MAIN TASK FLOW @ Sourcing Team

Regular work Workload

Buyer
No Name Position Main Job Irregular work Report Channel Bottleneck point (if have) Improvement plan (In case H Remarks
(Division) daily weekly Monthly Measure
or L level)

Develop
-Receive quotation requests from sales and buyer. Carefully check detail and price, negotiate the cost and
shorten the lead time
- Update and record all detail of development into the folder to report and analyze and compare with the
previous season
- Check sample request and send to Mill (proto sample, LA sample, re-sample) refer ready date and update
to sales.
- Keeping record, check the awb# in the ready date of sample sending
Bulk
- Receive TPO --> check and share to Mill immediately (check price, RD, quality, color,...)
-Checking schedule of material in-house, discuss to get the best plan
- Receive PI from mill -> check and confirm to mill if all correct, share to saleteam
- Saleteam release OPO -> check with TPO and confirm on system. Team Manager
- Follow LD status, garment line and delivery status Assistant manager M
-'Request 5 sets of 1st BULK, keep 1 set. Request 2 sets of shade band, review color before pass to sales. Team Leader
- 1st lot checking and measuring. Check fabric quality (color shade, handfeel, weigh/width (with 1st bulk)) of
bulk to prevent quality issue in garment.
DEVELOP AND HANDLE BULK STAGE FOR GAP
-Update and record into order recap chart to follow and report
Division: GAP BOYS, TBK, MENS LOGO
- Follow and trouble shoot if any
'Ad/pp sample:
- Request sample yds for BULK sample submission: PPS, AD
- Receive and update recap and share to saleteam
Test report
--Request all related certifications or confirmation from Mill for special item Recycle poly, BCI cotton,
-Checking sample chart and following sample ready date.
shedding result,... - Summary and proceed payment once a
Keeping records and update to sales team
- Chase test report from mill after 1st shipment shipped (Mill internal test and 3rd test report). month for TT domestic payment term
-Weekly report update (new order, issue)
- Receive fabric test report and review the data if have problem or concern - Approve payment request - Any detail chart update if have request
12 EUGENE Associate Sourcing -Weekly sample chart update
-Request sewing check and update inspection report for bulk within 10 days to see any defect and call out to - Update Hand-carry list
-Weekly QA KR/CN chart update if have
mill. -Recap meeting wth team
-Internal recap update
- Conduct testing to Eins Lab if needed. -Order stationery for team
'Shipment
- Follow TNA for booking shipment and the recap
-Advise to sales and sawing if any change in shipment
- Confirm shipment with FWD, check booking sheet.
- Update schedule to Logistic team and Recap order
- Checking shipment and request mill share shipping docs
- Check or upload the shipment through SCM system, ensure this system data after shipment 2 days
- Proceed payment if all data correct
- Update recap
- Advise to Sales team and sewing if have any change in schedule.
Issue:
-Call out to Mill and discuss with sales team and fty if have any issue found out in BULK quality, color,
phyysical and chemical related
-Work with sewing fty to find out the reason and consider the solution
- Review the quality problem, color matching issue with manager
- Work with suppliers, advise options for solutions and discuss the best choice base on the current status of
quality level and time line of garment
- Record and advise claim if have and request deduct or plan for payment
Non-XPCC docs
-Ask mill to prepare and arrange all required documents from the time of order issuance. The documents
must be provided before fabric in-house.
-Review the updated document, fill in the chart with complete /missing elements.
-Ask logistic team help to upload docs on ERP system.