DEPARTMENT OF ESTATE MANAGEMENT AND VALUATION,

DIRECTORATE OF ENVIRONMENTAL PROGRAMMES,

WAZIRI UMARU FEDERAL POLYTECHNIC, BIRNIN KEBBI.

ASSIGNMENT TOPIC:
BENEFITS OF FACILITY MANAGEMENT IN EDUCATIONAL WORK PLACE

COURSE TITLE: FACILITIES MANAGEMENT

COURSE CODE: EST 428

BY GROUP 2

NAMES MATRIC NO
EGBAIDUMEH ESTHER HEM/20/0630
ADEGBENRO MICHAEL ADEWALE HEM/20/0630

LECTURER IN CHARGE

DR. FIDELIS ATTAMAMEN

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1.1 INTRODUCTION

Facilities management can be defined as the tools and services that support the
functionality, safety, and sustainability of buildings, grounds, infrastructure, and
real estate.

Facilities management includes:

- Lease management, including lease administration and accounting

- Capital project planning and management
- Maintenance and operations
- Energy management
- Occupancy and space management
- Employee and occupant experience
- Emergency management and business continuity
- Real estate management

1.2 Types of facilities management

There are two basic areas: Hard Facilities Management (Hard FM) and Soft
Facilities Management (Soft FM).

- Hard FM deals with physical assets such as plumbing, wiring, elevators, and
heating and cooling.
- Soft FM focuses on tasks performed by people such as custodial services,
lease accounting, catering, security, and groundskeeping.

1.3 THE IMPORTANCE OF FACILITIES MANAGEMENT

For people to do their best work and feel engaged in their environments, they need
to be in buildings that are safe, welcoming, and efficient. Facilities management

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has a hand in everything that surrounds the people in facilities and on the grounds.
Where they work, play, learn, and live should be comfortable, productive, and
sustainable.

Superior facilities management will contribute to your organization’s bottom line,

impacting the short- and long-term value of property, buildings, and equipment.
Your efforts can be crucial to:

- Space optimization
- Guiding capital projects
- Energy management and maintenance
- Lease accounting
- Workplace experience

2.0 BENEFITS OF FACILITY MANAGEMENT IN EDUCATIONAL

WORK PLACE

Implementing a school facility management plan to help manage and maintain

educational facilities such as schools, Academies, and Multi-Academy Trusts
(MAT) can be an overwhelming task.

But having an effective facilities management system in place, such as Facilities

Management Software, can provide several benefits. Such as enhancing teaching
environments, improving the culture of schools, and supporting each student’s
educational outcomes. When almost 50% of teachers think their workplace harms
their wellbeing, it’s worth considering how deploying a facilities management
solution could help.

Maintaining buildings and equipment while meeting health and safety regulations
requires careful planning. Where school leaders and teachers are under constant

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pressure to perform, they must be free to concentrate on what they do best in
raising pupils’ attainment levels. The following are significance of Facility
Management in Educational workplace:

i. To be effective, school facilities management requires a nominated

individual to coordinate activity, implement processes, and use software
solutions to support them.
ii. Studies show that safe, well-maintained school buildings that are free from
disruption can increase teaching time and reduce rates of teacher turnover by
25%.
iii. In 2019, a teacher wellbeing survey by Ofsted highlighted how a lack of
physical resources—including computers and audio-visual resources—
restricted a teacher’s instructional ability. Lack of resources may also
contribute to low levels of occupational well-being for teachers, compared
with others working in education.
iv. Schools are required to follow The School Premises (England) Regulations
2012 and meet compliance standards as outlined by the Department for
Education (DfE). Safeguarding pupils is also very important, making the
need for safe and secure buildings a high priority.
v. Among other key benefits, schools can reduce unnecessary spending and
costs by investing in a good school facilities management tool. While also
leading to higher ROIs and extending the lifetime value of school assets.

2.2 FACTORS TO CONSIDER IN EDUCATIONAL WORKPLACE

FACILITY MANAGEMENT

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Whether responsible for a single facility at a primary school or multiple sites at a
large MAT, maintaining high standards requires oversight of several key areas.

1. Building and Premise Maintenance

Taking care of school buildings is an essential part of day-to-day operations.

Buildings may vary in age and construction type, which means carrying out regular
surveys and inspections, evaluations, and inspections. Planned preventative
maintenance can extend the use of school buildings and equipment. This takes the
form of either time-based maintenance (TBM) or conditioned-based maintenance
(CBM). Managing electrical maintenance such as lighting, lifts, or air conditioning
requires strong processes and monitoring. This also applies to gas, water,
plumbing, and heating supplies. (U.S. Energy Information Administration Survey
2012)

2. Space Management

With various daily activities to plan for, schools need a real-time process to
manage space. Staff should be able to plan their activities and know which
furniture, tools, or equipment are available.

3. Sustainability and Environmental Improvements

Buildings have a considerable impact on the environment. Along with responsible

resource management, facility managers need to plan for any risks that can harm
occupants and students, such as removing asbestos.

4. Capital Planning

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To meet the needs of students and staff, a school may need to commission a new
building or resource centre. This usually requires a strong procurement process or
policy.

5. Health and Safety Compliance

Responsibility for a school’s health and safety falls to the employer, which will
differ based on each school. Duties of an employer include providing a safe
working environment, undertaking risk assessments, monitoring the need for
repairs, and improving air conditioning As well as being responsible for water
treatment and waste disposal.

6. School Equipment

Playgrounds, sports equipment, and swimming pools need regular maintenance.

Tending to trees, grass, and any exterior storage is also important. Gymnasiums
and any associated equipment should be fit for purpose, as should IT services and
any laboratory equipment.

With the rise in the use of computers and technology for educational purposes, the
management of expensive school IT equipment is essential. An effective way to
avoid incurring costs associated with the loss or theft of this equipment is through
asset tracking and tagging solutions. Computers and IT assets will benefit from
school facility management. (U.S. Energy Information Administration Survey
2012)

7. Contractor and Sub-Contractor Management

Every school needs a reliable cleaning supply. Pupils also need healthy food
options, which means hiring responsible catering suppliers, vendors, or contractors.
(U.S. Energy Information Administration Survey 2012)

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8. Emergency Protocols

Regular risk assessments help to keep pupils and teaching staff safe. This means
monitoring fire doors, extinguishers, blankets, and hose reels. Schools should be
testing fire and smoke alarm systems and carrying out regular fire drills. (U.S.
Energy Information Administration Survey 2012)

9. Security

Taking preventative measures to safeguard and protect children at school may

include installing code-based entry systems, CCTV, floodlighting, intruder alarms,
or restricting access to areas of the building. (U.S. Energy Information
Administration Survey 2012)

3.0 CONCLUSION

Facility management and strategic planning will be of immense benefits to

educational workplace when in operation as input of the employees (teacher) will
increase and productivity will be enhanced which will have positive influence on
the level of student performance

4.0 REFERENCE

U.S. Energy Information Administration, Commercial Buildings Energy

Consumption Survey 2012.