFETY POLICIES AND PROCEDURES
1. Only after proper personal identification and showing of legitimate reason shall
security personnel admit any individual to the Campus or any of the buildings
therein.
4. Those who have not shown any proof of personal identification and legitimate
reason may be denied admission; provided, that incoming vehicles shall not
block the entrance gate for purposes of implementing personal identification and
access control.
A.1 Any student entering the Campus on foot shall be required to pass
through the pedestrian gate which may contain a built-in auto counting bio-
register machine and temperature reading gadget. Campuses that have no
counting/monitoring machine, may do random manual checking of
identification.
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A.2 Students entering the Campus in a motor vehicle shall be required to
halt at the designated choke/check point wherein identification may be checked
by the assigned security personnel.
A.3 New students or those who are not yet issued a valid student ID may be
required to register at the designated students’ identification logbook.
Enrolment credentials may be checked in lieu of the identification card.
A.4 Security personnel shall enforce any relevant policies that may be
provided in the USTP Student Handbook with respect to entry to and residency
of any student in the Campus. In this regard, security personnel shall undergo
continuous seminar or lecture on this aspect.
B.1 Any visitor entering the Campus on foot will be required to pass through
the pedestrian gate which may contain a built-in auto counting bio-register
machine and temperature reading gadget. Campuses that have no
counting/monitoring machine, may do random manual checking of
identification.
B.2 Visitors entering the Campus in a motor vehicle shall be required to halt
at the designated choke/check point wherein identification shall be checked by
the assigned security personnel.
B.4 If a visitor is bringing a bag or any similar thing, he/she may be required
to open the bag. If so, the assigned security personnel shall require the visitor
to open the bag by himself/herself, after which the handling security personnel
may examine the contents therein by using a stick.
B.6 As a general rule, visitors are not allowed to proceed to any of the
buildings in the Campus without a visitor’s pass to be issued by the duty security
personnel, upon surrender and exchange of a valid identification card.
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B.7 Visitors are prohibited to meet any teacher or employee or personnel
when the latter is active in a class or work. It is highly recommended that visitors
shall set prior appointment with teachers or employees or personnel.
B.8 Errant drivers who are admitted in the Campus, and those who do not
adhere to the prescribed safety and security policies, may be apprehended and
be turned over to any local law enforcement authorities.
C. 3 New employees or personnel or those who are not yet issued a valid ID
may be required to register at the designated employee or personnel
identification logbook. Enrolment credentials may be checked in lieu of the
identification card.
C.5 Exception from the policies on personal identification and access control
for any employee or personnel may be decided by the CSSO on a case-to-case
basis.
D.1 Any person having a contract with USTP for any work such as, but not
limited to, construction or repair of a building, painting or re-painting, electrical
or plumbing installation, clogging or de-clogging of drainage system, among
others, shall present to the CSSO an authenticated copy of contract duly signed
by the parties and list of personnel and workers duly signed by the contractor.
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D.2 Entry of major construction equipment shall be subject to a gate pass
duly issued by the Infrastructure Planning and Facilities Development Office
(IPFDO) and CSSO.
D.3 Commercial or cargo vehicles that would enter the Campus to deliver
any materials, equipment or goods shall present at the entrance gate duly
signed delivery receipt and/ or purchase order issued by USTP. Before entry
the materials, equipment or goods shall be subjected to systematic inspection.
D.4. Any construction materials that may be withdrawn from the construction
site or out from the Campus shall be subject to a systematic inspection and pull-
out form duly approved by the IPFDO.
D.5 Once inside the construction site, construction personnel and workers
shall remain at their designated work station or working quarter. Access to
students and employees or personnel, with some exceptions as may be
determined by the director of IPFDO, is strictly prohibited.
E. TERRORISTIC ACTIVITIES
E.1 On vans or motorcycle riders delivering food or any item: these couriers
should be subjected to utmost observation. Guide questions for security guards
assigned in access points: (1) Am I sure that the things inside the delivery box
are really food or commercial items? (2) Am I sure the item inside the delivery
box is not a bomb? These guide questions are in anticipation to any possible
economic sabotage, either or simply making pre-terroristic movement.
E.2 The guard on duty shall ask as to whom the item or food is to be
delivered, and shall call the addressee in order to confirm the delivery. The
addressee/consignee may be required to go to the entrance gate to receive the
ordered items or let somebody do the same on his/her behalf, or allow the
carrier to enter the Campus after being cleared, and see to it that another
rechecking shall be done upon getting out of the Campus.
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F. INTRUDER PROTOCOLS
G. ACTIVE SHOOTERS
In the event of possible active shooters that might disturb and harm the safety
and security of every person inside the Campus, especially while having
classroom instruction, it is highly recommended that a lockdown information
lecture and a drill must be done independently at regular intervals.
H.3 During the event, there must be “Event Marshalls” who shall actively
conduct “on-see” until the event has been done.
1. FIRE EMERGENCY
a. BEFORE:
1. Identify and report fire hazards and unsafe work practices.
2. Unplug all electrical equipment when not in operation, unless
necessary.
3. Maintain office sanitation and proper housekeeping (apply the 5’S).
● SORT - sort out unnecessary items in the workplace and discard
them.
● SYSTEMATIZE - arrange necessary items in good order.
● SWEEP - clean your workplace completely.
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● SELF-DISCIPLINE - train people to follow good work habits.
● STANDARDIZE - maintain one’s workplace so that it is
productive and comfortable.
4. Familiarize and keep emergency exits marked, lighted and free from
any obstruction.
5. Familiarize location of fire alarm, knowledge on how to use fire
extinguishers and other firefighting equipment.
6. Enforce “No Smoking” policy and report violators.
7. Welding work must have work permit (Hot work Permit – BFP) and
fire extinguishers at hand for the duration.
8. Proper observation of retention and disposition of
documents/records.
b. DURING:
1. After the first sign of fire, make every attempt to put it off. The first
three (3) minutes is critical as it is still containable with fire extinguishers.
Thereafter, the nearest fire alarm should be sounded.
2. If evacuation is ordered, stay calm. Don’t panic. Follow your Floor
Marshal and his assistant toward the emergency exit opposite of the fire
location, in an orderly fashion.
3. If your life is not threatened, make every effort to search your work
area to see any possible straggler and lead them to the exit stairwells
downs to the ground floor.
4. Do not use the elevator during evacuation.
c. AFTER:
1. Check yourself for any bodily injury and immediately report for first
aid treatment.
2. Report to your Floor Marshal for physical accounting at the
designated assembly area.
3. Report your colleague who is probably missing.
2. EARTHQUAKE EMERGENCY
a. BEFORE:
1. Determine if site is along an active fault or prone to liquefaction or
landslides.
(If you need help, consult PHIVOLCS).
2. Make sure that proper structural design and engineering practice is
followed when constructing a building.
3. Check the integrity of your buildings
● Secure structural plan of the building.
● Identify structural elements.
● Determine condition of each structural element.
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4. Know all exit areas
5. Identify safe spots:
● Under a sturdy desk or table.
● In a strong supported doorway.
● In an inside corner of the room.
6. Identify danger zones:
● Glass windows and glass panels.
● Book shelves, machinery, cabinets and furniture that may topple
or slide.
● Any kind of hanging objects.
7. Prepare workplace:
● Secure all hanging and heavy objects.
● Store breakable items, harmful chemicals, and flammable
materials in lowermost shelves and secure.
● Keep heavy materials in lower shelves.
● Turn off gas tanks when not in use.
8. Earthquake Survival Kit:
● First Aid Kit (Inside pack bag) with Water Purification Tablets
● AM/FM Radio (Battery operated)
● Water & High-energy Food (Chocolates)
● Tools, Ropes & Knife
● Lighter, Match, Candles & Flashlights (Battery Operated)
● Blankets
● Tissue Paper & Waste Bags
● Pencil and Paper
b. DURING:
1. Secure an exit – When you feel an earthquake, open a door right
away. This ensures an escape route after the earthquake is over.
2. Do not rush outside – Usually a strong earthquake will end within a
minute or so. Seek shelter in the room you’re in and stay there until
it’s over.
3. Go to safe spots – Protect your head from falling debris.
4. If outside, move to an open area – Get away from power lines, posts,
walls, other structures that may fall or collapse. Stay away from
buildings with glass panes.
5. When driving a vehicle, pull to the side of the road and stop.
c. AFTER:
1. Take emergency kit.
2. Get out calmly in an orderly manner. Go to an open area.
3. Use the stairs. Do not use the elevator.
4. Check for and attend to injuries.
5. Check Surrounding.
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● Check for fire and if any, have it controlled.
● Clean up chemical spills, toxic and flammable materials to avoid
any chain of unwanted events.
● Check water, gas and electrical lines for defects. If any damage
is suspected, turn the system off in the main valve or switch.
● Use flashlights; never light a match.
6. Help reduce number of casualties.
● Don’t enter partially damaged building, strong aftershocks may
cause further collapse.
● Gather information and disaster prevention instruction from
battery -operated radios.
● Obey public safety precautions/instructions.
● Limit telephone calls.
7. Document observation.
● Damaged parts of building
● Damaged utilities
● Fires
● School record/security logbook
a. BEFORE:
1. Maintain good housekeeping.
2. Familiarize everything that normally belongs in your work area as to
those that do not.
3. Accost unescorted/suspicious person/s wandering in your work area
without legitimate purpose.
4. Considered abandoned packages/cars as suspect. Notify security
immediately. Never touch or move suspected items. Let the experts
handle it.
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c. WHEN EVACUATION IS ORDERED:
1. Follow your Floor and Assistant Floor Marshals toward the fore exit.
Stay calm and do not panic. Remember that excitement can cause
confusion and may aggravate the situation.
2. Take the fire exit opposite to where the suspected bomb is situated.
3. Proceed straight to the designated area for accounting and
consolidation.
4. Check self for any injury that necessitates first aid treatment.
d. IF THERE’S EXPLOSION:
1. HOTZONE
● Be calm and don’t panic.
● Evacuate to the safest area. Around 300 meters away from the
explosion site.
● Seek assistance (call for help) e.g. Police, Bomb disposal unit,
fire department, EMS, Rescue etc.
● Don’t drag or pull severely wounded victims to avoid further
injuries.
● Let the rescuers do the job of extricating the victims.
● If you are profusely bleeding but can move your hands, try to stop
the bleeding by applying direct pressure to the wound to prevent
further blood loss.
● Remember your first aid.
● Don’t use any electronic device such as cellular phones, pagers
or handheld radios etc. for they can trigger or activate secondary
explosions.
2. COLD ZONE
● Do not enter the 300-meter barrier.
● Follow the orders of the security personnel.
● If you are a first aider/MD/RN, look for the medical officer in
charge on site, make the proper introduction and offer additional
help if needed.
a. PRE-FIRE PLANNING
Includes the area mapping, water source, degree of combustibility. Fire
safety lectures is necessary and on-site fire drill should be done.
b. SIZE-UP
To determine the firefighting needs of the area. Consider wind directions.
Water supply. Human interventions among others.
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c. RESCUE OPERATIONS
Removal of victim/s from place of danger to a safer place.
d. COVER EXPOSURE
To prevent the fire into extending/spreading to other uninvolved
buildings.
e. CONFINEMENT
To prevent the fire from spreading another partition or section of the
building or to adjacent building.
f. VENTILATION
It is the process of driving out the smoke inside the burning building for
fast firefighting operations.
g. EXTINGUISHMENT
The actual putting out of the fire by the use of pressured hose or fire
extinguisher.
h. SALVAGING
It is the protection of unburned materials or building and contents from
unnecessary damage due to water, smoke and other elements.
i. OVERHAUL
To complete the operation after the main body of fire has been
extinguished. The operation which are necessary to prevent the fire from
rekindling and to place the building in safe condition.
5. FLOOD EMERGENCY
a. BEFORE:
● Have disaster supplies on hand or keep them in shelter locations.
● Monitor local radio, television, internet and social media for the latest
information and updates.
● Activate alarm where applicable and announce evacuation.
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a low- lying area, or within the greatest potential path of the rising waters.
Flashfloods develop quickly. Do not wait until you see rising water.
b. DURING:
Staying Safe Indoors:
● Turn off the power and water mains if instructed to do so by local
authorities.
● Avoid contact with floodwater. It may be contaminated with sewage
or contain dangerous insects or animals.
● Continue to monitor local radio, television, internet and social media
for the latest information and updates.
● Don’t use gas or electrical equipment that has been flooded.
● Dispose of any food that comes into contact with flood water. As a
rule of thumb, do not eat any food that has come in contact with
floodwater.
c. AFTER:
● If evacuated, return only when authorities say it is safe to do so.
● Continue to monitor local radio, television, internet and social media
for the latest information and updates.
● Keep children and pets away from hazardous sites and floodwater.
● If power lines are down outside, do not step in puddles or standing
water. Report them immediately to the power company.
● Be aware of areas where floodwaters have receded and watch out
for debris. Floodwaters often erode roads and walkways.
Note: Keep in mind that any flooded area is prone to additional flooding.
Even a little rain can turn a once flooded area into a sudden flash flood.
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Also, floodwaters may have swept debris and other hazardous materials
into an area. Look out for glass, downed power lines, ruptured gas lines,
damaged buildings, and so on. Floodwater itself can be contaminated by
gasoline, oil, sewage, or other chemicals.
A. EMERGENCY EVACUATION
1. The Incident Management Team (IMT) shall be alerted and dispatch staff
to Gym/Evacuation area according to specific Campus Evacuation Plan.
2. Safety and Security Chief shall be notified to report to the Gym/Evacuation
area, and in turn shall notify Administration and Maintenance personnel to
report to the Gym/Evacuation area. The assigned Admin Clerk shall take
100 pens and Reunification Forms (Crisis Box) to the Gym/Evacuation
area.
3. The IMT shall coordinate with the Transportation Team to request buses to
be dispatched to the Campus for the purpose of evacuation.
4. The need for evacuation shall be announced, and upon hearing the
announcement, Student Care Teams (for activation per classroom) and
school employees or personnel shall rapidly exit the building according to
the Campus Exit Plan and wait for further instruction to board a bus
(approximately 30-40 people per bus).
5. A Back-up IMT member shall ride the first bus and be in charge of students,
employees and personnel in the Gym/Evacuation area.
6. Buses shall unload at a designated entrance door to the Gym/Evacuation
area. Students shall wait in the Gymnasium/Evacuation area.
7. Parents/guardian are to park in the parking lot and enter through the
Gym/Evacuation area through the designated exit door. Head and
members of the Site Security Team shall direct traffic, if needed.
8. Step 1 (Main Entry)
a. Upon entering, the parents or guardian (if any) shall pick-up and
complete the “Parent/ Guardian Request” section of the Reunification
form. Once completed, parents/ guardian shall exit to the lobby to wait.
b. Entry will be staffed with designated IMT staff.
9. Step 2 (Exit Protocol)
a. Once identity process is through, the student may be released with
his/her parent/ guardian and tailed with IMT staff until outside the gate.
Students who are of legal age may be released upon determination that
the circumstances is already safe.
b. The gate personnel (exit guard) must have a copy of the reunification
form and have it logged before final release of the person/s indicated in
the said form.
B. EMERGENCY RESCUE
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1. Emergency rescue is a procedure of moving a victim from a dangerous place
to a safe place.
2. The following are indications of emergency rescue: (a) danger of fire and
explosion; (b) danger of toxic gases or asphyxia; (c) serious traffic hazard;
(d) danger of electrocution; (e) danger of collapsing wall; (f) exposure to
intense weather; (g) risk of drowning.
3. The CSSO shall organize a Search and Rescue Team (SRT) who shall
undergo continuous training, and shall be responsible of performing search
and rescue procedures for the University in times of emergencies.
A. PURPOSE
To ensure that USTP maintains campuses to be safe and free from any form
of violence, the University prohibits the possession or use of firearms in the
University property, except uniformed government personnel of the
government who will enter the campus on official purpose.
B. SCOPE
All students, employees and personnel are subject to this provision, including
contract workers as well as visitors, except for a uniformed personnel with
official purpose to the Campus, and those that may be authorized by law or
regulation.
A license to own and possess firearm (LTOPF), or any similar instrument, does
not supersede this University policy. Holder of LTOPF or any similar
instrument, may be allowed entry to the Campus, but they shall surrender their
firearm at the CSSO. Uniformed personnel of the government who will enter
the Campus on official purpose may be allowed to carry his/her firearm.
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refuse to promptly permit a search under this policy will not be allowed to enter
the Campus premises.
D. ENFORCEMENT
This policy is administered by the Office of the Vice President of Administration
and Legal Affairs (OVPALA) and enforced by the CSSO. Anyone with
questions or concerns specific to this policy should contact the OVPALA.
A. PURPOSE
USTP is obliged to report specific criminal incidents, occurring in or within the
Campus properties and facilities.
The University takes seriously the safety and well-being of all employees,
personnel, students and visitors. This policy is developed to provide a clear
and consistent process for reporting incidents that involves safety and security
of students, employees, personnel or visitors, and to establish an effective
means of communication of the incident to the proper personnel for
appropriate action, response, or documentation.
B. STATEMENTS
All employees, personnel, students, and visitors are requested to assist in
making the Campus a safe place by being alert to suspicious situations or
persons, and by reporting them as outlined below.
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If an individual notices any person acting suspiciously, he/she shall contact
immediately the CSSO or the Emergency National Office (911).
In case of any emergency, the Office of the System President shall designate
an Official Spokesperson of the University (OSU) who shall be the sole
officer responsible of releasing any relevant information to, and to answer for
any queries or questions coming from, the community.
D. INVESTIGATION
For purposes of determining identity and location of the victims and offenders,
the Office of the System President may designate an investigator who shall be
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responsible of investigating into the circumstances surrounding the offense or
crime, particularly the identity and location of the victims and offenders, and to
gather evidence to prove the guilt of the offender for any possible legal action
by the University.
If the offense or crime is against any person not connected with or property not
owned by, the University, filing of appropriate case in a court of law may be
resorted to by the aggrieved party. If the University is the offended party, filing
of any case in the court of law shall be with the approval of the Board of
Regents.
D. All drivers are advised to comply with the school-zone speed limit of (20 km/h),
and to avoid overtaking and blowing of horn as it may destruct ongoing classes.
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Section 8. CAMPUS BUS/ SHUTTLE SECURITY AND SAFETY
For obvious reasons, weapons and illegal substances are not allowed in any
bus/ shuttle. In addition, smoking, foods and drinks are not permitted on
bus/shuttle services.
Waste receptacles are located at the front of each bus/shuttle and passengers
are asked to help keep the bus/shuttle clean and litter free.
For the security and safety of all the passengers, some additional items are
restricted or prohibited in USTP bus/ shuttle. All items being transported on the
bus/shuttle are allowed at the sole discretion of the driver of the bus. Other
items not permitted on board are gasoline or flammable liquids, toboggans or
sleds, furniture or mattresses, large pieces of lumber, open alcoholic
beverages, car batteries or weapons of any kind.
The front seats are reserved for seniors and passengers with mobility
impairments. Remember to keep the isle clear. Passengers are encouraged
to be courteous of fellow passengers, to speak softly, to not use abusive
language and to watch noise levels when using cell phone, or other electronic
devices requiring headphones.
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Section 9. EPIDEMIC, PANDEMIC AND PUBLIC HEALTH CONCERNS
A. In coordination with the Campus Health Officer (CHO) or its equivalent, strict
implementation of safety or health protocols established by a duly organized
government body shall be done at pedestrian and vehicle inspection gate for
all employees, students and visitors entering the Campus.
1. Where, appropriate, the following may be required upon entry:
● Sanitize hands before entering
● Wearing of face mask
● Temperature screening
● Closely monitor persons with high temperature for a few minutes.
● If temperature does not drop, CSSO personnel shall immediately
escort employee/student to the Medical Clinic. Visitors may be
advised to not enter the Campus, or have him be checked with a
competent external medical practitioner.
2. Record in logbook all entries into the Campus by visitors.
B. Regular inspection and monitoring of all buildings and areas if minimum health
protocols are to be observed at all times.
1. Safety Marshals shall be assigned in each building/areas.
2. Constant reminders for all employees, students and visitors to follow
minimum health standards (e.g., wearing of face mask & social
distancing).
3. Make a report of employees/students not following safety protocols.
4. Close coordination with Medical Unit and other concerned offices
regarding safety protocols.
C. Report of any cases of illness inside the Campus premises. CSSO personnel
shall immediately escort to the Medical Clinic any employees/students who are
apparently suffering illness.
A. GENERAL STATEMENT
Discussion and expression of views is encouraged and permitted within
USTP, subject only to requirements for the maintenance of safety and order.
Support for any cause by orderly means, which is not in violation of law, and
which does not disrupt the operation of the University, nor interfere with the
rights of others, is permitted. USTP retains the right to ensure the safety of
individuals, regulate the time, place, and manner of demonstrations, the
protection of property, and the continuity of the educational processes.
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USTP Students, employees, personnel or a combination thereof, who wish to
schedule any rally, demonstration, march, parade, procession or any other
form of mass or concerted action to be held within any public place in the
Campus, for the purpose of presenting a lawful cause, or expressing an
opinion to the general public on any particular issue, or protesting or
influencing any state of affairs whether political, economic or social, or
petitioning the government for redress of grievances, shall comply with the
provisions of Batas Pambansa Bilang 880 (BP 880), otherwise known as “The
Public Assembly Act of 1985”.
Pursuant to the same law, any rally, demonstration, march, parade, procession
or any other form of mass or concerted action for the purpose as above-
mentioned, to be held within any of place of the USTP Campuses, shall only
proceed with after the issuance by the concerned local mayor of a written
permit for such activity.
Prior to the actual holding of the activity, the same written permit shall be
presented to the System President or Campus Chancellor or Campus
Administrator or Campus Director, where the rally or demonstration will be
done.
If the situation permits, the CSSO, the VPALA, or the OSA, or a designee shall
inform the demonstrators that they must discontinue their disruptive activities,
explaining which activities are in violation of this Procedure, and shall advise
them how to continue their demonstration in a manner which is not disruptive.
If the disruption continues, appropriate action shall be taken, which may
include police or local authority action. An immediate physical threat to persons
and/or property may require immediate police action, as well as situations in
which the VPALA, or the OSA, shall determine that a warning will not provide
adequate protection for persons or property.
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Any violation of this Policy shall be proceeded against pursuant to the penalties
provided for under BP 880 and all other applicable laws on the matter.
A. PURPOSE
In compliance to DOLE Department Order No. 53-03 entitled “Guidelines for
the Implementation of a Drug-Free Workplace Policies and Programs”, USTP
has a longstanding commitment to provide a safe, quality-oriented and
productive work environment. Alcohol and drug misuse poses a threat to the
health and safety of USTP employees, students, and to the security of the
University's equipment and facilities. For these reasons, USTP is committed
to the elimination of drug and alcohol use and misuse in the workplace.
Employees should report to work fit for duty and free from any adverse effects
of illegal drugs or alcohol. This policy does not prohibit employees from the
lawful use and possession of prescribed medications. Employees must,
however, consult with their doctors about the medications' effect on their
fitness for duty and ability to work safely, and they must promptly disclose any
work restrictions to their supervisor.
B. SCOPE
This policy applies to all employees, personnel, students, and visitors of USTP.
C. WORK RULES
1. Whenever employees are working, are operating any USTP vehicle, are
present on Campus premises during work-hours, or are conducting
University-related work offsite, they are prohibited from:
● Using, possessing, buying, selling, manufacturing or dispensing an
illegal drug, to include possession of drug paraphernalia.
● Being under the influence of alcohol or any illegal drug.
● Possessing or consuming alcohol.
2. The presence of any detectable amount of any illegal drug, illegal
controlled substance or alcohol in an employee's body system, while
performing their duties or while in a campus facility during work-hours, is
prohibited.
3. USTP shall not allow employees to perform their duties while taking
prescribed drugs that are adversely affecting their ability to perform their
duties safely and effectively. Employees taking a prescribed medication
must carry it in a container with prescription issued by a duly licensed
physician.
4. Any illegal drugs or drug paraphernalia shall be turned over to any
appropriate law enforcement agency which may result in criminal
prosecution.
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D. CONSEQUENCES OF VIOLATING THE POLICY
Any violation of this Policy shall be proceeded against pursuant to the penalties
provided for under Republic Act No. 9165, as amended, and all other
applicable laws on the matter without prejudice to any administrative or
disciplinary proceedings that may be instituted against the erring student,
employee, or personnel.
C. PROHIBITED CONDUCT
Employees, personnel or students are prohibited from making threats or
engaging in violent activities. This list of behaviors, while not exhaustive,
provides examples of conduct that is prohibited, to wit:
i. Causing physical injury to another person.
ii. Making threats of any kind.
iii. Aggressive, hostile or violent behavior, such as intimidation of others;
attempts to instill fear in others; or subjecting others to emotional
distress.
iv. Other behavior which suggests a propensity toward violence, which may
include belligerent speech, excessive arguing or swearing, sabotage or
threats of sabotage of University property, or a demonstrated pattern of
refusing to follow University policies and procedures.
v. Intentionally damaging University property or property of another
employee, personnel, or student, or member of the public.
vi. Possession of a weapon while in a University property or while in
University business, with the exceptions indicated in the firearms policy.
vii. Committing acts motivated by, or related to, sexual harassment or
domestic violence.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 25
be safely notified of the need for assistance without endangering the safety of
the employee or others, such notice should be given. Otherwise, cooperate and
follow the instructions given.
E. REPORTING
University employees or personnel are responsible to notify the CSSO of any
threats they may have witnessed or received, or any behavior they have
witnessed which they regard as threatening or violent, when the threat or
behavior is job-related, or might be carried out in University property, or is
connected to University employment.
a. Reports can be made anonymously and all reported incidents shall be
investigated.
b. Reports or incidents warranting confidentiality shall be handled
appropriately and information shall be disclosed to others only on a
need-to-know basis.
c. Employees who have obtained restraining orders or personal protection
orders, which include the University campus as a protected area, should
immediately provide a copy of the order to the CSSO.
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Section 14. SECURITY AND SAFETY MANAGEMENT
A. This is a process of USTP that uses procedures and actions to prevent or
reduce the chances of experiencing harm or loss of lives and properties. The
entirety of this policy is the Continuous Quality Improvement (CQI) of USTP
in terms of security and safety.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 27
l. Notify the appropriate office when there is evidence of substance abuse
severe medical conditions, child abuse, potential suicide, alcohol abuse,
etc.
m. Assist police, fire personnel, and other emergency crews when necessary.
n. Assist in the conduct of emergency response, feedback and reports from
employees and clients.
o. Maintain alert and kin while on tour of duty especially to danger and to
something that is wrong.
p. Inspect the bringing out and returning of properties when used outside.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 28
D. ORGANIZATIONAL STRUCTURE OF USTP SECURITY AND SAFETY
a. Streamline the organization of Security and Safety who shall enforce all policies,
rules, and regulations relative to the protection of lives and properties of all the
stakeholders of the university.
c. Establish a definite line of command and authority from the President down to the
security services and safety officers.
d. Establish a definite line of command from VCFAs of the main and major campuses
down to the security services and safety officers.
e. Establish a definite line of command from the directors of the satellite campuses
down to the security services and safety officers.
Implementing Guidelines
USTP Security and Safety Policies and Procedures, 2022 Edition Page 29
d. The Security and Safety Chief of each of the campuses shall be a regular or
plantilla personnel who may be appointed or designated into the same position.
e. Each of the campuses of USTP shall appoint or designate a Chief of Security and
Safety who shall be under the supervision and control of the VCFAs in case of the
main or major campuses, or under the supervision and control of the Campus
Directors in case of satellite campuses.
f. The Chief of Security and Safety shall exercise command, supervision and control
over all security and safety personnel under its campus.
g. All of the Chief of Security and Safety shall coordinate with the Security and Safety
Coordinator of the USTP System for purposes of policy and organization concerns.
h. The Security and Safety Coordinator of the USTP System shall be under the
supervision and control of the Vice President for Administration and Legal Affairs.
i. The Security Services of each campus shall be composed of a combination of
plantilla personnel and agency guards. The job order security guards shall be
abolished upon approval by the Board of this policy and upon successful
procurement of agency security guards.
j. The Security Officer and the Safety Officer of each of the campuses may be
appointed or designated into the same position.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 30
PART THREE.
IMPLEMENTATION, AMENDMENT, EFFECTIVITY AND APPENDICES
Section 4. EFFECTIVITY
This Security Policy shall take effect upon approval by the Board of Regents.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 31
APPENDICES
1. MAP OF EACH CAMPUS FOR EVACUATION
Each Campus shall insert here a Campus Map which shall be used for purposes of security and
safety.
USTP-ALUBIJID CAMPUS
(REMOVE AND REPLACE)
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USTP-CLAVERIA CAMPUS
(REMOVE AND REPLACE)
USTP-JASAAN CAMPUS
(REMOVE AND REPLACE)
USTP Security and Safety Policies and Procedures, 2022 Edition Page 33
USTP-VILLANUEVA CAMPUS
(REMOVE AND REPLACE)
USTP-PANAON CAMPUS
(REMOVE AND REPLACE)
USTP Security and Safety Policies and Procedures, 2022 Edition Page 34
USTP-OROQUIETA CAMPUS
(REMOVE AND REPLACE)
d. FIRE BRIGADES. This set-up may be modified by each of the USTP Campuses based on
availability of human resource.
FIRE MARSHAL
ASSISTANT FIRE
MARSHAL
SALVAGE
TEAM
a. FIRE MARSHAL
If practical, a Fire Marshal should be named and be responsible for the following:
1. Written fire safety plan dealing with the drills and evacuation procedures.
2. Selection of qualified individuals to serve as team members to assist with drills
and evacuation procedures.
3. Availability and readiness of the team.
4. Conduct regular fire, rescue and evacuation drills.
5. Posting of up-to-date organizational charts of the team members.
6. The training and activities of the team members.
7. Making suggestions and recommendations as appropriate.
8. Ensuring recording of fires and false alarms in a log book.
9. Establishing a dialogue and being liaison with the city/municipal fire station and
to maintain records for inspections by the enforcing authorities.
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10. In the event of a fire, the Fire Marshal should be at a pre-designated location to
supervise and coordinate the activities and the only person that will answer all
inquiries and questions relating to fires.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 36
7. Do not go back inside until fire fighters tell you if it is safe and the number of
actual occupants were all accounted for.
g. SALVAGE TEAM
1. Responsible for saving something before it is being completely destroyed by fire
or technically damaged by water pours materials.
GENERAL OBJECTIVES
1. To help the University Administration in its overall efforts to bring down the cost of electricity,
water and telephone/cell phone services.
2. To achieve and maintain safety and cleanliness in all buildings and facilities of the University.
3. To oversee the safety of building occupants, ensuring emergency exits are passable and
signage are visible and building is free of hazard.
GENERAL DUTIES AND FUNCTIONS OF A BUILDING ADMINISTRATOR
1. Ensure proper and judicious usage of all utilities of the University electricity, water, and
telephone specially those within his jurisdiction.
2. Check and monitor the physical condition, general upkeep and cleanliness of the building,
its surroundings and its facilities.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 37
3. To coordinate with custodial workers, personnel of the Building & Ground Maintenance
Section (BGMS) and of such other pertinent offices necessary for the effective performance
of their duties and responsibilities.
4. Offer suggestions and/or recommendations to the Auxiliary Management Services Division
(AMSD) on matters affecting building administration and utilities management.
ON WATER FACILITIES
1. Leaking faucets and/or busted water pipes should be reported immediately to the Auxiliary
Management Services Division (AMSD) for immediate action.
2. In areas where water supply is not utilized during the night the main water gate valve of the
building should be shut off at 6:00 PM and reopened at 6:00 AM the next day.
3. Use of University water system for working private vehicles should be PROHIBITED.
Similarly, washing of clothes should not be allowed. Gardener must not leave their water
hoses running continuously for hours just to water a small garden plot or there’s pouring
rains.
ON ELECTRICAL FACILITIES
1. Electrical problems should be reported immediately to the Mechanical & Electrical Works
Section (MEWS) for immediate action. Such problems may be defective lighting facilities
(e.g., busted electric bulbs, malfunctioning fluorescent lights), open or dangling wires,
electric fans which are not properly functioning, etc.
2. After office hours, ocular inspection of each and every room should be conducted to see to
it that all lighting facilities which are not use are switched off. When electrical facilities are
not switched off after occupants have left and locked the room, the main switch may be
switched off, if power supply for the building will not be adversely affected. Security lights
should be put on/off on appropriate hours.
3. Use of electricity by non-USTP users e.g., dry paper copiers should be monitored. See to it
that only authorized equipment are plugged into the unit's electrical outlets.
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PERIODIC REPORTS
1. Monthly reports of activities/accomplishments should be prepared and submitted to the
OVPALA.
➢ The ICS is a standardized approach to the command, control, and coordination of Emergency
Response providing a common hierarchy within which responders from multiple agencies can be
effective.
➢ Establishment of Incident Command Post (ICP) with various emergency Services at the Site.
➢ The ICP shall be established at the site of the incident and shall be under the control of the 1st
official to respond & arrive thereat. The first responders to emergencies are people near the affected
community & neighboring barangays.
➢ The Incident Commander (IC) shall initiate the proper mobilization of the various responders
who are operating in the area.
➢ The IC shall be directly in command & control of various emergency services.
➢ ICS has been proven effective for responding to all types of incidents, including:
● Hazardous materials (hazmat incidents);
● PLANNED EVENTS (e.g. celebrations, parades, concerts, official visit, etc.)
● Response to natural hazards;
USTP Security and Safety Policies and Procedures, 2022 Edition Page 39
● Single & multi-agency, law enforcement incidents;
● Lack of comprehensive resource management Strategy;
● Fires, Earthquake, Flooding, Bomb Threat & Explosions, Active Shooters, Terrorist Attack
● Incidents involving multiple casualties;
● Multi-jurisdictional & multi-agency incidents
● Air, water, rail, or ground transportation accidents;
● Wide area search & rescue missions;
● Pest eradication programs; and
● Government sector emergency management programs
INCIDENT
COMMANDER
SITE
MAINTENANCE SECURITY EVACUATION
TEAM TEAM TEAM (BUILDING
MARSHALS)
USTP Security and Safety Policies and Procedures, 2022 Edition Page 40
implementation of the plan and assist in the survey and assessment of damages
including injuries, casualties, etc.
12. Post-emergency Phase
➢ Estimate the impact or damages on the University facilities, number of employees and
students affected, duration of work and class stoppages, etc.;
➢ Assist in the rehabilitation of the victims/facilities;
2. INCIDENT COMMANDER
● Assigned as the Commander of the Incident Management Team, the Incident Commander
must assume extra responsibilities. A decision should be made whether these responsibilities
are shared all the time or taken in turn (in some jurisdictions, the method of chairing meetings
is legislated).
● Specific Incident Commander duties may include:
➢ Scheduling meetings, notifying members
➢ Preparing an agenda
➢ Presiding over meeting
➢ Ensuring that the Team carries out its function
● Performing command activities, such as establishing command & establishing the ICP;
● Protecting life & property;
● Controlling personnel & equipment resources;
● Maintaining accountability for responder & public safety, as well as or task accomplishment
and;
● Establishing & maintaining an effective liaison w/ outside agencies & organizations, including
the EOC, when it is activated;
● Will be the senior-first responder to arrive at the scene. As additional responders arrive,
command will transfer on the basis of who has the primary authority for over-all control of the
incident. As the incident grow in size or become more complex, the responsible person who
has the jurisdiction in the area or agency may assign a more highly qualified Incident
Commander. After transfer of command, the outgoing Incident Commander must give the
incoming Incident Commander a full briefing & notify all staff of the change in command.
● Responsible for announcing evacuation and the emergency response procedure through the
use of public address system. If the public address system is disabled, he will use a
Megaphone or other portable means.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 41
management of all academic and non-academic units.
● Gather, analyze, and disseminate information and intelligence.
● Maintain accountability for University personnel and account for personnel involved in or
affected by a campus emergency.
● Develop an Incident Action Plan.
4. SAFETY OFFICER
● The Safety Officer, with the help of the Incident Management Team, shall be responsible for
rallying all support departments into action in the event of an emergency.
● Identifies and evaluates safety and health hazards that may impact both the response workers
and the public and designates exclusion zone boundaries.
● Determines levels of personal protective equipment required
● Provides and/or coordinates health and safety training and regular safety briefings.
6. LIAISON OFFICER
● The Liaison Officer provides critical coordination and support to emergency preparedness and
response.
● Coordinates activities of the Incident Management Team with local officials.
● Maintains a log of all contacts made with regulatory/government agencies and identifies
representatives from each agency, including communication links and locations.
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11. SITE SECURITY TEAM
● The Site Security Team is responsible for the security of the school site and its population
during an emergency.
● Ensure that exit/passage way is free of blockage.
● Will ensure that no one shall use their car to evacuate so as not to block the passageways.
● Responsible for the inspection of the entire facility to check for safety following an emergency
incident.
● Undertake safety and security inspections regularly and provide copy of report to the Safety
Officer.
● The Security Officer shall be responsible for providing an on-going status report to the Site
Security Team Leader.
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17. COMMUNICATION TEAM
● The Communication Team is responsible for preparing information releases to the media.
● Contacting and coordinating municipality and other agencies.
● Informing parents, spouses and other pertinent family members of the emergency.
USTP Security and Safety Policies and Procedures, 2022 Edition Page 44
e. Ensures that any threat management plan is followed and monitored.
f. Works closely with the public information officer or communications director to
respond to community concerns and questions.
2. SCHOOL PSYCHOLOGIST/ SOCIAL WORKER/ COUNSELOR
a. Assists in conducting interviews of subjects, targets, witnesses, teachers, staff,
parents, and students.
b. Serves as a liaison with any mental health providers.
c. Advises the team on school-based and community interventions and supports,
including possible mental health assessments, where appropriate.
d. Assists with next steps and possible referrals.
3. OTHER CONSIDERATIONS FOR MEMBERSHIP
a. Human Resources, (informed on personnel policy and practices).
b. Legal Counsel (as a legal advisor).
c. Ad hoc members (e.g. Special Education Case Manager).
d. Key Gatekeepers such as someone from the school (e.g., teacher, counselor,
coach, nurse, other school employee) or community (e.g., probation officer,
social service worker) who may know or have knowledge of the subject or have
special expertise to help the team deal with an issue.
7. STANDARD SAFETY AND SECURITY EQUIPMENT AND TOOLS FOR EACH CAMPUS
The list hereunder is not exclusive. It may be modified depending on the needs of each of the
Campuses of USTP.
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