OWNERSHIP

KEY:

IMPLEMENTATION PLAN O = Owner

P = Participant
I = Inform

Activity # Area Task Additional Supporting Planned Planned Status

NHSD

GP
Supplier
Trust Project Lead

Implementation

Women
Senior management

Manager
Information Documents Start Date Completio
n Date

Implementation Pre Go Live Activities

1 Project Agree Project or Task A project task Pre-
Managem Group group within the Engagement
ent Trust will be Assessemnt
agreed to take
the
implementation
forward and to
agree decisions. O P P P I I
There should be
representation
from both the
business and IT.

2 Project Identify & Project A project lead Pre-

Managem Lead/Coordinator will be identified Engagement
ent for regular Assessemnt
communications O I I I
with NHSD

3 Technical Review of release of Agree Technical Pre-

Delivery Women's Digital Care Go Live with Engagement
Record functionality supplier and Go Assessemnt
with Supplier to agree Live Support
development with supplier
timescales & Go Live
including O P
training and
testing etc
7 Business Complete Pre To baseline Pre-
Readiness Engagement where the Trust Engagement
Assessment is, the Assessemnt
processes in
place and where P O
NHSD can add
value in terms of
support

8 Business Map Processes Map current Workflow

Readiness processes and Template O P P
'to be' process
4 Communic Agree communication Develop a Communicatio
ations & plans communication n Plan
Engageme plan setting out template
nt the way to O P P P I I
communicate
with key
stakeholders
5 Communic Implementation Inform NHSD Communicatio
ations & Rollout agreed Implementation n Plan
Engageme manager and template
nt key O I P
stakeholders of
the plan and
date for Go Live
6 Communic Inform relevant The named lead Communicatio
ations & stakeholders and will discuss n Plan
Engageme impacted areas of plans and seek template
nt online record commitment
implementation with Senior
Management
within the Trust,
key staff O I I I I I
alongside
external
stakeholders
including GPs
 9 Business Identify and start to Benefits - define Benefits
Readiness baseline what benefits the Realisation
Problems/Benefits Trust expects to template
see as a result of
implementation/ f
ull roll out of
Women's Health
Record including O P
a baseline where
the trust is so
benefits can be
measured/
demonstrated

10 Testing Create a Testing Review and User Group

and Strategy/Plan agree plans for Discussion
assurance local testing with
supplier O P
including User
Acceptance
Testing
11 Business Update existing ? Trust Policy
Readiness business processes Document
Update O P
Workflows
12 Training Create a Training Identify staff to act Discuss in the
and Strategy as champions to user group
education cascade training
and arrange
training sessions
with supplier
including making O P P
materials such as
quick reference
guides available

13 Training Create a Training Plan Develop training User Group

and plan to ensure all Discussion
education stakeholders are Training
identified and Strategy
method to provide Template O P P P P
them with
appropraite
training is in place
 14 Training Develop training Ensure relevant QRG
and materials materials are FAQ
education available for Web based
women Videos
including
information on
accessing
electronic record O I P I
and also local
education
materials

14 Milestone Technical Go Live Check point

(TGL) O I P

15 Reporting Verify Technical Go
Live and successful
implementation into
O I
Business as Usual
(BAU)

16 Milestone Business Go Live Check point Go-live check

(BGL) O I I I I I
list
17 Training Roll out training: new SOP
and starters, wider
education workforce/
stakeholders O P P P P
BAU (Downtime
Processes)

Utilisation
18 Reporting Number of women with Reports from
access to their Digital System
Care Record online O I

19 Reporting Number of women able Reports from

to input into online System O P P
record
20 Reporting Benefits - time saved, Benefits
cost savings, feedback Realisation
from women template
O P P P
Benefit Report
Report