SIDDHIVINAYAK INDUSTRIES 1

Doc. Procedure for Purchase Doc No. SVI/8.4/SOP-01 Page No. of 2

Issue No: 00 Issue Date: 13.06.2019 Rev. No: 0 Rev. Date: --

PROCEDURE FOR PURCHASE

1. PURPOSE: To provide guidelines for Purchase Materials as per the Requirement of the
Company.

2. SCOPE: The procedure as applicable to the functions of Purchase Executive.

2.1 Development of new suppliers
2.2 Purchase of Material of high quality at the best price.
2.3 Coordinate with suppliers to ensure on-time delivery
2.4 Supplier identification

3. RESPONSIBILITY:
Purchase manager, Executive

4. REFEENCE: Purchase Order, Party Quotation etc.

5. PROCEDURE:
5.1 Taking Purchase Requisition / Indent from the Respective Dept, verbal or written.
5.2 Sourcing for the Material and Suppliers for Quotation. Ref- List of suppliers SVI/8.4/L-01
5.3 Preparing Purchase Order/Work Order on the basis of Approved Quotation.
5.4 Taking Approval from the MD for Procurement
5.5 Sourcing the Material on the basis of Quotation.
5.6 Taking Approval for the Procurement from the Negotiated Quotation
5.7 Negotiating from the Suppliers for the Material.
5.8 Generating Purchase Order/Work Order by taking Authorization from Director.
5.9 Forwarding the Purchase Order/Work Order to the Supplier.
5.10 Following up for the Material with Supplier and with the Transportation.
5.11 Verifying the Stock with Store Department.
5.12 Proper Filling the Documents (PO,WO etc.)
5.13 Following up for the Invoices with proper details.
5.14 Verifying the Invoice, Challan copy with GRN, Purchase Order, Actual Quantity, and with
Price

REVIEWED BY : PRATIK TRIVADI APPROVED BY: PRASAD DALAL

 SIDDHIVINAYAK INDUSTRIES 2
Doc. Procedure for Purchase Doc No. SVI/8.4/SOP-01 Page No. of 2
Issue No: 00 Issue Date: 13.06.2019 Rev. No: 0 Rev. Date: --

PROCEDURE FOR PURCHASE

5.15 Following up with Accounts Department for Supplier Payment as per the payment terms
mention in Purchase Order
5.16 Interacting with New Supplier by giving Personal Visit, if required/ as possible.
5.17 Suppliers Audit Report, if required
5.18 Purchasing Good Quality Material and ensuring to keep in a hygienic place as required.
5.19 To Collect MSDS from the Suppliers for Chemical Materials, if any.
5.20 To Collect Catalogue from new suppliers
5.21 Maintain and update Suppliers list
5.22 Suppliers are evaluated in order to be assured of desired quality of raw material, processed
material and final components.
5.23 A standard supplier evaluation form has been retained to get details about the supplier.
5.24 Suppliers are rated periodically once a year. The suppliers whose score fails below the rating
criteria are subject to re-evaluation. This is done by either calling the supplier or visiting the
supplier and helping him to improve the best possible as applicable.
6.0 RECORDS

SR. RECORD/ DOCUMENT NAME RECORD/ DOC. NO.

1. List of Suppliers SVI/8.4/L-01
2. Purchase Order Form SVI/8.4/F-01
3. Inward Inspection Report Form SVI/8.4/F-02
4. Supplier Registration/ Approval Form SVI/8.4/F-03
5. Supplier Evaluation Form SVI/8.4/F-04
6. Supplier Audit Report SVI/8.4/F-05
7. Purchase Order File SVI/8.4/R-01
8. Bill/ Challan File SVI/8.4/R-02
9. Inward Inspection Report File SVI/8.4/R-03
10. Supplier Registration/ Evaluation File SVI/8.4/R-04
11. Stock Register/ Statement SVI/8.5.4/R-01

REVIEWED BY : PRATIK TRIVADI APPROVED BY: PRASAD DALAL

 SIDDHIVINAYAK INDUSTRIES 3
Doc. Procedure for Purchase Doc No. SVI/8.4/SOP-01 Page No. of 2
Issue No: 00 Issue Date: 13.06.2019 Rev. No: 0 Rev. Date: --

PROCEDURE FOR PURCHASE

REVIEWED BY : PRATIK TRIVADI APPROVED BY: PRASAD DALAL