Network Storage RFP

Network Storage and Server Hosts
Request for Proposal #17-2017
Closing Date: 2:00 p.m. (local time), August 15, 2017
Submit Proposals to:

Peace River Regional District
1981 Alaska Avenue,
Dawson Creek, BC V1G 4H8
Telephone: (250) 784-3200

Toll Free: 1-800-670-7773
Fax: (250) 784-3201
www.prrd.bc.ca
Contact:
Trevor Ouellette, Information Technology (IT) Manager
prrd.dc@prrd.bc.ca
diverse. vast. abundant.

Table of Contents
1 INVITATION ....................................................................................................................................... 3
1.5 Statement of Request for Proposal .............................................................................................. 3
1.6 Request for Proposal Documents ................................................................................................. 3
1.7 Regional District Representative................................................................................................... 3
1.8 Submission of Proposals ............................................................................................................... 3
1.9 Closing Date and Time .................................................................................................................. 4
2 INTRODUCTION & BACKGROUND ..................................................................................................... 5
2.1 Locations, Staffing and Equipment ............................................................................................... 5
2.2 CURRENT TECHNOLOGY CONFIGURATION ................................................................................... 6
2.2.1 Current Network Server Hosts and Storage Area Network .................................................. 6
2.2.2 Current Applications and Essential IT Services (Virtual Machines)....................................... 7
2.2.3 Other Equipment (Physical Machines).................................................................................. 8
3 PURPOSE & SCOPE OF WORK ........................................................................................................... 9
3.1 Purpose ......................................................................................................................................... 9
3.2 Scope of Work ............................................................................................................................... 9
3.2.1 Network Storage and Host Requirements ............................................................................ 9
3.2.2 Software-defined Features ................................................................................................... 9
3.2.3 Switching Equipment .......................................................................................................... 10
3.2.4 Support and Warranty ........................................................................................................ 10
3.2.5 Training ............................................................................................................................... 10
3.3 Deliverables & Deadlines ............................................................................................................ 10
3.3.1 Products and Materials ....................................................................................................... 10
3.3.2 Value-Added Offerings ........................................................................................................ 10
3.3.3 Currency and Taxes ............................................................................................................. 10
3.3.4 Subcontractors .................................................................................................................... 10
4 FORMAT OF PROPOSALS & PROPOSAL EVALUATION ..................................................................... 11
4.1 Project Requirements and Information ...................................................................................... 11
4.2 Company Overview ..................................................................................................................... 12
4.3 Project Team & Experience ......................................................................................................... 12
4.4 Proposed Methodology .............................................................................................................. 12
1
Network Storage and Server Hosts RFP-17-2017
Request for Proposal
4.5 Work Schedule and Fee .............................................................................................................. 12
4.6 Projected Deliverables ................................................................................................................ 12
4.7 Proposal Evaluation and Selection Criteria ................................................................................. 13
5 GENERAL REQUIREMENTS .............................................................................................................. 14
5.1 Review and Interpretation of Proposals ..................................................................................... 14
5.2 No Contractual Obligations from RFP (No “Contract A”)............................................................ 14
5.3 Addenda ...................................................................................................................................... 14
5.4 Preparation of Proposals ............................................................................................................ 14
5.5 Incomplete Proposals.................................................................................................................. 15
5.6 Negotiation ................................................................................................................................. 15
5.7 Successful Proponent & Contract ............................................................................................... 15
5.8 Form of Agreement ..................................................................................................................... 15
5.9 Withdrawal.................................................................................................................................. 16
5.10 Conflict of Interest ...................................................................................................................... 16
5.11 Freedom of Information and Protection of Privacy .................................................................... 16
5.12 Liability for Errors ........................................................................................................................ 16
5.13 Confidentiality ............................................................................................................................. 17
5.14 Proponent’s Responsibility ......................................................................................................... 17
5.15 Ownership of Documents ........................................................................................................... 17
5.16 Intent to Submit Proposal ........................................................................................................... 17
6 APPENDIX A - INTENT TO SUBMIT PROPOSAL ................................................................................ 18

July 2017 Page 2
1 INVITATION
1.5 Statement of Request for Proposal
The Peace River Regional District (PRRD) invites proposals from qualified vendors and resellers
for the supply, delivery and installation of network host servers, storage and switching
equipment to replace existing host servers and direct attached storage solution. The PRRD will
consider a traditional SAN/host configuration as well as hyperconverged infrastructure (HCI)
solutions, with a preference towards HCI.
Any deviation from the requirements set out in this document must be fully disclosed in the
proposal.
1.6 Request for Proposal Documents
Copies of the Request for Proposal (RFP) may be obtained from the Peace River Regional
District at: website: http://prrd.bc.ca/category/tenders.rfps or www.civicinfo.bc.ca or
www.bc.bid.gov.bc.ca
1.7 Regional District Representative
The Regional District’s Representative will be:
Trevor Ouellette
Information Technology (IT) Manager
1981 Alaska Avenue,
Telephone: 250-784-4843
Fax: 250-784-3201
Email: trevor.ouellette@prrd.bc.ca
All inquiries relating to the RFP shall be directed to the Representative.

1.8 Submission of Proposals
Proponents shall submit two (2) hard copies and one (1) electronic PDF copy of the proposal. All
shipping materials are to clearly identify the Proponent and their contents.
The proposal closing date shall be August 15, 2017 at 2:00 p.m. local time. It is the Proponent’s
sole responsibility to ensure that its Proposal is received on time at the PRRD Head Office at 1981
Alaska Avenue, Dawson Creek, BC.

July 2017 Page 3
Submissions received after this date and time will be considered disqualified and will be returned
unopened. Qualifying proposals will be opened privately after the closing time. Faxed or emailed
submissions will not be accepted.
Faxed proposals are not acceptable and will be rejected. A Proposal may be changed by a fax
received by the Regional District Representative at (250) 784-3201 not later than the advertised
Closing Time. If a Proponent faxes a change to the Proposal, the Proponent accepts all risk
associated therewith, including, without limitation, the risk of:
a) an incomplete or lost Proposal,

b) a lack of confidentiality of the Proposal;
c) a failure or breakdown, or inadequacy, of any telecommunications equipment or
service, including of the Proponent, Regional District or any third party; and
d) the inability of the Proposal to be received by the Closing Time because the Regional
District’s facsimile equipment or telephone line is busy.
Any faxed Proposal change should disclose only price changes and any faxed change that
discloses a lump sum price, a unit price, an extended total, or total Proposal price will result in
the entire Proposal being rejected.
Each Proposal shall be submitted to the Dawson Creek office in a sealed envelope clearly marked
and addressed as follows:
Trevor Ouellette
IT Manager
Network Storage and Server Hosts RFP#17-2017
1981 Alaska Avenue,
1.9 Closing Date and Time

 RFP Closing Date: August 15, 2017
 RFP Closing Time: 2:00 PM (local time)
 Project will be awarded within approximately 6 weeks after the closing date.

July 2017 Page 4
2 INTRODUCTION & BACKGROUND

The Peace River Regional District provides local government services to approximately 63,000
residents in seven incorporated municipalities and four electoral areas, covering a geographic
area of 12 million hectares. 70% of the population resides in the urban municipalities of Fort St.
John, Dawson Creek, Tumbler Ridge, Chetwynd, Hudson’s Hope, Taylor and Pouce Coupe with
the remaining 30% of the population distributed across the vast unincorporated area of the
Regional District.
The Regional District is a federation of both urban and rural areas governed by a 12-member
Board consisting of eight directors appointed by seven municipalities and four electoral
directors elected by voters in four electoral areas. Each municipality or electoral area
participates in a variety of regional or local services, paid for through numerous individual
service areas and a variety of cost sharing formulas.
Staff from the Regional District will work with the successful proponent and will provide
information and assistance to realize the project deliverables.
The following website provides information regarding services provided by the local
government: Peace River Regional District www.prrd.bc.ca
2.1 Locations, Staffing and Equipment

The PRRD has a head office and a warehouse in Dawson Creek, as well as a branch office in Fort
St. John. A fire hall located in Charlie Lake is also part of the network. Three landfills, thirteen
transfer stations, and two sewer stations collect and securely transfer data back to the head
office. While there is equipment at all locations, the core network services are located at the
Dawson Creek head office, which include the current hosts/SAN for the VMs.
As of July 2017, there are just under fifty staff. The PRRD also provides laptop equipment and
support for 12 elected officials for PRRD related business. Most staff use standard-issued IT
equipment (Microsoft Windows 7 PC/Laptop, Monitor(s), desk phone and possibly a
smartphone). All staff receive an email account on the Exchange server. Some staff are granted
access to the Terminal Services (RDP).
The PRRD has a limited IT staff, which consist of a dedicated internal IT Manager who
supervises a helpdesk IT Technician, a GIS IT Coordinator and coordinates services through an IT
MSP contractor.

July 2017 Page 5
2.2 CURRENT TECHNOLOGY CONFIGURATION
2.2.1 Current Network Server Hosts and Storage Area Network

In 2010, a virtualized infrastructure solution based on Vmware vSphere 5.5 was implemented to
replace the previous cluster of physical servers. The current configuration for server
virtualization includes:
 Four (4) VMware ESXi 5.5 vSphere Advanced Hosts installed on HP BL460C G6 blades
(Xeon E5540 8 Cores x 2.5GHz / 20GB of memory) running on an HP BLC3000 chassis
 HP StorageWorks MSA2000 SAN (24x300GB 10K HDD) ~ 5TB of useable storage
connected via direct-attached connectors
 Dell PowerEdge 2950 physical server running VMware V-Center 5.5
 HP ProCurve Switch 6600ml-48G-4XG Gigabit switches
Figure 1 - VMWare Hosts
Unfortunately, the blade servers do not have adequate memory capacity to handle more than
one or two VM’s at the most. There is also a lack of physical 1Gbe Ethernet ports, which also
can bottleneck data flow when there is a lot of network activity. It is noticeably slow logging
into the system even when connected via the LAN.
Figure 2- Latency IOPS
Figure 3- Write & Read IOPS

July 2017 Page 6
With the increase in data growth, the current storage area network (SAN) is nearing capacity
and this is starting to cause issues for key applications, specifically the finance server (Vadim),
the GIS mapping server (ArcGIS), network file server and the Microsoft Exchange email server.
Figure 4 - Storage Use in the Past Year
2.2.2 Current Applications and Essential IT Services (Virtual Machines)

The PRRD currently runs eight (8) virtual machines but will be looking to double the number of
VM’s over the next six years. Additionally, after the implementation of the new equipment, we
are looking to split the ESRI GIS application server and the SQL database server into two VMs.
 Server 2008R2 Primary and Secondary Domain Services + File/Print Services (srv-prrd-
DCDOM1 / srv-prrd-DCDOM2)
 Server 2008R2 Terminal Services RDP (srv-prrd-TRM1)
 Microsoft Exchange 2010 on Server 2008R2 (srv-prrd-ex1)
 ESRI ArcGIS 10.2 + Microsoft SQL 2008, GeoCortex Applications on Server 2008R2 (srv-
prrd-APP002)
 Paradigm Scale Management Server (2008R2) (srv-prrd-Scale)
 Fire Pro 2 PostgreSQL database on the Paradigm server (srv-prrd-Scale)
 Vadim iCity Financial server on SQL/Server 2008R2 (srv-prrd-FIN1)
 ESET Antivirus Management on Linux CentOS 6-64 bit (ESET Remote Administrator)
Figure 5 - List of Virtual Machines

July 2017 Page 7
Figure 6 - Space Used in GB Figure 7 - Utilization by Type
Figure 8 - Virtual Machine IOPS, Read/Write Ratio
2.2.3 Other Equipment (Physical Machines)

There is an older Dell PowerEdge 2950 server, running VMware vCenter 5.5, which manages the
host cluster. It is unknown exactly how old the server is, but is estimated to be at least 10 or 11
years old and really should not be used in a production environment, due to its age.
PRRD utilizes two (2) Datto physical servers, for Dawson Creek and FSJ, which store and sync to
a remote location (cloud) using Datto services for backup. Additionally, the Datto client installs
and works at the OS-layer, not at the virtualization layer (eg. Vmware). PRRD is looking to
continue using Datto for data backup, off-site backup and disaster recovery.

July 2017 Page 8
3 PURPOSE & SCOPE OF WORK
3.1 Purpose
The Peace River Regional District (PRRD) invites proposals from qualified vendors and resellers
for the supply, delivery and installation of network host servers, storage and switching equipment
to replace existing host servers and direct attached storage solution.
The primary objective is to replace the existing four host blade servers, the direct-attached
storage SAN and upgrade the backplane switching to 10GbE. The new solution is expected to
provide a centralized storage environment that lowers the total cost of ownership in a high-
speed, shared storage environment that offers flexible storage capacity and performance, robust
fault tolerance, and offers intuitive administration. The implementation of the new equipment
must minimize disruptions and be flexible enough to adapt to our current infrastructure.
The PRRD will consider a traditional SAN/host configuration as well as hyperconverged

infrastructure (HCI) solutions, with a preference towards HCI.
Any deviation from the requirements set out in this document must be fully disclosed in the
proposal.
3.2 Scope of Work

All proponents will be expected to meet the minimum requirements regarding equipment,
software, materials, support and warranty:
3.2.1 Network Storage and Host Requirements

 A minimum of three (3) physical hosts, which may or may not include storage in the
host/server (HCI).
 A minimum of 30 CPU cores total for the entire cluster.
 A minimum of 288GB memory total for the entire cluster.
 A minimum of 18TB of tiered (mix of SSD/7200RPM disks or all SSD) RAW data storage,
with at least 50% available for production use and must include de-duplication and/or
compression functionality.
 A minimum of 10GbE ports with active/passive failover.
 Individual hardware components (eg. hard disks, hosts, power, network) must be
redundant and hot-swappable to ensure maximum availability.
 Rack-mounted equipment and cabling must be provided and included in the proposal.
3.2.2 Software-defined Features

 Require the ability to “live migrate” virtual machines, from one host to another.
 Must have the ability to use, import, or convert Vmware .vmdk virtual machine images.
 Ability to upgrade CPU and memory specifications for existing virtual machine.
 Ability to expand/extend virtual disk volumes for existing virtual machines.

July 2017 Page 9
3.2.3 Switching Equipment
 A minimum of two (2) 24-port, managed, layer-3, 10GbE network switches with
connectivity with the hosts/SAN is required.
3.2.4 Support and Warranty

 At a minimum, provide a detailed cost of maintenance, technical support and any
licensing fees for a six (6) year term.
 Any costs associated with onsite installation of equipment must be detailed in the
proposal.
 Vendor remote access to the equipment is highly desirable, but not required.
 Vendor proactive monitoring support is desirable, but not required.
3.2.5 Training
 Any costs associated with basic training (e.g. creating, deleting, migrating, monitoring
VMs, disk, CPU, memory) for PRRD IT staff should be included in the proposal, as an
option.
3.3 Deliverables & Deadlines
3.3.1 Products and Materials

Proposals must include a detailed specification sheet for the equipment, products and materials
provided. The PRRD will downgrade any proposal where the equipment, products or material used
does not conform to the minimum specifications set out herein.
All equipment must be delivered to the Peace River Regional District head office in Dawson Creek at
Box 810, 1981 Alaska Avenue, Dawson Creek, BC V1G 4H8, before October 31, 2017.
The installation of the equipment and basic configuration must be complete before November 17,
2017.
3.3.2 Value-Added Offerings

Proponents should include information about any proposed or available value-added offerings,
above and beyond the minimum requirements specified.
3.3.3 Currency and Taxes

Prices must be quoted in Canadian dollars and exclusive of taxes, which shall be shown separately.
3.3.4 Subcontractors
If sub-contractors are to be used, they must be clearly identified in the proposal. Joint submissions
in the form of a partnership or consortium are acceptable including a joint submission by
proponents having no formal corporate links. However, each proposal must identify the legal entity,
which is to be responsible for the overall performance of the work that constitutes the project.

July 2017 Page 10
4 FORMAT OF PROPOSALS & PROPOSAL EVALUATION
Proponents should structure their proposals to provide, at a minimum, the necessary information
as outlined in the above referenced sections.
4.1 Project Requirements and Information

a. Describe in detail any expertise your organization has with Hyperconverged Infrastructure
(HCI), VSA or software-defined network storage in a production virtualized server
environment.
b. Describe your prior experience in providing comparable services for other municipal
organizations or similar institutions, including any relevant case studies.
c. Outline the key attributes of your product and service that distinguish your organization
from the competition.
d. Outline of key accomplishments and/or industry awards your company received in the past
three years.
e. Provide a detailed description of the solution proposed and clearly demonstrate that the
solution meets PRRD’s requirements, is cost-effective and has a low total cost of ownership
(TCO) over 6 years.
f. Provide itemization of equipment, software, materials, supplies, labor, shipping, travel and
any other costs and quantities associated with the submitted proposal.
g. Provide a detailed cost of maintenance, technical support and any licensing fees for a six (6)
year term.
h. Include a work plan/implementation schedule that includes detailed tasks and time
estimates for deliverables.
i. Provide sample screenshots of the dashboard of your interface, which may include setting
up a new VM, monitoring existing VMs and managing storage.
j. Outline your experience migrating customers from Vmware vSphere 5.x to your solution.
What are the pitfalls encountered and how were they resolved?
k. Describe how your proposed system will handle a single failed disk, multiple failed disks, a
node failure, a network NIC failure, and a power supply failure.
l. Describe how your solution utilizes RAID and/or RAIN technology for redundancy and
protection of data.
m. Describe how your proposed system allows the administrator to add additional capacity
(extend) the disk space of a virtual machine.

July 2017 Page 11
4.2 Company Overview
The proposal shall provide a general overview of the company, its structure, size and
capability to perform the work required. This section should specifically highlight recent
and relevant project experience that demonstrates the company’s suitability to
undertake the scope of work. This section should be no more than three (3) pages in
length. A minimum of three references relating to relevant project experience should be
provided, including contact name and details for the projects.
4.3 Project Team & Experience

The proposal shall clearly identify the proposed team members that will perform the
work, and indicate the level of involvement of each team member in the proposed work.
This section should address team structure and organization, and also demonstrate how
the team members identified have the requisite experience to perform the work.
Resumes of all team members should be included in an Appendix to the proposal.
4.4 Proposed Methodology

The proposal shall clearly describe in detail the proposed methodology, taking into
account all requirements of the RFP. This section should address the work effort and team
member participation and role in delivering the work. The proposed methodology should
also identify any potential options, or changes to the outlined approach that could be
advantageous to the Regional District. Any such changes and optional work should be
identified specifically, or outlined in a separate section.
4.5 Work Schedule and Fee

The total proposed cost of the project shall include:
a. An all-encompassing fee showing a breakdown of proponent fees, any and all
disbursements with applicable taxes listed separately, sub-consultants’ fee (if
applicable), billable rates for staff assigned to this project, or other expenses as
required under Scope of Work.
b. Work schedule to show cost of each major part and key tasks to complete the
project and overall timelines required.
4.6 Projected Deliverables

a. The proponent will clearly identify in the proposal, specific project milestones,
check-in points and deliverables.
b. The Regional District requires a digital copy and two (2) hard copies.

July 2017 Page 12
4.7 Proposal Evaluation and Selection Criteria
The Regional District Advisory Committee intends to review all proposals and identify the
proposal (if any) that offers the best value to the Regional District. To assist with this, the
Regional District intends to conduct an evaluation of each proposal based on the evaluation
criteria and format outlined below:
Category Maximum Details

Points
 Technical and management capacity and skills of consultant
Company and 15 and other team members
Project Team  Quality of consultant work based on recent and relevant
Qualifications project experience on similar assignments, demonstrating
suitability to undertake work
 Minimum 3 references relating to project experience,
including contact name and project details; past
performance appraisals if available
 Understanding of project requirements, scope of work and
deliverables
Methodology 20  Detailed methodology in addressing scope of work and
and Clarity of deliverables
Proposal  Details of team member participation and role in delivering
work
Products, 20  Product proposed meets the minimum hardware and
Features and software requirements set out in this RFP under the “Scope of
Warranty Work” section
 Proposal meets the minimum requirements regarding
additional materials, support and warranty
Additional 10  Value-added service offerings above/beyond the
Service requirements that would benefit PRRD
Offerings  Identify any potential options or changes to outlined
requirements
 Identify any potential options or changes to outlined
approach that could be advantageous to the Regional District
Delivery 5  Solution is available and can be delivered on schedule
Schedule
Pricing 30  Costing of each major component and key tasks required to
complete
 Lowest bid will not necessarily be accepted
Maximum Total Score = 100 (*The Regional District reserves the right to be the sole judge of a qualified Proponent.)

July 2017 Page 13
5 GENERAL REQUIREMENTS
5.1 Review and Interpretation of Proposals
Each Proponent will be solely responsible for examining all the RFP documents,
including any Addenda issued during the RFP period and for independently
informing itself with respect to any and all information contained therein, and any and
all conditions that may in any way affect the Proposal, before the Proposal is submitted.
Each Proponent will review all RFP documents and will promptly report and request
clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission
contained therein. Any such request must be submitted to the Regional District’s
Representative in writing, electronically or otherwise, no later than 2:00 PM, five (5)
days before the closing date.
Where such requests result in a change or a clarification to the requirements of the RFP,
the Regional District will prepare and issue an Addendum to this RFP.
5.2 No Contractual Obligations from RFP (No “Contract A”)

This is a request of proposals, and not a call for tenders or bids or a request for offers of
any kind. The Regional District does not intend to enter into contractual relations as a
result of the issuance of this RFP or by requesting proposals and no contractual
obligations whatsoever will arise between the Regional District and any proponent upon
the submission of a proposal. The only contract that may arise in connection with this
RFP is the contract that may be executed by the Regional District and a proponent for
the provision of the services contemplated by this RFP, following the selection by the
Regional District of a successful proponent, if any.
5.3 Addenda
Written addenda issued by the Regional District will be the only means of varying,
clarifying or otherwise changing any of the information contained in this RFP. The
Regional District reserves the right to issue Addenda up to the RFP Closing date and
time. The date set for submitting Proposals may be changed if, in the Regional District’s
opinion, more time is necessary to enable Proponents to revise their Proposals.
Addenda will state any changes to the RFP Closing date and time.
5.4 Preparation of Proposals

All proponents shall be solely responsible for all costs incurred in the preparation of
proposals in response to this RFP. The PRRD shall not be held accountable for any such
costs, however incurred. The Proposal submitted by each Proponent will be signed by an
Authorized Representative of the Proponent.

July 2017 Page 14
5.5 Incomplete Proposals
The Regional District expressly reserves the right to reject or accept any Proposal
whether or not completed properly and whether or not it contains all required
information. Without prejudice to this right, the Regional District may request
clarification where, in the opinion of the Regional District, the Proponent’s intent is
unclear.
5.6 Negotiation
As part of this RFP process, the Regional District may choose to negotiate with one or
more proponents with respect to any aspect of this RFP, the contents of a proposal or
the terms of any contract to be entered into for the project.
5.7 Successful Proponent & Contract

If the Regional District selects a proposal, it is expected that the proponent and the
Regional District would enter into and execute a written contract for the proponent to
provide the services contemplated by this RFP and that the contract would incorporate
by reference some or all of this RFP, any Addenda, the contents of the proposal and the
results of any negotiations.
If a form of contract is attached to this RFP, it is anticipated that this would form the
basis for the contract to be executed by the successful proponent and the Regional
District. Otherwise, the Regional District will present a form of contract at some point
during the RFP evaluation and selection process.
5.8 Form of Agreement

If the Regional District and a proponent enter into a contract for the performance of
some or all of the services contemplated under this RFP, it is anticipated that the
following clauses would be included in that contract:
Proponent’s Risk and Warranty

(a) The Consultant will indemnify and save harmless the Regional District, its elected
and appointed officers, its employees, agents from and against any and all
losses, claims, damages, actions, causes of action, costs and expenses the
Regional District may sustain, incur, suffer or be put to at time either before, or
after the termination of the contract, where the same or any of them are based
upon, arise out of or occur, directly or indirectly, by reason of any act or
omission of the Consultant or of any agent, employee, officer, director or sub-
contractor of the Consultant pursuant to this contract, excepting always liability
arising out of the independent negligent act of the Regional District.

July 2017 Page 15
Laws of British Columbia
(b) The Consultant will comply with the laws of British Columbia (including
applicable Peace River Regional District Bylaws) applicable to the project. The
Consultant shall strictly comply with the current Occupational Health and Safety
Regulations and Workers Compensation Act of WorkSafeBC and remain in good
standing under the Act. Other applicable federal, provincial and local regulations
or policies concerning the health and safety of workers and the general public
shall also be followed.
5.9 Withdrawal
Proposals may be withdrawn by written notice provided such notice of withdrawal is
received prior to the closing date and time.
5.10 Conflict of Interest

At no time during the Proposal stage, evaluation stage, after award, or during the
preparation of the Scope of Work shall a Regional District Board Member or appointed
Authority, Committees or Commissions be in any way connected by the Proponent.
Proponents are to include, with their initial Proposal, and at any subsequent time where
requested to do so by the Regional District, full details of any employee, person, firm or
corporation that could be considered at conflict with the Regional District.
5.11 Freedom of Information and Protection of Privacy

Proponents are advised that parts or all of their Proposals may be subject to the
provisions of British Columbia’s Freedom of Information and Protection of Privacy Act.
Proponents who wish to ensure that particular parts of their proposal are protected
from disclosure under this Act should specifically identify any information or records
provided with their Proposals that constitute trade secrets, that are supplied in
confidence and the release of which could significantly harm their competitive position.
Proponents are responsible to review the Freedom of Information and Protection of
Privacy Act for further information.
5.12 Liability for Errors

While the Regional District has expended considerable efforts to ensure an accurate
representation of information in this Request for Proposal, the information contained
herein is supplied solely as a guideline for Proponents. The information is not
guaranteed or warranted to be accurate by the Regional District, nor is it necessarily
comprehensive or exhaustive. Nothing in this Request for Proposal is intended to relieve
Proponents from forming their own opinions and conclusions with respect to the
matters addressed in the Request for Proposal.

July 2017 Page 16
5.13 Confidentiality
Any proponent and any other person who, through this RFP process, gains access to
confidential information of the District is required to keep strictly confidential all
information which in any way reveals confidential business, financial or investment
details, programs, strategies or plans, learned through this RFP process. This
requirement will continue with respect to such information learned by the successful
Proponent, if any, over the course of any Contract for service which arises out of this
RFP process.
5.14 Proponent’s Responsibility

It is the responsibility of the Proponent to ensure that the terms of reference contained
herein are fully understood and to obtain any further information required for this
proposal call, at their own initiative. The PRRD reserves the Right to share, with all
Proponents, all questions and answers related to this proposal call.
5.15 Ownership of Documents

All documents and materials submitted in response to this RFP shall become the
property of the PRRD.
5.16 Intent to Submit Proposal

All Proponents are asked to complete the form attached as Appendix A, as a means of
providing contact information for receipt of Addenda or other information pertaining to
this RFP. This form should be returned to the Regional District no later than three (3)
working days following receipt of the RFP by the proponent. Failure to return this form
may result in Proponents not receiving important information about this RFP.

July 2017 Page 17
6 APPENDIX A - INTENT TO SUBMIT PROPOSAL
Network Storage and Server Hosts
REQUEST FOR PROPOSAL
Please complete this form and return immediately to:

Box 810, 1981 Alaska Avenue
Fax: 250-784-3201
or email to: prrd.dc@prrd.bc.ca
Failure to return this form may result in no further communication regarding this Request for
Proposal. Please print legibly.
Company Name:
Address:
City / Postal Code:
Contact:
Telephone:
Fax:
E-mail
I have received a copy of the above noted Request for Proposal.
□ Yes, I will be responding to this Request for Proposal.

□No, I will not be responding to this Request for Proposal.
I understand that if I do not submit a response, this will not affect our Company’s status as a
potential supplier in the future. I also understand that if I do not return this form our company
may not receive any further notices with regard to this Request for Proposal.
Name: Signature:
Title: Date:

July 2017 Page 18

Network Storage RFP

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Network Storage RFP

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Network Storage and Server Hosts

Request for Proposal #17-2017

Closing Date: 2:00 p.m. (local time), August 15, 2017

Submit Proposals to:

Telephone: (250) 784-3200

diverse. vast. abundant.

Peace River Regional District

1.5 Statement of Request for Proposal

1.6 Request for Proposal Documents

1.7 Regional District Representative

The Regional District’s Representative will be:

All inquiries relating to the RFP shall be directed to the Representative.

Peace River Regional District

a) an incomplete or lost Proposal,

1.9 Closing Date and Time

Peace River Regional District

2 INTRODUCTION & BACKGROUND

2.1 Locations, Staffing and Equipment

Peace River Regional District

2.2.1 Current Network Server Hosts and Storage Area Network

Figure 1 - VMWare Hosts

Figure 2- Latency IOPS

Figure 3- Write & Read IOPS

Peace River Regional District

Figure 4 - Storage Use in the Past Year

2.2.2 Current Applications and Essential IT Services (Virtual Machines)

Figure 5 - List of Virtual Machines

Peace River Regional District

Figure 6 - Space Used in GB Figure 7 - Utilization by Type

Figure 8 - Virtual Machine IOPS, Read/Write Ratio

2.2.3 Other Equipment (Physical Machines)

Peace River Regional District

The PRRD will consider a traditional SAN/host configuration as well as hyperconverged

3.2 Scope of Work

3.2.1 Network Storage and Host Requirements

3.2.2 Software-defined Features

Peace River Regional District

3.2.4 Support and Warranty

3.3 Deliverables & Deadlines

3.3.1 Products and Materials

3.3.2 Value-Added Offerings

3.3.3 Currency and Taxes

Peace River Regional District

4.1 Project Requirements and Information

Peace River Regional District

4.3 Project Team & Experience

4.4 Proposed Methodology

4.5 Work Schedule and Fee

4.6 Projected Deliverables

Peace River Regional District

Category Maximum Details

Peace River Regional District

5.2 No Contractual Obligations from RFP (No “Contract A”)

5.4 Preparation of Proposals

Peace River Regional District

5.7 Successful Proponent & Contract

5.8 Form of Agreement

Proponent’s Risk and Warranty

Peace River Regional District

5.10 Conflict of Interest

5.11 Freedom of Information and Protection of Privacy

5.12 Liability for Errors

Peace River Regional District