2.

1 The Proposed Student Information Management System

2.1.1 Physical System

The proposed physical system will be the same as the current system.

2.1.2 Logical System

The proposed logical system will keep the information centralized on a single
machine while allowing users (admin) to access that information from their own
workstations. There will be an optimized database on the server and an
improved user interface on each client machine.

2.2 Student Admission management using the system

More than 1200 students attend the entrance test every year.

 Sales of application form, billing, entrance registration and keying in the

details of students could be done simultaneously with the system.
 Filtering the students is very simple and easy using the system.

2.3 Management of Fee Collection using the system

Every month on parent’s visitor’s day, about six hundred parents visits to pay
the fee. Fee collection time is from 8’O clock to 5’O clock.

With this software:

 Manual time table framing for such a case, may take many weeks with
the effort of several staff members. With our system a single person
completes the job in closes the account by preparing all the accounts
notes and clearing of the cashes and cheques
 The school has many other hassles like scholarship, individual discounts,
advance fee payment by parents, extra fees like medical fee, club fee,
store fee, mess fee, deduction for absentees etc. related to fee collection.
The school is now enabled to do any kind of adjustments related to fee
collection with no extra effort using the system.

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2.4 Accounts Management using the system
 The transactions which include fee collection of 3000 students, salary
payment for 300 staff members every month, expenditure of hostel with
1500 students, a lot of other expenses, advances and loans, sums up to a
substantial amount and requires a lot of effort and attention from both
management and staff to make it accurate and effective.
 With this software, even without qualified personnel in accounting, the
staffs are very much able to handle the accounts without almost any effort
and keep every record up to date at every point in time.

2.5 Objective and Description

 It is designed for better interaction between students, teachers, parents &
management. This management software very gracefully handles all the
requirements for easy school management.
 The school management system being desktop based application
software, which enables the students, teachers, parents & the
management be in touch with each other at all times.

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2.6 Components of making software are

 System and software requirements analysis

 Design and implementation of software
 Ensuring, verifying and maintaining software integrity

2.7 System and software requirements analysis

System analysis is an activity that encompasses most of the tasks that are
collectively called Computer System Engineering.

2.8 System analysis is conducted with following objectives:

 Identify the customer’s need

 Evaluate the system concept for feasibility
 Perform economic and technical analysis
 Allocate functions to hardware, software, people, database and other
system elements
 Establish cost and schedule constraints
 Create a system definition that forms the foundation for all the
subsequent engineering work.

2.9 SYSTEM DESIGN

 It describes desired features and operations in detail, including screen

layouts, business rules, process diagrams, pseudo code and other
documentation.
 The most creative and challenging phase of the software development life
cycle is software design. The term design describes final software and the
process by which it is developed.

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2.10 Ensuring, verifying and maintaining software integrity

 The degree to which the software makes optimal use of system resources as
indicated by the following sub attributes: time behavior, resource behavior.
The efficiency is the amount of computing resources and code required by a
program to perform its functions.
 A design should clearly be very verifiable, complete (implements all the
specification), and traceable (all design elements can be traced to some
requirements). However, the two most important properties that concerned
designers are efficiency and simplicity.
 The Term “Code Optimization” refers to techniques a compiler can employ
in an attempt to produce a better object language program than the most
obvious for a given source program.
 Verification and validation (V & V) is the generic name given to the
checking processes which ensure that software conforms to its specification
and meets the need of the software customer.
 Verification and validation i.e. starts with requirements reviews and
continues through design and code reviews to product testing.

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2.11 Maintenance:
 The term Maintenance is a little strange when applied to software. In
common speech, it means fixing things that break or wear out. In
software nothing wears out; it is either wring from beginning, or we
decode later that we want to do something different. It is a very broad
activity that includes error corrections, enhancements of capabilities,
deletion of obsolete capabilities, and optimization.

There are three major categories of software maintenance:

 Corrective Maintenance:
It means repairing processing or performances failures or
making changes because of the previously uncorrected problems.

 Adaptive Maintenance:
It includes modifying the software to match changes in the ever-
changing environment.

 Perfective Maintenance:
It means improving processing efficiency or performance, or restructuring
the software to improve changeability.

2.12 SYSTEM SECURITY MEASURES:

 Security involves both policies and mechanism to protect data and ensure
that it is not accessed, altered or deleted without proper authorization.
 Integrity implies that any properly authorized access, alteration or
deletion of the data in the database does not change the validity of the
data.
 Database security policies are guidelines for present and future designers
regarding the maintenance of the data base security.

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2.13 Architecture of a System

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2.14 In Normal Interactive Mode (Admin)

Admin will be able to see the system, see the details of the School System

View Campus
Information

View Class

Information

View Student
Information

View Fee
Admin Information

Grade
Information

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  Admin:
Only admin have the access to login to this software.

 Campus:
Admin have to access to view campus information of all schools

 Class:
Admin have the access to view the details of all class information of the
students.

 Student:
Admin have the rights to add, delete or update the record of a student of a
student.

 Fee:
Admin need to make the fee slip or challan form and should give to a
student. And when student pay the fees, admin then have to update the
fees record of a student.

 Grade:
When teacher give result to the admin staff then teacher also give grade
of pass or fail marks to the student and teachers have to write everything
regarding the student details and when it’s done it should give to a admin
staff properly.

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2.15 In Normal Interactive Mode: (Student)

Student will be able to see the details of his/her marks, class, subject, fee and
bank slip.

View Marks Detail

View Class

Information

View Subject
Information

View Fee
Student Information

Bank Slip

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 Student:
Student has no rights to access to this software. Only admin have the
access, student only have to view about his details of his career.

 Marks Details:
Student have only view the details of his marks, he/her has no right to
edit change or delete the result or marks.

 Class Information:
Student has to talk to the admin staff to get the details of his/her class and
it should talk should talk to change the class from different group.

 Subject Information:
Student has the right to view its subjects through the admin staff.

 Fee Information:
Student has to give the fee slip. And it should be given all the detail to
where he/her have to submit the fees.

 Bank Slip:
Bank or challan slip should be given to a student, so student have to pay
the fees in the school or in a bank.

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2.16 In Normal Interactive Mode: (Teacher)

View job
Information

View Subject
Information

Teacher

View Class
Information

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 Teacher:
Teacher has to no access to login to the software of school system, only
admin have the access to give details to the teacher.

 Subject:
Teacher has to view its subject information through the admin staff.

 Class:
Teacher has to view its class information that should be given by the
management through the admin staff.

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