BIDDING DOCUMENT

For

THE PROCUREMENT OF

DESIGN AND BUILD OF

DESIGN AND BUILD OF BRIDGE OVER KALIGANDAKI RIVER,
RAMDI, PALPA

National Competitive Bidding (NCB)

Single-Stage: Two-Envelope Bidding Procedure

Department of Roads, Bridge Branch

Issued on: March , 2022

Issued to: All Eligible Nepalese Contractors
Invitation for Bids No.: 04/PCU/078/79
NCB No.: BBPCU-DB-337011324-078/79-10
Abbreviations
BD ..................................................... Bidding Document
BDF ... ............................................ .. Bidding Forms
BDS ... ............................................ .. Bid Data Sheet
BOQ ... ........................................... . Bill of Quantities
COF ... ........................................... . Contract Forms
DP .................................................. . Development Partners
DoLIDAR ......................................... . Department of Local Infrastructure Development and
Agricultural Roads
ELI ... ............................................ ... Eligibility
EQC ............................................... .. Evaluation and Qualification Criteria
EXP ............................................... .. Experience
FIN ... ............................................ ... Financial
GCC ............................................... .. General Conditions of Contract
GoN ... ............................................ .. Government of Nepal
ICC .................................................. . International Chamber of Commerce
IFB ……………………………………. Invitation for Bids
ITB ... ............................................... . Instructions to Bidders
JV .................................................. .. Joint Venture
LIT ................................................ ... Litigation
NCB ... ............................................ . National Competitive Bidding
PAN ... ........................................... .. Permanent Account Number
PPA ............................................... .. Public Procurement Act
PPMO ... ......................................... . Public Procurement Monitoring Office
PPR ... ........................................... .. Public Procurement Regulations
PL ... .................................................. Profit & Loss
SBD ... ............................................ .. Standard Bidding Document
SCC ... ........................................... .. Special Conditions of Contract
TS ... .................................................. Technical Specifications
VAT ... ............................................ .. Value Added Tax
WRQ ... ........................................ ... Works Requirements

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 Table of Contents
Part I: BIDDING PROCEDURES ....................................................................................................... 5

Section I: Instructions to Bidders ............................................................................................ 8

Section II: Bid Data Sheet..................................................................................................... 33
Section III: Evaluation and Qualification Criteria ................................................................... 39
Section IV: Bidding Forms .................................................................................................... 48
Section V - Eligible Countries ............................................................................................... 74
Part II : BIDDING PROCEDURES ................................................................................................... 75

Section VI: Works Requirements.......................................................................................... 77

Part III: CONDITIONS OF CONTRACT AND CONTRACT FORMS ...................................................... 98

Section VIII: General Conditions of Contract ..................................................................... 101

Section IX: Special Conditions of Contract........................................................................... 128
Section X: Contract For ms ................................................................................................... 146

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 Government of Nepal
Ministry of Physical Infrastructure and Transport
Department of Roads
Bridge Branch
Project Coordination Unit (PCU)
Invitation for Bids
Notice No.: 04/PCU/078/79
Date of publication: 2078/11/20 BS (2022/03/04 AD)

1. Department of Roads, Bridge Branch, Project Coordination Unit (PCU) invites electronic bids from eligible
Nepalese bidders for the construction of Bridges through Design and Build method named in the table below
under National Competitive Bidding – Single Stage Two Envelope Bidding procedures.
Only eligible bidders with the key qualifications mentioned in the table below should participate in this bidding;
the bidders are advised to refer to detailed qualification requirements specified in the bidding documents.

Average Minimum Work

Annual Bid experience of similar
Name of Works Turnover of Security size and nature Non-
at least One Contract refundable
best 3 years Amount
S.N. Contract No. for Construction of fee for bid
over the last 10 (NRs. in document
Motorable Bridges with
years Millions (NRs)
value given below (NRs.
Design and Build of (NRs. in ) in Millions) within the
Millions) last ten (10) years
BBPCU-DB- Design and Build of 77 5.3 134.3 10000
337011324- Bridges over Khulalu
078/79-02(Re) Khola ,Sannighat
1
Khola,Phugad Khola,
Khulalu- Salisalla-
Simikot Road, Kalikot
BBPCU-DB- Design and Build of
337011324- Bridge over
2 Kaligandaki River, 150.00 9.70 241.10 20000
078/79-10
Ramdi, Palpa
BBPCU-DB- Design and Build of
337011324- Bridge over Kuire
078/79-11 Khola, Bridge No 1, 67.00 95.80 10000
3 3.80
Bauniya (MRM)-
Sanfebagar Section,
Seti Lokmarg, Kailali
BBPCU-DB- Design and Build of
337011324- Bridges over Tila River
078/79-12 , Gyaldo and
87.00 140.00 10000
4 Padimghat Khola, 5.60
Surkhet-Mahawalekh-
Nagma-Gamgadi Road,
Kalikot
2. Eligible Bidders may obtain further information and inspect the Bidding Documents at the office of Bridge
Branch, PCU or may visit PPMO e-GP system: www.bolpatra.gov.np/egp.
3. Bidder must submit their bid electronically through E-GP-II system of PPMO: www.bol patra.g ov.np/egp on or
before 12:00 hours 2078-12-20 BS ( 2022-04-03AD) may download the bidding documents for e-submission
from PPMO’s e-GP system: www.bolpatra.gov.np/egp. Bids received after this deadline will be rejected.
4. Bidders should deposit the cost of bidding document (mentioned in the table above) in the Project’s Rajaswa
(revenue) account as specified below.

Information to deposit the cost of bidding document in Bank:

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 Name of the Bank: Nepal Bank Limited, Gabahal, Office Code no.: 337013401,
Name of Office: Department of Roads, Bridge Branch, Project Coordination Unit,
Account No.: 00101000000001001001, Rajaswa (revenue) Shirshak no.: 14229

5. Pre-bid meeting shall be held at Department of Roads, Project Coordination Unit, Bridge Branch,
Chakupat, Lalitpur at 13:00 hours on 2078-12-04 BS (2022-03-18 AD)
6. The bids will be opened in the presence of Bidders' representatives who choose to attend at 13:00 hours on
2078-12-20 BS ( 2022-04-03AD) at Department of Roads, Project Coordination Unit, Bridge Branch,
Chakupat, Lalitpur. Bids must be valid for a period of 120 days after bid opening and must be accompanied
by a bid security or scanned copy of the bid security in pdf format, amounting to a minimum values mentioned
in the table above, which shall be valid for 30 days beyond the validity period of the bid.
7. If the last date of purchasing and /or submission falls on a government holiday, then the next working day shall
be considered as the last date. In such case the validity period of the bid security shall remain the same as
specified for the original last date of bid submission.
8. The bidders are strongly encouraged to visit the site before bidding.
9. Employer reserves rights to accept or reject bid(s) without any reason whatsoever.

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Part I: BIDDING PROCEDURES

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 Table of Clauses
A. General .................................................................................................................................... 8

1. Scope of Bid .............................................................................................................................8

2. Source of Funds .......................................................................................................................8
3. Fraud and Corruption ...............................................................................................................8
4. Eligible Bidders.......................................................................................................................11
5. Eligible Materials, Equipment and Services ..........................................................................12
B. Contents of Bidding Documents.............................................................................................. 12

6. Sections of Bidding Document...............................................................................................13

7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting .............................................13
8. Amendment of Bidding Document .......................................................................................14
9. Cost of Bidding .......................................................................................................................14
10. Language of Bid ..................................................................................................................14
11. Documents Comprising the Bid ...........................................................................................14
12. Letter of Bid and Schedules .................................................................................................15
13. Alternative Bids ...................................................................................................................15
14. Bid Prices and Discounts ...................................................................................................16
15. Currency of Bid and Payment ............................................................................................17
16. Documents Comprising the Technical Proposal..................................................................17
17. Documents Establishing the Qualifications of the Bidder ..................................................17
18. Period of Validity of Bids .....................................................................................................17
19. Bid Security .........................................................................................................................17
20. Format and Signing of Bid ..................................................................................................18
D. Submission and Opening of Bids............................................................................................. 19

21. Sealing and Marking of Bids ................................................................................................19

22. Deadline for Submission of Bids .........................................................................................21
23. Late Bids .............................................................................................................................22
24. Withdrawal, and Modification of Bids...................................................................................22
25. Bid Opening.........................................................................................................................23
E. Evaluation and Comparison of Bids ......................................................................................... 25

26. Confidentiality......................................................................................................................25
27. Clarification of Bids..............................................................................................................25
28. Deviations, Reservations, and Omissions .........................................................................25
29. Examination of Technical Bid .............................................................................................25
30. Determination of Responsiveness of Technical Bid ...........................................................26

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31. Nonconformities Errors, and Omissions ...............................................................................27
32 Qualification of the Bidder .....................................................................................................27
33. Correction of Arithmetical Errors.......................................................................................27
34 Subcontractors ......................................................................................................................28
35. Evaluation of Price Bids .......................................................................................................28
36. Comparison of Bids..............................................................................................................29
37. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids ....................................29
38. Award Criteria.......................................................................................................................29
39. Letter of Intent to Award the Contract/Notification of Award...............................................30
40. Performance Security and Line of Credit ...........................................................................30
41 Signing of Contract...............................................................................................................31
42. Complaint and Review ........................................................................................................31

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 Section I: Instructions to Bidders

A. General
1. Scope of Bid 1.1 In connection with the Invitation for Bids indicated in the Bid Data Sheet
(BDS), the Employer, as indicated in the BDS, issues this Bidding Document
for the procurement of Works as specified in Section VI (Works
Requirements). The name, identification, and number of Contracts of
the National Competitive Bidding (NCB) are provided in the BDS.
1.2 Throughout this Bidding Document:
(a)the term “in writing” means communicated in written form and delivered
against receipt;
(b) except where the context requires otherwise, words indicating the
singular also include the plural and words indicating the plural also
include the singular; and
(c) “day” means calendar day.
2. Source of Funds 2.1 GoN Funded: In accordance with its annual program and budget, approved
by the GoN, the implementing agency indicated in the BDS plans to apply
a portion of the allocated budget to eligible payments under the contract(s)
for which this Bidding Document is issued.
Or
Public Entities' own Resource Funded: In accordance with its annual
program and budget, approved by the public entity, the implementing
agency indicated in the BDS plans to apply a portion of the allocated
budget to eligible payments under the contract(s) for which this Bidding
Document is issued.
Or
DP Funded: The GoN has applied for or received financing (hereinafter
called “funds”) from the Development Partner (hereinafter called “the DP”)
indicated in the BDS toward the cost of the project named in the BDS. The
GoN intends to apply a portion of the funds to eligible payments under the
contract(s) for which this Bidding Document is issued.
2.2 DP Funded: Payment by the DP will be made only at the request of the
GoN and upon approval by the DP in accordance with the terms and
conditions of the financing agreement between the GoN and the DP
(hereinafter called the “Loan/Grant Agreement”), and will be subject in all
respects to the terms and conditions of that Loan/Grant Agreement. No
party other than the GoN shall derive any rights from the Loan Agreement
or have any claim to the funds.
3. Fraud and 3.1 Procuring Entities as well as Bidders, suppliers and contractors and their
Corruption sub-contractors shall adhere to the highest standard of ethics during the
procurement and execution of such contracts. In pursuance of this:;

(a) the Employer adopts, for the purposes of this provision, the terms as
defined below:

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 (i) “corrupt practice” means the offering, giving, receiving,
or soliciting, directly or indirectly, anything of value to influence
improperly the actions of another party;

(ii) “fraudulent practice” means any act or omission, including

a misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other benefit
or to avoid an obligation;

(iii) “coercive practice” means impairing or harming, or

threatening to impair or harm, directly or indirectly, any party or
the property of the party to influence improperly the actions of a
party;

(iv) “collusive practice” means an arrangement between two or

more parties designed to achieve an improper purpose, including
influencing improperly the actions of another party.

v) “obstructive practice” means (a) deliberately destroying,

falsifying, altering, or concealing of evidence material to an
investigation; (b) making false statements to investigators in order
to materially impede an investigation; (c) failing to comply with
requests to provide information, documents, or records in
connection with an investigation; (d) threatening, harassing, or
intimidating any party to prevent it from disclosing its knowledge of
matters relevant to the investigation or from pursuing the
investigation; or (e) materially impeding GoN/DP’s contractual
rights of audit or access to information; and

vi) “integrity violation” is any act which violates Anticorruption

Policy, including (i) to (v) above and the following: abuse, conflict of
interest, violations of GoN/DP sanctions, retaliation against
whistleblowers or witnesses, and other violations of Anticorruption
Policy, including failure to adhere to the highest ethical standard.

(b) the Employer will reject a proposal for award if it determines that
the Bidder recommended for award has, directly or through an agent,
engaged in corrupt, fraudulent, collusive, coercive, or obstructive
practices or other integrity violations in competing for the contract;
(c) DPwill cancel the portion of the financing allocated to a contract if it
determines at any time that representative(s) of the GoN or of a
beneficiary of DP-financing engaged in corrupt, fraudulent, collusive,
or coercive practices or other integrity violations during the procurement
or the execution of that contract, without the GoN having taken timely
and appropriate action satisfactory to DP to remedy the situation.
(d) DP will impose remedial actions on a firm or an individual, at any time,
in accordance with DP's Anticorruption Policy and related Guidelines
(as amended from time to time), including declaring ineligible, either
indefinitely or for a stated period of time, to participate in DP-financed,
-administered, or -supported activities or to benefit from an DP-
financed, -administered, or -supported contract, financially or
otherwise, if it at any time determines that the firm or individual has,
directly or through an agent, engaged in corrupt, fraudulent, collusive,
coercive, or obstructive practices or other integrity violations; and

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 (e) The Contractor shall permit the GoN/DP to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and
to have them audited by auditors appointed by the GoN/DP, if so
required by the GoN/DP.

3.2 The Bidder shall not carry out or cause to carry out the following
acts with an intention to influence the implementation
of the procurement process or the procurement agreement :

(a) give or propose improper inducement directly or indirectly,

(b) distortion or misrepresentation of facts,
(c) engaging in corrupt or fraudulent practice or involving in such
act,
(d) interference in participation of other competing bidders,
(e) coercion or threatening directly or indirectly to cause harm to the
person or the property of any person to be involved in the
procurement proceedings,
(f) collusive practice among bidders before or after submission of bids for
distribution of works among bidders or fixing artificial/uncompetitive
bid price with an intention to deprive the Employer the benefit of
open competitive bid price,
(g) Contacting the Employer with an intention to influence the
Employer with regards to the bids or interference of any kind in
examination and evaluation of the bids during the period from the time
of opening of the bids until the notification of award of contract.

3.3 PPMO, on the recommendation of the Procuring Entity may blacklist a

Bidder for a period of one (1) to three (3) years for its conduct including on
the following grounds and seriousness of the act committed by the bidder:

(a) if convicted by a court of law in a criminal offence which disqualifies

the Bidder from participating in the contract,
(b) if it is established that the contract agreement signed by the Bidder was
based on false or misrepresentation of Bidder’s qualification
information,
(c)if it at any time determines that the firm has, directly or through an agent,
engaged in corrupt, fraudulent, collusive, coercive, or obstructive
practices in competing for, or in executing, a GoN/DP-financed
contract.
(d) if the Successful Bidder fails to sign the Contract.

3.4 A bidder declared blacklisted and ineligible by the GoN, Public Procurement
Monitoring Office (PPMO) and/or the DP in case of DP funded project,
may be ineligible to bid for a contract during the period of time determined
by the GoN, PPMO and/or the DP.
3.5 In case of a natural person or firm/institution/company which is already
declared blacklisted and ineligible by the GoN, any other new or existing
firm/institution/company owned partially or fully by such Natural person or
Owner or Board of director of blacklisted firm/institution/company; shall not
be eligible bidder.

3.6 Furthermore, Bidders shall be aware of the provisions of GCC (GCC 28.3

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 and 72.3(j).
4. Eligible Bidders 4.1 A Bidder may be a natural person, private entity, or government owned entity
subject to ITB 4.5 or any combination of them in the form of a Joint Venture
(JV) under an existing agreement, or with the intent to constitute a legally-
enforceable joint venture. In the case of a JV:
(a) all partners shall be jointly and severally liable for the execution of
the Contract in accordance with the Contract terms. Maximum number
of JV shall be as specified in the BDS. and
(b) the JV shall nominate a Representative who shall have the authority to
conduct all business for and on behalf of any and all the parties of the
JV during the bidding process and, in the event the JV is awarded
the Contract, during Contract execution.

4.2 A Bidder, and all parties constituting the Bidder, shall have the nationality
of an eligible country, in accordance with Section V (Eligible Countries).
A Bidder shall be deemed to have the nationality of a country if the Bidder
is a citizen or is constituted, or incorporated, and operates in conformity with
the provisions of the laws of that country. This criterion shall also apply to
the determination of the nationality of proposed sub-contractors or
suppliers for any part of the Contract including related services.
4.3 A Bidder shall not have a conflict of interest. A Bidder found to have a conflict
of interest shall be disqualified. A Bidder may be considered to be in a conflict
of interest with one or more parties in this bidding process, if any of, including
but not limited to, the following apply:
(a) they have controlling shareholders in common; or
(b) they receive or have received any direct or indirect subsidy from any of
them; or
(c) they have the same legal representative for purposes of this bid; or
(d) they have a relationship with each other, directly or through common third
parties, that puts them in a position to have access to material
information about or improperly influence the Bid of another
Bidder, or influence the decisions of the Employer regarding this bidding
process; or
(e) a Bidder participates in more than one bid in this bidding process
either individually or as a partner in a joint venture. This will result in
the disqualification of all Bids in which it is involved. However, subject to
any finding of a conflict of interest in terms of ITB 4.3 (a)-(d) above, this
does not limit the participation of the same subcontractor in more than
one bid; or
(f) a Bidder or any of its affiliated entity, participated as a consultant in the
preparation of the design or technical specifications of the works that
are the subject of the Bid; or
(g) a Bidder was affiliated with a firm or entity that has been hired (or is
proposed to be hired) by the Employer as Engineer for the Contract.

4.4 A firm that is under a declaration of ineligibility by the GoN in accordance

with ITB 3, at the date of the deadline for bid submission or thereafter, shall
be disqualified. A firm shall not be eligible to participate in any
procurement activities under an DP-financed, -administered, or -

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 supported project while under temporary suspension or debarment by DP
pursuant to the DP's Anticorruption Policy (see ITB 3), whether such
debarment was directly imposed by the DP, or enforced by other DPs
pursuant to the Agreement for Mutual Enforcement of Debarment
Decisions. A bid from a temporary suspended or debarred firm will be
rejected.

4.5 Enterprises owned by Government shall be eligible only if they can

establish that they are legally and financially autonomous and operate
under commercial law, and that they are not a dependent agency of the
GoN.

4.6 Bidders shall provide such evidence of their continued eligibility satisfactory
to the Employer, as the Employer shall reasonably request.

4.7 Firms shall be excluded in any of the cases, if

(a) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the United
Nations, Nepal prohibits any import of goods or Contracting of works
or services from that country or any payments to persons or entities in
that country. Where Nepal prohibits payments to a particular firm or
for particular goods by such an act of compliance, that firm may be
excluded;
(b) DP Funded: as a matter of law or official regulation, Nepal prohibits
commercial relations with that country, provided that the DP is
satisfied that such exclusion does not preclude effective competition
for the supply of goods or related services required;
(c) DP Funded: a firm sanctioned or temporarily suspended by the DP
in relation to their guidelines or appropriate provisions on
preventing and combating fraud and corruption in projects financed
by them.

4.8 In case a prequalification process has been conducted prior to the

bidding process, this bidding is open only to prequalified Bidders.

5. Eligible Materials, 5.1 The materials, equipment and services to be supplied under the
Equipment and Contract shall have their origin in any source countries as defined in
Services accordance with Section V (Eligible Countries) and all expenditures under
the Contract will be limited to such materials, equipment, and services. At
the Employer’s request, Bidders may be required to provide evidence
of the origin of materials, equipment and services.

5.2 For purposes of ITB 5.1 above, “origin” means the place where the
materials and equipment are mined, grown, produced or manufactured,
and from which the services are provided. Materials and equipment
are produced when, through manufacturing, processing, or substantial
or major assembling of components, a commercially recognized product
results that differs substantially in its basic characteristics or in purpose or
utility from its components.

B. Contents of Bidding Documents

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6. Sections of Bidding 6.1 The Bidding Document consist of Parts I, II, and III, which include all
Document the Sections indicated below, and should be read in conjunction with any
Addenda issued in accordance with ITB 8.
PART I Bidding Procedures
Section I Instructions to Bidders (ITB)
Section II Bid Data Sheet (BDS)
Section III Evaluation and Qualification Criteria (EQC)
Section IV Bidding Forms (BDF)
Section V Eligible Countries
PART II Requirements
Section VI Works Requirements (WRQ)
Section VII Bill of Quantities (BOQ)
PART III Conditions of Contract and Contract Forms
Section VIII General Conditions of Contract (GCC)
Section IX Special Conditions of Contract (SCC)
Section X Contract Forms (COF)
6.2 The Invitation for Bids issued by the Employer is not part of the Bidding
Document.
6.3 The Employer is not responsible for the completeness of the Bidding
Document and their Addenda, if they were not obtained directly from the
source stated by the Employer in the Invitation for Bids.
6.4 The Bidder is expected to examine all instructions, forms, terms, and
specifications in the Bidding Document and to furnish with its bid all
information and documentation as is required by the Bidding Documents.
Failure to furnish all information or documentation required by the Bidding
Document may result in the rejection of the bid.
7. Clarification of 7.1 A prospective Bidder requiring any clarification of the Bidding Document
Bidding Document, shall contact the Employer in writing at the Employer’s address indicated in
Site Visit, Pre-Bid BDS or raise any question or curiosity during the pre-bid meeting if
Meeting
provided for in accordance with ITB 7.4.The Employer will respond in
writing to any request for clarification, provided that such request is
received within the period as mentioned in ITB 7.5. The Employer shall
forward copies of its response to all Bidders who have acquired the Bidding
Document in accordance with ITB 6.3, including a description of the
inquiry but without identifying its source. Should the Employer deem it
necessary to amend the Bidding Document as a result of a request for
clarification, it shall do so following the procedure under ITB 8 and ITB 22.2.
7.2 The Bidder is advised to visit and examine the Site of Works and its
surroundings and obtain for itself, on its own risk and responsibility, all
information that may be necessary for preparing the bid and entering into
a Contract for construction of the Works. The costs of visiting the Site shall
be at the Bidder’s own expense.

7.3 The Bidder and any of its personnel or agents will be granted permission
by the Employer to enter upon its premises and lands for the purpose
of such visit, but only upon the express condition that the Bidder, its
personnel, and agents will release and indemnify the Employer and its
personnel and agents from and against all liability in respect thereof, and will
be responsible for death or personal injury, loss of or damage to property,
and any other loss, damage, costs, and expenses incurred as a result of

Page 13 of 163
 the inspection.

7.4 The Bidder’s designated representative is invited to attend a pre-bid

meeting, if provided for in the BDS. The purpose of the meeting will be to
clarify issues and to answer questions on any matter that may be raised at
that stage.

7.5 The Bidder is requested, to submit any questions in writing, to reach the
Employer as mentioned in BDS.

7.6 Minutes of the pre-bid meeting, including the text of the questions
raised, without identifying the source, and the responses given,
together with any responses prepared after the meeting, will be transmitted
promptly to all Bidders who have acquired the Bidding Document in
accordance with ITB 6.3. Any modification to the Bidding Document that
may become necessary as a result of the pre-bid meeting shall be made
by the Employer exclusively through the issue of an addendum pursuant
to ITB 8 and not through the minutes of the pre-bid meeting.

7.7 Non attendance at the pre-bid meeting will not be a cause for
disqualification of a Bidder.

8. Amendment of 8.1 At any time prior to the deadline for submission of bids, the Employer
Bidding Document may amend the Bidding Document by issuing agenda.

8.2 Any addendum issued shall be part of the Bidding Document and shall be
communicated in writing to all who have obtained the Bidding Document
from the Employer in accordance with ITB 6.3.

8.3 To give prospective Bidders reasonable time in which to take an

addendum into account in preparing their Bids, the Employer may, at its
discretion, extend the deadline for the submission of Bids, pursuant to ITB
22.2

C. Preparation of Bids

9. Cost of Bidding 9.1 The Bidder shall bear all costs associated with the preparation and
submission of its Bid, and the Employer shall in no case be responsible or
liable for those costs, regardless of the conduct or outcome of the bidding
process.

10. Language of Bid 10.1 The Bid, as well as all correspondence and documents relating to the bid
exchanged by the Bidder and the Employer, shall be written in the
language specified in the BDS. Supporting documents and printed
literature that are part of the Bid may be in another language provided they
are accompanied by an accurate translation of the relevant passages in the
language specified in the BDS, in which case, for purposes of
interpretation of the Bid, such translation shall govern.

11. Documents 11.1 The Bid shall comprise two envelopes submitted simultaneously, one
Comprising the Bid called the Technical Bid containing the documents listed in ITB 11.2 and
the other the Price Bid containing the documents listed in ITB 11.3, both
envelopes enclosed together in an outer single envelope.

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 11.2 The Technical Bid shall comprise the following:

(a) Letter of Technical Bid;

(b) Bid Security in accordance with ITB 19;
(c) alternative Technical Bid, at Bidder’s option and if permissible, in
accordance with ITB 13;
(d) written confirmation authorizing the signatory of the Bid to commit
the Bidder, in accordance with ITB 20.2;
(e) documentary evidence in accordance with ITB 17, establishing the
Bidder’s qualifications to perform the contract;
(f) Technical Proposal in accordance with ITB 16;
(g) Bids submitted by a Joint Venture shall include a copy of the Joint
Venture Agreement entered into by all partners. Alternatively, a
Letter of Intent to execute a Joint Venture Agreement in the event
of a successful Bid shall be signed by all partners and submitted
with the Bid, together with a copy of the proposed agreement.
The Joint Venture agreement, or letter of intent to enter into a
Joint Venture including a draft agreement shall indicate at least
the parts of the Works to be executed by the respective partners;
and
(h) any other required documents, which is not against the provision
of Procurement Act/Regulation/Directives and Standard Bidding
Document issued by PPMO as specified in the BDS.
11.3 The Price Bid shall comprise the following:
(a) Letter of Price Bid;
(b) completed Bill of Quantities(BoQ), in accordance with ITB 12 and
ITB 14, or as stipulated in the BDS;
(c) alternative price Bids, at Bidder’s option and if permissible, in
accordance with ITB 13;
(d) Any other document required in the BDS.

11.4 The Bidder is solely responsible for the authenticity of the submitted
documents.

12. Letter of Bid and 12.1 The Letters of Technical Bid and Price Bid, Schedules, and all documents
Schedules listed under ITB 11, shall be prepared using the relevant forms in Section
IV (Bidding Forms) and in Section VII (Bill of Quantities). The forms must be
completed without any alterations to the text, and no substitutes shall be
accepted. All blank spaces shall be filled in with the information requested.

13. Alternative Bids 13.1 Unless otherwise specified in the BDS, alternative bids shall not be
considered.

13.2 When alternative times for completion are explicitly invited, a statement
to that effect will be included in the BDS, as will the method of evaluating
different times for completion.

13.3 When specified in the BDS pursuant to ITB 13.1, and subject to ITB 13.4
below, Bidders wishing to offer technical alternatives to the requirements
of the Bidding Document must first price the Employer’s design as
described in the Bidding Document and shall further provide all
information necessary for a complete evaluation of the alternative by the
Employer, including drawings, design calculations, technical

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 specifications, breakdown of prices, and proposed construction
methodology and other relevant details. Only the technical alternatives,
if any, of the lowest evaluated Bidder conforming to the basic technical
requirements shall be considered by the Employer.

13.4 When specified in the BDS, Bidders are permitted to submit

alternative technical solutions for specified parts of the Works. Such parts
will be identified in the BDS and described in Section VI (Works
Requirements). The method for their evaluation will be stipulated in Section
III (Evaluation and Qualification Criteria).

14. Bid Prices and 14.1 The prices and discounts quoted by the Bidder in the Letter of Price
Discounts Bid and in the Schedules shall conform to the requirements specified
below.

14.2 The Bidder shall submit a bid for the whole of the works described
in ITB 1.1 by filling in prices for all items of the Works, as identified in
Section VII (Bill of Quantities). In case of Unit Rate Contracts, the Bidder
shall fill in rates and prices for all items of the Works described in the Bill
of Quantities. Items against which no rate or price is entered by the Bidder
will not be paid for by the Employer when executed and shall be deemed
covered by the rates for other items and prices in the Bill of Quantities.

14.3 The price to be quoted in the Letter of Price Bid shall be the total price of
the Bid, excluding any discounts offered. Absence of the total price in the
Letter of Price Bid or the Bid Price in the Bill of Quantities shall result in
rejection of the Bid.

14.4 The Bidder shall quote any discounts and the methodology for their
application in the Letter of Price Bid, in accordance with ITB 12.1.

14.5 If so indicated in ITB 1.1, bids are invited for individual Contracts or for any
combination of Contracts (packages). Bidders wishing to offer any price
reduction for the award of more than one Contract shall specify in their
bid the price reductions applicable to each package, or alternatively, to
individual Contracts within the package. Price reductions or discounts shall
be submitted in accordance with ITB 14.4, provided the Bids for all
Contracts are submitted and opened at the same time.

14.6 Unless otherwise provided in the BDS and the Conditions of Contract,
the prices quoted by the Bidder shall be fixed. If the prices quoted by the
Bidder are subject to adjustment during the performance of the Contract in
accordance with the provisions of the Conditions of Contract, the Bidder
shall furnish the indices and weightings for the price adjustment formulae
in the Table of Adjustment Data in Section IV (Bidding Forms) and the
Employer may require the Bidder to justify its proposed indices and
weightings.

14.7 All duties, taxes, and other levies payable by the Contractor under the
Contract, or for any other cause, as of the date 30 days prior to the
deadline for submission of bids, shall be included in the rates and prices
and the total bid price submitted by the Bidder.

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15. Currency of Bid 15.1 The currency of the bid and payment shall be in Nepalese Rupees.
and Payment
16. Documents 16.1 The Bidder shall furnish a Technical Proposal including a statement
Comprising the of work methods, equipment, personnel, schedule and any other
Technical Proposal information as stipulated in Section IV (Bidding Forms), in sufficient
detail to demonstrate the adequacy of the Bidders’ proposal to meet
the work requirements and the completion time.

17. Documents 17.1 To establish its qualifications to perform the Contract in accordance
Establishing the with Section III (Evaluation and Qualification Criteria) the Bidder shall
Qualifications of the provide the information requested in the corresponding information
Bidder
sheets included in Section IV (Bidding Forms).

18. Period of Validity 18.1 Bids shall remain valid for the period specified in the BDS after the bid
of Bids submission deadline date prescribed by the Employer. A bid valid for a
shorter period shall be rejected by the Employer as nonresponsive.

18.2 In exceptional circumstances, prior to the expiration of the bid validity

period, the Employer may request Bidders to extend the period of
validity of their Bids. The request and the responses shall be made in
writing. If a bid security is requested in accordance with ITB 19, it shall
also be extended 30 days beyond the deadline of the extended validity
period. A Bidder may refuse the request without forfeiting its bid
security. A Bidder granting the request shall not be required or permitted
to modify its Bid and to include any additional conditions against the
provisions specified in Bid Documents.

19. Bid Security 19.1 The Bidder shall furnish as part of its bid, in original form, a bid security as
specified in the BDS. In case of e-submission of bid, the Bidder shall upload
scanned copy of Bid security letter at the time of electronic submission of the
bid. The Bidder accepts that the scanned copy of the Bid security shall, for all
purposes, be equal to the original. The details of original Bid Security and the
scanned copy submitted with e-bid should be the same otherwise the bid shall
be non-responsive.

19.2 The bid security shall be, at the Bidder’s option, in any of the following forms:
(a) an unconditional bank guarantee from Commercial Bank or Financial
Institution eligible to issue Bank Guarantee as per prevailing Law or;
(b) a cash deposit voucher in the Employer's Account as specified in
BDS.
In the case of a bank guarantee, the bid security shall be submitted
either using the Bid Security Form included in Section IV (Bidding
Forms) or in another Form acceptable to the employer. The form must include
the complete name of the Bidder. The bid security shall be valid for minimum thirty
(30) days beyond the original validity period of the bid, or beyond any period of
extension if requested under ITB 18.2.

19.3 The bid security issued by any foreign Bank outside Nepal must be
counter guaranteed by Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law in Nepal.

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 19.4 Any bid not accompanied by an enforceable and substantially compliant
bid security shall be rejected by the Employer as nonresponsive. In case of
e- Submission, if the scanned copy of an acceptable Bid Security letter is not
uploaded with the electronic Bid then Bid shall be rejected.

19.5 The bid security of unsuccessful Bidders shall be returned within three days,
once the successful Bidder’s furnishing of the required performance
security and signing of the Contract Agreement pursuant to ITB 40.1
and 41.1

19.6 The bid security shall be forfeited if:

GoN funded :
(a) a Bidder requests for withdrawal or modification of its bid, except as
provided in ITB 18.2:
(i) during the period of bid validity specified by the Bidder on the Letter of
Technical Bid and Price Bid, in case of electronic submission;
(ii) from the period twenty-four hours prior to bid submission deadline up
to the period of bid validity specified by the Bidder on the Letter of
Technical Bid and Price Bid, in case of hard copy submission.
(b)a Bidder changes the prices or substance of the bid while providing
information pursuant to clause 27.1;
(c) a Bidder involves in fraud and corruption pursuant to clause 3.1;
(d) the successful Bidder fails to:
(i) furnish a performance security in accordance with ITB 40.1;
(ii) sign the Contract in accordance with ITB 41.1; or
(iii) accept the correction of arithmetical errors pursuant to clause 33.1
DP funded:
The bid security shall be forfeited
(a) if a Bidder withdraws its bid during the period of bid validity specified
by the Bidder on the Letters of Technical Bid and Price Bid, except
as provided in ITB 18.2; or
(b) if the successful Bidder fails to
(i) furnish a performance security in accordance with ITB 40.1; or
(ii) sign the Contract in accordance with ITB 41.1;
(iii) accept arithmetical corrections in accordance with ITB 33.1;

19.7 The Bid Security of a Joint Venture shall be in the name of the Joint
Venture that submits the bid. If the Joint Venture has not been legally
constituted at the time of bidding, the Bid Security shall be in the names
of all future partners as named in the letter of intent mentioned in ITB 4.1.

20. Format and 20.1 The Bidder shall prepare one original set of the Technical Bid and one
Signing of Bid original of the Price Bid comprising the Bid as described in ITB 11 and
clearly mark it “ORIGINAL – TECHNICAL BID” and “ORIGINAL –
PRICE BID.” Alternative bids, if permitted in accordance with ITB 13,

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 shall be clearly marked “ALTERNATIVE”. In addition, the Bidder shall
submit copies of the bid in the number specified in the BDS, and clearly
mark each of them “COPY.” In the event of any discrepancy between
the original and the copies, the original shall prevail.
In case of e-submission of bid, the Bidder shall submit his bid
electronically in PDF or web forms files as specified in ITB Clause
21.1(b).

20.2 The original and all copies of the bid shall be typed or written in indelible
ink and shall be signed by a person duly authorized to sign on behalf of the
Bidder. This authorization shall consist of a written confirmation as
specified in the BDS and shall be attached to the bid. The name and
position held by each person signing the authorization must be typed or
printed below the signature. All pages of the bid, except for un amended
printed literature, shall be signed or initialed by the person signing the bid.

20.3 Any amendments such as interlineations, erasures, or overwriting shall be

valid only if they are signed or initialed by the person signing the bid.

D. Submission and Opening of Bids

21. Sealing and 21.1 Unless otherwise specified in BDS, Bidders shall submit their bids by
Marking of Bids electronic or by mail/by hand/by courier. Procedures for submission,
sealing and marking are as follows:
(a) Bidders submitting bids by mail, by hand or by courier

shall enclose the original of the Technical Bid, and the original of the
Price Bid and each copy of the Technical Bid and Price Bid, including
alternative bids, if permitted in accordance with ITB 13, in separate
sealed envelopes, duly marking the envelopes as “ORIGINAL
TECHNICAL BID”, “ORIGINAL – PRICE BID”, “ALTERNATIVE” and
“COPY No. – TECHNICAL BID” and “COPY NO. PRICE BID” These
envelopes containing the original and the copies shall then be
enclosed in one single envelope.
(b) Bidders submitting Bids electronically shall follow the electronic bid
submission procedure specified in this clause.
i. The bidder is required to register in the e-GP system
https://www.bolpatra.gov.np/egp following the procedure
specified in e-GP guideline.
ii. Interested bidders may either purchase the bidding
document from the Employer's office as specified in the
Invitation for Bid (IFB) or bidders may download the IFB
and bidding document from e-GP system.
iii. The registered bidders need to maintain their profile data
required during preparation of bids.
iv. In order to submit their bids the cost of the bidding
document can be deposited as specified in IFB. In addition,
electronic scanned copy (.pdf format) of the bank deposit
voucher/cash receipt should also be submitted along with
the technical bid.
v. The bidder can prepare their technical and price bids using
data and documents maintained in bidder’s profile and
forms/format provided in bidding document by Employer.
The bidder may submit bids as a single entity or as a joint

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 venture. The bidder submitting bid in joint venture shall
have to upload joint venture agreement along with
partner(s) Bolpatra ID provided during bidder’s registration.
vi. Bidders (all partners in case of JV) should update their
profile data and documents required during preparation
and submission of their technical bids.
vii. In case of bid submission in JV, the consent of the partners
shall be obtained through the confirmation link sent to the
registered email address and the partners shall have to
acknowledge their confirmation.
The required forms and documents shall be part of technical bids.
No. Document Requirement Remarks

1. Letter of Technical Bid Mandatory PDF

2. Bid Security/Bank Mandatory PDF

Guarantee
3. Company registration Mandatory PDF
Certificate
4. VAT registration Mandatory for PDF
Certificate domestic
bidders
5. Business Registration Mandatory PDF
Certificate
6. Tax Clearance Mandatory for PDF
Certificate/Tax return domestic
submission bidders
evidence/evidence of
time extension
7. Power of Attorney of Mandatory PDF
Bid signatory
8. Bank Voucher for cost Mandatory PDF
of bid document
9. Joint venture Mandatory in PDF
agreement case of
JV Bids Only
10. Qualification Mandatory Using profile data(financial
Documents details, contract details etc.)
and Technical Proposal
11. Additional documents] If applicable PDF
specified in ITB 11.2
(h)

The required forms and documents shall be part of price bids.

No. Document Requirement Remarks

1. Letter of Price Bid Mandatory PDF

2. Completed Bill of Quantities (BoQ) Mandatory Online Forms

3. Price Adjustment Table If applicable Online Forms

4. Additional Documents specified in If applicable PDF

ITB 11.3 (d)
Note:

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 a) Bidders (all partners in case of JV) should verify/update their profile
documents as appropriate for the specific bid before submitting their bid
electronically.

viii. After providing all the details and documents, two separate bid
response documents i.e technical bids and price bids will be
generated from the system. Bidders are advised to download and
verify the response documents prior to bid submission.
ix. For verifying the authentic user, the system will send one time
password (OTP) in the registered e-mail address of the bidder.
System will validate the OTP and allow bidder to submit their bid.
x. Electronically submitted bids can be modified and/or withdrawn
through system. The bidder may modify their bids multiple times
online within bid submission date and time specified in e-GP system.
Once a Bid is withdrawn, bidder won’t be able to submit another bid
response for the same bid.
xi. The Bidder / Bid shall meet the following requirements and conditions
for e-submission of bids;
aa) The e-submitted bids must be readable through PDF reader.
bb) The facility for submission of bid electronically through e-
submission is to promote transparency, non-discrimination,
equality of access, and open competition in the bidding process.
The Bidders are fully responsible to use the e- submission facility
properly in e-GP system as per specified procedures and in no
case the Employer shall be held liable for Bidder's inability to use
this facility.
cc) When a bidder submits electronic bid through the PPMO e-GP
portal, it is assumed that the bidder has prepared the bid by
studying and examining the complete set of the Bidding
documents including specifications, drawings and conditions of
contract.
21.2. The inner and outer envelopes shall:
(aa) bear the name and address of the Bidder;
(bb) be addressed to the Employer as provided in BDS 22.1;
(cc) bear the specific identification of this bidding process
indicated in BDS 1.1; and
21.3 The outer envelope and the inner envelope containing Technical Proposal
shall bear a warning not to open before the time and date for the opening of
Technical Bid in accordance with ITB 25.1.
21.4 The inner envelope containing the Price Bid shall bear a warning not to
open until advised by the Employer in accordance with ITB 25.7
21.5 If all envelopes are not sealed and marked as required, the Employer
will assume no responsibility for the misplacement or premature opening of
the bid.

22. Deadline for 22.1 Bids must be received by the Employer at the address and no later than
Submission of Bids the date and time indicated in the BDS.
In case of e-submission, the standard time for e-submission is Nepal
Standard Time as set out in the server. The e-procurement system will
accept the e-submission of bid from the date of publishing of notice and
will automatically not allow the e-submission of bid after the deadline for

Page 21 of 163
 submission of bid.

22.2 The Employer may, at its discretion, extend the deadline for the
submission of bids by amending the Bidding Document in accordance
with ITB 8, in which case all rights and obligations of the Employer and
Bidders previously subject to the deadline shall thereafter be subject to the
deadline as extended.

23. Late Bids 23.1 The Employer shall not consider any bid that arrives after the deadline
for submission of bids, in accordance with ITB 22. Any bid received by the
Employer after the deadline for submission of bids shall be declared late,
rejected, and returned unopened to the Bidder.

24. Withdrawal, and 24.1 A Bidder may withdraw, or modify its bid- Technical or Price - after it
Modification of Bids has been submitted either in hard copy or by e-submission. Once a Bid is
withdrawn, bidder shall not be able to submit another bid for this bidding
process. Procedures for withdrawal or modification of submitted bids are
as follows:
(i) Bids submitted in Hard Copy
GoN Funded:
a) Bidders may withdraw or modify its bids by sending a written notice
in a sealed envelope, duly signed by an authorized representative,
and shall include a copy of the authorization in accordance with ITB
20.2. The corresponding modification of the bid must accompany
the respective written notice. All notices must be:
(aa)prepared and submitted in accordance with ITB 20 and ITB
21,and in addition, the respective envelopes shall be clearly
marked “WITHDRAWAL”, “MODIFICATION;” and
(bb) received by the Employer twenty four hour prior to the deadline
prescribed for submission of bids, in accordance with ITB 22.
DP Funded:
A Bidder may withdraw or modify its Bid – Technical or Price – after it
has been submitted by sending a written notice, duly signed by an
authorized representative, and shall include a copy of the authorization
in accordance with ITB 20.2, (except that withdrawal notices do not
require copies). The corresponding modification of the Bid must
accompany the respective written notice. All notices must be
i) prepared and submitted in accordance with ITB 20 and ITB 21
(except that withdrawal notices do not require copies), and in
addition, the respective envelopes shall be clearly marked
“WITHDRAWAL,” and “MODIFICATION;” and
ii) received by the Employer prior to the deadline prescribed for
submission of Bids, in accordance with ITB 22.
ii) E-submitted bids.
a) Bidder may submit modification or withdrawal prior to the deadline
prescribed for submission of bids through e-GP system by using
the forms and instructions provided by the system.
24.2 Bids requested to be withdrawn in accordance with ITB 24.1 shall not
be opened. In case of hard copy submission, the Bid will be returned
unopened to the Bidders.

24.3 The following provisions apply for withdrawal or modification of the Bids:
GoN Funded:
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 (i) In case of bids submitted in hard copy no bid shall be withdrawn or modified
in the interval between 24 hours prior to the deadline for submission of
bids and the expiration of the period of bid validity specified by the Bidder
on the Letter of Bid or any extension thereof.
(ii) In case of e-submitted bids no bids shall be withdrawn or modified in the
interval between deadline for submission of bids and the expiration of the
period of bid validity specified by the Bidder on the Letter of Technical
Bid and Price Bid or any extension thereof.
DP Funded:
No Bid may be withdrawn or modified in the interval between the deadline for
submission of Bids and the expiration of the period of bid validity specified by
the Bidder on the Letters of Technical Bid and Price Bid or any extension
thereof.

24.4 Except in case of any modification or correction in bid document made

by procuring entity, Bidder may submit request for withdrawal or
modification only one time.
24.5 In case of hard copy bid, no bid may be withdrawn if the bid has already
been modified; except in case of any modification or correction in bid
document by procuring entity.

24.6 Request for withdrawal or modification must be made through the same
medium of submission. Request for withdrawal or modifications through
different medium shall not be considered.

25. Bid Opening 25.1 The Employer shall open the Technical Bids in public at the address, on the
date and time specified in the BDS in the presence of Bidders` designated
representatives who choose to attend. The Price Bids will remain
unopened and will be held in custody of the Employer until the specified
time of their opening. If the Technical Bid and Price Bid are submitted
together in one envelope, the Employer shall reject the entire Bid.

25.2 The Employer shall download the e-submitted Technical Bid. The e-GP
system allows the Employer to download the e-submitted technical bid
only after bid opening date and time after login simultaneously by at least
two members of the Bid Opening Committee.

25.3 Electronically submitted Technical Bid shall be opened at first in the

same time and date as specified above. Electronic Bids shall be opened
one by one and read out. The e-submitted technical bids must be
readable through open standards interfaces. Unreadable and or partially
submitted bid files shall be considered incomplete.

25.4 Thereafter, envelopes marked “WITHDRAWAL” shall be opened and read

out and the envelope with the corresponding Bid shall not be opened, but
returned to the Bidder. No bid withdrawal shall be Permitted unless the
corresponding withdrawal notice contains a valid authorization to request
the withdrawal and is read out at bid opening. Next, envelopes marked
“MODIFICATION” shall be opened and read out with the corresponding
bid. No Technical Bid and/or Price Bid modification shall be permitted
unless the corresponding modification notice contains a valid
authorization to request the modification and is read out and recorded at
bid opening. Only the Technical Bid, both Original as well as Modification,

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 are to be opened, read out, and recorded at the opening. Price Bids, both
Original and Modification, will remain unopened in accordance with ITB
25.1.

25.5 All other envelopes holding the Technical Bid shall be opened one at
a time, reading out: the name of the Bidder; whether there is a
modification; the presence of a bid security and any other details as the
Employer may consider appropriate.
Only Technical Bids read out and recorded at bid opening shall be
considered for evaluation.
No bid shall be rejected at opening of Technical Bids except for late bids,
in accordance with ITB 23.1.
25.6The Employer shall prepare a record of the opening of Technical Bids that
shall include, as a minimum: the name of the Bidder and whether there is a
withdrawal, or modification; and the presence or absence of a bid security.
The Bidders’ representatives who are present shall be requested to sign
the record. The omission of a Bidder’s signature on the record shall not
invalidate the contents and effect of the record.

25.7 At the end of the evaluation of the Technical Bids, the Employer will invite
bidders who have submitted substantially responsive Technical Bids and
who have been determined as being qualified for award to attend the
opening of the Price Bids. The date, time, and location of the opening of
Price Bids will be advised in writing by the Employer. Bidders shall be
given at least 7 days notice for the opening of Price Bids.

25.8 The Employer will notify Bidders in writing who have been rejected on
the grounds of their Technical Bids being substantially nonresponsive to
the requirements of the Bidding Document and return their Price Bids
unopened.

25.9 The Employer shall conduct the opening of Price Bids of all Bidders who
submitted substantially responsive Technical Bids, in the presence of
Bidders` representatives who choose to attend at the address, on the
date, and time specified by the Employer. The Bidder’s representatives
who are present shall be requested to sign a register evidencing their
attendance.

25.10 All envelopes containing Price Bids shall be opened one at a time and
the following read out and recorded:
(a) the name of the Bidder;
(b) whether there is a modification;
(c) the Bid Prices, including any discounts and alternative offers; and
(d) any other details as the Employer may consider appropriate.
Only Price Bids, discounts, modifications, and alternative offers read out
and recorded during the opening of Price Bids shall be considered for
evaluation. No Bid shall be rejected at the opening of Price Bids.

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 25.11 The Employer shall prepare a record of the opening of Price Bids that
shall include, as a minimum, the name of the Bidder, the Bid Price (per
lot if applicable), any discounts, modifications and alternative offers. The
Bidders’ representatives who are present shall be requested to sign the
record. The omission of a Bidder’s signature on the record shall not
invalidate the contents and effect of the record.

E. Evaluation and Comparison of Bids

26. Confidentiality 26.1 Information relating to the examination, evaluation, comparison, and post-
qualification of bids and recommendation of Contract award, shall not be
disclosed to Bidders or any other persons not officially concerned with
such process until information on Contract award is communicated to all
Bidders.

26.2 Any attempt by a Bidder to influence the Employer in the evaluation of the
bids or Contract award decisions may result in the rejection of its bid.

26.3 Notwithstanding ITB 26.2, from the time of bid opening to the time of
Contract award, if any Bidder wishes to contact the Employer on any
matter related to the bidding process, it may do so in writing.

27. Clarification of 27.1 To assist in the examination, evaluation, and comparison of the
Bids Technical and Price Bids, the Employer may, at its discretion, ask any
Bidder for a clarification of its Bid. Any clarification submitted by a Bidder
that is not in response to a request by the Employer shall not be considered.
The Employer’s request for clarification and the response shall be in writing.
No change in the substance of the Technical Bid or prices in the Price Bid
shall be sought, offered, or permitted, except to confirm the correction of
arithmetic errors discovered by the Employer in the evaluation of the Price
Bids, in accordance with ITB 33. In case of e-submission of bid, upon
notification from the employer, the bidder shall also submit the original of
documents comprising the Technical and Price Bid as per ITB 11.2 and ITB
11.3 for verification of submitted documents for acceptance of the e-
submitted bid.

27.2 If a Bidder does not provide clarifications of its Bid by the date and time
set in the Employer’s request for clarification, its Bid may be rejected.

28. Deviations, 28.1 During the evaluation of bids, the following definitions apply:
Reservations, and
Omissions (a) “Deviation” is a departure from the requirements specified in the Bidding
Document;
(b) “Reservation” is the setting of limiting conditions or withholding from
complete acceptance of the requirements specified in the Bidding
Document; and
(c) “Omission” is the failure to submit part or all of the information or
documentation required in the Bidding Document.

29. Examination of 29.1The Employer shall examine the Technical Bid to confirm that all
Technical Bid documents and technical documentation requested in ITB 11.2 have
been provided, and to determine the completeness of each document
submitted.

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 29.2 The Employer shall confirm that the following documents and
information have been provided in the Technical Bid. If any of these
documents or information is missing, the offer shall be rejected.
(a) Letter of Technical Bid;
(b) written confirmation of authorization to commit the Bidder;
(c) Bid Security; and
(d) Technical Proposal in accordance with ITB 16

30. Determination of 30.1 The Employer’s determination of a Bid’s responsiveness is to be based on

Responsiveness of the contents of the bid itself, as defined in ITB11.2.
Technical Bid
30.2 A substantially responsive Technical Bid is one that meets the requirements
of the Bidding Document without material deviation, reservation, or
omission. A material deviation, reservation, or omission is one that,
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or performance
of the Works specified in the Contract;
or
(ii) limit in any substantial way, inconsistent with the Bidding
Document, the Employer’s rights or the Bidder’s obligations
under the proposed Contract; or
(b) if rectified, would unfairly affect the competitive position of other
Bidders presenting substantially responsive bids.

30.3 The Employer shall examine the technical aspects of the Bid
submitted in accordance with ITB 16, Technical Proposal, in particular,
to confirm that all requirements of Section VI (Works Requirements) have
been met without any material deviation, reservation or omission.

30.4 If a bid is not substantially responsive to the requirements of the Bidding

Document, it shall be rejected by the Employer and may not subsequently
be made responsive by correction of the material deviation, reservation,
or omission.

30.5 In case of e-submission bids, the Employer evaluates the bid on the basis
of the information in the electronically submitted bid files. If the Bidder
cannot substantiate or provide evidence to establish the information
provided in e-submitted bid through documents/ clarifications as per
ITB Clause 27.1, the bid shall not be considered for further evaluation.

30.6 In Case, a corruption case is being filed to Court against the Natural Person
or Board of Director of the firm/institution /company or any partner of JV,
such Natural Person or Board of Director of the firm/institution /company
or any partner of JV such bidder’s bid shall be excluded from the
evaluation, if public entity receives instruction from Government of Nepal.
30.7 Except in case of e-submission, the Financial Bid of the bidder, which is
evaluated as substantially non-responsive in technical bid, shall be

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 returned to the respective bidders.

31. Nonconformities 31.1 Provided that a bid is substantially responsive, the Employer may waive
Errors, and any non-conformities in the bid that do not constitute a material deviation,
Omissions reservation, or omission.

31.2 Provided that a Technical Bid is substantially responsive, the Employer

may request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify nonmaterial
nonconformities in the Technical Bid related to documentation
requirements. Requesting information or documentation on such
nonconformities shall not be related to any aspect of the Price Bid.
Failure of the Bidder to comply with the request may result in the rejection
of its bid.

31.3 Provided that a Technical Bid is substantially responsive, the Employer

shall rectify quantifiable nonmaterial nonconformities related to the Bid
Price. To this effect, the Bid Price shall be adjusted, for comparison
purposes only, to reflect the price of a missing or non-conforming item or
component. The adjustment shall be made using the methods indicated in
Section III (Evaluation and Qualification Criteria).

31.4 If the monetary value of such non-conformities is found to be more than

fifteen percent of the Bid Price of the bidder pursuant to ITB 31.3, such
bid shall be considered nonresponsive and shall not be involved in
evaluation.

32 Qualification of the 32.1 The Employer shall determine to its satisfaction during the evaluation of
Bidder Technical Bids whether Biddersmeet the qualifying criteria specified in
Section III (Evaluation and Qualification Criteria).

32.2 The determination shall be based upon an examination of the

documentary evidence of the Bidder’s qualifications submitted by the
Bidder, pursuant to ITB 17.1.

32.3 An affirmative determination shall be a prerequisite for the opening and

evaluation of a Bidder’s Price Bid. A negative determination shall result
into the disqualification of the Bid, in which event the Employer shall
return the unopened Price Bid to the Bidder.

33. Correction of 33.1 During the evaluation of Price Bids, the Employer shall correct
Arithmetical Errors
arithmetical errors on the following basis:
(a) only for unit price Contracts, if there is a discrepancy between the unit
price and the total price that is obtained by multiplying the unit price and
quantity, the unit price shall prevail and the total price shall be
corrected, unless in the opinion of the Employer there is an obvious
misplacement of the decimal point in the unit price, in which case
the total price as quoted shall govern and the unit price shall be
corrected;
(b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the total shall
be corrected;
(c) If there is a discrepancy between the bid price in the Summary of
Bill of Quantities and the bid amount in item (c) of the Letter of Price
Bid, the bid price in the Summary of Bill of Quantities will prevail and

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 the bid amount in item (c) of the Letter of Price Bid will be corrected.
(d) if there is a discrepancy between words and figures, the amount in
words shall prevail, unless the amount expressed in words is related
to an arithmetic error, in which case the amount in figures shall
prevail subject to (a), (b) and (c) above.

33.2 If the Bidder that submitted the lowest evaluated bid does not accept the
correction of errors, its bid shall be disqualified and its bid security shall
be forfeited.

34 Subcontractors 34.1 In case of Prequalification, the Bidder’s Bid shall name the same
subcontractor as submitted in the prequalification application and
approved by the Employer.
In case of Post-qualification, the Employer may permit subcontracting for
certain specialized works as indicated in Section III When subcontracting
is permitted by the Employer, the sub-contractor shall meet the
qualifications criteria as indicated in section III.
Sub-contractors’ qualification and experience will not be considered for
evaluation of the Bidder. The Bidder on its own (without taking into
account the qualification and experience of the sub-contractor) should
meet the qualification criteria.
Bidders may propose subcontracting up to the percentage of total value
of contracts or the volume of works as specified in the BDS.

35. Evaluation of 35.1 The Employer shall use the criteria and methodologies listed in this
Price Bids Clause. No other evaluation criteria or methodologies shall be permitted.

35.2 To evaluate a Price Bid, the Employer shall consider the following:
(a) the bid price, excluding Value Added Tax , Provisional Sums, and the
provision, if any, for contingencies in the Summary Bill of Quantities, for
Unit Rate Contracts, or Schedule of Prices for lump sum Contracts, but
including Day work items, where priced competitively;
(b) price adjustment for correction of arithmetic errors in accordance
with ITB 33.1;
(c) price adjustment due to discounts offered in accordance with ITB
14.4;
(d) adjustment for nonconformities in accordance with ITB 31.3;
(e) application of all the evaluation factors indicated in Section III (Evaluation
and Qualification Criteria);

35.3 The estimated effect of the price adjustment provisions of the Conditions
of Contract, applied over the period of execution of the Contract, shall not
be taken into account in bid evaluation.

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 35.4 If this Bidding Document allows Bidders to quote separate prices for
different Contracts, and to award multiple Contracts to a single Bidder,
the methodology to determine the lowest evaluated price of the
Contract combinations, including any discounts offered in the Letter of
Price Bid, is specified in Section III (Evaluation and Qualification Criteria).

35.5 if the bid for an Unit Rate Contract, which results in the lowest Evaluated
Bid Price is seriously unbalanced or front loaded or extremely low in
the opinion of the Employer, the Employer may require the Bidder to
produce detailed price analysis for any or all items of the Bill of Quantities, to
demonstrate the internal consistency of those prices with the construction
methods and schedule proposed. After evaluation of the price analysis,
taking into consideration the schedule of estimated Contract payments, the
Employer may require that the amount of the performance security be
increased at the expense of the Bidder as mentioned in BDS to protect the
Employer against financial loss in the event of default of the successful
Bidder under the Contract or may consider the bid as non-responsive.

35.6 In case of e-submission bids, the Employer evaluates the bid on the basis
of the information in the electronically submitted bid files. If the Bidder
cannot substantiate or provide evidence to establish the information
provided in e-submitted bid through documents/ clarifications as per
ITB Clause 27.1, the bid shall not be considered for further evaluation.

35.7 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any partner
of JV, such Natural Person or Board of Director of the firm/institution
/company or any partner of JV such bidder’s bid shall be excluded from the
evaluation, if public entity receives instruction from Government of Nepal.

36. Comparison of 36.1 The Employer shall compare all substantially responsive bids in
Bids accordance with ITB 35.2 to determine the lowest evaluated bid.

37. Employer’s Right 37.1 The Employer reserves the right to accept or reject any bid, and to annul
to Accept Any Bid, the bidding process and reject all Bids at any time prior to contract award,
and to Reject Any or without thereby incurring any liability to Bidders. In case of annulment,
All Bids all Bids submitted and specifically, bid securities, shall be promptly returned
to the Bidders.

F. Award of Contract

38. Award Criteria 38.1 The Employer shall award the Contract to the Bidder whose offer has
been determined to be the lowest evaluated bid and is substantially
responsive to the Bidding Document, provided further that the Bidder is
determined to be qualified to perform the Contract satisfactorily.

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39. Letter of Intent to 39.1 The Employer shall notify the concerned Bidder whose bid has been
Award the selected in accordance with ITB 38.1 within seven days of the selection of
Contract/Notification the bid, in writing that the Employer has intention to accept its bid and the
of Award information regarding the name, address and amount of selected bidder
shall be given to all other bidders who submitted the bid.

39.2 If no bidder submits an application pursuant to ITB 42 within a period of

seven days of the notice provided under ITB 39.1, the Employer shall,
accept the bid selected in accordance with ITB 38.1 and Letter of
Acceptance shall be communicated to the selected bidder prior to the
expiration of period of Bid validity, to furnish the performance security and
sign the contract within fifteen days.

39.3 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any partner
of JV, such Natural Person or Board of Director of the firm/institution
/company or any partner of JV such bidder’s bid shall be excluded from
the evaluation, if public entity receives instruction from Government of
Nepal.

40. Performance 40.1 Within Fifteen (15) days of the receipt of Letter of Acceptance from the
Security and Line Employer, the successful Bidder shall furnish the performance security in
of Credit accordance with the Conditions of Contract, subject to ITB 35.5, as specified
below from Commercial Bank or Financial Institution eligible to issue Bank
Guarantee as per prevailing Law in Nepal using Sample Form for the
Performance Security included in Section X (Contract Forms), or another
form acceptable to the Employer. The performance security issued by any
foreign Bank outside Nepal must be counter guaranteed by Commercial Bank
or Financial Institution eligible to issue Bank Guarantee as per prevailing Law in
Nepal.
i) If bid price of the bidder selected for acceptance is up to 15 (fifteen) percent
below the approved cost estimate, the performance security amount shall be 5
(five) percent of the bid price.
ii) For the bid price of the bidder selected for acceptance is more than 15 (fifteen)
percent below of the cost estimate, the performance security amount shall be
determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid Price) x 0.5] +
5% of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value Added Tax.
Within Fifteen (15) days of the receipt of Letter of Acceptance from the Employer,
the successful Bidder shall furnish the Letter of Commitment for Bank’s
Undertaking for Line of Credit of the amount as specified in the BDS, using
Sample Form for the Line of Credit included in Section X (Contract Forms) at the
time of contract agreement.
40.2 Failure of the successful Bidder to submit the above-mentioned
Performance Security and Line of Credit or to sign the Contract
Agreement shall constitute sufficient grounds for the annulment of the
award and forfeiture of the bid security. In that event the Employer may
award the Contract to the next lowest evaluated Bidder whose offer is
substantially responsive and is determined by the Employer to be qualified
to perform the Contract satisfactorily. The process shall be repeated

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 according to ITB 39.

41 Signing of 41.1 The Employer and the successful Bidder shall sign the Contract
Contract Agreement within the period as stated ITB 40.1.

41.2 At the same time, the Employer shall affix a public notice on the result of
the award on its notice board and make arrangement for causing such
notice to be affixed on the notice board also of the District Coordination
Committee, District Administration Office, Provincial Treasury and
Controller Office and District Treasury and Controller Office. The
Employer may make arrangements to post the notice into its website, if it
has; and if it does not have, into the website of the Public Procurement
Monitoring Office, identifying the bid and lot numbers and the following
information: (i) the result of evaluation of bid; (ii) date of publication of
notice inviting bids; (iii) name of newspaper; (iv) reference number of
notice; (v) item of procurement; (vi) name and address of bidder making
contract and (viii) contract price

41.3 Within thirty (30) days from the date of issuance of notification pursuant to
ITB 39.1 unsuccessful bidders may request in writing to the Employer for
a debriefing seeking explanations on the grounds on which their bids
were not selected. The Employer shall promptly respond in writing to
any unsuccessful Bidder who, requests for debriefing.

41.4 If the bidder whose bid has been accepted fails to sign the contract as stated
ITB 40.1, the Public Procurement Monitoring Office shall blacklist the bidder
on recommendation of the Public Entity.

42. Complaint and 42.1 If a Bidder is dissatisfied with the Procurement proceedings or the decision
Review made by the Employer in opening of the price bid or the intention to award
the Contract, it may file an application to the Chief of the Public Entity
or Public Procurement Monitoring Office or office established as per
Clause 145(a) of the Public Procurement Regulation within Seven (7) days
of providing the notice under ITB 25.8 and ITB 39.1 by the Public Entity,
for review of the proceedings stating the factual and legal grounds.

42.2 Late application filed after the deadline pursuant to ITB 42.1 shall not
be processed.

42.3 The chief of Public Entity shall, within five (5) days after receiving
the application, give its decision with reasons, in writing pursuant to
ITB 42.1:
(a) whether to suspend the procurement proceeding and indicate the
procedure to be adopted for further proceedings; or
(b) to reject the application.
The decision of the chief of Public Entity shall be final for the Bid amount
up to the value as stated in 42.4.

42.4 If the Bidder is not satisfied with the decision of the Public Entity in
accordance with ITB 42.3, is not given within five (5) days of receipt of
application pursuant to ITB 42.1, it can, within seven (7) days of receipt
of such decision, file an application to the Review Committee of the
GoN, stating the reason of its disagreement on the decision of the chief
of Public Entity and furnishing the relevant documents, provided that its Bid
amount ,equal or more than Rupees Twenty Million (NRs. 20,000,000). The

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 application may be sent by hand, by post, by courier, or by electronic
media at the risk of the Bidder itself.

42.5 Late application filed after the deadline pursuant to ITB 42.4 shall not be
processed.

42.6 Within three (3) days of the receipt of application from the Bidder,
pursuant to ITB 42.4, the Review Committee shall notify the
concerning Public Entity to furnish its procurement proceedings,
pursuant to ITB 42.3.

42.7 Within three (3) days of receipt of the notification pursuant to ITB 42.6,
the Public Entity shall furnish the copy of the related documents to the
Review Committee.

42.8 The Review Committee, after inquiring from the Bidder and the Public
Entity, if needed, shall give its decision within one (1) month of the
receipt of the application filed by the Bidder, pursuant to ITB 42.4.

42.9 The Bidder, filing application pursuant to ITB 42.4, shall have to furnish
a cash amount or Bank guarantee from Commercial Bank or
Financial Institution eligible to issue Bank Guarantee as per
prevailing Law equivalent to one percent (1%) of its quoted Bid amount
with the validity period of at least ninety (90) days from the date of the
filing of application pursuant to ITB 42.4.

42.10 If the claim made by the Bidder pursuant to ITB 42.4 is justified, the Review
Committee shall have to return the security deposit to the applicant,
pursuant to ITB 42.9, within seven (7) days of such decision made.

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 Section II: Bid Data Sheet

A. General

ITB 1.1 The number of the Invitation for Bids is: 04/PCU/078/79

ITB 1.2 The Employer is:

Government of Nepal,
Ministry of Physical Infrastructure and Transport,
Department of Roads,
Bridge Branch, Project Coordination Unit
Chakupat, Lalitpur
ITB 1.3 The number and Identification of lots comprising this bidding process is:
BBPCU-DB-337011324-078/79-02(Re), BBPCU-DB-337011324-078/79-10, BBPCU-DB-337011324-
078/79-11, BBPCU-DB-337011324-078/79-12

ITB 2.1 The name of the Project is: Design and Build of Bridge over Kaligandaki River,
Ramdi, Palpa
The DP is None
The implementing agency is:
Government of Nepal,
Ministry of Physical Infrastructure and Transport,
Department of Roads,
Bridge Branch, Project Coordination Unit
Chakupat, Lalitpur
GoN Funded or DP Funded: GON Funded

ITB 4.1 (a) Maximum number of partner in a joint venture shall be: 3 (three)

B. Bidding Document

ITB 7.1 For clarification purposes only, the Employer’s address is:
Attention: Project Coordination Unit, Bridge Branch
Address: Department of Roads, Chakupat, Lalitpur
Telephone: : 01-5520107
Facsimile number: _____________________
Electronic mail address: infobbpcu@gmail.com
ITB 7.4 A Pre-Bid meeting shall be held. Pre-Bid Meeting will take place at the following
date, time and place:
Date: BS ( AD)
Time: 13:00 hrs
Place: Department of Roads, Bridge Branch, Project Coordination Unit,
Chakupat, Lalitpur
A site visit shall not be organized by the Employer, but the bidders are advised to
visit the site before bidding.

Page 33 of 163
 ITB 7.5 Time for request: Requests for clarification should be received by the Employer no later
than 10 days prior to the deadline for submission of bids.

C. Preparation of Bids

ITB 10.1 The language of the bid is: English / Nepali

ITB 11.2 (h) The Bidder shall submit with its Technical Bid the following additional documents:
(a) Company/ Firm Registration Certificate
(b) VAT registration
(c) Tax clearances certificate or evidence of tax return submission up to
2077/78
(d) Business Registration (License) Certificate
(e) Bank Voucher or Receipt for cost of bid document
(f) Qualification Information as stated in Section III
ITB 11.3 (b) In accordance with ITB 12 and ITB 14, the following schedules shall be submitted with
the bid, including the priced Bill of Quantities for Unit Rate Contracts and Schedule of
Prices for lump sum contracts: Not Applicable

11.3 (d) The Bidder shall submit with its Price Bid the following additional documents: None

ITB 13.1 Alternative bids shall not be permitted.

ITB 13.2 Alternative times for completion shall not be permitted.

ITB 13.4 Alternative technical solutions shall be permitted for the following parts of the Works:
Not Applicable

ITB 14.6 The prices quoted by the Bidder shall be subject to adjustment during the performance
of the Contract.
“Bidder shall submit the Table of Price Adjustment Data as a part of price bid."

ITB 18.1 The bid validity period shall be:

One Hundred Twenty (120) days after the bid submission deadline date.

ITB 19.1 The Bidder shall furnish a bid security, from Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law with a minimum of NRs 9.70
Million ( Rs. Nine Million Seven Hundred Thousand Only..) which shall be valid for
30 days beyond the validity period of the bid which is 150 days after bid submission
deadline date.
Office Name: Department of Roads, Bridge Branch, Project Coordination Unit
ITB 19.2 (b)
Account Name: Ko.Le.Ni.Ka. Lalitpur, Dharauti (Deposit) Account
Bank Name: Nepal Bank Limited, Gabahal, Lalitpur
Bank Address: Gabahal, Lalitpur
Dharauti Account Number: 018020000000035000051
Rajashwa Shirshak (Head): 14229
Rajashwa Acc. No: 00101000000001001001
Office Code (for Rajashwa): 337013401
ITB 20.1 In addition to the original of the bid, the number of copy/ies is/are: Not Applicable

ITB 20.2 The written confirmation of authorization to sign on behalf of the Bidder shall

Page 34 of 163
 indicate:
(a) The name and description of the documentation required to demonstrate the
authority of the signatory to sign the Bid such as a Power of Attorney; and
(b) In the case of Bids submitted by an existing or intended JV, an undertaking
signed by all parties (i) stating that all parties shall be jointly and
severally liable, and (ii) nominating a Representative who shall have the
authority to conduct all business for and on behalf of any and all the parties
of the JV during the bidding process and, in the event the JV is awarded
the Contract, during contract execution.

D. Submission and Opening of Bids

Bidders shall have the option of submitting their bids: by electronic only
ITB 21.1

ITB 22.1 Bidders shall submit their bids electronically, the electronic bidding submission
procedures shall be:
i) Bid submission procedure through electronic submission (e-submission):
shall be as per the e-GP –II through the web site of Public Procurement
Monitoring Office (PPMO). Web Site: http://bolpatra.gov.np. Interested
bidders may download the necessary part of bidding documents from the E-
procurement section of PPMO’s Web Site http://bolpatra.gov.np. The Bidder shall
be required to deposit the cost of bidding document (as specified in the bid notice)
in the Project’s Rajaswa (revenue) account as specified below. In addition,
electronic scanned copy (PDF Format) of the Bank deposit voucher/tele transfer
receipt shall also be required to be submitted along with the electronic bid files.
Information to deposit the cost of bidding document in Bank:

Name of the Bank: Nepal Bank Limited, Gabahal, Lalitpur

Name of Office: Department of Roads, Bridge Branch, Project Coordination Unit,
Office Code No.: 337013401
Rajashwa Shirshak (Head): 14229
Rajashwa Acc. No: 00101000000001001001
ii) The Bidder shall fill the following documents and forms signed by the authorized
representative and seal of the company:

a) Bill of Quantity (BoQ) / Priced schedule of requirement with rate, amount in the
format given in Section-IV: Bidding Forms

b) Letter of Bid, Form of Bid Security, Bidder's Qualifications as per formats given in
section-IV: Bidding Forms

c) Other relevant documents as specified

iii) The bidder shall then scan the completed original documents, forms in PDF files
with appropriate filename as shown in the table below. PDF (Adobe Acrobat) version
must be 4.0 or above.

S. Document PDF File Requirement Remarks

No Name
.

1 Form of Bid * Bid Form-1 Mandatory

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 2 Bid Security (Bank Bid Mandatory
Guarantee) as per security-2
format provided in
Section IV

3 Company Registration Company Mandatory All firms in

reg-3 case of JV

4 VAT Registration VAT reg-4 Mandatory; for All firms in

national firms case of JV

5 Tax Clearances Tax-5 Mandatory; for All firms in

Certificate national firms case of JV

6 Power of Attorney of Power of Mandatory

Bid signatory att-6

7 Joint Venture JV doc-7 Mandatory In case of JV

Agreement

8 Bidder's Qualification Qualificatio Mandatory

Information as per n-8
Section IV

9 BoQ / Priced schedule BoQ-9 Mandatory

of requirement with
Rate, Amount and total
amount as per Section
IV

*In place of "Form of Bid", "Letter of Bid" shall be attached as per format
provided in Section IV.

In addition to the above mentioned documents, the following documents shall be

attached as additional documents:

S. Document PDF File Requirement Remarks

No Name
.

1 Bank deposit BDvouch- Mandatory In case the bid

Voucher/tele transfer 10 document is
receipt for bid downloaded
document electronically
purchasing

Note: Mandatory means the mentioned files must be included in e-submission and
non-submission of any one of such files with the bid shall result in non-responsive
bid. In case, the Bidder choose to download the bidding documents and deposit the
cost of bidding document (as specified in the bid notice) in the Project’s Rajaswa
(revenue) account an electronic scanned copy (pdf format) of the Bank deposit

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voucher/tele transfer receipt shall also be required to be submitted along with the
electronic bid files as additional documents.

iv) For e-submission purpose the Bidder shall, at first, register in the PPMO’s Web
site http://bolpatra.gov.np/egp

v) After preparing all the required bidding documents in PDF scan files as specified
in (ii) and (iii), the Bidder shall upload the PDF bid files and submit his complete bid
online through e-procurement section of PPMO’s website http://bolpatra.gov.np/egp
within the specified date and time.

Requirements and Conditions for e-submission of bid:

1) The e-submitted bids must be readable through Adobe Acrobat Reader.

Unreadable and/or incomplete bid files (not complying as per ITB Clause 21.1)
shall be considered incomplete and rejected for further bid evaluation.

2) In addition to electronically submitted PDF files, the Bidder shall be required to

submit original Bid Security letter/documents and clarifications as specified in ITB
Clause 27.1. Non submission of original Bid security letter, documents and/or
clarifications by the Bidder within specified time may cause forfeiture of Bid
security as specified in relevant ITB Clause.

3) In case of major discrepancy found between electronically submitted PDF bid files
and documents/clarifications provided by the Bidder as per ITB Clause 27.1, the
bid shall not be considered for further evaluation and ITB Clause 19.7 (d) shall be
applicable.

4) Proposed facility for submission of bid electronically through e-submission is to

increase transparency, no-discrimination, equality of access, and open
competition. The Bidders are fully responsible to use the e-submission facility
properly in e-procurement section of PPMO’s website http://bolpatra.gov.np/egp
in specified procedures and in no case the Employer shall be held liable for
Bidder’s inability to use this facility.

5) When a Bidder submits electronic bid by downloading the bidding documents

from the PPMO’s website, it is assumed that the Bidder prepares his bid by
studying and examining all the Bidding documents including Employer's
Requirements and conditions of contract.

6) In case, the Bidder chooses to download the bidding documents and

deposit the cost of bidding document (as specified in the bid notice) in
the Project’s Rajaswa (revenue) account such deposited amount shall be
verified by the office during bid evaluation process. The bid shall be non-responsive
and shall not be evaluated if the specified cost for bidding document is not deposited
in the specified Rajaswa (revenue) account of the Project.

The deadline for bid submission is :

Date : 2078/12/20 BS ( 2022/04/03AD)
Time : 12:00 pm

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 The Technical Bid opening shall take place at :
ITB 25.1
Address : Project Coordination Unit, Bridge Branch, DoR, Chakupat, Lalitpur
Date : 2078/12/20 BS ( 2022/04/03AD)
Time : 13:00 pm

E. Evaluation and Comparison of Bids

a) Contractor’s proposed subcontracting: Maximum percentage of subcontracting
ITB 34.1
permitted is: 25% of the total contract amount.
b) Sub-contractors’ qualification and experience will not be considered for evaluation
of the Bidder. The Bidder on its own (without taking into account the qualification
and experience of the sub-contractor) should meet the qualification criteria.
Bidding to following multiple contracts is permitted. The bids to those multiple
ITB 35.4
contracts shall be evaluated with the criteria of awarding multiple contracts as stated
in Section III (Evaluation and Qualification Criteria):
BBPCU-DB-337011324-078/79-02(Re), BBPCU-DB-337011324-078/79-10, BBPCU-DB -
337011324-078/ 79-11, BBPCU-DB-337011324-078/79-12

ITB 35.5 The amount of the performance security be increased by Eight (8) percent of the
quoted bid price.
Letter of Commitment for Bank’s Undertaking for Line of Credit shall be of NRs.
ITB 40.1
28.30 million amount.

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 Section III: Evaluation and Qualification Criteria
This Section contains all the criteria that the Employer shall use to evaluate bids and qualify Bidders
by post-qualification exercise. GoN/DP requires bidders to be qualified by meeting predefined,
precise minimum requirements. The method sets pass-fail criteria, which, if not met by the bidder,
results in disqualification. In accordance with ITB 32 and ITB 35, no other methods, criteria and
factors shall be used. The Bidder shall provide all the information requested in the forms included
in Section IV (Bidding Forms).

1. Evaluation
In addition to the criteria listed in ITB 35.2 (a) - (e) the following criteria shall apply:

Note:
Use the evaluation criteria listed below as appropriate and required for the project.

1.1 Adequacy of Technical Proposal

Evaluation of the Bidder's Technical Proposal will include an assessment of the Bidder's
technical capacity, to mobilize key equipment and personnel for the contract consistent with
its proposal regarding work methods, scheduling, and material sourcing in sufficient detail and
fully in accordance with the requirements stipulated in Section VI (Works Requirements).

1.2 Multiple Contracts

Multiple Contracts, if permitted under ITB 35.4, will be evaluated as follows:
Award Criteria for Multiple Contracts [ITB 35.4] (that shall be used to evaluate the
bidders after opening of price bids):
Bidders have the option to Bid for any one or more Contracts. Bids will be evaluated taking
into account discounts offered, if any, for combined contracts. The contract(s) will be
awarded to the Bidder or Bidders offering the lowest evaluated cost to the Employer for
combined contracts, subject to the selected Bidder(s) meeting the required qualification
criteria for combination of multiple contracts as the case may be.
During the evaluation of technical bids, each bidder is evaluated to ascertain whether the
bidder is technically qualified for each separate bid. Even if a single bidder is technically
qualified for each separate bid and the same bidder is the substantially lowest bidder for
those separate bids, it is not necessarily true that the bidder is technically qualified for
combination of those multiple bids; to determine whether a single bidder is technically
qualified for combination of those multiple bids, the bids are again evaluated against the
technical criteria for multiple bids, as mentioned below, during the evaluation of price-bid
after opening of the price bids.
Technical Qualification Criteria for Multiple Contracts (that shall be used to evaluate
the bidders after opening of price bids):
i) The criteria for qualification shall be the sum of the minimum requirements for
respective individual contracts as specified under items 2.3.2, 2.3.3 and 2.4.2b.

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 And,

ii) With respect to the Contracts of Similar Size and Nature under item 2.4.2(a) of
Section III, the evaluation shall be done as below:

Minimum requirements for combined contract(s) shall be the aggregate

requirements for each contract for which the bidder has submitted bids as
determined as follows:
Total number of successfully or substantially completed contracts shall be equal to
or less than N1 + N2 + N3 +… + Nj, but the total value of all such contracts shall be
equal to or more than N1 x V1 + N2 x V2 + N3 x V3 +……+ Nj x Vj.
Where,
N is the minimum number of successfully or substantially completed contracts as
per requirement of 2.4.2(a) Specific Construction Experience;
V is the minimum value of a single contract as per requirement of 2.4.2(a) Specific
Construction Experience;
Demonstrative example of description of N and V.
Contract 1: N1 contracts, each of minimum value V1;
Contract 2: N2 contracts, each of minimum value V2;
Contract 3: N3 contracts, each of minimum value V3;
……
Contract j: Nj contracts, each of minimum value Vj.
Subscripts 1,2, 3, ……., j etc. shall represent different tenders considered for
combined evaluation under the tender notice.

1.3 In Case, other than Multiple Contracts

Bidders have the option to Bid for any one or more Contracts. The contracts will be awarded
to the Bidder or Bidders offering the lowest evaluated cost to the Employer, subject to the
selected Bidder(s) meeting the required qualification which shall be the sum of the minimum
requirements for respective individual contracts as specified under items Required Bid
Capacity as per 2.3.4. Under this case, Contract shall be awarded based on Least Cost
Combination to the Employer.

1.4 Completion Time

An alternative Completion Time, if permitted under ITB 13.2, will be evaluated as follows:

Not Application

1.5 Alternative Technical Solutions

Page 40 of 163
 Alternative technical solutions, if permitted under ITB 13.4, will be evaluated as follows:

Not Applicable

1.6 Quantifiable Nonconformities and Omissions

Subject to ITB 14.2 and ITB 35.2, the evaluated cost of quantifiable nonconformities including
omissions, is determined as follows:

[Insert in bidding document: “Pursuant to ITB 31.3, the cost of all quantifiable nonmaterial
nonconformities shall be evaluated, but excluding omission of Priced schedule of
requirement.The Employer will make its own assessment of the cost of any nonmaterial
nonconformities and omissions for the purpose of ensuring fair comparison of bids.”]

2. Qualification
2.1 Eligibility

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission

Entity Requirements
All Partners Each One
Combined Partner Partner

2.1.1 Nationality
Letter of
Nationality in must meet must meet must meet not
Technical Bid
accordance with requirement requirement requirement applicable
Forms
ITB sub-clause 4.2
ELI –1; ELI
–2
with
attachments
2.1.2 Conflict of Interest

No conflicts of must meet existing or must meet not Letter of

interest in requirement intended JV requirement applicable Technical Bid
accordance with must meet
ITB Sub-Clause requirement
4.3.

2.1.3 Government/DP Eligibility

Not having been must meet must meet must meet not Letter of
declared ineligible requirement requirement requirement applicable Technical Bid
by
government/DP,
as described in ITB
Sub-Clause 4.4.

Page 41 of 163
2.1.4 Government-owned Entity

Bidder required to must meet existing or must meet not Forms ELI - 1,
meet conditions of requirement intended JV requirement applicable ELI - 2, with
ITB Sub-Clause must meet attachments
4.5. requirement

2.1.5 UN Eligibility

Not having been must meet existing or must meet not Letter of
declared ineligible requirement intended JV requirement applicable Technical Bid
based on a United must meet
Nations resolution requirement
or Employer's
country law, as
described in ITB
Sub-Clause 4.8.

2.1.6 Other Eligibility

Firm Registration must meet not must meet not Document

Certificate requirement applicable requirement applicable attachment

Business must meet not must meet not Document

Registration requirement applicable requirement applicable attachment
Certificate

VAT and PAN must meet not must meet not Document
Registration requirement applicable requirement applicable attachment
certificate (only
for domestic
bidders)

Tax Clearance must meet not must meet not Document

Certificate/Tax requirement applicable requirement applicable attachment
return submission
evidence/evidence
of time extension
for the F/Y
2077/78(Only for
domestic
bidders)
Additional ……………. ………… …………… ………… …………
requirements
[Insert if any]

2.2 Pending Litigation

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission

Entity Requirements
All Partners Each One

Page 42 of 163
 Combined Partner Partner

2.2.1 Pending Litigation

All pending must meet not must meet not Form LIT - 1
litigation shall be requirement applicable requirement by applicable
treated as by itself or itself or as
resolved against as partner partner to past
the Bidder and to past or or existing JV
so shall in total existing JV
not represent
more than 75
percent of the
Bidder's net
worth.

2.3 Financial Situation

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission

Entity Requiremen
All Partners Each One ts
Combined Partner Partner

2.3.1 Historical Financial Performance

Submission of audited must meet not applicable must meet not Form FIN - 1
balance sheets and requirement requirement applicable with
income statements, for attachments
the last Three (3) years
to demonstrate the
current soundness of
the Bidder's financial
position. As a minimum,
a Bidder's net worth
calculated as the
difference between total
assets and total
liabilities should be
positive.

Page 43 of 163
 Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission

Entity Requiremen
All Partners Each One ts
Combined Partner Partner

2.3.2 Average Annual Construction Turnover

Minimum average must meet must meet must meet must Form FIN -2
annual construction requirement requirement 25 % meet 40
turnover of NRs 150 %
of the
million, calculated as
requirement of the
total certified payments
requireme
received for
nt
construction contracts
in progress or
completed, within best
three years out of last
ten fiscal years.

Only the net amount shall be calculated after deducting the amount for VAT and such amount shall be adjusted
to present value by applying wholesale price index of Nepal Rastra Bank.

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission

Entity Requiremen
All Partners Each One ts
Combined Partner Partner

2.3.3 Required Bid Capacity

The bidding capacity of the
must must meet must meet must Form FIN -
bidder should be equal to or
meet requirement 25 % meet 40 4,5
more than the NRs 301
require %
million of the
ment
requirement of the
requireme
nt

2.4 Experience

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission
All Partners
Entity Each One Requirement
Combined Partner Partner
2.4.1 General Construction Experience
Experience under must not must meet not Form EXP - 1
construction contracts in the meet applicable requirement applicabl
role of contractor, require e
subcontractor, or ment

Page 44 of 163
 management contractor for
at least the last five (5)
years prior to the
applications submission
deadline.
Note:
1. In case of Subcontractor or Management contractor, clients authenticated letter stating that the contractor was
evaluated during the bid evaluation process of the concerned contract stating percentage of subcontract shall be
submitted along with the experience letter. This note shall be applicable to 2.4.1,2.4.2 a) and 2.4.2 b)

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission
Entity All Partners Each One Requirement
Combined Partner Partner
2.4.2 Specific Construction Experience
a) Contracts of Similar Size and Nature
Participation as Prime must must meet not not Form EXP –
contractor, management meet requirement applicable applicabl 2(a)
contractor, or subcontractor in at require e
least One Contract for ment
Construction of Motorable
Bridges with value of NRs
241.10 million that have been
successfully or substantially
completed within the last ten
(10) years

Only the net amount shall be calculated after deducting the amount for VAT and such amount shall be adjusted
to present value by applying wholesale price index of Nepal Rastra Bank.
Contractor should Submit Successfully or Substantially completion Certificate.
Note: Substantially Completion: A contract will be regarded as substantially completed if the whole work
progress is at least 80% provided that it fulfills the intended use of the project. For example if the vehicular
traffic can be plied on the all bridge although some minor bridge works like river training, footpath, etc.
remaining can be considered as substantially completed.

Criteria Compliance Requirements Documents

Requirement Single Joint Venture Submission
All Partners
Entity Each One Requirement
Combined Partner Partner
(b) Construction Experience in Key Activities
For the above or other must meet must meet not not Form EXP -
contracts executed all all applicable applicabl 2(b)
during the period requirement requirement e
stipulated in 2.4.2(a) s s
above, a minimum
construction
experience in the
following key activities :
At least one span of
motorable bridge
with 80m or more.
Note:
2. In case of Subcontractor or Management contractor, clients authenticated letter stating that the
contractor was evaluated during the bid evaluation process of the concerned contract stating
percentage of subcontract shall be submitted along with the experience letter. This note shall be
applicable to 2.4.1,2.4.2 (a) and 2.4.2 (b).

Page 45 of 163
2.5 Personnel

The Bidder must demonstrate that it has the personnel for the key positions that meet the
following requirements:

SN. Position Required Academic Total Work Experience in

No. Qualification Experience Similar Works
[Years] [years]

Contract One (1) Bachelor’s degree in

1. Ten (10) Five (5)
Manager any discipline

Bridge Designer One (1) Master's in Structural Three (3) years

Engineering or in Bridge
2. Five (5)
Equivalent Design related
task

Geo-technical One (1) Master’s in Geo-

Engineer technical
3. Five (5) Three (3)
Engineering or
Equivalent

Material/Quality One (1) Bachelor’s in Civil

4. Control Engineering or Five (5) Three (3)
Engineer equivalent

In case the bidder proposes to consider Personnel that may be spared from committed/ongoing
contracts for evaluation, the bidder shall provide details of personnel which will be spared from such
committed/ongoing contracts based on the physical progress at the date of bid submission.

The Bidder shall provide details of the proposed personnel and their experience records in the
relevant Information Forms included in Section IV (Bidding Forms).

Page 46 of 163
2.6 Equipment

The Bidder must demonstrate that it has the key equipment listed hereafter:

No. Equipment Type and Characteristics Min. Number Requirement

1. Concrete Batching Plant One (1)

2. Concrete Pump One (1)

3. Transit Mixer for Concrete Two (2)

In case the Bidder proposes to consider Equipment that may be spared from committed/ongoing
contracts for evaluation, the Bidder shall provide details of Equipment which will be spared from
committed / ongoing contracts clearly demonstrating the availability of such equipment with
respect to the physical progress of the ongoing contracts on the date of bid submission.

In case of Equipment to be leased/hired the same procedure as mentioned above shall apply.

The Bidder shall provide further details of proposed items of equipment using the relevant Form
in Section IV (Bidding Forms)

2.7 Subcontractors:

The experience and financial capacity of the sub-contractors shall not be added to those of the
Bidder for purposes of qualification of the Bidder.

The sub-contractors proposed shall be fully qualified for their work proposed, and meet the following
criteria:

2.7 (a) Nature of Works that can be sub contracted:

(i) ………………………………..

(ii) ………………………………..

Note: Employer should specify the nature of work , if sub -contracting is permitted.

2.7 (b) Qualification Criteria

The proposed sub-contractor shall meet the following requirements:

1) Completion of 80% of the quantity of the work being sub contracted

2) Average Annual Construction Turnover for the work being sub contracted should be at least
1.5 * V/T where V is the proposed value of sub contract and T is time in year. For contract
duration of up to 1 year, T shall be “1”.

3) Financial Resources: The sub contract must demonstrate that it has the financial resources
to meet its current contract commitment plus three months’ requirements for the sub
contracted work.

Page 47 of 163
 Section IV: Bidding Forms

This Section contains the forms which are to be completed by the Bidder and submitted as part
of its Bid.

Page 48 of 163
 Letter of Technical Bid

The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the
Bidder’s complete name and address.

Date: .........................................................

Name of the contract: .........................................................

Invitation for Bid No.: .......................................................

To:…………………………………………………………………………………………………….....

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addenda
issued in accordance with Instructions to Bidders (ITB) Clause 8.

(b) We offer to execute in conformity with the Bidding Documents the following Works:

(c) Our Bid consisting of the Technical Bid and the Price Bid shall be valid for a period of 120 days
from the date fixed for the bid submission deadline in accordance with the Bidding Documents,
and it shall remain binding upon us and may be accepted at any time before the expiration of
that period.

(d) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities
from eligible countries in accordance with ITB 4.2 and meet the requirements of ITB 3.4, & 3.5

(e) We are not participating, as a Bidder or as a subcontractor, in more than one Bid in this bidding
process in accordance with ITB 4.3(e), other than alternative offers submitted in accordance
with ITB 13.

(f) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part
of the contract, has not been declared ineligible by DP, under the Employer’s country laws or
official regulations or by an act of compliance with a decision of the United Nations Security
Council;

(g) We are not a government owned entity/We are a government owned entity but meet the
requirements of ITB 4.5;1

(h) We declare that, we including any subcontractors or suppliers for any part of the contract do
not have any conflict of interest in accordance with ITB 4.3 and we have not been punished for
an offense relating to the concerned profession or business.

(i) We declare that we are solely responsible for the authenticity of the documents submitted by
us. The document and information submitted by us are true and correct. If any
document/information given is found to be concealed at a later date, we shall accept any legal
actions by the Employer.

(j) We agree to permit the Employer/DP or its representative to inspect our accounts and records
and other documents relating to the bid submission and to have them audited by auditors
appointed by the Employer.

Page 49 of 163
(k) If our Bid is accepted, we commit to mobilizing key equipment and personnel in accordance
with the requirements set forth in Section III (Evaluation and Qualification Criteria) and our
technical proposal, or as otherwise agreed with the Employer.

(l) We are committed to submit the Letter of Commitment for Bank’s Undertaking for Line of Credit
of NRs 28.30 Millions at the time of contract agreement, if the bid is awarded to us.

Name: .................................................................................................

In the capacity of .............................................................................

Signed …………………………………………………………...

Duly authorized to sign the Bid for and on behalf of …………

Date …………………………………………………………....

Page 50 of 163
 Letter of Price Bid

The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the
Bidder’s complete name and address.

Date: .........................................................

Name of the contract: .........................................................

Invitation for Bid No.: .......................................................

To:…………………………………………………………………………………………………….....

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addenda
issued in accordance with Instructions to Bidders (ITB) Clause 8;

(b) We offer to execute in conformity with the Bidding Documents the following Works:

(c) The total price of our Bid, excluding any discounts offered in item (d) below is: NRs.
…………………………………………..; or when left blank is the Bid Price indicated in the Bill of
Quantities.

(d) The discounts offered and the methodology for their application
are:……………………………………………..

(e) Our bid shall be valid for a period of [insert validity period as specified in ITB 18.1] days from
the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it
shall remain binding upon us and may be accepted at any time before the expiration of that
period;

(f) If our bid is accepted, we commit to obtain a performance security in accordance with the
Bidding Document;

(g) We have paid, or will pay the following commissions, gratuities, or fees with respect to the
bidding process or execution of the Contract:1
Name of Recipient Address Reason Amount

...................................... .................................... ............................. ...................

...................................... .................................... ............................. ...................

(h) We understand that this bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal contract is
prepared and executed;
(i) We understand that you are not bound to accept the lowest evaluated bid or any other bid that
you may receive; and

1 If none has been paid or is to be paid, indicate “None”.

Page 51 of 163
(j) We declare that we are solely responsible for the authenticity of the documents submitted by
us.

(k) We agree to permit the Employer/DP or its representative to inspect our accounts and records
and other documents relating to the bid submission and to have them audited by auditors
appointed by the Employer.
Name: ..............................................................................................

In the capacity of .............................................................................

Signed …………………………………………………………...

Duly authorized to sign the Bid for and on behalf of …………

Date …………………………………………………………....

Page 52 of 163
 Table of Price Adjustment Data
[To be used if Price Adjustment is applicable as per GCC 53.1]

Employer's
Base Bidder's
Source Proposed
Index Value Proposed
Code of Weighting
Description and Weighting
Index* Range
Date (coefficient)**
(coefficient)
1 2 3 4 5 6
Non -
0.15 0.15
Adjustable (A)
0.15 -0.25
Labor (b)

0.30 -0.40
Materials (c)

Equipment
0.20 -0.30
usage (d)
Total 1.00 1.00

(a) Labor: "National Salary and Wage Rate Index"- "Construction Labor" of Nepal Rastra Bank

(b) Material:"National Wholesale Price Index" - Construction Materials" of Nepal Rastra Bank

(c) Equipment usage: "National Wholesale Price Index" - Machinery and Equipment " of Nepal
Rastra Bank

* Bidders proposed weightings should be within the range specified by the Employer in column - 5

Page 53 of 163
 Table of Price Adjustment Data
[To be used if Price Adjustment is applicable as per GCC 53.6]

(Not applicable)

Code Construction Unit Base Price (NRs/Unit) Source

Material* (Ex-factory) (Factory)**
1 2 3 4 5

* Major construction materials to be specified by Employer in column - 2.

** Base Price and source normally to be specified by Employer (or alternatively informed to be
proposed by bidder) in column 4 and 5.

Note:
The base prices of the construction materials shall be taken as of 30 days before the deadline for submission
of the Bid as quoted by the Bidder and verified by the Employer. For the purpose of calculation of price
adjustment, the Ex-factory price of the same source shall be taken into consideration.

Page 54 of 163
 Bid Security
Bank Guarantee
Bank’s Name, and Address of Issuing Branch or Office
(On Letter head of the Commercial bank or any Financial Institution eligible to issue Bank
Guarantee as per prevailing Law)
Beneficiary: .............................. name and address of Employer ………………………………
Date: ……………………………………………Bid Security No.: ..............................................
We have been informed that. …………. [insert name of the Bidder] (hereinafter called “the
Bidder”)intends to submit its bid (hereinafter called “the Bid”) to you for the execution of
…………...name of Contract . …………… under Invitation for Bids No. ……………… (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by a bid
guarantee.
At the request of the Bidder, we…………………. . name of Bank ……………….. hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . .
………...amount in figures ………………………. (. …………..amount in words ……………….)
upon receipt by us of your first demand in writing accompanied by a written statement stating that
the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn or modifies its Bid:
i) during the period of bid validity specified by the Bidder on the Letter of Technical and Price
Bid, in case of electronic submission
(ii) from the period twenty-four hours prior to bid submission deadline up to the period of bid
validity specified by the Bidder on the Letter of Technical Bid and Price Bid, in case of hard copy
submission; or
(b) does not accept the correction of errors in accordance with the Instructions to Bidders
(hereinafter “the ITB”); or
(c) changes the prices or substance of the bid while providing information pursuant to clause 27.1
of ITB; or
(d) having been notified of the acceptance of its Bid by the Employer during the period of bid
validity, (i) fails or refuses to execute the Contract Agreement, or (ii) fails or refuses to furnish
the performance security, in accordance with the ITB.
(e) is involved in fraud and corruption in accordance with the ITB
This guarantee will remain in force up to and including the date ………number…………days
after the deadline for submission of Bids as such deadline is stated in the instructions to Bidders
or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived.
Any demand in respect of this guarantee should reach the Bank not letter than the above date.
This Bank guarantee shall not be withdrawn or released merely upon return of the original guarantee
by the Bidder unless notified by you for the release of the guarantee.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 758.
. . .Bank’s seal and authorized signature(s) . . .
Note:
The bid security of ………..……………. has been counter guaranteed by the Bank ……..………..…… on
…………... ........................................ ...……..………. (Applicable for Bid Security of Foreign Banks).

Page 55 of 163
 Letter of Commitment for Bank’s Undertaking for Line
of Credit
Bank’s Name, and Address of Issuing Branch or Office
(On Letter head of the Commercial bank or any Financial Institution eligible to issue Bank
Guarantee as per prevailing Law)

Invitation for Bids No: Date:

Contract No:

Name of Contract :

To:

[Name and address of the Procuring

Entity]

CREDIT COMMITTMENT No: [insert number]

We have been informed that [name of Bidder] (hereinafter called “the Bidder”) intends to submit
to you its Bid (hereinafter called “the Bid”) for the execution of the Works of [description of
works] under the above Invitation for Bids (hereinafter called “the I”).
Furthermore, we understand that, according to your conditions, the Bidder’s Financial Capacity
i.e. Liquid Asset must be substantiated by a Letter of Commitment of Bank’s Undertaking for Line
of Credit.
At the request of, and arrangement with, the Bidder, we [name and address of the Bank] do
hereby agree and undertake that [name and address of the Bidder] will be provided by us with a
revolving line of credit, in case awarded the Contract, for execution of the Works viz. [insert name
of the works], for an amount not less than NRs …….[in figure] ( in words) for the sole purpose of
the execution of the above Contract. This Revolving Line of Credit will be maintained by us until
issuance of “Taking-Over Certificate” by the Procuring Entity.
In witness whereof, authorised representative of the Bank has hereunto signed and sealed this
Letter of Commitment.

Signature Signature

Page 56 of 163
 Technical Proposal Format

Personnel

Equipment

Site Organization

Method Statement

Mobilization Schedule

Construction Schedule

Others

Page 57 of 163
 Personnel
Form PER - 1: Proposed Personnel

Bidders should provide the names of suitably qualified personnel to meet the specified
requirements for each of the positions listed in Section III (Evaluation and Qualification Criteria). The
data on their experience should be supplied using the Form below for each candidate.

Academic Experience
Total Work
Qualification in Similar
No. Name Position* Experience
Works
[Years]
[years]

1.

2.

3.

4.

5.

 As listed in Section III (Evaluation and Qualification Criteria).

Page 58 of 163
Form PER - 2: Resume of Proposed Personnel

The Bidder shall provide all the information requested below. Fields with asterisk (*) shall be used
for evaluation.

Position*
Personal Information Name Date of Birth
Professional qualifications
Present employment Name of employer
Address of employer
Telephone Contact (manager/personnel officer)
Fax E-mail
Job title Years with present employer

Summarize professional experience over the last twenty years in reverse chronological order.
Indicate particular technical and managerial experience relevant to the project.

From* To* Company, Project, Position and Relevant Technical and

Management Experience*

Note:

In case of e-submission the Resume of Proposed Personnel shall be submitted on notification by the Employer
as per ITB 27.

Page 59 of 163
 Equipment
The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet
the requirements for the key equipment listed in Section III (Evaluation and Qualification Criteria).
A separate Form shall be prepared for each item of equipment listed, or for alternative equipment
proposed by the Bidder. The Bidder shall provide all the information requested below, to the extent
possible. Fields with asterisk (*) shall be used for evaluation.
(i) For the equipment under Bidder's ownership

Total Nos. of No. of Equipment

Equipment Type Equipment under engaged/proposed for Nos. of Equipment
No. and Bidder's ongoing/committed proposed for this
Characteristics Ownership contracts contract

1.
2.
3.
4.
5.

(ii) For the Equipment to be leased/hired

Total Nos. of No. of Equipment Nos. of Equipment
Equipment Type
Equipment under the engaged/committe proposed to be
No. and
ownership of d for other works leased/hired for
Characteristics
lease/hire provider this contract
1.
2.
3.
4.
5.

Type of Equipment*

Equipment Information Name of manufacturer Model and power rating

Capacity* Year of manufacture

Current Status Current location

Details of current commitments

Source Indicate source of the equipment

 Owned  Rented  Leased  Specially manufactured

Page 60 of 163
The following information shall be provided only for equipment not owned by the Bidder.

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax email

Agreements Details of rental / lease / manufacture agreements specific to

the project

The Bidder shall be solely responsible for the data provided. However, this shall not
limit the right of Employer to verify the authenticity of submitted information.

Note:
In case of e-submission the “Agreements” shall be submitted on notification by the Employer as per ITB 27.1

Page 61 of 163
 Bidder’s Information and Qualification Format

Site Organization

Method Statement

Mobilization Schedule

Construction Schedule

Others

Page 62 of 163
 Bidder’s Qualification
To establish its qualifications to perform the contract in accordance with Section III (Evaluation
and Qualification Criteria) the Bidder shall provide the information requested in the corresponding
Information Sheets included hereunder.

Form ELI - 1: Bidder’s Information Sheet

Bidder's Information

Bidder's legal name

In case of JV, legal name of each partner

Bidder's country of constitution

Bidder's year of constitution

Bidder's legal address in country of

constitution

Bidder's authorized representative (name,

address, telephone numbers, fax numbers, e-

mail address)

Attached are copies of the following original documents.

1. In case of single entity, articles of incorporation or constitution of the legal entity named
above, in accordance with ITB 4.1 and 4.2.
2. Authorization to represent the firm or JV named in above, in accordance with ITB 20.2.

3. In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.

4. In case of a government-owned entity, any additional documents not covered under 1 above
required to comply with ITB 4.5.

Page 63 of 163
Form ELI - 2: JV Information Sheet
Each member of a JV must fill in this form

JV / Specialist Subcontractor Information

Bidder's legal name

JV Partner's or Subcontractor's legal name

JV Partner's or

Subcontractor's country of constitution

JV Partner's or

Subcontractor's year of constitution

JV Partner's or

Subcontractor's legal address in country of

constitution

JV Partner's or

Subcontractor's authorized representative

information (name, address, telephone

numbers, fax numbers, e-mail address)

Attached are copies of the following original documents.

1. articles of incorporation or constitution of the legal entity named above, in accordance

with ITB 4.1 and 4.2.
2. Authorization to represent the firm named above, in accordance with ITB 20.2.
3. In the case of government-owned entity, documents establishing legal and financial
autonomy and compliance with commercial law, in accordance with ITB 4.5.

Page 64 of 163
Form LIT - 1: Pending Litigation

Each member of a JV must fill in this form

Pending Litigation

 No pending litigation in accordance with Criteria 2.2 of Section III (Evaluation and
Qualification Criteria)
 Pending litigation in accordance with Criteria 2.2 of Section III (Evaluation and Qualification
Criteria)

Value of Pending
Value of Pending Claim as a
Year Matter in Dispute
Claim in NRS Percentage on Net
Worth

Page 65 of 163
Form FIN - 1: Financial Situation

Each Bidder or member of a JV must fill in this form

Financial Data for Previous 3 Years [in NRS]

Year 1 : Year 2 : Year 3 :

Information from Balance Sheet

Total Assets

Total Liabilities

Net Worth

Current Assets

Current Liabilities

Information from Income Statement

Total Revenues

Profit Before Tax

Profit After Tax

o Attached are copies of financial statements (balance sheets including all related notes, and income
statements) for the last three or above years, as indicated above, complying with the following
conditions.
o All such documents reflect the financial situation of the Bidder or partner to a JV, and not sister
or parent companies.
o Historic financial statements must be audited by a certified auditor.
o Historic financial statements must be complete, including all notes to the financial statements.
o Historic financial statements must correspond to accounting periods already completed and audited
(no statements for partial periods shall be requested or accepted).

Note:
In case of e-submission the attachments should not be uploaded but shall be submitted on
notification by the Employer as per ITB 27.1

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Form FIN - 2: Average Annual Construction Turnover

Each Bidder or member of a JV must fill in this form

The information supplied should be the Annual Turnover of the Bidder or each member of a JV
in terms of the amounts billed to clients for each year for work in progress or completed to NRs at
the end of the period reported.

Annual Turnover Data for the Last 10 Years

(Construction only)

Year Amount Currency

- Average Annual Construction Turnover

(Best three years within the last 10 years)

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Form FIN - 3: Bid Capacity

Each Bidder or member of a JV must fill in this form

Bid Capacity = [(7 x A) – B]

A = Average Annual Turnover of best three years out of last ten fiscal years.
B = Annual Value of the existing commitments and works (ongoing) to be completed, calculated
from FIN-4.

A, in B, in Bid Capacity,
SN Name of Bidder Pan No.
Million Million in Million

Total Bid Capacity :

Signature of Bidder

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Form FIN-4: Current Contract Commitments / Works in Progress

Bidders and each partner to a JV should provide information on their current commitments on all contracts that have been awarded, or for which a letter
of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be
issued.
Current Contract Commitments ( For Calculation of B with reference of FIN-3)
Initial or Value of Estimated Time in
Contract
Employer's Contract Revised outstanding Month to Complete the
Contract Amount
Name of Name of the Contact Date Contract works outstanding works
No. Share in % in
Contract Contractor/s Address, (yyyy-mm) Duration [In Millions, (f) = (c) + (d) – Date of
(a) Millions
Tel, Fax (c) (months) NRS ]# Invitation of Bid
(b)
(d) (e) (f)
1

Signature of Bidder

# The Outstanding Works means Contract Price (excluding Vat) minus Work Evaluated by Employer till the reference date. Bidder shall have to
submit the relevant documentary evidence to substantiate the facts/figures.

 ( e)  ( a ) 
Note 1: “B” shall be calculated as : B     x12 , If (f) is less than 12, then value of (f) shall be taken as 12.
 (f) 

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Note 2: If Initial or Revised Contract Date is run out with respect to Date of Invitation of Bid, the Estimated Time in Mont h to Complete the
outstanding works shall be taken equal to 12 months.

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Form EXP - 1: General Construction Experience
Each Bidder or member of a JV must fill in this form.

General Construction Experience

Starting Ending Year Contract Identification and Name and Role of

Month Year Month Address of Employer Brief Description of Bidder
Year the Works Executed by the Bidder

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Form EXP - 2(a): Specific Construction Experience

Fill up one (1) form per contract.

Contract of Similar Size and Nature

Contract No………… of….. Contract Identification
Award Date Completion
Date
Role in Contract   
Contractor Management Subcontractor
Contractor
Total Contract Amount  NRS
………..
If Partner in a JV or subcontractor, Percent of Amount
specify participation of total contract Total
amount
Employer's Name
Address
Telephone/Fax
Number
E-mail

Description of the similarity in accordance with Criteria 2.4.2 (a) of Section III

Note :
The Employer should insert here contract
size, complexity, methods, technology, or
other characteristics as described in
Section VI (Work Requirements) against
which the bidder demonstrates similarity
in the box on the right-hand-side.

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Form EXP - 2(b): Specific Construction Experience in Key Activities

Fill up one (1) form per contract.

Contract of Similar Size and Nature

Contract No………… of……….. Contract Identification

Award Date Completion

Date

Role in Contract   
Contractor Management Subcontractor
Contractor

Total Contract Amount  NRS

………..

If Partner in a JV or subcontractor, specify Percent of Amount

participation of total contract amount Total

Employer's Name
Address
Telephone/Fax
Number
E-mail

Description of the similarity in accordance with Criteria 2.4.2 (a) of Section III

Note :
The Employer should insert here production
rate(s) for the key activity (activities) subject
contract against which the bidder
demonstrates in the box on the right-hand-
side production rates achieved by him on
previous contracts.

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 Section V - Eligible Countries

For the purpose of ITB 4.2: “Nepal”; and

For the purpose of Country of Origin ITB 5.1 and GCC 79.2: “all Countries”

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Part II : BIDDING PROCEDURES

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 Table of Clauses
Employer's Requirements and Specifications .............................................................................. 78

Specifications............................................................................................................................. 78

Notes on the Specifications .......................................................................................................78

Sample Clause: Equivalency of Standards and Codes.............................................................79
Supplementary Information......................................................................................................... 91

Section VI: Bill of Quantities/Schedule of Requirements/ Breakdown of Cost ................................. 92

Preamble of Bill of Quantities.....................................................................................................94

A. General ..................................................................................................................................94
B. Day work Schedule ................................................................................................................95
Provisional Sums........................................................................................................................96
Bill of Quantities/ Schedule of Requirements/Breakdown of Costs ................................................. 97

ANNEX –I ................................................................................................................................. 154

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 Section VI: Works Requirements

This Section contains the Specification, the Drawings, and supplementary information
that describe the Works to be procured.

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Employer's Requirements and Specifications
Specifications

Notes on the Specifications

A set of precise and clear specifications is a prerequisite for Bidders to respond realistically
and competitively to the requirements of the Employer without qualifying or conditioning their
Bids. The specifications must be drafted to permit the widest possible competition and, at the
same time, present a clear statement of the required standards of workmanship, materials, and
performance of the goods and services to be procured. Only if this is done will the objectives of
economy, efficiency and fairness in procurement be realized, responsiveness of Bids be ensured,
and the subsequent task of bid evaluation facilitated. The specifications should require that all
goods and materials to be incorporated in the Works be new, unused, of the most recent or current
models, and incorporate all recent improvements in design and materials unless provided
otherwise in the Contract.

Samples of specifications from previous similar projects are useful in this respect. The use of metric
units is encouraged by the Funding Agency in case of funding assisted projects. Most specifications
are normally written specially by the Employer or Project Manager to suit the Contract Works in
hand. The available standard specification of works of Ministry of Physical Infrastructure and
Transport, DoR and Other line Ministries can be adopted for respective civil construction works.

There are considerable advantages in standardizing General Specifications for repetitive Works
in recognized public sectors, such as highways, urban housing, irrigation, and water supply,
in the same country or region where similar conditions prevail. The General Specifications should
cover all classes of workmanship, materials, and equipment commonly involved in construction,
however it may not necessarily be adequate to be used in a particular Works Contract and may
necessitate preparation of Particular (Special) Specifications to amend and or supplement the
provision of the General Specifications to meet the requirement of the particular Works.

Care must be taken in drafting specifications to ensure that they are not restrictive. In the specification
of standards for goods, materials, and workmanship, recognized international standards should
be used as much as possible. Where other particular standards are used, whether national
standards of Nepal or other standards, the specifications should state that goods, materials, and
workmanship that meet other authoritative standards, and which ensure substantially equal or
higher quality than the standards mentioned, will also be acceptable.

Employers should decide whether technical solutions to specified parts of the Works are to be
permitted. Alternatives are appropriate in cases where obvious (and potentially less costly)
alternatives are possible to the technical solutions indicated in the Procurement Documents for
certain elements of the Works, taking into consideration the comparative specialized advantage of
potential bidders. For example:

The Employer should provide a description of the selected parts of the Works with appropriate
references to Drawings, Specifications, Bill of Quantities, and Design or Performance criteria, stating
that the alternative solutions if applicable shall be at least structurally and functionally
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equivalent to the basic design parameters and specifications.

Such alternative solutions shall be accompanied by all information necessary for a complete
evaluation by the Employer, including drawings, design calculations, technical specifications,
breakdown of prices, proposed construction methodology, and other relevant details.

Sample Clause: Equivalency of Standards and Codes

Wherever reference is made in the Contract to specific standards and codes to be met by the goods
and materials to be furnished, and work performed or tested, the provisions of the latest current
edition or revision of the relevant standards and codes in effect shall apply, unless otherwise
expressly stated in the Contract. Where such standards and codes are national, or relate to a
particular country or region, other authoritative standards that ensure a substantially equal or higher
quality than the standards and codes specified will be accepted subject to the Project Manager’s
prior review and written consent. Differences between the standards specified and the proposed
alternative standards shall be fully described in writing by the Contractor and submitted to the
Project Manager at least 30 days prior to the date when the Contractor desires the Project
Manager’s consent. In the event the Project Manager determines that such proposed deviations
do not ensure substantially equal or higher quality, the Contractor shall comply with the standards
specified in the documents.

These Notes for Preparing Specifications are intended only as information for the Employer or the
person drafting the Procurement Documents. They should not be included in the final documents.

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1. Specifications for Design, Material, Workmanship and Procedure

1.1 Specifications for Design

The Contractor shall adhere to latest revisions of the following Documents in hierarchical order
during Detailed Survey and Design of the proposed bridge.

i) Nepal Bridge Standards-2067, published by Department of Roads.

ii) The Publications by Indian Road Congress:

IRC:5-2015 General Features of Design

Seventh revision
IRC:6-2017 Loads and Stresses
Revised Edition
IRC:22-2015 Composite Construction
First revision
IRC:40-2002 Brick, stone and cement concrete block masonry
Second revision
IRC:24-2010 Steel Road Bridges
Second revision
IRC:78-2014 Foundation and Substructures
Revised Edition
IRC:83-2015 Metallic Bearings (Part-I)
First revision
IRC:83-2018 Elastomeric Bearings (Part-II)

IRC:83-2018 POT, POT-cum-PTFE, Pin and metallic guide

bearings (Part-III)
IRC:45-1972 Recommendation for estimating the resistance of
soil below the maximum scour level in the design
of well foundation of bridges
IRC:38-1988 Guidelines for Design of Horizontal Curves for
Highways and Design Tables First revision
IRC:87-2011 Guidelines for the design and erection of false work
for road bridges
IRC:89-1997 Guidelines for Design and Construction of River
Training & Control Works for Road Bridges First
revision
IRC:112-2011 Code of Practice for Concrete Road Bridges

IRC:SP 33-1989 Guidelines on supplemental measures for design,

detailing and durability of important bridge
structures

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 IRC:SP 23-1983 Vertical Curves for Highways

IRC:SP 64-2005 Guidelines for analysis and design of cast in place

voided slab structure

IRC:SP 65-2005 Guidelines for design and construction of

segmental bridges

IRC:SP 66-2005 Guidelines for design of continuous bridges

IRC:SP 67-2005 Guidelines for use of external and unbounded

prestressing tendons in bridge structures

IRC:SP 70-2005 Guidelines for use of high performance concrete in

bridges

IRC:SP 71-2006 Guidelines for design and construction of precast

pretensioned girder for bridges

IS:1893 (Part-I) Criteria for Earthquake Resistant Design of

2002 Structures Fifth revision

IS:2911- Code of Practice for Design and Construction of

1979Reaffirmed Feb Pile Foundations First revision
2002

IS:13290-1993 Ductile detailing of Reinforced Concrete Structures

(Reaffirmed July subjected to Edition 1.2 (2002-03)Seismic Forces –
2003) Code of Practice

1.2 Specifications for material, workmanship and procedure

The Contractor shall adhere to the Standard Specifications for Road and Bridge Works,
2073(1st amendment 2076,2nd amendment 2078), published by Department of Roads, for material,
workmanship and procedure.

The Contractor shall obtain the Specification Documents listed above at the Contractor's own cost.

If any matter is not covered by the documents listed above the Contractor may propose a relevant
standard document for the particular work subject to approval by the Employer.

1.3 Specification for the Design Report and Drawings

1.3.1 The Design Report shall include but may not be limited to the followings:

a) Hydrological analysis according to the IRC code of Practice

b) Geological and Geotechnical Analysis of the bridge site

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c) Reports on Geotechnical investigations and calculation of the bearing capacity according
to the IRC Code of Practice.

d) Design calculations of the various elements of the bridge, approach roads and river
training works

1.3.2 The format of the Drawings shall be as follows:

a) Size: All the drawings shall be presented in sheets not less than size A3 bound properly.

b) Contents of the drawings: The drawings shall show all necessary elements of the
permanent works and their dimensions. The Drawings shall include but may not be limited
to the followings:

1) Geological Map around the bridge site.

2) Topographic map of the bridge site

3) General arrangement of the bridge showing bridge in plan and profile with
Levels of the bridge deck, soffit, Highest Flood Level, Existing bed level,
Maximum depth of scour, levels of foundations etc.

4) Working drawings of the bridge elements

5) Working drawings of the river training and protection works

6) Working drawings of the approach roads (Plan, Profile and cross sections)

7) Working drawings of the ancillary works including road safety.

c) The Drawings shall be presented in clear legible format with size of lettering anywhere
in the drawings not less than 2.0 mm.

1.3.3 The contractor shall arrange presentation after submission of Draft Report of the
complete design at venue suggested by DoR. The presentation team shall include at least
Bridge Engineer, Geotechnical Engineer, Hydrologist involved in design.

2. Location of the Bridge

The location of the bridge site is determined by the Employer and given in the Contract
Data. The Contractor is not allowed to change the bridge site without prior approval of the
Employer.

3. Length of the bridge, clear waterway and length of span

3.1 General Requirements

The bridge and the span arrangement shall provide a clear waterway between the extreme
edges of the abutments facing the river side deducting widths of all the intermediate piers
or any other structures or obstructions, at the Highest Flood Level. The design shall
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 provide minimum Clear Waterway and/or minimum Clear Length of any span as specified
in the Contract Data.

3.2 Changes in Length of the bridge

Pursuant to the ACC Clause 11.4, during the detailed design if the required length of the
bridge or the clear waterway is found to be unnecessarily larger /or less than specified in
the Contract Data, then the Contractor may propose a suitable length with proper
justifications. However, such modification of the bridge length provided in the contract
data shall be approved by the employer.

4. Width of Bridge deck and footpath

The minimum width of the carriageway, number and width of the footpath(s) shall be as
specified in the Contract Data.

5. Type of Railings and Kerb

As indicated in the Contract Data the Employer may provide design of railings and kerbs.
The Contractor may submit an alternate design of these items and shall obtain approval
from the client before supply or construction.

1.4 Tests for acceptance of the bridge and/or elements of the bridge

1.4.1 Tests on foundation

a) Open Foundation – The Employer may ask to carry out additional soil test after
completion of excavation for the foundation, if the soil type is found to be different than
shown in the approved design. The additional tests may include the following tests:

i. SPT or DCPT
ii. Soil Sampling (Undisturbed sampling)
iii. Index Tests: Liquid Limit, Plastic Limit
iv. Moisture Content
v. Bulk and Dry Density
vi. Unconfined Compression Test
vii. Direct Shear Test
viii. Any other test required depending upon the type of the soil
The Bearing Capacity of the bed soil shall be re-evaluated based on the test results and the
type, depth and/or dimension of the foundation shall be revised if found necessary.

b) Well Foundation – The Employer may ask for additional tests on the soil of founding
bed after sinking of the well is completed, if the soil type is found to be different than
shown in the approved design. The additional tests may include the following tests:

i. SPT or DCPT
ii. Soil Sampling
iii. Index Tests: Liquid Limit, Plastic Limit
iv. Moisture Content
v. Bulk and Dry Density
vi. Unconfined Compression Test
vii. Direct Shear Test (if undisturbed soil sampling is possible)
viii. Any other test required depending upon the type of the soil
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 The depth of the well foundation may be increased or the founding soil modified suitably
if the test results show unfavorable condition for foundation.

In case of RCC or PCC well foundation the Employer may ask to carry out concrete core
sampling of the well staining before sinking. The core sample shall be subjected to
compressive strength test.

c) Pile foundation – The following tests shall be carried out on piles:

i. Pile Integrity Test (Profile Analysis and Beta Analysis) and Standard
Load Test as specified shall be carried out on Pilot Pile for each
foundation before casting/driving of working piles. The design of pile
foundation maybe revised if the test shows unfavorable conditions.
ii. Pile Integrity Test (Profile Analysis and Beta Analysis) on each
working piles in each foundation
iii. Standard Load Test as specified on any one randomly selected
working pile of each foundation. The Employer shall select the pile
for testing.
iv. In case of RCC piles the Employer may ask to carry out core sampling
and testing of the working piles.

1.4.2 Tests on Substructures

The contractor shall perform the tests as per approved quality Assurance Plan and shall
maintain all the test results.

Apart from the regular tests according to approved Quality Assurance Plan the Employer
may ask to carry out the following additional tests on substructure before accepting the
work:

i. Test of material
ii. Core sampling and testing in case of concrete elements
iii. Other non-destructive tests as appropriate

1.4.3 Tests on Superstructure

Apart from the regular tests according to approved Quality Assurance Plan, upon
Completion of the Superstructure, the Bridge shall be subject to Proof Load Test according
to the following guidelines, as appropriate:

 IRC:SP-51, Guidelines for Load Testing of Bridges

 IRC:SP-37, Guidelines for Evaluation of Load Carrying Capacity of Bridges

1.4.4 Tests on Approach Road

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 As specified in the Standard Specifications for Road and Bridge Works, 2073,
published by Department of Roads.

1.4.5 Tests on River Training Works

As specified in the Standard Specifications for Road and Bridge Works, 2073,
published by Department of Roads.

1.4.6 Safety of Existing Road

The safety of existing road and traffic operation during investigation and construction shall be the
responsibility of the contractor. Any damage and/or threat to the safety of the existing
structure/road due to construction of the bridge, the contractor require to repair those damage/s
promptly to warrant safety of the road. If damage results in traffic disruption, the contractor may
require to restore back traffic movement even by providing diversion. None of these activities
entitle the contractor to claim for any financial compensation.

1.5 Environmental, Social, Occupational Community Health and Safety requirements

Minimum Requirements for the Bidder’s Code of Conduct

A satisfactory code of conduct will contain obligations on all Contractor’s Personnel (includ ing
sub-contractors and day workers) that are suitable to address the following issues, as a minimum.
Additional obligations may be added to respond to particular concerns of the region, the location
and the project sector or to specific project requirements. The code of conduct shall contain a
statement that the term “child” / “children” means any person(s) under the age of 18 years.

The issues to be addressed include:

1. Compliance with applicable laws, rules, and regulations

2. Compliance with applicable health and safety requirements to protect the local community
(including vulnerable and disadvantaged groups), the Employer’s Personnel, and the
Contractor’s Personnel (including wearing prescribed personal protective equipment,
preventing avoidable accidents and a duty to report conditions or practices that pose a
safety hazard or threaten the environment). The successful bidder shall comply with the
guidelines such as applicable Environmental Acts & Regulations, ESMF, and
OCCUPATIONAL AND COMMUNITY HEALTH & SAFETY GUIDELINE, etc. stated
in ACC and other relevant sections of Bidding Document.
3. The use of illegal substances
4. Non-Discrimination in dealing with the local community (including vulnerable and
disadvantaged groups), the Employer’s Personnel, and the Contractor’s Personnel, (for
example on the basis of family status, ethnicity, race, gender, religion, language, marital
status, age, disability, (physical and mental), sexual orientation, gender identity, politica l
conviction, social, civic, or health status)
5. Interactions with the local community(ies) members of the local community (ies), and any
affected person(s)(for example to convey an attitude of respect, including to their culture
and traditions)
6. Sexual harassment (for example to prohibit use of language or behavior, in particular
towards women and/or children, that is inappropriate, harassing, abusive, sexually
provocative, demeaning or culturally inappropriate)

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 7. Violence, including sexual and/or gender-based violence (for example acts that inflict
physical, mental or sexual harm or suffering, threats of such acts, coercion, and deprivation
of liberty)
8. Exploitation including sexual exploitation and abuse (for example the prohibition of the
exchange of money, employment, goods, or services for sex, including sexual favors or
other forms of humiliating, degrading or exploitative behavior or abuse of power)
9. Protection of children (including prohibitions against sexual activity or abuse, or otherwise
unacceptable behavior with children, limiting interactions towards children, and ensuring
their safety in project areas)
10. Sanitation requirements (for example, to ensure workers use specified sanitary facilities
provided by their employer and not open areas)
11. Avoidance of conflicts of interest (such that benefits, contracts, or employment, or any sort
of preferential treatment or favors, are not provided to any person with whom there is a
financial, family, or personal connection)
12. Respecting reasonable work instructions (including regarding environmental and social
norms)
13. Protection and proper use of property (for example, to prohibit theft, carelessness or waste)
14. Duty to report violations of this Code
15. Non retaliation against workers who report violations of the Code, if that report is made in
good faith.

The Code of Conduct should be written in plain language comprehensible to the workers and
signed by each worker to indicate that they have:
 received a copy of the code;
 had the code explained to them;
 acknowledged that adherence to this Code of Conduct is a condition of employment; and
 understood that violations of the Code can result in serious consequences, up to and
including dismissal, or referral to legal authorities.

A copy of the code shall be displayed in a location easily accessible to the community and
project affected people. It shall be provided in languages comprehensible to the local
community, Contractor’s Personnel, Employer’s Personnel and affected persons.

1.6 Detailed Engineering Survey, Geotechnical Investigation works, Detailed

Design, and construction of double lane permanent bridges:
Two-lane new bridges at enlisted locations are to be designed as per relevant and
appropriate IRC codes. The carriage-way width of the bridges shall be 7.5 m, and the total
width of superstructure including footbaths, kerbs, and railings shall be as 11m.
The bridges shall be constructed including foundations, sub-structures, ancillar y
structures, river-training works, and approach roads including retaining walls or other
appropriate structures, that may be simple or as sophisticated as cantelever/overhanging
bridges, including slope stabilization and bio-engineering works. The excavated
foundations shall be properly backfilled and protected for possible future scouring and
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 erosion to the satisfaction of employer in accordance with relevant codes and guidelines;
there shall be no untreated scars of cuttings and excavations made for the execution of this
project ˗ the scars shall be treated with appropriate slope stabilization and bio-engineer ing
techniques in accordance with relevant standard codes, specifications and guidelines.

 Road markings and paintings, bridge painting, and traffic safety works:
The approach road shall be painted with centre-line and edge markings, bridge kerb and
railings shall be painted, and bridge name post, and other appropriate retro-reflector ized
traffic signs as per relevant guidelines and manuals of Department of Roads. The cost of
such works shall be loaded in appropriate item in Breakdown of Costs. In addition, the
approach roads shall be provided with steel crash barriers as provisioned in Breakdown of
Costs.

 Traffic Management & Safety, Diversions and Temporary Works:

During survey, geotechnical investigation, and construction of bridges and associated
ancillary structures, the contractor shall manage the traffic diversions for two lane traffic,
manage the diversion of rivers if applicable, manage for the temporary works such as
formworks and scaffolding, erection, launching or any other works required to construct
the permanent bridge. All costs shall be deemed to be included in the Breakdown of Costs.
Traffic obstruction is not allowed; the existing two lane road shall be fully open for traffic.

The access-road to the bridge-site that may be required to be newly opened during
construction of bridges shall be paved; bituminous paved for a minimum length from the
existing highway and other suitable pavement layers for remaining length of access road;
such that no soil/sand/gravel/dust particles litter the existing road surface.

Appropriate number of flagmens for traffic management to prevent possible accidents

shall be deployed during execution of the project.

 Fulfillment of the Environmental, Social, Occupational health and safety

requirements:
The contractor shall comply with the Environmental, Social, Occupational health and
safety requirements, etc. as per the rules and regulations of Nepal and DoR guidelines as
mentioned in the Additional Conditions of Contract (ACC). All the costs associated with
these requirements shall be deemed to be covered by the costs proposed by the bidder in
Breakdown of Costs.

 Protection of Existing Structures:

The contractor shall protect the existing road and bridge structures during the constructio n
of new bridges. As an example, such protection may be executed by the use of protection
bored piles. However, the contractor shall design appropriate protection methodology.
Contractor shall assess the required costs associated for such works and bid the price as a
Lump Sum item provided in the Breakdown of Cost.

 Load Test of bridges after construction as per IRC guidelines:

The bridges shall be tested as per IRC SP 51 after completion of the bridge and before
opening to traffic. The bridges shall meet the deflection criteria as per IRC bridge design
codes. Contractor shall assess the required costs associated for such works and bid the
price as a Lump Sum item provided in the Breakdown of Cost.

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  Checklist for Road Safety Works
In addition to Department of Roads’ Standard Specifications for Road and Bridge Works,
following checklist shall be applicable for all activities relevant to road safety works implied in
the contract. If Department of Roads publishes any further guidelines, those shall also be
applicable.

Item Requirement

Bridge rail  ‘F’ shape; or

 ‘W’ shape; or
 Three-beam; or
 Double or triple steel tube type;
Transitions  ‘W’ shape terminal connector; or
 Three-beam terminal connector; or
 Cable to ‘W’ beam or ‘F’ shape transitions
Approach rail  ‘W’ shape; or
 ‘F’ safety shapes; or
 Cable safety system; or
 Cement Rubble Masonry
End treatments  Buried in slope; or
 Breakaway (various types); or
 Anchor block (for cable systems); or
 Energy absorbing; or
 Crash attenuator type solution.
Pedestrian and bicycle  Pedestrian parapets provided on both sides of bridge and
right of way and segregated by bridge rail from traffic; and
railing.  0.5 m minimum, 1+ m preferred for bridges outside of urban
areas; or
 2 m minimum, 3+ m preferred for bridges in urban areas; and
 1.1 m or higher steel tube with 6” intermediate rails and rub rail
for pedestrian/cyclist fall protection
Markings  Lane delineation on approaches and bridge deck
 High visibility markings at approach and on barriers
 Warnings and restrictions as appropriate to location and loading
control (if applicable)

Note: The Checklist for OCHS and Weightage for Compilance monitoring has been
provided in Annex 1

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SPECIFIED PROVISIONAL SUMS FOR ESHS OUTCOMES
The total of the prices of the activities in the Activity Schedule is the Bidder’s offer to complete
the works on a “single responsibility” basis. This includes all of the Contractor’s ESHS
obligations under the Contract.

Provisional sums may be specified by the Employer for achieving specific ESHS outcomes. (e.g.
for HIV counselling service, and GBV/SEA awareness and sensitization or to encourage the
contractor to deliver ESHS outcomes beyond the requirement of the Contract).

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Drawings

Not Applicable

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Supplementary Information

Not Applicable

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 Section VI: Bill of Quantities/Schedule of Requirements/
Breakdown of Cost2

Note: The terminologies ‘Bill of Quantities’, ‘Schedule of Requirements’, and

‘Breakdown of Cost’ are interchangeable for this contract.

Notes for Unit Rate Contracts:

Objectives

The objectives of the Bill of Quantities are

(a) to provide sufficient information on the quantities of Works to be performed to enable Bids to
be prepared efficiently and accurately; and
(b) when a Contract has been entered into, to provide a priced Bill of Quantities for use in the
periodic valuation of Works executed.

In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient
detail to distinguish between the different classes of Works, or between Works of the same nature
carried out in different locations or in other circumstances which may give rise to different
considerations of cost. Consistent with these requirements, the layout and content of the Bill of
Quantities should be as simple and brief as possible.

Content
The Bill of Quantities should be divided generally into the following sections:
(a) Preamble;
(b) Work Items (grouped into parts);
(c) Day works Schedule;
d) Provisional Sums; and
(d) Summary.

Preamble
The Preamble should indicate the inclusiveness of the unit prices, and should state the methods
of measurement which have been adopted in the preparation of the Bill of Quantities and which
are to be used for the measurement of any part of the works.

Work Items
The items in the Bill of Quantities should be grouped into sections to distinguish between those
parts of the Works which by nature, location, access, timing, or any other special characteristics
may give rise to different methods of construction, or phasing of the Works, or considerations of
cost. General items common to all parts of the works may be grouped as a separate section in
the Bill of Quantities.

Day work Schedule

A Day work Schedule should be included only if the probability of unforeseen work, outside the
items included in the Bill of Quantities, is high. To facilitate checking by the Employ er of the

2 In lump sum contracts, delete “Bill of Quantities” and replace with “Schedule of Activities” throughout this section.

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realism of rates quoted by the Bidders, the Day work Schedule should normally comprise the
following:

(a) A list of the various classes of labor, materials, and Constructional Plant for which basic day
work rates or prices are to be inserted by the Bidder, together with a statement of the
conditions under which the Contractor will be paid for work executed on a day work basis.

(b) Nominal quantities for each item of Day work, to be priced by each Bidder at Day work rates
as bid. The rate to be entered by the Bidder against each basic Day work item should include
the Contractor’s profit, overheads, supervision, and other charges.

Provisional Sums

Provisional Sums included and so designated in the Bill of Quantities shall be expended in
whole or in part at the direction and discretion of the Project Manager in accordance with the
Conditions of Contract.

Summary
The Summary should contain a tabulation of the separate parts of the Bill of Quantities carried
forward, with provisional sums for Day work, for physical (quantity) contingencies, and for price
contingencies (upward price adjustment) where applicable.

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Preamble of Bill of Quantities

A. General
1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, General and
Special Conditions of Contract, Technical Specifications, and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given
to provide a common basis for bidding. The basis of payment will be the actual quantities
of work ordered and carried out, as measured by the Contractor and verified by the Project
Manager and valued at the rates and prices bid in the priced Bill of Quantities, where
applicable, and otherwise at such rates and prices as the Project Manager may fix within the
terms of the Contract.

3. For any item for which measurement is based on records made before or during construction
the records shall be prepared and agreed between the Engineer and the Contractor. Should the
Contractor carry out such work without the prior agreement of the Engineer, the Engineer may
request the Contractor to carry out investigations to confirm the extent of the work and the
quantity of work certified for payment shall be solely at the Engineer's discretion. The cost of any
such investigation shall be borne by the Contractor.

4. The rates and prices bid in the priced Bill of Quantities shall, except as otherwise provided
under the Contract, include all construction equipment, labor, supervision, materials, erection,
maintenance, insurance, profit, taxes, and duties, together with all general risks, liabilities, and
obligations set out or implied in the Contract.

5. A rate or price shall be entered against each item in the priced Bill of Quantities, whether
quantities are stated or not. The cost of items against which the Contractor has failed to enter
a rate or price shall be deemed to be covered by other rates and prices entered in the Bill of
Quantities.

6. The whole cost of complying with the provisions of the Contract shall be included in the Items
provided in the priced Bill of Quantities, and where no Items are provided, the cost shall be
deemed to be distributed among the rates and prices entered for the related Items of Work.

7. General directions and descriptions of work and materials are not necessarily repeated nor
summarized in the Bill of Quantities. References to the relevant sections of the Contract
documentation shall be made before entering prices against each item in the priced Bill of
Quantities. The Specification Clause references where given in the item description of the Bills
of Quantities are for the convenience of bidders and generally refer to the principal relevant-
specification clause but do not necessarily represent the whole of the specification requirements
for the work required within the item. The presence of a Specification clause reference shall not
in any way reduce the Bidders obligation to complete work in accordance with all the
requirements of the Specification.
8. Provisional Sums included and so designated in the Bill of Quantities shall be expended in
whole or in part at the direction and discretion of the Project Manager in accordance with the
Conditions of Contract.
9. The method of measurement of completed work for payment shall be in accordance with the
Specifications.
10. The abbreviations and symbols used in this Bill of Quantities are:[Insert as applicable]
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B. Day work Schedule
a)General
1. Work shall not be executed on a day work basis except by written order of the Project Manager.
Bidders shall enter basic rates for day work items in the Schedules. These rates shall apply to
any quantity of day work ordered by the Project Manager. Nominal quantities have been indicated
against each item of day work, and the extended total for day work shall, be carried forward as a
Provisional Sum to the Summary Total Bid Amount. Unless otherwise adjusted, payments for day
work shall be subject to price adjustment in accordance with the provisions in the Conditions of
Contract.
b) Day work Labor
1. In calculating payments due to the Contractor for the execution of day works, the hours for labor
will be reckoned from the time of arrival of the labor at the job site to execute the particular item
of day work to the time of departure from the job site, but excluding meal breaks and rest periods.
Only the time of classes of labor directly doing work ordered by the Project Manager and are
competent to perform such work will be measured. The time of gangers (charge hands) actually
doing work with the gangs will also be measured but not the time of foremen or other supervisory
personnel.
2. The Contractor shall be entitled to payment in respect of the total time that labor is employed on
day work, calculated at the basis rates entered by it in the " SCHEDULE OF DAY WORK RATES:
1. LABOR". The rates for labor shall be deemed to cover all costs to the Contractor including (but
not limited to) i) the amount of wages paid to such labor, transportation time, overtime,
subsistence allowances, ii) any sums paid to or on behalf of such labor for social benefits in
accordance with Nepal law, iii) Contractor's profit, overheads, superintendence, liabilities and
insurance and iv) charges incidental to the foregoing.
c) Day work Equipment
1. The Contractor shall be entitled to payments in respect of Constructional Plant already on site
and employed on day work at the basis rental rates entered by him in the “SCHEDULE OF DAY
WORK RATES:2 EQUIPMENT ”. The said rates shall be deemed to include due and complete
allowance for depreciation, interest, indemnity and insurance, repairs, maintenance, supplies,
fuel, lubricant, and other consumables and all overhead, profit and administrative costs related to
the use of such equipment. The cost of drivers, operators and assistants also shall be included
in the rate of the equipment and no separately payment shall be made for it.
2. In calculating the payment due to the Contractor for Constructional Plant employed on day work,
only the actual number of working hours will be eligible for payment, except that where applicable
and agreed with the Project Manager, the travelling time from the part of the Site where the
Construction Plant was located when ordered by the Project Manager to be employed on day
work and the time for return journey there to shall be included for payment.
d) Day work Materials
1. The Contractor shall be entitled to payment in respect of materials used for day work (except for
materials for which the cost is included in the percentage addition to labor costs as detailed
heretofore), at the rates entered by him in the "SCHEDULE OF DAY WORK RATES: 3
MATERIALS" and shall be deemed to include overhead charges and profit as follows;
(i) the rates for materials shall be calculated on the basis of the invoiced price, freight, insurance,
handling expenses, damage, losses, etc. and shall provide for delivery to store for stockpiling
at the Site.
(ii) the cost of hauling materials for use on work ordered to be carried out as day work, from the
store or stockpile on the Site to the place where it is to be used also shall be include in the
same rate.

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Provisional Sums
A general provision for physical contingencies (quantity overruns) may be made by including a
provisional sum in the Summary Bill of Quantities. Similarly, a contingency allowance for possible
price increases should be provided as a provisional sum in the Summary Bill of Quantities. The
inclusion of such provisional sums often facilitates budgetary approval by avoiding the need to
request periodic supplementary approvals as the future need arises. Where such provisional sums
or contingency allowances are used, the SCC should state the manner in which they will be used,
and under whose authority (usually the Project Manager’s).

The estimated cost of specialized work to be carried out, or of special goods to be supplied, by
other contractors should be indicated in the relevant part of the Bill of Quantities as a particular
provisional sum with an appropriate brief description. A separate procurement procedure is
normally carried out by the Employer to select such specialized contractors. To provide an element
of competition among the Bidders in respect of any facilities, amenities, attendance, etc., to be
provided by the successful Bidder as prime Contractor for the use and convenience of the
specialist contractors, each related provisional sum should be followed by an item in the Bill of
Quantities inviting the Bidder to quote a sum for such amenities, facilities, attendance, etc.

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Bill of Quantities/ Schedule of Requirements/Breakdown of Costs

Page 97 of 163
Part III: CONDITIONS OF CONTRACT
AND CONTRACT FORMS

Page 98 of 163
 Table of Clauses
A. General........................................................................................................................ 102

1. Definitions .............................................................................................................................102
2. Interpretation ........................................................................................................................104
3. Language and Law...............................................................................................................104
4. Contract Agreement .............................................................................................................104
5. Assignment...........................................................................................................................104
6. Care and Supply of Documents ...........................................................................................105
7. Confidential Details ..............................................................................................................105
8. Compliance with Laws .........................................................................................................105
9. Joint and Several Liability ....................................................................................................105
10. Project Manager's Decisions .............................................................................................106
11. Delegation ..........................................................................................................................106
12. Communications ................................................................................................................106
13. Subcontracting ...................................................................................................................106
14. Other Contractors...............................................................................................................106
15 Personnel and Equipment...................................................................................................106
16. Employer’s and Contractor's Risk......................................................................................107
17. Employer’s Risks...............................................................................................................107
18. Contractor’s Risks .............................................................................................................107
19. Insurance ..........................................................................................................................107
20. Site Investigation Reports .................................................................................................108
21. Contractor to Construct the Works ....................................................................................108
22. The Works to Be Completed within intended Completion Date .......................................108
23. Design by contractor and Approval by the Project Manager ............................................108
24. Safety, Security and Protection of the Environment..........................................................108
25. Discoveries........................................................................................................................109
26. Possession of the Site ......................................................................................................109
27. Access to the Site .............................................................................................................109
28. Instructions, Inspections and Audits .................................................................................109
29. Dispute Settlement............................................................................................................110
30. Procedures for Disputes ...................................................................................................110
B. Staff and Labor ..................................................................................................................... 110

31. Forced Labor ......................................................................................................................110

32. Child Labor .........................................................................................................................110
33. Non-discrimination and Equal Opportunity ........................................................................110
B. Time Control ................................................................................................................ 110

34. Program ............................................................................................................................110

35. Extension of the Intended Completion Date......................................................................111
36. Acceleration ......................................................................................................................111
37. Delays Ordered by the Project Manager ..........................................................................111
38. Management Meetings .....................................................................................................111
39. Early Warning....................................................................................................................112
C. Quality Control ..................................................................................................................... 112

40. Identifying Defects..............................................................................................................112

41. Tests112
42. Correction of Defects .........................................................................................................112
43. Uncorrected Defects ..........................................................................................................112
D. Cost Control ......................................................................................................................... 112

44. Contract Price ...................................................................................................................112

45. Changes in the Contract Price ..........................................................................................113
46. Variations ...........................................................................................................................113
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 47. Cash Flow Forecasts .........................................................................................................113
48. Payment Certificates ..........................................................................................................114
49. Payments ..........................................................................................................................114
50. Compensation Events .......................................................................................................114
51. Tax 115
52. Currency ............................................................................................................................115
53. Price Adjustment ...............................................................................................................115
54. Retention ...........................................................................................................................117
55. Liquidated Damages ..........................................................................................................118
56. Bonus.................................................................................................................................118
57. Advance Payment ..............................................................................................................118
58. Securities ...........................................................................................................................118
59. Day works...........................................................................................................................119
60. Cost of Repairs .................................................................................................................119
F. Force Majeure..................................................................................................................... 119

61. Definition of Force Majeure................................................................................................119

62. Notice of Force Majeure.....................................................................................................120
63. Duty to Minimize Delay ......................................................................................................120
64. Consequences of Force Majeure.......................................................................................120
65. Force Majeure Affecting Subcontractor .............................................................................121
66. Optional Termination, Payment and Release....................................................................121
67. Release from Performance................................................................................................121
G. Finishing the Contract......................................................................................................... 122

68. Completion .......................................................................................................................122

69. Taking Over ......................................................................................................................122
70. Final Account.....................................................................................................................122
71. Operating and Maintenance Manuals...............................................................................122
72. Termination .......................................................................................................................122
73. Fraud and Corruption ........................................................................................................123
74. Black Listing ......................................................................................................................124
75. Payment upon Termination...............................................................................................124
76. Property .............................................................................................................................125
77. Release from Performance...............................................................................................125
78. Suspension of DP Loan/Credit/Grant ................................................................................125
79. Eligibility .............................................................................................................................125
80. Project Manager’s Duties and Authorities ........................................................................126
81. Quarries and Spoil Dumps...............................................................................................126
82. Local Taxation ...................................................................................................................126
83. Value Added Tax...............................................................................................................126
84. Income Taxes on Staff ......................................................................................................126
85. Duties, Taxes and Royalties .............................................................................................126
86. Member of Government, etc, not Personally Liable .........................................................127
87. Approval of Use of Explosives ..........................................................................................127
89. Permission for Blasting .....................................................................................................127
90. Records of Explosives .....................................................................................................127
91. Traffic Diversion .................................................................................................................127

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Section VIII: General Conditions of Contract

Page 101 of 163

 General Conditions of Contract
A. General
1. Definitions 1.1 Boldface type is used to identify defined terms.
(a) The Accepted Contract Amount means the amount accepted in the
Letter of Acceptance for the execution and completion of the Works and
the remedying of any defects.
(b) The Activity Schedule is a schedule of the activities comprising
the construction, installation, testing, and commissioning of the Works
in a lump sum contract. It includes a lump sum price for each activity, which
is used for valuations and for assessing the effects of Variations and
Compensation Events.
(c) The Adjudicator is the person appointed jointly by the Employer and
the Contractor to resolve disputes in the first instance, as provided for in GCC
23.2 hereunder.
(d) Bill of Quantities means the priced and completed Bill of Quantities
forming part of the Bid.
(e) Compensation Events are those defined in GCC 50 hereunder.
(f) The Completion Date is the date of completion of the Works as
certified by the Project Manager, in accordance with GCC 68.1.
(g) The Contract is the Contract between the Employer and the Contractor
to execute, complete, and maintain the Works. It consists of the
documents listed in GCC 2.3 below.
(h) The Contractor is the party whose Bid to carry out the Works has
been accepted by the Employer.
(i) The Contractor’s Bid is the completed bidding document submitted by
the Contractor to the Employer.
(j) The Contract Price is the Accepted Contract Amount stated in the Letter
of Acceptance and thereafter as adjusted in accordance with the Contract.
(k) Days are calendar days; months are calendar-months.
(l) Dayworks are varied work inputs subject to payment on a time basis for
the Contractor’s employees and Equipment, in addition to payments for
associated Materials and Plant.
(m) A Defect is any part of the Works not completed in accordance
with the Contract.
(n) The Defects Liability Certificate is the certificate issued by Project
Manager upon correction of defects by the Contractor.
(o) The Defects Liability Period is the period calculated from the
Completion Date where the Contractor remains responsible for remedying
defects.
(p) Drawings include calculations and other information provided or
approved by the Project Manager for the execution of the Contract.
(q) The Employer is the party who employs the Contractor to carry out the
Works, as specified in the SCC.
(r) Equipment is the Contractor’s machinery and vehicles brought
temporarily to the Site to construct the Works.
(s) Force Majeure means an exceptional event or circumstance: which is
beyond a Party's control; which such Party could not reasonably have
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provided against before entering into the Contract; which, having arisen,
such Party could not reasonably have avoided or overcome; and, which is
not substantially attributable to the other Party.
(t) The Initial Contract Price is the Contract Price listed in the Employer’s
Letter of Acceptance.
(u) In writing or written means hand written, type written, printed or
electronically made, and resulting in permanent record.
(v) The Intended Completion Date is the date on which it is intended that
the Contractor shall complete the Works. The Intended Completion Date
is specified in the SCC. The Intended Completion Date may be revised
only by the Project Manager by issuing an extension of time or an acceleration
order.
(w) Letter of Acceptance means the formal acceptance by the Employer
of the Bid and denotes the formation of the contract at the date of acceptance.
(x) Materials are all supplies, including consumables, used by the Contractor
for incorporation in the Works.
(y) Party means the Employer or the Contractor, as the context requires.
(z) SCC means Special Conditions of Contract
(aa) Plant is any integral part of the Works that shall have a mechanical,
electrical, chemical, or biological function.
(bb) The Project Manager is the person named in the SCC (or any other
competent person appointed by the Employer and notified to the Contractor,
to act in replacement of the Project Manager) who is responsible for
supervising the execution of the Works and administering the Contract.
(cc) Retention Money means the aggregate of all monies retained by the
Employer pursuant to GCC 54.1.
(dd) Schedules means the document(s) entitled schedules, completed by
the Contractor and submitted with the Letter of Bids, as included in the
Contract. Such document may include the Bill of Quantities, data, lists, and
schedules of rates and/or prices.
(ee) The Site is the area defined as such in the SCC
(ff) Site Investigation Reports are those that were included in the bidding
documents and are factual and interpretative reports about the surface and
subsurface conditions at the Site.
(gg) Specification means the Specification of the Works included in the
Contract and any modification or addition made or approved by the Project
Manager.
(hh) The Start Date is given in the SCC. It is the latest date when the
Contractor shall commence execution of the Works. It does not necessarily
coincide with any of the Site Possession Dates.
(ii) A Subcontractor is a person or corporate body who has a Contract with
the Contractor to carry out a part of the work in the Contract, which includes
work on the Site.
(jj) Temporary Works are works designed, constructed, installed, and
removed by the Contractor that are needed for construction or installation
of the Works.
(kk) A Variation is an instruction given by the Project Manager which varies
the Works
(ll) The Works are what the Contract requires the Contractor to construct,
install, and turn over to the Employer, as defined in the SCC.

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2. Interpretation
2.1 In interpreting these GCC, singular also means plural, male also means
female or neuter, and the other way around. Headings have no
significance. Words have their normal meaning under the language of
the Contract unless specifically defined. The Project Manager shall
provide instructions clarifying queries about these GCC.
2.2 If sectional completion is specified in the SCC, references in the
GCC to the Works, the Completion Date, and the Intended Completion
Date apply to any Section of the Works (other than references to the
Completion Date and Intended Completion Date for the whole of the
Works).
2.3 The documents forming the Contract shall be interpreted in the following
order of priority:
(a) Contract Agreement,
(b) Letter of Acceptance,
(c) Letters of Technical Bid and Price Bid,
(d) Special Conditions of Contract,
(e) General Conditions of Contract,
(f) Specifications,
(g) Drawings,
(h) Bill of Quantities (or Schedules of Prices for lump sum contracts),
and
(i) Any other document listed in the SCC as forming part of the
Contract.
3. Language and
3.1 The language of the Contract and the law governing the Contract are
Law stated in the SCC.

1.2. Throughout the execution of the Contract, the Contractor shall comply
with the import of goods and services prohibitions in the Employer’s
country when
(a) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the
United Nations, the Borrower’s Country prohibits any import of
goods from, or any payments to, a particular country, person, or
entity. Where the borrower’s country prohibits payments to a
particular firm or for particular goods by such an act of compliance,
that firm may be excluded.
4. Contract
4.1 The Parties shall enter into a Contract Agreement within 15 days after
Agreement the Contractor receives the Letter of Acceptance, unless the Special
Conditions establish otherwise. The Contract Agreement shall be
based upon the attached Contract forms in Section X.
5. Assignment
5.1 Neither Party shall assign the whole or any part of the Contract or any
benefit or interest in or under the Contract. However, either Party

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 (a) may assign the whole or any part with the prior agreement of
the other Party, at the sole discretion of such other Party; and
(b) may, as security in favor of a bank or financial institution,
assign its right to any moneys due, or to become due, under
the Contract.
6. Care and Supply
6.1 The Specification and Drawings shall be in the custody and care of
of Documents the Employer. Unless otherwise stated in the Contract, one copy of the
Contract and of each subsequent Drawing shall be supplied to the
Contractor, who may make or request further copies at the cost of the
Contractor.

6.2 Each of the Contractor’s Documents shall be in the custody and care
of the Contractor, unless and until taken over by the Employer. Unless
otherwise stated in the Contract, the Contractor shall supply to the
Engineer six copies of each of the Contractor’s Documents.

6.3 The Contractor shall keep, on the Site, a copy of the Contract,
publications named in the Specification, the Contractor’s Documents
(if any), the Drawings and Variations and other communications given
under the Contract. The Employer’s Personnel shall have the right of
access to all these documents at all reasonable times.
6.4 If a Party becomes aware of an error or defect in a document which
was prepared for use in executing the Works, the Party shall promptly
give notice to the other Party of such error or defect.
7. Confidential
7.1 The Contractor’s and the Employer’s Personnel shall disclose all such
Details confidential and other information as may be reasonably required in
order to verify the Contractor’s compliance with the Contract and allow
its proper implementation.

7.2 Each of them shall treat the details of the Contract as private and
confidential, except to the extent necessary to carry out their respective
obligations under the Contract or to comply with applicable Laws. Each
of them shall not publish or disclose any particulars of the Works
prepared by the other Party without the previous agreement of the
other Party. However, the Contractor shall be permitted to disclose
any publicly available information, or information otherwise required to
establish his qualifications to compete for other projects.

7.3 Notwithstanding the above, the Contractor may furnish to its

Subcontractor(s) such documents, data and other information it
receives from the Employer to the extent required for the
Subcontractor(s) to perform its work under the Contract, in which event
the Contractor shall obtain from such Subcontractor(s) an undertaking
of confidentiality similar to that imposed on the Contractor under this
Clause.
8. Compliance with
8.1 The Contractor shall, in performing the Contract, comply with applicable
Laws Laws.
9. Joint and
9.1 If the Contractor is a joint venture of two or more entities , all such
Several Liability entities shall be jointly and severally liable to the Employer for the
fulfillment of the provisions of the Contract, and shall designate one of
such persons to act as a leader with authority to bind the joint venture.
The contractor shall not handover the responsibility of the

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 contract to any one member or some members of Joint Venture
or any other parties, not involved in the contract. The composition
or the constitution of the joint venture shall not be altered without the
prior consent of the Employer.
10. Project
10.1 Except where otherwise specifically stated, the Project Manager shall
Manager's decide contractual matters between the Employer and the Contractor in
Decisions the role representing the Employer.

11. Delegation
11.1 The Project Manager may delegate any of his duties and responsibilities
to other people after notifying the Contractor, and may cancel any
delegation after notifying the Contractor.
12.
12.1 Communications between parties that are referred to in the Conditions
Communications shall be effective only when in writing. A notice shall be effective only
when it is delivered.
13. Subcontracting
13.1 For GoN Funded:
A list of approved Subcontractors including its value/works is included as
Article 2 (k) of contract Agreement. Approval by the Employer for any of
the Subcontractors shall not relieve the Contractor from any of its
obligations, duties, or responsibilities under the contract.
For DP Funded :
The Contractor may subcontract with the approval of the Project Manager,
but may not assign the Contract without the approval of the Employer in
writing. Subcontracting shall not alter the Contractor’s obligations.
Bidders may propose subcontracting up to the percentage of total
value of contracts as specified in the SCC. The Sub contractor shall
meet the qualification requirement as specified in SCC.
14. Other
14.1 The Contractor shall cooperate and share the Site with other
Contractors contractors, public authorities, utilities, and the Employer between the
dates given in the Schedule of Other Contractors, as referred to in the
SCC. The Contractor shall also provide facilities and services for them
as described in the Schedule. The Employer may modify the Schedule
of Other Contractors, and shall notify the Contractor of any such
modification
15 Personnel and
15.1 The Contractor shall employ the key personnel and use the
Equipment
equipment identified in its Bid to carry out the Works, or other
personnel and equipment approved by the Project Manager. The Project
Manager shall approve any proposed replacement of key personnel and
equipment only if their relevant qualifications or characteristics are
substantially equal to or better than those proposed in the Bid.
15.2 If the Project Manager asks the Contractor to remove a person who is a
member of the Contractor’s staff or work force, stating the reasons, the
Contractor shall ensure that the person leaves the Site within seven
days and has no further connection with the work in the Contract.
15.3 If the Employer, Project Manager, or Contractor determines, that any
employee of the Contractor be determined to have engaged in corrupt,
fraudulent, collusive, coercive, or other prohibited practices during the

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 execution of the Works, then that employee shall be removed in
accordance with Clause 15.2 above.
16. Employer’s and
16.1 The Employer carries the risks which this Contract states are
Contractor's Risk Employer’s risks, and the Contractor carries the risks which this
Contract states are Contractor’s risks.
17. Employer’s
17.1 From the Start Date until the Defects Liability Certificate has been
Risks
issued, the following are Employer’s risks:
(a) The risk of personal injury, death, or loss of or damage
to property (excluding the Works, Plant, Materials, and Equipment),
which are due to
(i) use or occupation of the Site by the Works or for the purpose of
the Works, which is the unavoidable result of the Works or
(ii) negligence, breach of statutory duty, or interference with any
legal right by the Employer or by any person employed by
or contracted to him except the Contractor.
(b) The risk of damage to the Works, Plant, Materials, and
Equipment to the extent that it is due to a fault of the Employer
or in the Employer’s design, or due to war or radioactive
contamination directly affecting the country where the Works are
to be executed.
17.2 From the Completion Date until the Defects Liability Certificate has been
issued, the risk of loss of or damage to the Works, Plant, and Materials is
an Employer’s risk except loss or damage due to
(a) a Defect which existed on the Completion Date,
(b) an event occurring before the Completion Date, which was not itself
an Employer’s risk, or
(c) the activities of the Contractor on the Site after the Completion
Date.
18. Contractor’s 18.1 From the Starting Date until the Defects Liability Certificate has been
Risks issued, the risks of personal injury, death, and loss of or damage to
property (including, without limitation, the Works, Plant, Materials,
and Equipment) which are not Employer’s risks are Contractor’s
risks.
19. Insurance
19.1 The Contractor shall provide insurance in the joint names of the
Employer and the Contractor from the Start Date to the end of the
Defects Liability Period, in the amounts and deductibles stated in the
SCC for the following events which are due to the Contractor’s risks:
(a) loss of or damage to the Works, Plant, and Materials;
(b) loss of or damage to Equipment;
(c) loss of or damage to property (except the Works, Plant, Materials,
and Equipment) in connection with the Contract; and
(d) Personal injury or death.

19.2 Policies and certificates for insurance shall be delivered by the

Contractor to the Project Manager for the Project Manager’s approval
before the Start Date. All such insurance shall provide for
compensation to be payable in the proportions of Nepalese Rupees
required to rectify the loss or damage incurred.

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 19.3 If the Contractor does not provide any of the policies and
certificates required, the Employer may affect the insurance which
the Contractor should have provided and recover the premiums the
Employer has paid from payments otherwise due to the Contractor or,
if no payment is due, the payment of the premiums shall be a debt due.
19.4 Alterations to the terms of insurance shall not be made without the
approval of the Project Manager.
19.5 Both parties shall comply with any conditions of the insurance policies.
20. Site
20.1 The Contractor, in preparing the Bid, shall rely on any Site
Investigation Investigation Reports referred to in the SCC, supplemented by any
Reports information available to the Contractor.

21. Contractor to
21.1 The Contractor shall construct and install the Works in accordance with
Construct the the Specifications and Drawings.
Works

22. The Works to

22.1 The Contractor may commence execution of the Works on the Start
Be Completed Date and shall carry out the Works in accordance with the Program
within intended submitted by the Contractor, as updated with the approval of the
Completion Date Project Manager, and complete them within the intended Completion
Date.
23. Design by
23.1 The contractor shall be responsible for the design of permanent works
contractor and as specified in SCC.
Approval by the
23.2 Contractor shall be responsible for design of the Temporary Works. The
Project Manager
Contractor shall submit Specifications and Drawings showing the
proposed Temporary Works to the Project Manager, for his approval.
23.3 All Drawings prepared by the Contractor for the execution of the
temporary or permanent Works, shall be subject to prior approval by
the Project Manager before their use.
23.4 The Project Manager’s approval shall not alter the Contractor’s
responsibility for design of temporary works.
24. Safety,
24.1 The Contractor shall, throughout the execution, and completion of
Security and the works and remedying of any defects therein:
Protection of the
a. Have full regard for the safety of all persons entitled to be upon the
Environment
site and keep the site (so as the same is under his control) and the
works (so far as the same are not completed or occupied by the
Employer) in an orderly state appropriate to the avoidance of danger
to such persons.
b. Provide and maintain at his own cost all lights, guards, fencing,
warning signs and watching, when necessary or required by the
Project Manager or by any duly constituted authority, for the
protection of the Works of for the safety and convenience of the public
or others.
c. Take all reasonable steps to protect the environment on and off the
site and to avoid damage or nuisance to persons
or to property of the public or others resulting from pollution, noise or
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 other causes arising as a consequence of his methods of
operation.
d. Ensure that any cut or fill slopes are planted in grass or other plant
cover as soon as possible to protect them from erosion.
e. Any spoil or material removed from drains shall be disposed of to
designated stable tipping areas as directed by the Project
Manager.
f. Shall not use fuel wood as a means of heating during the
processing or preparation of any materials forming part of the works.
g. The Project Manager shall have the power to disallow any
working practice or activity of the Contractor or direct that such
practices or activities be modified should the Project Manager
consider, on the advice of the relevant Government Departments,
that the practices or activities will be harmful to wildlife.
h. Provide on the Site such lifesaving apparatus as may be
appropriate and an adequate and easily accessible first aid outfit
or such outfits as may be required by any government ordinance,
factory act, etc., subsequently published and amended from time
to time.
25. Discoveries
25.1 Anything of historical or other interest or of significant value
unexpectedly discovered on the Site shall be the property of the
employer. The Contractor shall notify the Project Manager of such
discoveries and carry out the Project Manager’s instructions for dealing
with them.
26. Possession of
26.1 The Employer shall give possession of all parts of the Site to the
the Site Contractor. If possession of a part is not given by the date stated in the
SCC, the Employer shall be deemed to have delayed the start of the
relevant activities, and this shall be a Compensation Event.
27. Access to the
27.1 The Contractor shall allow the Project Manager and any person
Site authorized by the Project Manager access to the Site and to any place
where work in connection with the Contract is being carried out or is
intended to be carried out.
28. Instructions,
28.1 The Contractor shall carry out all instructions of the Project Manager
Inspections and which comply with the applicable laws where the Site is located.
Audits
28.2 The Contractor shall keep, and shall make all reasonable efforts to
cause its Subcontractors and sub consultants to keep accurate and
systematic accounts and records in respect of the Works in such form
and details as will clearly identify relevant time changes and costs.
28.3 The Contractor shall permit the GoN/DP and/or persons appointed by
the GoN/DP to inspect the Site and/or the accounts and records of the
Contractor and its sub-contractors relating to the performance of the
Contract, and to have such accounts and records audited by auditors
appointed by the GoN/DP if required by the GoN/DP. The Contractor’s
attention is drawn to Sub-Clause 73.2 which provides, inter alia, that acts
intended to materially impede the exercise of the GoN’s/DP’s inspection
and audit rights provided for under this Sub-Clause constitute a
obstructive practice subject to contract termination.

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29. Dispute 29.1 The Employer and the Contractor shall attempt to settle amicably by
Settlement direct negotiation any disagreement or dispute arising between them
under or in connection with the Contract.
29.2 Any dispute between the Parties as to matters arising pursuant to this
Contract which cannot be settled amicably within thirty (30) days after
receipt by one Party of the other Party‘s request for such amicable
settlement may be referred to Arbitration within 30 days after the
expiration of amicable settlement period.
30. Procedures for
30.1 In case of arbitration, the arbitration shall be conducted in accordance
Disputes
with the arbitration procedures published by the Nepal Council of
Arbitration (NEPCA) at the place given in the SCC.
B. Staff and Labor
31. Forced Labor
31.1 The Contractor shall not employ forced labor, which consists of any
work or service, not voluntarily performed, that is exacted from an
individual under threat of force or penalty. This covers any kind of
involuntary or compulsory labor, such as indentured labor, bonded
labor, or similar labor–contracting arrangements.
32. Child Labor
32.1 The Contractor shall not employ children in a manner that is
economically exploitative, or is likely to be hazardous, or to interfere
with, the child's education, or to be harmful to the child's health or
physical, mental, spiritual, moral, or social development. Where
national laws have provisions for employment of minors, the
Contractor shall follow those laws applicable to the Contractor.
Children below the age of 18 years shall not be employed in
dangerous work.

33. Non-
34.1 The Contractor shall not make employment decisions on the basis of
discrimination and personal characteristics unrelated to inherent job requirements. The
Equal Opportunity Contractor shall base the employment relationship on the principle of
equal opportunity and fair treatment, and shall not discriminate with
respect to aspects of the employment relationship, including
recruitment and hiring, compensation (including wages and benefits),
working conditions and terms of employment, access to training,
promotion, termination of employment or retirement, and discipline. In
countries where national law provides for non-discrimination in
employment, the Contractor shall comply with national law. When
national laws are silent on nondiscrimination in employment, the
Contractor shall meet this Sub clause's requirements. Special
measures of protection or assistance to remedy past discrimination or
selection for a particular job based on the inherent requirements of the
job shall not be deemed discrimination.
B. Time Control
34. Program
34.1 Within the time stated in the SCC, after the date of the Letter of
Acceptance, the Contractor shall submit to the Project Manager for
approval a Program showing the general methods, arrangements, order,
and timing for all the activities in the Works. In the case of a lump sum
contract, the activities in the Program shall be consistent with those in
the Activity Schedule.

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 34.2 An update of the Program shall be a program showing the actual
progress achieved on each activity and the effect of the progress
achieved on the timing of the remaining work, including any changes to
the sequence of the activities.
34.3 The Contractor shall submit to the Project Manager for approval an
updated Program at intervals no longer than the period stated in the
SCC. If the Contractor does not submit an updated Program within
this period, the Project Manager may withhold the amount stated in the
SCC from the next payment certificate and continue to withhold this
amount until the next payment after the date on which the overdue
Program has been submitted. In the case of a lump sum contract, the
Contractor shall Provide an updated Activity Schedule within 15 days of
being instructed to by the Project Manager.
34.4 The Project Manager’s approval of the Program shall not alter the
Contractor’s obligations. The Contractor may revise the Program and
submit it to the Project Manager again at any time. A revised Program
shall show the effect of Variations and Compensation Events.
35. Extension of
35.1 The Project Manager shall extend the Intended Completion Date if a
the Intended Compensation Event occurs or a Variation is issued which makes it
Completion Date impossible for Completion to be achieved by the Intended
Completion Date without the Contractor taking steps to accelerate
the remaining work, which would cause the Contractor to incur
additional cost.
35.2 The Project Manager shall decide whether and by how much to
extend the Intended Completion Date within 21 days of the Contractor
asking the Project Manager for a decision upon the effect of a
Compensation Event or Variation and submitting full supporting
information at least 21 days prior to the intended completion date. If the
Contractor has failed to give early warning of a delay or has failed to
cooperate in dealing with a delay, the delay by this failure shall not be
considered in assessing the new Intended Completion Date.
36. Acceleration
36.1 When the Employer wants the Contractor to finish before the
Intended Completion Date, the Project Manager shall obtain priced
proposals for achieving the necessary acceleration from the Contractor.
If the Employer accepts these proposals, the Intended Completion
Date shall be adjusted accordingly and confirmed by both the Employer
and the Contractor.
36.2 If the Contractor’s priced proposals for acceleration are accepted by the
Employer, they are incorporated in the Contract Price and treated as a
Variation.
37. Delays
37.1 The Project Manager may instruct the Contractor to delay the start or
Ordered by the progress of any activity within the Works.
Project Manager

38. Management
38.1 Either the Project Manager or the Contractor may require the other to
Meetings attend a management meeting. The business of a management
meeting shall be to review the plans for remaining work and to deal with
matters raised in accordance with the early warning procedure.
38.2 The Project Manager shall record the business of management
meetings and provide copies of the record to those attending the
meeting and to the Employer. The responsibility of the parties for
actions to be taken shall be decided by the Project Manager either at
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 the management meeting or after the management meeting and
stated in writing to all who attended the meeting.
39. Early Warning
39.1 The Contractor shall warn the Project Manager at the earliest
opportunity of specific likely future events or circumstances that may
adversely affect the quality of the work, increase the Contract Price, or
delay the execution of the Works. The Project Manager may require the
Contractor to provide an estimate of the expected effect of the future
event or circumstance on the Contract Price and Completion Date.
The estimate shall be provided by the Contractor as soon as
reasonably possible.
39.2 The Contractor shall cooperate with the Project Manager in making
and considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in the
work and in carrying out any resulting instruction of the Project Manager.
C. Quality Control
40. Identifying
40.1 The Project Manager shall check the Contractor’s work and notify the
Defects Contractor of any Defects that are found. Such checking shall not
affect the Contractor’s responsibilities. The Project Manager may
instruct the Contractor to search for a Defect and to uncover and test
any work that the Project Manager considers may have a Defect.
41. Tests
41.1 If the Project Manager instructs the Contractor to carry out a test not
specified in the Specification to check whether any work has a Defect and
the test shows that it does, the Contractor shall pay for the test and any
samples. If there is no Defect, the test shall be a Compensation Event.
42. Correction of
42.1 The Project Manager shall give notice to the Contractor of any Defects
Defects before the end of the Defects Liability Period, which begins at
Completion, and is defined in the SCC. The Defects Liability Period
shall be extended for as long as Defects remain to be corrected.
42.2 Every time notice of a Defect is given, the Contractor shall correct
the notified Defect within the length of time specified by the Project
Manager’s notice.
43. Uncorrected
43.1 If the Contractor has not corrected a Defect within the time specified
Defects in the Project Manager’s notice, the Project Manager shall assess the
cost of having the Defect corrected, and the Contractor shall pay this
amount.
D. Cost Control
44. Contract Price
44.1 In the case of a Unit Rate contract, the Bill of Quantities shall
contain priced items for the Works to be performed by the Contractor.
The Bill of Quantities is used to calculate the Contract Price. The
Contractor will be paid for the quantity of the work accomplished at the
rate in the Bill of Quantities for each item.
44.2 In the case of a lump sum contract, the Activity Schedule shall contain
the priced activities for the Works to be performed by the Contractor. The
Activity Schedule is used to monitor and control the performance of
activities on which basis the Contractor will be paid. If payment for
Materials on Site shall be made separately, the Contractor shall show

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 delivery of Materials to the Site separately on the Activity Schedule.
45. Changes in the
45.1 In the case of an Unit Rate contract:
Contract Price
(a) If the final quantity of the work done differs from the quantity in the
Bill of Quantities for the particular item by more than 25 percent,
provided the change exceeds 2 percent of the Initial Contract Price,
the Project Manager shall adjust the rate to allow for the change.
(b) The Project Manager shall not adjust rates from changes in
quantities if thereby the Initial Contract Price is exceeded by more
than 10 percent, except with the prior approval of the Employer.
(c) If requested by the Project Manager, the Contractor shall provide
the Project Manager with a detailed cost breakdown of any rate in
the Bill of Quantities.
45.2 In the case of a lump sum contract, the Activity Schedule shall be
amended by the Contractor to accommodate changes of Program or
method of working made at the Contractor’s own discretion. Prices in the
Activity Schedule shall not be altered when the Contractor makes such
changes to the Activity Schedule.
46. Variations
46.1 All Variations shall be included in updated Programs, and, in the case
of a lump sum contract, also in the Activity Schedule, produced by the
Contractor.

46.2 The Contractor shall provide the Project Manager with a quotation for
carrying out the Variation when requested to do so by the Project
Manager. The Project Manager shall assess the quotation, which
shall be given within seven (7) days of the request or within any
longer period stated by the Project Manager and before the Variation
is ordered.
46.3 If the Contractor’s quotation is unreasonable, the Project Manager
may order the Variation and make a change to the Contract Price,
which shall be based on the Project Manager’s own forecast of the
effects of the Variation on the Contractor’s costs.
46.4 If the Project Manager decides that the urgency of varying the work
would prevent a quotation being given and considered without
delaying the work, no quotation shall be given and the Variation shall
be treated as a Compensation Event.
46.5 The Contractor shall not be entitled to additional payment for costs that
could have been avoided by giving early warning.

46.6 In the case of an Unit Rate contract, if the work in the Variation
corresponds to an item description in the Bill of Quantities and if, in the
opinion of the Project Manager, the quantity of work above the limit
stated in GCC 45.1 or the timing of its execution do not cause the cost
per unit of quantity to change, the rate in the Bill of Quantities shall be
used to calculate the value of the Variation. If the cost per unit of quantity
changes, or if the nature or timing of the work in the Variation does not
correspond with items in the Bill of Quantities, the quotation by the
Contractor shall be in the form of new rates for the relevant items of work.
47. Cash Flow
47.1 When the Program, or, in the case of a lump sum contract, the Activity
Forecasts Schedule, is updated, the Contractor shall provide the Project
Manager with an updated cash flow forecast.

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48. Payment
48.1 The Contractor shall submit to the Project Manager monthly statements
Certificates of the estimated value of the work executed less the cumulative amount
certified previously.
48.2 The Project Manager shall check the Contractor’s monthly statement
and certify the amount to be paid to the Contractor within 30 days of
submission by contractor.
48.3 The value of work executed shall be determined by the Project Manager.
48.4 The value of work executed shall comprise:
(a) In the case of an Unit Rate contract, the value of the quantities
of work in the Bill of Quantities that have been completed; or
(b) In the case of a lump sum contract, the value of work executed
shall comprise the value of completed activities in the Activity
Schedule.
48.5 The value of work executed shall include the valuation of Variations
and Compensation Events.
48.6 The Project Manager may exclude any item certified in a previous
certificate or reduce the proportion of any item previously certified in
any certificate in the light of later information.
49. Payments
49.1 Payments shall be adjusted for deductions for advance payments and
retention. The Employer shall pay the Contractor the amounts certified
by the Project Manager within 30 days of the date of each certificate. If
the Employer makes a late payment, the Contractor shall be paid
interest as indicated in the SCC on the late payment in the next
payment. Interest shall be calculated from the date by which the payment
should have been made up to the date when the late payment is made.

49.2 If an amount certified is increased in a later certificate or as a result

of an award by an Arbitrator, the Contractor shall be paid interest
upon the delayed payment as set out in this clause. Interest shall be
calculated from the date upon which the increased amount would have
been certified in the absence of dispute.

49.3 Items of the Works for which no rate or price has been entered in BOQ
shall not be paid for by the Employer and shall be deemed covered by
other rates and prices in the Contract.
50. Compensation
50.1 The following shall be Compensation Events:
Events
(a) The Employer does not give access to a part of the Site by the Site
Possession Date pursuant to GCC 26.1.
(b) The Employer modifies the Schedule of Other Contractors in a way
that affects the work of the Contractor under the Contract.
(c) The Project Manager orders a delay or does not issue
Drawings, Specifications, or instructions required for execution of
the Works on time.
(d) The Project Manager instructs the Contractor to uncover or to carry

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 out additional tests upon work, which is then found to have no Defects.
(e) The Project Manager unreasonably does not approve a
subcontract to be let.
(f) Ground conditions are substantially more adverse than could
reasonably have been assumed before issuance of the Letter of
Acceptance from the information issued to bidders (including the
Site Investigation Reports), from information available publicly and
from a visual inspection of the Site.
(g) The Project Manager gives an instruction for dealing with an
unforeseen condition, caused by the Employer, or additional work
required for safety or other reasons.
(h) Other contractors, public authorities, utilities, or the Employer
does not work within the dates and other constraints stated in
the Contract, and they cause delay or extra cost to the Contractor.
(i) The advance payment is delayed.
(j) The effects on the Contractor of any of the Employer’s Risks.
(k) The Project Manager unreasonably delays issuing a Certificate of
Completion.

50.2 If a Compensation Event would cause additional cost or would prevent

the work being completed before the Intended Completion Date, the
Contract Price shall be increased and/or the Intended Completion Date
shall be extended. The Project Manager shall decide whether and by
how much the Contract Price shall be increased and whether and by
how much the Intended Completion Date shall be extended.
50.3 As soon as information demonstrating effect of each Compensation
Event upon the Contractor’s forecast cost has been provided by the
Contractor, it shall be assessed by the Project Manager, and the
Contract Price shall be adjusted accordingly. If the Contractor’s forecast
is deemed unreasonable, the Project Manager shall adjust the
Contract Price based on the Project Manager’s own forecast. The
Project Manager shall assume that the Contractor shall react
competently and promptly to the event.
50.4 The Contractor shall not be entitled to compensation to the
extent that the Employer’s interests are adversely
affected by the Contractor’s not having given early warning or not
having cooperated with the Project Manager.
51. Tax
51.1 The Project Manager shall adjust the Contract Price if taxes, duties,
and other levies are changed between the date 30 days before the
submission of bids for the Contract and the date of the last Completion
certificate. The adjustment shall be the change in the amount of tax
payable by the Contractor, provided such changes are not already
reflected in the Contract Price or are a result of GCC 53.
52. Currency
52.1 The currency of Contracts shall be Nepalese Rupees.
53. Price 53.1 Prices shall be adjusted for fluctuations in the cost of inputs only if
Adjustment provided for in the SCC. If so provided, the amounts certified in each
payment certificate, before deducting for Advance Payment, shall be
adjusted by applying the respective price adjustment factor to the
payment amounts due.

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 53.2 Adjustment Formulae3: The formulae will be of the following general
type:

𝐿𝑛 𝑀𝑛 𝐸𝑛
𝑝𝑛 = 𝐴 + 𝑏 + 𝑐 +𝑑 + 𝑒𝑡𝑐.
𝐿𝑜 𝑀𝑜 𝐸𝑜
Where:
pn is a price adjustment factor to be applied to the amount for the
payment of the work carried out in the subject month, determined in
accordance with Clause 49;
A is a constant, specified in the Bidding Forms- Table of Price
Adjustment data, representing the nonadjustable portion in
contractual payments;4b, c, d, etc., coefficients representing the
estimated proportion of each cost element (labor, materials, equipment
usage, etc.) in the Works or sections thereof, net of Provisional Sums,
as specified in the SCC;
Ln, Mn, En, etc., are the current cost indices or reference prices of the
cost elements for month “n,” determined pursuant to Sub-Clause 53.4,
applicable to each cost element; and
Lo, Mo, Eo, etc., are the base cost indices or reference prices
corresponding to the above cost elements at the date specified in Sub-
Clause 53.4

53.3 Sources of Indices and Weightings: The sources of indices shall

be those listed in the Bidding Forms- Table of Price Adjustment data,
as approved by the Project Manager and stated in SCC. Indices shall
be appropriate for their purpose and shall relate to the Contractor’s
proposed source of supply of inputs on the basis of which his Contract
shall have been computed. As the proposed basis for price
adjustment, the Contractor shall have submitted with his bid the
tabulation of Weightings and Source of Indices in the Bidding Forms,
which shall be subject to approval by the Project Manager.
53.4 Base, Current and Provisional Indices: The base cost indices or
prices shall be those prevailing on the day 30 days prior to the latest
date for submission of bids. Current indices or prices shall be those
prevailing on the day 30 days prior to the last day of the period to
which a particular Interim Payment Certificate is related. If at any time
the current indices are not available, provisional indices as
determined by the Project Manager will be used, subject to
subsequent correction of the amounts paid to the Contractor when the
current indices become available.
53.5 Weightings: The weightings for each of the factors of cost given in the

3 For complex Works involving several types of construction work with different inputs, a family of
Formulae will be necessary. The various items of Day work may also require different formulae, depending
on the nature and source of the inputs
4 Insert a figure for factor A only where there is a part of the Contractors’ expenditures which will not be
subject to fluctuation in cost or to compensate for the unreliability of some indices. A should normally be
0.15. The sum of A, b, c, d, etc., should be one.
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 Bidding Forms shall be adjusted if, in the opinion of the Project
Manager, they have been rendered unreasonable, unbalanced or
inapplicable as a result of varied or additional work already executed
or instructed under Clause 46 or for any other reason.

53.6 Where, price adjustment provision is not applicable pursuant to Sub-

clause 53.1 then the Contract is subject to price adjustment only for
construction material in accordance with this clause. If the prices of
the construction materials stated in the contract is increased or
decreased in an unexpected manner in excess of ten (10%) percent
in comparison to the base price construction material stated in
Section –IV, Bidding Forms-Table of Price Adjustment Data, then
the price adjustment for the increase or decrease of price of the
construction material beyond 10% shall be made by applying the
following formulas:
For unexpected increase in price
P =[R1 -(R0 ×1.10)]× Q
For unexpected decrease in price P
= [R1 -(R0 ×0.90)]× Q
Where:
“P” is price adjustment amount
“R1” is the present price of the construction material (Source of indices
shall be those listed in the Bidding forms)
“R0” is the base price of the construction material
“Q” is quantity of the construction material consumed in construction
during the period of price adjustment consideration If the Base price and
source is to be proposed by the Bidder as per the provision made in
Section –IV, Bidding Forms-Table of Price Adjustment Data then
the Base price and source filled by Bidder for the construction
material stated in the Bidding Form shall be subject to the approval
of the Project manager and shall be as stated in SCC..
53.7 The Price Adjustment amount shall be limited to a maximum of the initial
Contract Amount as specified in the SCC.
53.8 The Price Adjustment provision shall not be applicable for delayed
period if the contract is not completed in time due to the delay caused
by the contractor or the contract is a Lump sum Contract
54. Retention
54.1 The Employer shall retain from each payment due to theContractor
the proportion stated in the SCC until Completion of the whole of the
Works.
54.2 Upon the issue of a Defects Liability Certificate by the Project Manager,
in accordance with GCC 70.1, half the total amount retained shall be
repaid to the Contractor and half when the Contractor has submitted
the evidence of submission of tax return to the concerned Internal
Revenue Office. On completion of the whole works, the Contractor
may substitute retention money with an “on demand” bank guarantee.

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55. Liquidated
55.1 The Contractor shall pay liquidated damages to the Employer at the rate
Damages
per day stated in the SCC for each day that the Completion Date is later
than the Intended Completion Date. The total amount of liquidated
damages shall not exceed the amount defined in the SCC. The
Employer may deduct liquidated damages from payments due to the
Contractor. Payment of liquidated damages shall not affect the
Contractor’s liabilities.
55.2 If the Intended Completion Date is extended after liquidated damages
have been paid, the Project Manager shall correct any overpayment of
liquidated damages by the Contractor by adjusting the next payment
certificate. The Contractor shall be paid interest on the overpayment,
calculated from the date of payment to the date of repayment, at the
rates specified in GCC.49
56. Bonus
56.1 The Contractor shall be paid a Bonus calculated at the rate per
calendar day stated in the SCC for each day (less any days for
which the Contractor is paid for acceleration) that the Completion is
earlier than the Intended Completion Date. The Project Manager shall
certify that the Works are complete, although they may not be due to be
complete.
57. Advance
57.1 The Employer shall make advance payment to the Contractor of the
Payment
amounts stated in the SCC in two equal installments by the date
stated in the SCC, against provision by the Contractor of an
unconditional bank guarantee from Commercial Bank or Financial
Institution eligible to issue Bank Guarantee as per prevailing Law in
Nepal. in a form acceptable to the Employer in amounts equal to the
advance payment. The guarantee shall remain effective until the
advance payment has been repaid, but the amount of the guarantee
shall be progressively reduced by the amounts repaid by the Contractor.
Interest shall not be charged on the advance payment.

57.2 The Contractor is to use the advance payment only to pay for
Equipment, Plant, Materials, and mobilization expenses required
specifically for execution of the Contract. The Contractor shall
demonstrate that advance payment has been used in this way by
supplying copies of invoices or other documents to the Project
Manager.
57.3 The advance payment shall be repaid by deducting proportionate
amounts, as stated in SCC, from payments otherwise due
Contractor, following the schedule of completed percentages of the
Works on a payment basis. No account shall be taken of the advance
payment or its repayment in assessing valuations of work done,
Variations, price adjustments, Compensation Events, Bonuses, or
Liquidated Damages.

58. Securities
58.1 The Performance Security, including any additional security required

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 as per ITB 35.5 and ITB 40.1, shall be provided to the Employer no
later than the date specified in the Letter of Acceptance and shall be
issued in an amount specified in the SCC, by a Commercial Bank
or Financial Institution eligible to issue Bank Guarantee as per
prevailing Law in Nepal, acceptable to the Employer, and
denominated in Nepalese Rupees. The Performance Security shall be
valid until a date 30 days from the date of issue of the Defect Liability
Certificate in the case of a bank guarantee.
Any additional performance security required as per ITB 35.5 shall be
valid until a date 30 days from the date of issue of the certificate of
Completion in the case of a bank guarantee.
Any additional performance security required as per ITB 40.1 shall be
valid until a date 30 days from the date of issue of the certificate of DLP
in the case of a bank guarantee.
58.2 The performance security issued by any foreign Bank outside
Nepal must be counter guaranteed by Commercial Bank or Financial
Institution eligible to issue Bank Guarantee as per prevailing Law in
Nepal.
59. Day works
59.1 If applicable, the Day works rates in the Contractor’s Bid shall be used
for small additional amounts of work only when the Project Manager
has given written instructions in advance for additional work to be paid
for in that way.
59.2 All work to be paid for as Day works shall be recorded by the
Contractor on forms approved by the Project Manager. Each
completed form shall be verified and signed by the Project Manager
within two days of the work being done.
59.3 The Contractor shall be paid for Day works subject to obtaining signed
Day works forms.
60. Cost of
60.1 Loss or damage to the Works or Materials to be incorporated in the
Repairs Works between the Start Date and the end of the Defects Correction
periods shall be remedied by the Contractor at the Contractor’s cost
if the loss or damage arises from the Contractor’s acts or omissions.
F. Force Majeure
61. Definition of
61.1 In this Clause, “Force Majeure” means an exceptional event or
Force Majeure
circumstance,
(a) which is beyond a Party’s control;
(b) which such Party could not reasonably have provided against
before entering into the Contract;
(c) which, having arisen, such Party could not reasonably have
avoided or overcome; and
(d) which is not substantially attributable to the other Party.

61.2 Force Majeure may include, but is not limited to, exceptional events
or circumstances of the kind listed below, so long as conditions (a) to
(d) above are satisfied:
(a) war, hostilities (whether war be declared or not), invasion, act of
foreign enemies;

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 (b) rebellion, terrorism, sabotage by persons other than the
Contractor’s Personnel, revolution, insurrection, military or
usurped power, or civil war;
(c) riot, commotion, disorder, strike or lockout by persons other than
the Contractor’s Personnel;
(d) munitions of war, explosive materials, ionizing radiation or
contamination by radio-activity, except as may be attributable to
the Contractor’s use of such munitions, explosives, radiation or
radio-activity; and
(e) natural catastrophes such as earthquake, hurricane, typhoon or
volcanic activity.
62. Notice of Force
62.1 If a Party is or will be prevented from performing its substantial
Majeure
obligations under the Contract by Force Majeure, then it shall give
notice to the other Party of the event or circumstances constituting the
Force Majeure and shall specify the obligations, the performance of
which is or will be prevented. The notice shall be given within 14 days
after the Party became aware, or should have become aware, of the
relevant event or circumstance constituting Force Majeure.

62.2 The Party shall, having given notice, be excused performance of its
obligations for so long as such Force Majeure prevents it from
performing them.

62.3 Notwithstanding any other provision of this Clause, Force Majeure

shall not apply to obligations of either Party to make payments to the
other Party under the Contract.
63. Duty to
63.1 Each Party shall at all times use all reasonable endeavors to minimize
Minimize Delay
any delay in the performance of the Contract as a result of Force
Majeure.

63.2 A Party shall give notice to the other Party when it ceases to be
affected by the Force Majeure.
64. Consequences
64.1 If the Contractor is prevented from performing its substantial
of Force Majeure
obligations under the Contract by Force Majeure of which notice has
been given under GCC 62, and suffers delay and/or incurs Cost by
reason of such Force Majeure, the Contractor shall be entitled subject
to GCC 30 to
(a) an extension of time for any such delay, if completion is or will
be delayed, under GCC35 ; and
(b) if the event or circumstance is of the kind described in sub-
paragraphs (a) to (d) of GCC 61.2 and, in the case of
subparagraphs (b) to (d), occurs in the Country, payment of any
such Cost, including the costs of rectifying or replacing the

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 Works and/or Goods damaged or destructed by Force Majeure,
to the extent they are not indemnified through the insurance
policy referred to in GCC 19.

64.2 After receiving this notice, the Project Manager shall proceed in
accordance with GCC 10 to agree or determine these matters.
65. Force Majeure
65.1 If any Subcontractor is entitled under any contract or agreement
Affecting
relating to the Works to relief from force majeure on terms additional
Subcontractor
to or broader than those specified in this Clause, such additional or
broader force majeure events or circumstances shall not excuse the
Contractor’s nonperformance or entitle him to relief under this Clause.
66. Optional
66.1 If the execution of substantially all the Works in progress is prevented
Termination,
for a continuous period of 90 days by reason of Force Majeure of
Payment and
which notice has been given under GCC 62, or for multiple periods
Release
which total more than 150 days due to the same notified Force
Majeure, then either Party may give to the other Party a notice of
termination of the Contract. In this event, the termination shall take
effect 7 days after the notice is given, and the Contractor shall proceed
in accordance with GCC 72.5.

66.2 Upon such termination, the Project Manager shall determine the value
of the work done and issue a Payment Certificate, which shall include
(a) the amounts payable for any work carried out for which a price
is stated in the Contract;
(b) the Cost of Plant and Materials ordered for the Works which
have been delivered to the Contractor, or of which the
Contractor is liable to accept delivery: this Plant and Materials
shall become the property of (and be at the risk of) the Employer
when paid for by the Employer, and the Contractor shall place
the same at the Employer’s disposal;
(c) other Costs or liabilities which in the circumstances were
reasonably and necessarily incurred by the Contractor in the
expectation of completing the Works;
(d) the Cost of removal of Temporary Works and Contractor’s
Equipment from the Site and the return of these items to the
Contractor’s works in his country (or to any other destination at
no greater cost); and
(e) the Cost of repatriation of the Contractor’s staff and labor
employed wholly in connection with the Works at the date of
termination.
67. Release from 67.1 Notwithstanding any other provision of this Clause, if any event or
Performance circumstance outside the control of the Parties (including, but not
limited to, Force Majeure) arises, which makes it impossible or
unlawful for either or both Parties to fulfill its or their contractual
obligations or which, under the law governing the Contract, entitles the
Parties to be released from further performance of the Contract, then

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 upon notice by either Party to the other Party of such event or
circumstance,
(a) the Parties shall be discharged from further performance,
without prejudice to the rights of either Party in respect of any
previous breach of the Contract; and
(b) the sum payable by the Employer to the Contractor shall be the
same as would have been payable under GCC 66 if the Contract
had been terminated under GCC 66.
G. Finishing the Contract
68. Completion
68.1 The Contractor shall request the Project Manager to issue a
certificate of Completion of the Works, and the Project Manager shall do
so upon deciding that the work is completed.
68.2 In addition to the other provisions, before acceptance of the completed
works, Employer shall verify and assure that such works are within the
set objective, quality and appropriate to operate and use.
69. Taking Over
69.1 The Employer shall take over the Site and the Works within seven
days of the Project Manager’s issuing a certificate of Completion.
70. Final Account
70.1 The Contractor shall supply the Project Manager with a detailed account
of the total amount that the Contractor considers payable under the
Contract before the end of the Defects Liability Period. The Project
Manager shall issue a Defects Liability Certificate and certify any final
payment that is due to the Contractor within 60 days of receiving the
Contractor’s account if it is correct and complete. If it is not, the
Project Manager shall issue within 60 days a schedule that states
the scope of the corrections or additions that are necessary. If the
Final Account is still unsatisfactory after it has been resubmitted, the
Project Manager shall decide on the amount payable to the Contractor
and issue a payment certificate.
71. Operating and
71.1 If “as built” Drawings and/or operating and maintenance manuals are
Maintenance required, the Contractor shall supply them by the dates stated in the
Manuals SCC.
71.2 If the Contractor does not supply the Drawings and/or manuals by the
dates stated in the SCC pursuant to GCC 71.1, or they do not receive
the Project Manager’s approval, the Project Manager shall withhold the
amount stated in the SCC from payments due to the Contractor.

72. Termination
72.1 The Employer may terminate the Contract at any time if the
contractor;
a. does not commence the work as per the Contract,
b. abandons the work without completing,
c. fails to achieve progress as per the Contract.
72.2 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract.
72.3 Fundamental breaches of Contract shall include, but shall not be limited

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 to, the following :
(a) The Contractor uses the advance payment for matters other than the
contractual obligations,
(b) the Contractor stops work for 30 days when no stoppage of work is shown
on the current Program and the stoppage has not been authorized by the
Project Manager;
(c) the Project Manager instructs the Contractor to delay the progress of the
Works, and the instruction is not withdrawn within 30 days;
(d) the Employer or the Contractor is made bankrupt or goes into
liquidation other than for a reconstruction or amalgamation.
(e) a payment certified by the Project Manager is not paid by the Employer
to the Contractor within 90 days of the date of the Project Manager’s
certificate;
(f) the Project Manager gives Notice that failure to correct a particular
Defect is a fundamental breach of Contract and the Contractor fails to
correct it within a reasonable period of time determined by the Project
Manager;
(g) the Project Manager gives two consecutive Notices to update the
Program and accelerate the works to ensure compliance with GCC
Sub clause 22.1 and the Contractor fails to update the Program and
demonstrate acceleration of the works within a reasonable period of
time determined by the Project Manager;
(h) the Contractor does not maintain a Security, which is required;
(i) the Contractor has delayed the completion of the Works by the number
of days for which the maximum amount of liquidated damages can be
paid, as defined in the SCC; and
(j) If the Contractor, in the judgment of the Employer has engaged in
corrupt or fraudulent practices in competing for or in executing the
Contract, pursuant to GCC 73.1.
72.4 When either party to the Contract gives notice of a breach of Contract
to the Project Manager for a cause other than those listed under GCC
72.3 above, the Project Manager shall decide whether the breach is
fundamental or not.
72.5 Notwithstanding the above, the Employer may terminate the
Contract for convenience.
72.6 If the Contract is terminated, the Contractor shall stop work
immediately, make the Site safe and secure, and leave the Site as soon
as reasonably possible.
73. Fraud and
73.1 If the Employer determines that the Contractor has engaged in corrupt,
Corruption fraudulent, collusive, coercive or obstructive practices, in competing for
or in executing the Contract, then the Employer may, after giving 15 days
notice to the Contractor, terminate the Contractor's employment under the
Contract and expel him from the Site.
73.2 Should any employee of the Contractor be determined to have engaged
in corrupt, fraudulent, collusive, coercive, or obstructive practice during the
execution of the Works, then that employee shall be removed in
accordance with GCC Clause 15.
For the purposes of this GCC 73;
(i) “corrupt practice” is the offering, giving, receiving or soliciting,
directly or indirectly, of anything of value to influence improperly
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 the actions of another party.
(ii) “fraudulent practice”5 is any act or omission, including a
misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other benefit or
to avoid an obligation;
(iii) “collusive practice”6 is an arrangement between two or more
parties designed to achieve an improper purpose, including to
influence improperly the actions of another party;
(iv) “coercive practice”7 is impairing or harming, or threatening to impair
or harm, directly or indirectly, any party or the property of the party
to influence improperly the actions of a party;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing
of evidence material to the investigation or making false
statements to investigators in order to materially impede a
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice;
and/or threatening, harassing or intimidating any party to
prevent it from disclosing its knowledge of matters relevant
to the investigation or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the
GON’s/DP’s inspection and audit rights provided for under
GCC28.3.
74. Black Listing
74.1 Without prejudice to any other rights of the Employer under
this Contract, GoN, Public Procurement Monitoring Office
(PPMO), on the recommendation of procuring entity, may
blacklist a Bidder for its conduct for a period of one (1) to three
(3) years on the following grounds and seriousness of the act
committed by the bidder:
(a) if it is established that the Contractor has committed
substantial defect in implementation of the contract or has not
substantially fulfilled its obligations under the contract or the
completed work is not of the specified quality as per the
contract.
(b) If convicted from a court of law in a criminal offense liable to
be disqualified for taking part in procurement contract,
(c) If it is established that the Contractor has engaged in corrupt
or fraudulent practices in competing for or in executing the
Contract.
75. Payment upon
75.1 If the Contract is terminated because of a fundamental breach of
Termination Contract by the Contractor, the Project Manager shall issue a certificate
for the value of the work done and Materials ordered less advance
payments received up to the date of the issue of the certificate.
Additional Liquidated Damages shall not apply. If the total amount due
to the Employer exceeds any payment due to the Contractor, the
difference shall be a debt payable to the Employer.
75.2 If the Contract is terminated for the Employer’s convenience or because
of a fundamental breach of Contract by the Employer, the Project
Manager shall issue a certificate for the value of the work done, Materials
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 ordered, the reasonable cost of removal of Equipment, repatriation of the
Contractor’s personnel employed solely on the Works, and the
Contractor’s costs of protecting and securing the Works, and less
advance payments received up to the date of the certificate.

75.3 If the Contract is terminated because of fundamental breach of

Contract or for any other fault by the Contractor, the performance
security shall be forfeited by the Employer.
In such case, amount to complete the remaining works as per the
Contract shall be recovered from the Contractor as Government dues.
76. Property
76.1 All Materials on the Site, Plant, Equipment, Temporary Works, and
Works shall be deemed to be the property of the Employer if the Contract
is terminated because of the Contractor’s default.
77. Release from
77.1 If the Contract is frustrated by the outbreak of war or by any other event
Performance entirely outside the control of either the Employer or the Contractor, the
Project Manager shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all work carried out
before receiving it and for any work carried out afterwards to which a
commitment was made.
78. Suspension of
78.1 In the event that the DP suspends the loan/ credit/grant to the Employer
DP from which part of the payments to the Contractor are being made:
Loan/Credit/Grant
a. the Employer is obligated to notify the Contractor of such
suspension within 7 days of having received the DP's
suspension notice; and
b. if the Contractor has not received sums due him within the 30 days
for payment provided for in GCC 49.1, the Contractor may
immediately issue a 15-day termination notice.
79. Eligibility
79.1 The Contractor shall have the nationality of an eligible country as
specified in Section V of the bidding document. The Contractor shall
be deemed to have the nationality of a country if the Contractor is a
citizen or is constituted, or incorporated, and operates in conformity
with the provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.

79.2 The materials, equipment, and services to be supplied under the

Contract shall have their origin in eligible source countries as specified
in Section V of the bidding document and all expenditures under the
Contract will be limited to such materials, equipment, and services. At
the Employer’s request, the Contractor may be required to provide
evidence of the origin of materials, equipment, and services.

79.3 For purposes of GCC 79.2, “origin” means the place where the
materials and equipment are mined, grown, produced, or
manufactured, and from which the services are provided. Materials
and equipment are produced when, through manufacturing,
processing, or substantial or major assembling of components, a
commercially recognized product results that differs substantially in its
basic characteristics or in purpose or utility from its components.

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80. Project
80.1 The Project Manager’s duties and authorities are restricted to the
Manager’s Duties extent as stated in the SCC.
and Authorities

81. Quarries and

81.1 Any quarry operated as part of this Contract shall be maintained
Spoil Dumps and left in a stable condition without steep slopes and be either refilled
or drained and be landscaped by appropriate planting. Rock or gravel
taken from a river shall be removed over some distance so as to limit
the depth of material removed at any one location, not disrupt the river
flow or damage or undermine the river banks. The Contractor shall not
deposit excavated material on land in Government or private
ownership except as directed by the Project Manager in writing or
by permission in writing of the authority responsible for such land in
Government ownership, or of the owner or responsible representative
of the owner of such land in private ownership, and only then in
those places and under such conditions as the authority, owner or
responsible representative may prescribe.
82. Local Taxation
82.1 The prices bid by the Contractor shall include all taxes that may be
levied in accordance to the laws and regulations in being in Nepal on
the date 30 days prior to the closing date for submissions of Bids on
the Contractor’s equipment, plant and materials acquired for the
purpose of the Contract and on the services performed under the
Contract. Nothing in the Contract shall relieve the Contractor from his
responsibility to pay any tax that may be levied in Nepal on profits
made by him in respect of the Contract.
83. Value Added
83.1 The Contract is not exempted from value added tax. An amount
Tax specified in the schedule of taxes shall be paid by the Contractor in the
concerned VAT office within time frame specified in VAT regulation.
84. Income Taxes
84.1 The Contractor’s staff, personnel and labor will be liable to pay
on Staff personal income taxes in Nepal in respect of their salaries and wages,
as are chargeable under the laws and regulations for the time being in
force, and the Contractor shall perform such duties in regard to such
deductions as may be imposed on him by such laws and regulations.
84.2 The issue of the Final Account Certificate pursuant to clause GCC 70
shall be made only upon submittal by the Contractor of a certificate
of income tax clearance from the Government of Nepal.
85. Duties, Taxes
85.1 Any element of royalty, duty or tax in the price of any goods including
and Royalties fuel oil, and lubricating oil, cement, timber, iron and iron goods
locally procured by the Contractor for the works shall be included
in the Contract rates and prices and no reimbursement or payment
in that respect shall be made to the Contractor.
85.2 The Contractor shall familiarize himself with GON the rules and
regulations with regard to customs, duties, taxes, clearing of goods
and equipment, immigration and the like, and it will be necessary for
him to follow the required procedures regardless of the assistance as
may be provided by the Employer wherever possible.
85.3 The Contractor shall pay and shall not be entitled to the reimbursement
of cost of extracting construction materials such as sand,
stone/boulder, gravel, etc. from the river beds or quarries. Such prices
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 will be levied by the local District Development Committee (DDC)
as may be in force at the time. The Contractor, sub-contractor(s)
employed directly by him and for whom he is responsible, will not be
exempted from payment of royalties, taxes or other kinds of surcharges
on these construction materials so extracted and paid for to the DDC.
86. Member of
86.1 No member or officer of GoN or the Employer or the Project Manager
Government, etc, or any of their respective employees shall be in any way personally
not Personally bound or liable for the act or obligations of the Employer under
Liable the Contract or answerable for any default or omission in the
observance or performance of any of act, matter or thing which
are herein contained.
87. Approval of
87.1 No explosives of any kind shall be used by the Contractor without the
Use of Explosives prior consent of the Employer in writing and the Contractor shall
provide, store and handle these and all other items of every kind
whatsoever required for blasting operations, all at his own expense in a
manner approved in writing by the Employer.

88 Compliance 88.1 The Contractor shall comply with all relevant ordinances, instructions
with and regulations which the Government, or other person or persons
Regulations for having due authority, may issue from time to time regarding the
Explosives handling, transportation, storage and use of explosives.
89. Permission for
89.1 The Contractor shall at all times maintain full liaison with and
Blasting inform well in advance, and obtain such permission as is required
from all Government authorities, public bodies and private parties
whatsoever concerned or affected, or likely to be concerned or affected
by blasting operation.

90. Records of
90.1 Before the beginning of the Defects Liability Period, the Contractor shall
Explosives account to the satisfaction of the Project Manager for all explosives
brought on to the Site during the execution of the Contract and
the Contractor shall remove all unused explosives from the Site on
completion of works when ordered by the Project Manager.

91. Traffic
91.1 The Contractor shall include the necessary safety procedures regarding
Diversion and pedestrian traffic diversion that is needed in execution of the works.
The Contractor shall include in his costing of works, any temporary
works or diversion that are needed during the construction period. All
traffic diversion should be designed for the safety of both the motoring
public and the men at work. It shall ensure the uninterrupted flow of
traffic and minimum inconvenience to the public during the period
concerned. As such, adequate warning signs, flagmen and other
relevant safety precautionary measures shall be provided to warn
motorists and pedestrians well ahead of the intended diversion as
directed by the Project Manager. All traffic devices used shall be
designed in accordance with the instruction of Project Manager.

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 Section IX: Special Conditions of Contract

The following Special Conditions of Contract shall supplement the GCC. Whenever there is a conflict,
the provisions herein shall prevail over those in the GCC

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 Special Conditions of Contract
A. General

The Employer is
Government of Nepal
Ministry of Physical Infrastructure and Transport
GCC 1.1 (q) Department of Roads
Bridge Branch
Project Coordination Unit

GCC 1.1 (v) The Intended Completion Date for the whole of the Works shall be
As per Additional Conditions of Contract (ACC)
The Project Manager is Project Chief (Project Manager) or a Consultant
GCC 1.1(bb) authorized by Bridge Branch.
& 10.1
The Project Manager and Engineer are synonyms.

GCC 1.1 (ee) The Site is located at Ramdi, Palpa as tabulated in ACC. (Approximate
Google coordinate is 27.902617 N, 83.632645 E)

GCC 1.1 (hh) The Start Date shall be 7 days after signing of the contract.

GCC 1.1 (ll) The Works consist of Detailed Engineering Survey & Design, Environment
assessment, construction of bridge as listed in ACC including River Training
and Approach Road Works, etc. as described in Scope of Works and other
relevant sections of Bidding Document.

GCC 2.2 Sectional Completions are: Not Applicable

GCC 2.3(i) The following documents also form part of the Contract: None

GCC 3.1 The language of the contract is ENGLISH/NEPALI

The law that applies to the Contract is the law of NEPAL

GCC 11.1 The Project Manager may delegate any of his duties and responsibilities.

GCC 13.1 Maximum percentage of subcontracting permitted is: 25 % of the total

contract amount

GCC 14.1 Schedule of other contractors: None

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GCC 19.1 The minimum insurance amounts and deductibles shall be:
1. The minimum cover for loss of or damage to the Works, Plant and
Materials is: 115 % of the Contract Amount (inclusive of VAT)
2. The maximum deductible for insurance of the Works and of Plant and
Materials is: NRS. 500,000 (Five Lakhs)
3. The minimum cover for loss or damage to Equipment is : Replacement
Cost
4. The maximum deductible for insurance of Equipment is: NRS. 50,000
(Fifty Thousand)
5. The minimum for insurance of other property is: NRs. 1,000,000 (One
Million) with unlimited number of occurrences
6. The maximum deductible for insurance of other property is: NRS.
50,000 (Fifty Thousand)
7. The minimum cover for personal injury or death insurance
i. for the Contractor’s employees is that specified in the Labor act of
Nepal and
for other people is: NRS. 500,000 (Five Hundred Thousand) per person
with an unlimited number of occurrences.

GCC 20.1 Site Investigation Reports are: None .

GCC 23.1 The following shall be designed by the Contractor As Per ACC

GCC 26.1 The Site Possession Date(s) shall be: 7 days after signing the contract

GCC 30.1 The place of arbitration shall be: Kathmandu, Nepal

C. Time Control

GCC 34.1 The Contractor shall submit for approval a Program for the Works within
30 days from the date of the Letter of Acceptance.

GCC 34.3 The period between Program updates is 30 Days .

The amount to be withheld for late submission of an updated Program is
300,000 (Three Hundred Thousand).

D. Quality Control
GCC 42.1 The Defects Liability Period is: As per ACC.

E. Cost Control

GCC 49.1 7 % ( Seven Percent)

GCC 53.1 The Contract is subject to price adjustment, and the following information
regarding coefficients does apply.
The coefficients and indices for adjustment of prices in Nepalese Rupees shall
be as specified in the Table of Adjustment Data submitted by bidder together
with the Letter of Price Bid which is approved by the Project manager.

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GCC 53.6 Not Applicable

GCC 53.7 The Price Adjustment amount shall be limited to a maximum of:
25 percentage of the initial Contract Amount

GCC 54.1 The proportion of payments retained is: 5 (five) percent

GCC 55.1 The liquidated damages (L.D.) for the whole of the Works are 0.05
Percent of the final Contract Price per day. The maximum amount of
liquidated damages for the whole of the Works is 10 Percent of the final
Contract Price.
Following liquidated damages shall be applicable for non-compliance
with the deadlines of milestones, which are defined in Contract Data,
Clauses ACC 4.2 & ACC 5.1.
L.D. for Non-compliance with Milestone II: 5% of (0.05 percent of
the final contract price per day).
The maximum limit for total liquidation damages for the project
shall be 10 Percent of the final Contract Price.

GCC 56.1 Not Applicable

GCC 57.1 The Advance Payments shall be maximum up to 10 % of the total Contract
Price excluding Provisional sums and Day works and VAT. The Advance
Payment shall be made in two instalments: 5 % after the agreement and
remaining 5% after physical work progress of 10 %. The Advance Payments
shall be made within 30 days after submission of the Bank Guarantee. The
advanced payment guarantee shall be valid until such time as the advance
payment has been repaid.

GCC 57.3 Deductions from Payment Certificates will commence in the first certificate in
which the value of works executed exceeds 30% of the Contract Price.
Deduction will be at the rate of 20 percentage of the respective Monthly Interim
Payment Certificate until such time as the advance payment has been repaid;
provided that the advance payment shall be completely repaid prior to the
end of 80 % of the approved contract period.

GCC 58.1 The Performance Security amount is calculated as follows:

i) If bid price of the bidder selected for acceptance is more than or equal to 0.85
times the cost estimate, the performance security amount shall be 5 (five) percent
of the bid price.
ii) For the bid price of the bidder selected for acceptance is less than 0.85 times
the cost estimate, the performance security amount shall be determined as
follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid Price) x 0.5] +
5% of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value Added Tax..
If the successful bid is seriously unbalanced or front loaded in the opinion of the
Employer, the Employer may require the Bidder to produce detailed price analyses
for any or all items of the Bill of Quantities, to demonstrate the consistency of those
prices with the construction methods and schedule proposed. After evaluation of the

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 price analyses, taking into the consideration of the schedule of estimated Contract
Payments, the Employer may require that the amount of the performance security be
increased at the expense of the bidder by an additional 8 % of the initial contract
price of the successful Bidder under the Contract.

G. Finishing the Contract

GCC 71.1 The date by which operating and maintenance manuals are required is; before
60 days of handing over the completed project to the employer

GCC 71.2 The date by which “as built” drawings are required is: within 30 days after
work completion

The amount to be withheld for failing to produce “as built” drawings and/or

Operating and maintenance manuals is: NRs. 500,000 (Five Hundred

Thousand).

GCC 72.3 (i) The maximum number of days is: 200

GCC 80 The Project Manager has to obtain the specific approval of the Employer for
taking any of the following actions :
a. Approving subcontracting of any part of the works under General
Conditions of Contract Clause 13;
b. Certifying additional costs determined under General Conditions of
Contract Clause 50;
c. Determining start date under General Conditions of Contract Clause 1;
d. Determining the extension of the intended Completion Date under
General Conditions of Contract Clause 35;
e. Issuing a Variation under General Conditions of Contract Clause 1 and
46, except in an emergency situation, as reasonably determined by the
Project Manager; emergency situation may be defined as the
situation when protective measures must be taken for the safety of life
or of the works or of adjoining property.
f. Adjustment of rates under General Conditions of Contract Clause 45;

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SECTION – VIII (A)
Addition al Condition s of Contract (ACC) for Desig n and Build

Table of Contents

ACC 1 Summary of the Project

ACC 2 The Permanent Works

ACC 3 Design of bridge

ACC 4 Extension time for design works

ACC 5 Work schedule, Date of commencement and completion

ACC 6 Acceptance criteria

ACC 7 Variation proposed by the Contractor

ACC 8 Variation proposed by the Employer

ACC 9 Testing

ACC 10 Measurement of Works

ACC 11 Payments

ACC 12 Rejection

ACC 13 Handing over the works

ACC 14 Defect liability

Page 133 of 163

These Additional Conditions of Contract shall supersede the General Conditions of
Contract when conflicting with each other.

ACC 1 1.1 This is a Design & Build mode of Contract where the Contractor
agrees for design and construction of the structures specified in the
Summary of Contract and its maintenance during the Defect Liability Period.
Project and
Employer's The Contractor shall assure functioning, durability and serviceability
Requirements of the Permanent Works within the period specified in the Contract.

The whole work comprises of necessary surveys, field investigatio ns,

studies, detailed design, temporary works, construction and hand-
over of the Permanent Works and other elements necessary for
safety, durability and serviceability of the Permanent Works.

The Employer may impose some restrictions in the design of the

permanent works. Such restrictions are specified in the Contract
Data. The Contractor shall ensure that the Employer's requireme nts
are complied with. The Particulars where the Employer imposes its
requirements may include, but not limited to the following:

1. Preferred type of the Bridge and its elements

2. Location of the Bridge
3. Length of the bridge, clear waterway and length of span
4. Width of Bridge deck and footpath
5. Type of Railings and Kerb
6. Minimum length and details of the approach roads
7. Minimum Length and details of river trainings
8. Any other restrictions

ACC 2 2.1 The Permanent Works are listed in the Contract Data. The Permanent
Works may include but not necessarily limited to the following:
The
Permanent 1. The Bridge and its parts (foundation, substructure and
Works superstructure)
2. The approach road(s)
3. River training works
4. Ancillary elements such as railings, kerbs, sign-posts, bridge
name plate, guide-rails, etc.

ACC 3 3.1 The Contractor shall select and propose the appropriate type of the
bridge and other structures necessary for the functioning, durability

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Design of and serviceability and shall design all the permanent structures.
Bridge However the following structures are not allowed in the proposal:

1. Timber bridge or any other type of bridge including any part

(foundation, substructure, deck, railings) made with timber
2. Any structure requiring special care and maintenance during
the service life
3. Other restrictions as mentioned in the Contract Data.

The Bridge and its parts (foundation, substructure and

superstructure) shall be designed for a design life as mentioned in the
Contract Data. The Contractor shall be held responsible for any
failure or malfunction of the bridge or its elements due to defective
design, during the design life.

3.2 After award of the Contract the Contractor shall carry out all
necessary surveys, investigations, studies including social and
environmental study and analysis, prepare a detailed design of the
Permanent Works with working drawings in details as specified in
Section V (Employer's Requirements and Specifications), and submit
to the Employer for approval.

Construction works shall only be started upon approval of such

designs and the Employer's instruction to proceed.

Approval of the design by the Employer does not relieve the

Contractor from the liability to the appropriateness and correctness
of the design as per sub-clause 3.1.

3.3 The Contract Price shall include all the necessary surveys,
investigations, studies, design and construction of the Permanent
Works including any temporary works, occupational health and
safety, and all other items mentioned in the Priced schedule of
requirements.

3.4 The deadline of submission of such design and details is specified in

the Contract Data. If the Contractor fails to submit the design,
drawings and details within the specified time, the Employer may
forfeit the Performance Security and terminate the contract following
the procedure set forth in the GCC.

ACC 4 4.1 The Contractor shall apply for extension of time for design works 21
Extension of days before the deadline. Delay in applying for time extension shall
time for design be subjected to imposition of Liquidated Damage as specified.
works

4.2 The Employer shall approve the design or return it to the Contractor
for further clarification within 21 days after its submission. The

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 Contractor shall promptly respond to the queries and/or comments
from the Employer at the earliest possible. Delay in approval of the
design due to negligence from the Contractor on the queries and
comments shall not affect the completion time of the whole works
specified in the Contract Data.

ACC 5 5.1 Upon approval of the Design, the Contractor shall submit a work
schedule within 14 days showing the intended completion dates for
Work the following elements:
Schedule, Date
of 1. Foundation(s)
commencemen 2. Substructure(s)
t and 3. Superstructure
4. Approaches.
Completion
5. River Training works
However, the completion time for the whole work shall not exceed
the time given in the Contract Data.

5.3 The Construction works shall commence within 21 days from the
date of acceptance of the Work Schedule

5.2 The Contractor can make internal adjustments in his work schedules
during the works, but shall take an approval if any change in the dates
is made for the elements listed in ACC Clause 5.1.

ACC 6 6.1 The Contractor bears full responsibility for the quality of works
under the Contract. It’s the Contractor’s responsibility to carry out
Acceptance
necessary tests according to the Quality Assurance Plan (QAP) and
criteria
submit the test results to the Employer. The Employer shall accept
the works on the basis of test results according to the QAP and other
tests specified in Section V of this Contract (Employer's
Requirements and Specifications). The Employer may appoint
Engineer or a Consultant to supervise the works and check the test
results on behalf of the Employer.

ACC 7 7.1 No variation is allowed in the approved design and specification or

any part of the Permanent Works. However, during the works, due to
Variations
unforeseen reason if any change is required in the approved design
proposed by and specification the Contractor shall apply for variation order
the Contractor stating the causes and effects of the variation. Such variation should
not affect the overall function of the permanent structures.

7.2 The Employer shall have the right to approve or disapprove such
variations. The Contractor shall carry out the works according to the

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 previously approved design and specifications if the Employer does
not approve the variation.

7.3 Regardless of the Employer's approval or disapproval to the proposed

variation, the Contractor shall not be free from the obligatio ns
towards the quality of works, performance, serviceability and
durability of the structures, timely completion of the works and any
other obligations stated in the GCC and ACC.

7.4 The Contractor shall not claim for additional payments for any cost
incurred by the variations proposed by Contractor.

ACC8 8.1 The Employer may issue a Letter of Intention for Variation in the
Variations design of any part of the bridge, approaches and river training works
proposed by 45 days before the start of the particular work as per the agreed work
the Employer schedule.

The variation may include:

1. Changes in the design of the part of the work;

2. Changes to the quantities to any item of work included in the
Contract;
3. Changes to the quality and other characteristics of any item
of the work;
4. Changes to the shape, levels, positions, dimensions of any
part of the work;
5. Changes to the sequence or timing of the execution of the
works;
6. Omission of any works;
7. Any additional work, plant, materials or services necessary
for the permanent works;
8. Any additional tests on completion, boreholes and other
testing and exploratory works

8.2 The Contractor shall execute and be bound by such variatio ns,
without any alterations to the Conditions of Contract unless the
Contractor promptly notifies the Employer stating that:

1. such variation triggers a substantial change in the sequence

or progress of the works, or
2. such variation triggers a substantial change in the Contract
Price
In case the variation is supposed to change the completion time or
the Contract Price the Contractor shall provide the information on
expected completion time or expected change in the Contract Price
with supporting particulars.

Upon receiving this notice and information the Employer shall

cancel, confirm or invite the Contractor for negotiation. The
Contractor shall not make any alteration and/or modification of the
Page 137 of 163
 permanent works, unless and until the Employer approves the
variation.

ACC 9 9.1 The Contractor shall provide all apparatus, assistance, documents
and other information, electricity, equipment, fuel, consumables,
Testing instruments, labor, materials, and suitably qualified and experienced
staff, as are necessary to carry out the specified tests efficiently. The
costs of such tests shall be included in the Contract Price.

9.2 The Contractor shall inform the Employer about the completion of a
part of the works and agree with the Employer about the date and
time of testing of the intended test.

9.3 The Employer may instruct the Contractor to carry out additiona l
tests. If these varied or additional tests show that the tested part of
the structure, material or workmanship is not in accordance with the
Contract, the Contractor shall be responsible for removing such
tested part and shall again carry out the works as required at no
additional cost to the Employer.

9.4 The Employer may appoint Engineer or a Consultant to observe the

tests and shall duly inform the Contractor about such intention. The
Contractor shall freely allow such party to observe the tests and
respond to the queries made by such person/party as well.

9.5 Each test shall be recorded duly as specified in the documents and
the Contractor shall promptly forward to the Employer certified
reports of the tests. When the specified tests have been passed, the
Employer shall endorse the Contractor's test certificate.

ACC 10 10.1 The Employer has right to measure the completed works before
making any interim or final payments. The Contractor shall arrange
Measurement
for easy access to any part of the Permanent Works for measureme nt.
of works

10.2 The Contractor shall assure that any part of Permanent Works that is
supposed to be concealed or covered at a later stage (such as
foundations, reinforcement, etc.) is observed and measured before
covering the particular part. The Contractor shall inform the
Employer well in advance about such measurement of works.

ACC 11 11.1 The Payment modality shall be as per the milestones specified in
ACC 11.2 and as per proportionate progress, as applicable. No
Payments interim payments shall be made for the parts of the Permanent Works
as specified in the Contract Data until the particular part is fully

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 completed in accordance to the approved design, tested and accepted
according to the acceptance criteria set forth in Employer's
Requirements and Specifications.

11.2 For the purpose of Interim Payments, pursuant to the sub-clause 11.1,
the amount for the elements of the bridge shall be paid
proportionately to the contract price of the bridge (excluding other
permanent works and other items). The interim payable amount of
the completed elements shall not exceed the amounts as specified in
the Contract Data.

11.3 The interim payments of other items shall be proportionate to the

payment of the bridge elements. The percentage of payments with
respect to the contract price of the corresponding item shall not
exceed the percentage of payable amount for the bridge elements in
the same interim bill. However this condition shall not be applicable
to the Provisional Items.

11.4 The Contract Price pursuant to Clause 3.2 of Section V. Employer's

Requirements and Specifications is subject to modification as given
in Contract Data.

ACC 12 12.1 If, as a result of an examination, inspection, measurement or testing,

any part of the works or material or workmanship is found to be
Rejection
defective or otherwise not in accordance with the Contract, the
Employer may reject the whole or a part of the works, or the material
by giving notice to the Contractor, with reasons. The Contractor shall
then promptly rectify the defect and ensure the compliance with the
Contract.

ACC 13 13.1 The Contractor may apply for handing over the completed parts of
the Permanent Works if so allowed in the Contract. The parts that
Handing over can be handed over after completion of the specified tests and
the works endorsement of the test results as mentioned in the Contract and the
sequence of handing over are as follows:

1. Completed bridge including foundations, substructures,

superstructures and finished works as specified in the
Contract.
2. River training or bridge protection works as specified in the
Contract.
3. Approach roads as specified in the Contract.
4. Other ancillary works as specified in the Contract.
If there is any modification in this clause it will be made in the
Contract Data.

ACC 14 14.1 The Defect Liability Period is as specified in the Contract Data.

Defect Liability

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 14.2 If any defect appears or damage occurs to the Permanent Structures
during the Defect Liability Period, the Contractor shall promptly
correct the defects or replace or reconstruct the damaged part at the
Contractor's own cost.

14.3 It is the Contractor's responsibility to regularly inspect the completed

and handed over works and promptly take action according to ACC
Clause 14.2. If the Employer notices any defects then the Employer
shall duly notify the Contractor and the Contractor shall duly take
action according to ACC Clause 14.2. The Employer has the right to
hold the Performance Security until such defects or damages
corrected or replaced or reconstructed.

ACC 15 15.1 The Contractor shall comply with the employer’s requireme nts
regarding Environmental and Social Safegaurd, Occupational and
Other Community Health and Safety, and road safety as stated in Contract
Compliance Data. The latest versions of the guidelines, acts, rules & regulatio ns
Requirements shall be applicable.

Page 140 of 163

SECTION – VIII (B)
Contract Data

Contract clause reference : Clauses of the Additional Conditions of Contract

ACC Employer's Contractor shall assure functioning, durability and serviceability of the
1.1 requirements Permanent Works at least 75 years.
and
Contractor's
assurance of
the
Permanent
Works
ACC Employer's Preferred type of the bridge:
1.2 requirements Permanent Bridge of following types: Group D (Single span bridge)
and
restriction to Cable stay bridge,Extradosed bridge,cable & suspension
the design bridge,steel bridge,balanced cantilever bridge,(construction
method),viaduct of each span more than 100m and or other type
signature bridges.

Restriction on type of bridges: Wooden Bridge/Temporary bridge

are not allowed

Length of Bridge: 108 m

The location of the Bridge site: Ramdi, Palpa

1. Width of carriage way not less than 7.5 meter. A minimum of 5

cm thick Premix Carpet wearing coat shall be provided over
Bridge deck.

2. Footpath/Kerbs: 1.75 m wide foot path with kerb includ ing

railing on either side. Height of kerb 0.3 m from the carriagewa y
surface. Total width of bridge should be 11 m.

3. Minimum length of approach roads: As per BOQ/ priced schedule

of works with all necessary drainage structures. The formatio n
width of the approach road shall be 11 m including shoulders, and
the carriageway width shall be 7.5 m. The pavement structure of
the carriageway shall be as mentioned in BOQ/ priced schedule
of works.

4. Other restrictions:

I. Height of the bridge to be determined on the basis of

detailed hydrological analysis as recommended by the
IRC Code of practice.

Additionally, the contractor shall consider the effect of

debris flow, induced both due to normal river flow as well
as landslides in the river catchment, in determining the
High Flood Level and the deck level of the bridge so that
the constructed bridge shall function efficiently in
Page 141 of 163
 conveying the Designed Discharge even with the
deposition of debris over long-term operation of the
bridge.

ACC The 1. The Bridge including its foundations, substructure s,

2.1 Permanent superstructure & ancillary works
Works 2. The approach road (s) as defined in ACC 1.2.
3. The river training and bridge protection works in upstream and
downstream of the bridge: As per priced schedule of works.
Type of work: Appropriately chosen plum concrete, gabion structure, or
a combination of both structures with slope pitching and launch ing
aprons or bank protection with gabion / stone masonry / concrete /
armored rocks as appropriate. The height shall not be less than 1 m above
HFL. The lengths of the river training works may be adjusted suitably
within the specified zone, not decreasing the total length. River-training
works to be suitably designed as per suitable design codes, acceptable to
the employer, and to suit the site condition.
4. Other elements: Railings, sign-posts, bridge name plate, guide-
rails.
ACC Other Brick Masonry, Stone Masonry and Gabion works is allowed only on
3.1 restriction on non-structural elements of bridge (parapet, railings, footpath, protection
the design works) upon approval from the Employer.
The design life of the bridge and its parts (foundation, substructure and
superstructure) shall be 75 years.

ACC Dead line for Submission of detailed design and environmental study (BES or IEE or
3.4 submission EIA as appropriate) of bridge not later than six months after the date of
of the designs Contract Agreement.
ACC Completion The intended completion date for the whole of the works shall be 36
4.2 time for the months after the date of Contract Agreement.
ACC whole works
5.1 Following Milestones shall be applicable:
Milestone I: Submission of Concept design with constructio n
methodology including Traffic Management of bridge no later than 60
days from date of signing of Contract Agreement.

Milestone II: Submission of design and environmental study (BES or

IEE or EIA as appropriate) of bridge no later than Six (6) months from
date of signing of Contract Agreement. Three (3) months time is
required for design approval after receipt of the Design Report.

Milestone III: Completion of construction of bridge not later than 36

months after the date of agreement.

The following methodology will be adopted for calculating physical

work progress:
Example:
A Pre Cast bridge with total 5 numbers of foundation, total 5 numbers of
substructure and total length 160 m meters length of superstructure.

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 If progress made is 2 numbers of foundation, 2 numbers of substructure
and 40 meters of superstructure, the overall physical work achieved will
be as follows:
Foundation: 2/5 * 100 * 0.35 = 14.00 %
Substructure: 2/5 * 100 * 0.15 = 6.00 %
Superstructure 40/160 * 100 * 0.50 = 12.50 %
-----------------------------------------
Total = 32.5 %
The coefficient 0.35, 0.15 and 0.50 are taken for RCC bridge from the
table of ACC 11.2.
Note: The weightage of each bridge is calculated based on the ratio of
length of each bridge with total Length of Bridge mentioned in ACC 1.2.
And during final bill it shall be adjusted as per Schedule of Requireme nts
and approved Design/ Drawing.
ACC Payments Permanent works (including design, construction, tests, and compliance
11.1 with explicit or implied guidelines) as per ACC 2.1, Scope of Works, and
any other part of the bidding document.

ACC Portions of Mode of Payment of each IPC:

11.2 amount not to
exceed in the The percentage of payment for each contract with respect to the total
Interim contract amount (exclusive of Provisional Sum) not to exceed:
Payments for i) After approval of Detail Design and Drawings &
the Bridge BES/IEE/EIA: 2 % of contract amount.
ii) Construction of Bridge in proportion to physical progress of
the bridge (includes bridge construction, tests, insurance,
mobilization/demobilization and cost of securities as
mentioned in BOQ): 89.4% of contract amount.

Considering construction of bridge works as 100%, following

breakdown for the bridge components shall be considered for
the bridge types mentioned below.

Type of bridge For For For

Foundation Substructure Superstructure
RCC/Pre Cast
35% 15% 50%
bridge
Pre-stressed
35% 15% 50%
concrete bridge
Arch 50%
(rib=25%,
30 % 20% remaining
structure
=25%)
Network Arch
30 % 20% 50%
Bridge
Special long span
bridge
(Suspension,
20% 15% 65%
Cable Stayed, and
Balanced
Cantilever etc.)
iii) River Training Works: 3% of contract amount.

Page 143 of 163

 iv) Approach Road Works: 4% of contract amount
v) Engineering facilities : 0.4% of contract amount
vi) Road Safety works including traffic safety works: 0.2% of
contract amount.
vii) Compliance with OCHS practice: 1% of contract amount.

Notes:
1. Super-structure shall be paid based on completed bridge length in
running meter; whereas foundation and sub-structures shall be
paid based on number of completed structures.

River training works, approach road works, engineering facilitie s

and road safety works shall be paid in proportion of the completed
quantity of works with respect to total quantity specified in priced
schedule of works of the contract.

2. Payment for OCHS compliance shall be made at the ratio of total

certified amount of respective item on IPC on the basis of OCHS
compliance rating as follows:
i) If compliance rating is greater than 90 %, full payment is
made against certified IPC amount;
ii) If compliance rating is in the range of 70% to 90%, 25%
payment of certified IPC amount shall be withheld;
iii) If the compliance rating is less than 70%, total IPC
amount shall be withheld;
iv) After improvement of the OCHS compliance, the
withheld amount will be released after deduction of
OCHS allocated amount in the schedule of requirement in
pro rata with the IPC amount;
For example: if the total contract period is ‘T’ days and
OCHS is not complied for ‘X’ days then OCHS
deduction(D) shall be
D= X/T *(Total allocated amount for OCHS.
v) The compliance rating for the purpose of payment shall
be calculated on the basis of latest guidelines/checklist of
OCHS.

3. Works under Provisional Sum, if any, shall be paid separately as

per the agreed rates, calculated based on government norms for
estimates (overhead of 10 % shall be applicable) and then
applying discounts offered by the successful contractor on
negotiation with the employer.

ACC Works
11.4 subject to If the total length of the bridge is decreased from the length specified in
modification ACC 1.2 then the Contract Price for the bridge shall be decreased
proportionately to the length. But if the length is increased than specified
in ACC 1.2 then the Contract Price remains unchanged. Change in the
length of the bridge shall not affect the Contract Price of other items.

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ACC Handing over Modification in the Clause: None
13.1 the works
ACC Defect The Defect Liability Period shall be 5 years (1825 days) from the
14.1 Liability issuance of the Final Completion Certificate by the Project Manager.
Period

ACC Other The compliance documents shall be:

15.1 Compliance  Environmental Protection Act & Regulations of Government of
Requirements Nepal
 Environmental and Social Management Framework published by
DoR
 Occupational and Community Health & Safety Guidelines of
DoR (latest version of the document shall be applicable)
 Road Safety Works’guidelines as mentioned in the Scope of
Works

Page 145 of 163

 Section X: Contract Forms

This Section contains forms which, once completed, will form part of the Contract. The forms for
Performance Security and Advance Payment Security, when required, shall only be completed by
the successful Bidder after contract award.

Page 146 of 163

 Letter of Intent
[on letterhead paper of the Employer]

Date: ... …………………

To: .................................................Name and address of the Contractor..........................

Subject: …………………… Issuance of letter of intent to award the contract............

This is to notify you that, it is our intention to award the contract ... .................................[insert
date] ............................for execution of the ... ...................................................................[insert
name of the contract and identification number, as given in the Contract Data/SCC] to you
as your bid price ............................................ [insert amount in figures and words in Nepalese
Rupees] as corrected and modified in accordance with the Instructions to Bidders is hereby
selected as substantially responsive lowest evaluated bid.

Authorized Signature: ………………………………

Name: ... …………………………………………….

Title: ……………………………………………….

CC:
[Insert name and address of all other Bidders, who submitted the bid]

[Notes on Letter of Intent

The issuance of Letter of Intent is the information of the selection of the bid of the successful bidder by the
Employer and for providing information to other unsuccessful bidders who participated in the bid as regards
to the outcome of the procurement process. This standard form of Letter of Intent to Award should be filled in
and sent to the successful Bidder only after evaluation and selection of substantially responsible lowest
evaluated bid.]

Page 147 of 163

 Letter of Acceptance
[on letterhead paper of the Employer]

Date: ……………………..

To: ……………………………………Name and address of the Contractor……………...

Subject: …………………….Notification of Award

This is to notify that your Bid dated ................................date …………………………..for execution

of the……………………..name of the contract and identification number, as given in the
Contract Data/SCC ……………………... for the Contract price of Nepalese Rupees [insert
amount in figures and words in Nepalese Rupees], as corrected in accordance with the
Instructions to Bidders is hereby accepted in accordance with the Instruction to Bidders.

You are hereby instructed to contact this office to sign the formal contract agreement within 15
days with Performance Security of NRs. ………. in accordance with the Conditions of Contract,
using for that purpose the Performance security Form included in Section X (Contract Forms) of
this Bidding Document.

Authorized Signature: …………………………………...

Name and Title of Signatory: ……………………………

Page 148 of 163

 Contract Agreement
THIS AGREEMENT made the ...............................day of…..between……………………. name
of the Employer ………………(hereinafter “the Employer”), of the one part, and
……………………………name of the Contractor …………………(hereinafter “the Contractor”),
of the other part:
WHEREAS the Employer desires that the Works known as ……………………….... name of the
Contract ..............................should be executed by the Contractor, and has accepted a Bid by
the Contractor for the execution and completion of these Works and the remedying of any defects
in the sum of NRs …..........…..[insert amount of contract price in words and figures including
taxes](hereinafter “the Contract Price”).
The Employer and the Contractor agree as follows:
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Contract documents referred to.

2. The following documents shall be deemed to form and be read and construed as part of this
Agreement. This Agreement shall prevail over all other Contract documents.
a. the Letter of Acceptance;
b. the Letters of Technical and Price Bid;
c. (the Addenda Nos ................................... Insert addenda numbers if any ……………
d. the Contract Data
e. the Additional Conditions of Contract
f. the Special Conditions of Contract;
g. the List of Eligible Countries that was specified in Section V of the bidding document,
h. the General Conditions of Contract;
i. the Specification;
j. the Drawings;
k. Bill of Quantities (or Schedules of Prices for lump sum contracts), and
l. Table of Price Adjustment Data
m. List of Approved Subcontractors [For GoN funded project]
n. ..[Specify if there are any other document]

3. In consideration of the payments to be made by the Employer to the Contractor as indicated in

this Agreement, the Contractor hereby covenants with the Employer to execute the Works and to
remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of Nepal on the day, month and year indicated above.

Signed by ………………………….
for and on behalf the Contractor in the presence of

Witness, Name Signature, Address, Date

Signed by…………………………..
for and on behalf of the Employer in the presence of

Witness, Name, Signature, Address, Date

Page 149 of 163

 List of Approved Subcontractors

In accordance with GCC Sub-Clause 13.1,The following Subcontractors are approved for
carrying out the work as specified below.

Name of Value/Percentage
Description of Works
Subcontractors of subcontract

Page 150 of 163

 Letter of Commitment for Bank’s Undertaking for Line of
Credit
Bank’s Name, and Address of Issuing Branch or Office
(On Letter head of the Commercial bank or any Financial Institution eligible to issue Bank
Guarantee as per prevailing Law)

Date:
Contract No:

Name of Contract :

To:

[Name and address of the Employer]

CREDIT COMMITTMENT No: [insert number]

We are pleased to know that [name of Contractor] (hereinafter called “the Contractor”) has been
awarded the Contract for the execution of the Works of [description of works] for above
contract.
Furthermore, we understand that, according to your conditions, the Contractor’s Financial
Capacity i.e. Liquid Asset must be substantiated by a Letter of Commitment of Bank’s
Undertaking for Line of Credit.
At the request of, and arrangement with, the Contractor, we [name and address of the Bank] do
hereby agree and undertake that [name and address of the Contractor] will be provided by us
with a revolving line of credit, for execution of the Works viz. [insert name of the works], for an
amount not less than NRs …….[in figure] ( in words) for the sole purpose of the execution of the
above Contract. This Revolving Line of Credit will be maintained by us until [Insert “Initial
Contract Period”] months by the Procuring Entity.
This committed line of credit shall not be terminated or cancelled without the prior written approval
of Employer.
In witness whereof, authorised representative of the Bank has hereunto signed and sealed this
Letter of Commitment.

Signature Signature

Name : Name :

Designation: Designation:

Page 151 of 163

Performance Security
(On letterhead paper of the Commercial Bank or Financial Institution eligible
to issue Bank Guarantee as per prevailing Law in Nepal.)

............................ Bank’s Name, and Address of Issuing Branch or Office ...................................

Beneficiary: .............................................. Name and Address of Employer ………………….......
Date: ..................................................

Performance Guarantee No.:………………………………………………….

We have been informed that ...... [insert name of the Contractor] (hereinafter called "the
Contractor") has been notified by you to sign the Contract No. ……………….. [insert reference
number of the Contract] for the execution of ……….. [insert name of contract and brief
description of Works] (hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, a performance

guarantee is required.

At the request of the Contractor, we... ................................ . [insert name of the Bank] hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ...............[insert
name of the currency and amount in figures*] (... .......... .. insert amount in words) such sum
being payable in Nepalese Rupees, upon receipt by us of your first demand in writing accompanied
by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract,
without your needing to prove or to show grounds for your demand or the sum specified therein.

This guarantee shall expire, no later than the………………………..Day of ………………… **,

and any demand for payment under it must be received by us at this office on or before that date.

…………………………………………
Seal of Bank and Signature(s)
Note:
All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final
document.
 The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the
Contract in Nepalese Rupees.
** Insert the date thirty days after the date specified for the Defect Liability Period. The Employer should note
that in the event of an extension of the time for completion of the Contract, the Employer would need to
request an extension of this guarantee from the Guarantor. Such request must be in writing and must be
made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer
might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor
agrees to a one-time extension of this guarantee for a period not to exceed [six months], in response to the
Employer’s written request for such extension, such request to be presented to the Guarantor before the
expiry of the guarantee”.

Page 152 of 163

 Advance Payment Security
(On letterhead paper of the Commercial Bank or Financial Institution eligible
to issue Bank Guarantee as per prevailing Law in Nepal.)

…………………………….. Bank’s Name, and Address of Issuing Branch or Office....................

Beneficiary: ………………………Name and address of employer
Date : …………………………………
Advance Payment Guarantee No……………………………..

We have been informed that ………………has entered into Contract No. ..... Name and Address
of Employer………………name of the Contractor……………(hereinafter called "the
Contractor")..reference number of the Contract……………dated …………… with you, for the
execution of ...contract and brief description of Works ……………. (hereinafter called "the
Contract").

Furthermore, we understand that, according to the Conditions of the Contract, an advance

payment in the sum……………. name of the currency and amount in figures*…(.... amount in
words .....) is to be made against an advance payment guarantee.

At the request of the Contractor, we... ......................... . name of the Bank ………………….
hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount
of………………….name of the currency and amount in figures*... .................... .(…… amount in
words ... ...................................................................... .) upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Contractor is in breach of its obligation
under the Contract because the Contractor used the advance payment for purposes other than the
costs of mobilization in respect of the Works.
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the Contractor as indicated in copies of interim statements or payment
certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our
receipt of a copy of the interim payment certificate indicating that eighty (80) percent of the
Contract Price has been certified for payment, or on the ....... day of ......**, whichever is earlier.
Consequently, any demand for payment under this guarantee must be received by us at this office
on or before that date.

……………………………………………………
Seal of Bank and Signature(s)
Note:
All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final document.
*The Guarantor shall insert an amount representing the amount of the advance payment in Nepalese Rupees of the
advance payment as specified in the Contract.
** Insert the date Thirty days after the expected completion date. The Employer should note that in the event of an
extension of the time for completion of the Contract, the Employer would need to request an extension of this
guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date
established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the
form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period
not to exceed [six months], in response to the Employer’s written request for such extension, such request to be presented
to the Guarantor before the expiry of the guarantee”.

Page 153 of 163

ANNEX –I

Page 154 of 163

CHECKLIST FOR OCHS INCLUDING ARRAGNGEMENT FOR
PROTECTION AGAINST COVID 19
S. Description Yes No N/A Remark
N s

1 Part 1 General

1.1 Preparation and submission of health and

safety plan.

The preparation and submission of the Health and

Safety Plan comprising with but not limited to;

a. Description of project

b. Site project organisation structure

c. Arrangements for controlling significant site

risks, and;

1.2 OHS Management System

Review Occupational Health and Safety

management system of worksite at least once every
6 months and submitted to Project Manager

1.3 Temporary Works by Designer

Provision for the submission of design of any

temporary works by a competent person /
professional engineer of the following to the
Supervising Officer, if requested by the DoR:

a) Formwork and support system

b) Scaffolding

c) Catch platform

d) Construction rubbish/debris disposal chute

e) Runways and ramp used by vehicles

f) Support for stability of structure where adjoining

area to be excavated or piled

g) Loading platform

h) Tower crane foundation

1.4 Occupational Health and Safety Officer

(OHSO)

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Appointed full time competent occupational health
and safety Officer for the entire duration of the
contract.

1.5 Medical Check Up

Conduct health fitness by a doctor at least on yearly

basis to ensure their operator/workers are in good
health before and during their engagement in the
period of contract.

1.6 Safety and Health Training & Briefing

Conduct daily briefing session to worker prior to

commencement of days work.

Plan and conduct relevant safety and health training

plan as per site requirement. For example

a) Site safety and health induction course for site

personnel.

c) Fire fighting.

d) Emergency preparedness, respond and

evacuation.

e) Tool box meetings/briefing (once a week at site).

f) Hazardous chemical related training and handling

1.7 General Signage

Safety signage at workplace to ensure the workers

and the public are aware about safety within the
contract period.

a) Emergency exit routes

b) Warning signs

d) Any other safety signs as instructed and

approved by the OHSO. (please specify)

1.8 Personal Protective Equipment

Provide and maintain required personal protective

equipment as per specification to all employees
during the construction to the satisfaction of Project
Manager

Page 156 of 163

 1.9 Provision of a manned safety boat in
construction sites during construction period.

1.10 Emergency phone numbers posted

a) Ambulance

b) Police station

c)Fire Brigade

1.11 First Aid Facilities.

Provision of first aid facilities for any minor accident

at the workplace. This includes providing complete
set of first aid kit for construction site within the
period of contract.

1.12 Portable Fire Extinguisher.

Provide enough fire extinguishers at the workplace.

The locations of the fire extinguishers include the
site office, quarters and standby for any hot works
activities within the contract period.

1.13 Reporting

Record keeping of any Accident / Incident at

workplace during construction period.

2 Part 2 Prevention of fall at Workplace

2.1 Unprotected Sides and Edges

Supply, install and erect guardrail, barricade and toe

board (where required) to exposed edges / openings
but not limited to:

a) Building perimeter openings

c) Floor openings

d) Working platform

e) Loading platform

Provide, install and maintain temporary hand railings

to the stairs use as an access and egress.

Provision of providing temporary closure by using

sufficient thick and strong material for any floor
openings where when erecting guardrail / barricade
are not suitable.

2.2 Safety nets

Page 157 of 163

 Install and maintain safety net as close as possible
to the working level.

2.3 Individual fall arrest systems

Fall arrest systems must be provided for every

workers working at height above 1.8m. Double
lanyards to be equipped on the safety harness.

Provide, anchor /install and maintain individual fall

arrest systems that includes :

a) Safety harness;

b) Lanyards

2.4 Ladders

Supply, install and maintain suitable lockable step

ladder spreader bars on both sides connected to the
front and rear stiles to the satisfaction of Project
Manager

Note: Home-made ladders are forbidden and must

be removed from site.

2.5 Scaffolding for Temporary Working

Platform, Access and Egress

Erect, maintain and dismantle suitable scaffolding

for temporary working platform including access and
egress.

2.6 Rubbish Chute

Provision for rubbish / debris disposal chute

3 Part 3 Electrical

3.1 Electrical equipment needs to have special

mesaures to ptorect equipment and cables from
mechanical damage and wet condition

3.2 All electrical equipment is grounded or earthed

4 Part 4 Hazardous Chemicals and Materials

4.1 Chemical Health Risk Assessment

Page 158 of 163

 a) Prepare a Chemical Register for all hazardous
chemical to health used in the place of work
inclusive of updating during the contract period.

b) prepare and undertake hazards identification,

risk assessemnt and risk control (HIRAC) for all
consruction activities.

4.2 Labeling and Storage

Provision of labeling, control and safe storage area

for hazardous material at site to the requirement of
the authority.

5 Part 5 Plants

5.1 Compile and maintain on a

monthly/quaterly/half yearly/ yearly basis all
inspection records for plants but not limited to :

a) Tower crane and rigging equipment

b) Mobile / crawler crane and rigging equipment

c) Bar bending and cutting machines

d) Prime mover

e) Mechanical cutting operations

f) Scaffold

g) Compressor and Pressure Vessel

h) Dozer, motor grader, etc

5.2 Provision of designated person

a) Licensed/qualified operator

b) Signalman

5.3 Communication

Provision of radio communication set for signalman

and crane operator during lifting operation (1 set
consist of 3 units).

6 Part 6 Special Work Situations

6.1 Working in confined space

Ensure the workers always safe to enter any

confined space by providing all the following items
or if there are any OHSO instructions.

Page 159 of 163

 a) Carry out air testing for toxic, flammable gas
fumes and oxygen adequacy before access to the
confined area of work by authorised gas tester.

b) Provision of:

i. entry supervisor (one man per test)

ii. standby person (one man per test)

c) Provision of ventilator system to regulate and

ensure sufficient air flow to the confined work area.

d) Develop permit system and procedure for

entering confined spaces during the contract period.

6.2 Traffic movement within site

a) Provision for planning of safe traffic movement

within the site.

b) Provision of flagman to control and regulate the

movement of site traffic / vehicle within, going out
and coming into the site.

c) Provision of the following to be used by the

worker and flagman but not limited to :

i. Traffic control baton light

ii. Flags ( Both Green and Red flags )

6.3 Excavations ( more than 1.5m deep )

a) Provision for the designing of safe strutting for

deep excavation work by engineer.

b) Provision for the competent / designated person

to supervise the excavation work.

c) Provision for the protection and barricading the

excavated work.

d) Provide, install and maintain an approved

hazard warning lights for the excavated area during
the night.

7 Part 7 Amenities and Facilities (Construction

Site and Site Accomodation )

7.1 Driking water

Page 160 of 163

Provision of drinking water at suitable points.

7.2 Toilets

Provide, maintain and the dislodging of toilets for

workers

Toilet shall be connected to a sewer / temporary

septic tank with the approval of the relevant
competent authority. Contractor shall estimate the
number of workers for entire project and at least 1
toilet per every 25 workers.

Provision for separate toilet for Female worker

7.3 Temporary Structures and Sanitary

conveniences at construction worksites

Temporary site office with adequate lighting and

ventilation.

Living quarters shall be adequately lit and ventilated.

Sanitary facilities in the ratio of 1 water closet, 1
shower and 1 wash basin for every 25 workers or
less shall be provided.

7.4 Temporary rest area

Provide and maintain rest area for the workers and

site staff with safe area, ventilated and lighted.

7.5 Labor Camp

The camp shall be set in accordance with the labor

Act and Regulations.

7.6 Lighting

Provide adequate lighting in dark environment at

work areas, access and egress.

Note: Dark environment with inadequate lighting

(access to upper floor, tanks, any confined space,
etc).

Provide mechanical ventilator in areas where natural

ventilation is not possible and in accordance to the
specification. Areas which requires constant air
circulation which involves fumes and smoke e.g.
generator, welding activities, confine space, etc.

8. COVID Measures

8.1 Provision of use of disinfectant in worksite on

daily basis

Page 161 of 163

 8.2 Provision of measuring temperature and hand
sanitization of each worker, supervisor, engineers
and visitor before entering worksite

8.3 provision for hand wash and sanitizer will be

available at all entry and exist point and common
area

8.4provision of separate bed for sick worker

Provision for Site office for engineer

Type A

The contractor shall provide an office throughout the construction period for the engineer standing to the
following specification.

Rooms a) Five Rooms (Minimum Area 60 sq.m) with proper ventilation.

b) One Kitchen (Minimum Area 10 Sq. m) with proper ventilation.
(office Rooms – 2, c) No Other Occupants are allowed in the same building.
Guest Rooms – 2 , d) The office shall be located near by the bridge site.
Drawing Room – 1)

Furniture for the a) Two sets of office tables, minimum size of each = 1.5x1.0 m, with
office: comfortable chairs and file cabinets
b) Ten nos. of wooden or steel chairs with in-built cusion
c) Two number of cupboards (about 2 m high) with locks
d) Approved flooring
Furniture for the a) Two sets of bed and wardrobes
guest room: b) One set of sofa with coffee table and book case
c) Approved flooring
Other facilities: a) Toilet and wash basins with running water, soaps and towels with
proper flooring, ventilation and waste disposal
b) Approved door locks on all the rooms and Toilet
c) Parking space for at least 3 vehicles

Page 162 of 163

 SECTION-VI
Bill of Quantities
Notes for Unit Rate Contracts :
Objectives
The objectives of the Bill of Quantities are
(a) to provide sufficient information on the quantities of Works to be performed to enable Bids to be
prepared efficiently and accurately; and
(b) when a Contract has been entered into, to provide a priced Bill of Quantities for use in the periodic
valuation of Works executed.

In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient detail to
distinguish between the different classes of Works, or between Works of the same nature carried out in different
locations or in other circumstances which may give rise to different considerations of cost. Consistent with
these requirements, the layout and content of the Bill of Quantities should be as simple and brief as possible.
Content
The Bill of Quantities should be divided generally into the following sections:
(a) Preamble;
(b) Work Items (grouped into parts);
(c) Day works Schedule;
d) Provisional Sums; and
(d) Summary.

Preamble
The Preamble should indicate the inclusiveness of the unit prices, and should state the methods of measurement
which have been adopted in the preparation of the Bill of Quantities and which are to be used for the
measurement of any part of the works.

Work Items
The items in the Bill of Quantities should be grouped into sections to distinguish between those parts of the
Works which by nature, location, access, timing, or any other special characteristics may give rise to different
methods of construction, or phasing of the Works, or considerations of cost. General items common to all parts
of the works may be grouped as a separate section in the Bill of Quantities.
Day work Schedule
A Day work Schedule should be included only if the probability of unforeseen work, outside the items included in
the Bill of Quantities, is high. To facilitate checking by the Employer of the realism of rates quoted by the
Bidders, the Day work Schedule should normally comprise the following:
(a) A list of the various classes of labor, materials, and Constructional Plant for which basic day work rates
or prices are to be inserted by the Bidder, together with a statement of the conditions under which the
Contractor will be paid for work executed on a day work basis.
(b) Nominal quantities for each item of Day work, to be priced by each Bidder at Day work rates as bid. The
rate to be entered by the Bidder against each basic Day work item should include the Contractor’s profit,
overheads, supervision, and other charges.
Provisional Sums
A general provision for physical contingencies (quantity overruns) may be made by including a provisional sum
in the Summary Bill of Quantities. Similarly, a contingency allowance for possible price increases should be
provided as a provisional sum in the Summary Bill of Quantities. The inclusion of such provisional sums often
facilitates budgetary approval by avoiding the need to request periodic supplementary approvals as the future
need arises. Where such provisional sums or contingency allowances are used, the Contract Data should state
the manner in which they will be used, and under whose authority (usually the Project Manager’s).

Summary
The Summary should contain a tabulation of the separate parts of the Bill of Quantities carried forward, with
provisional sums for Day work, for physical (quantity) contingencies, and for price contingencies (upward price
adjustment) where applicable.

These Notes for Preparing Specifications are intended only as information for the Employer or the person
drafting the Bidding documents. They should not be included in the final documents.
 Bill of Quantities
1 Provisional Sum
Procument Item Details

SL.
Item Description Unit Quantity Unit Rate(NPR) Amount(NPR)
No

1 Provisional sum for relocation of utilities, emergency P.S. 1.0 6000000.0 6,000,000.00
works and other unforeseen items necessary as directed
by Engineer. etc.
2 Construction work
2.1 Bridge Construction Work

Procument Item Details

SL. Bidder's Rate Bidder's Rate (in Total Amount

Item Description Unit Quantity
No (NPR) words) (NPR)
Detailed Engineering Survey, Soil
Investigation, Detailed Design of
Bridges including Approach Roads,
Cross Drainage Structure, River-
Training and Bridge Protection Works
1 and Preparation of Working Drawings Job 1.0
and Other necessary documents
including Environmental and Social
Considerations (EIA or IEE) as
stipulated by relevant acts and
regulations of Government of Nepal.
Construction of two-lane (7.5m
Carriageway width with 1.75m
footpath on Both side, total width 11.0
m) including foundations, sub-
structure, superstructure, approach
2 Job 1.0
slabs, wing walls, bearings, expansion
joints including all necessary tests all
complete as per approved design,
drawings, and specifications all
complete
Construction of River-Training and
Bank Protection Works of the river
3 bank including all necessary tests as Rm 200.0
per the approved design and
Specifications all complete
Construction of approach road as per
the approved design and specification
with ancillary works including
roadway excavation and Formation of
Embankment in all types of soils and
rocks, side drains, required Cross
drainage structure, retaining/breast
4 walls or other appropriate structures Rm 200.0
for approach road, bio-engineering
works, Road marking and painting,
traffic signs, etc. including all test all
complete. ( Minimum standard of
pavement structure: Sub base=50 cm,
Base/DLC, Rigid Pavement etc. all
complete)
 Procument Item Details

SL. Bidder's Rate Bidder's Rate (in Total Amount

Item Description Unit Quantity
No (NPR) words) (NPR)
Provide and erecting "W" metal beam
crashbarrier comprising of 3.43mm
thick corrugated sheet metal beam rail,
70cm above road/ground level, fixed
on ISMC series channel vertical post
150*75*5mm spaced 2m c/c, 1.8 m
high, 1.1m below ground/road level,
5 allsteel plates and filament to be Rm 100.0
galvanised by hot dip process, all
fittings to IS 1367 and IS 1364, metal
beam rail to be fixed on the vertical
post with a spacer of channel section
150*75*5mm, 330mm long all
complete as per specification and as
directed by the Engineer.
Insurance of works, personal
(Employee of Contractor, Client and
6 third party), plants, equipment, L.S. 1.0
material, vehicle etc as per conditions
of contract
Mobilization/ Demobilization and
Provision of performance securities,
7 L.S. 1.0
traffic managements during
Construction.
Implementation of Environmental &
Social Management Plans,
8 L.S. 1.0
Occupational & Community Health
and Safety of Labours (OCHS), etc
Providing and maintaining Engineer's
facilities (Type A) as specified in the
9 Month 36.0
Special Provisions of the Contract
with all necessary commodities etc.
Total of Procument Items
Total Item Price

VAT

Grand Total