Business Letter Layout

Business letter layout is important. There are three main layouts that are commonly used
and people will be used to seeing them when they receive business letters.

Business letter layout deals with 9 elements of a formal letter format.

Formal Letter Format

The main structure of a formal letter includes:

1. Sender’s Address

2. Date

3. Name / Designation of Addressee

4. Address of the Addressee

5. Salutation

6. Subject

7. Body [Introduction, Content, Conclusion]

8. Complimentary Closing Line

9. Signature / Name of the Sender

1
 Full Block Format

The most commonly used letter format is block format. The other two formats are
modifications of the block format. See the example below, for the form that a block format
letter would take:

The example of full block style is below.

2
3
 Modified Block Format

In the modified block format, business letter layout, the sender’s address, date and closing
are all moved towards the center of the page, see the example below:

4
 Semi-Block Format

This format is the same as the modified block format (so the description form above
remains the same) apart from the first line of each paragraph is indented. See following
example:

5
Example : Semi Block Style format