HSE PROCEDURES

TABLE OF CONTENT

1. INTRODUCTION
2. REPORTING AND FOLLOW UP
2.1. Reporting
2.2. Follow up
3. AUTHORITY TO STOP UNSAFE WORK
4. MONTHLY HSE MEETING PROCEDURE
5. MINUTE OF MEETING/ FOLLOW UP PROCEDURE
6. COMMUNICATION
7. PROCEDURE FOR RECORD/ATTENDANCE MAINTENANCE
8. MOBILIZATION/DEMOBILIZATION PROCEDURE
8.1. Certification of Personnel
8.2. Pre-mobilization Inspection
8.3. Visit to Hose Community
8.4. Site Office Construction
8.5. Mobilization
8.6. Cordoning-off of Project Site
8.7. HSE Deliverables
8.8. Housekeeping/Demobilization
9. TRNASPORTATION PROCEDURE
10. JOURNEY MANAGEMENT PROCEDURE
10.1. Road Transportation
10.2. Pre-mobilization Procedure
10.3. Light/Heavy Vehicle Inspection Procedure
10.4. Journey Management Slip
10.5. Journey Management Requirements
10.6. End-Journey Analysis Report
11. HAZARD IDENTIFICATION AND ASSESSMENT PROCEDURES
11.1. Checklist
11.2. Experience and Awareness
11.3. Risk Assessment Matrix Procedure
12. EMERGENCY PREPAREDNESS PROCEDURE
12.1. Role of Emergency Response Team
12.1.1. Fire Warden/Team
12.1.2. Medical Team
12.1.3. Security Team
13. EQUIPMENT INSPECTION PROCEDURES
14. CONTINGENCY MANAGEMENT PROCEDURES
14.1. Contingency Plan and Procedure

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 14.2. Emergency Telephone Numbers
15. ACCIDENT/INCEDENT REPORTING PROCEDURE
15.1. Accident Reporting
15.2. Accident / Incident Investigation Procedures
15.3. Accident Control Analysis
15.3.1. Safety Performance
15.3.2. Mental Condition of Personnel
16. WASTE MANAGEMENT PROCEDURE
16.1. MONITORING AND RESTORATION PROCEDURE
16.1.1. Solid Waste
16.1.2. Fluid/Liquid Waste
17. INSPECTION AND AUDIT PROCEDURE POLICY
18. AUDIT FOLLOW UP PROCEDURES

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1. INTRODUCTION TO HSE PROCEDURE: ENHANCING SAFETY AND SECURITY IN THE
WORKPLACE
Safety and Security are paramount in any workplace, as they ensure the well-being of employees, protect the
environment, and safeguard the assets of an organization. To achieve these goals, the implementation of a robust
Health, Safety, and Environment (HSE) procedure is essential. This comprehensive set of guidelines and
protocols serves as a blueprint for identifying potential hazards, preventing accidents, and mitigating risks
across various operational processes.
The Brain Dee Technik HSE procedure is not just a document but a living framework that fosters a culture of
safety consciousness among all stakeholders. From top management to frontline personnel, every individual
plays a crucial role in upholding the principles of HSE. By adhering to these standardized procedures,
organizations can not only comply with legal regulations and industry standards but also create a workplace
where employees feel protected, valued, and motivated to perform at their best.

This introduction to the HSE procedure provides an overview of its key elements, the importance of its
implementation, and the significant impact it can have on the overall success of an organization. Through
continuous improvement and the collective efforts of all personnel, we can create an environment where
accidents and incidents are minimized, productivity soars, and the organization as a whole thrives in a
sustainable and responsible manner.

In the following sections, we will delve into the core components of the HSE procedure, highlighting the key
roles played by management and employees, exploring the benefits of compliance, and addressing ways to
integrate safety measures seamlessly into daily operations. Let us embark on this journey to embrace the HSE
procedure and cultivate a safer, more secure future for everyone involved.

2. REPORTING AND FOLLOW UP

2.1. Reporting
HSE issues at the site (safety meetings, toolbox talks, emergency drills, HIR’S, unsafe acts/conditions, safety
inductions, e.t.c.) shall be reported with respect to the HSE organogram line of communication. The site nurse,
the First Aider, Medevac drivers, line supervisors shall be report directly to the site safety officer who in turn
shall report to the HSE Coordinator. The HSE Coordinator shall report findings to the Project Manager who will
in turn brief the HSE committee which he is equally a member. The HSE committee report shall finally be made
available to the most senior management of the HSE committee headed by the Managing Director/CEO, made
up of Board of Directors and all senior Management.

2.2 Follow up
After the issuance of the final report, the recommendation made will be reviewed. A program will be put in
place for implementing the agreed recommendation. Implementation shall be closely monitored and actions
taken and publicized for the benefit of all involved parties.

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3. AUTHORITY TO STOP UNSAFE WORK
The management of Brain Dee Technik Nig Ltd, has empowered the key personnel, line supervisors to stop
any work that has an eminent hazard to persons, property and the environment. Only on the basis that all the
associated risk involve has been identified and analyzed and the risk has been reduced to the barest minimum
and control measures are in place can such a work be commence again.

4. MONTHLY HSE MEETING PROCEDURE

Brain Dee Technik Nig Ltd management shall provide visible, committed leadership to HSE Management by:
 Being part of HSE policy formulations and HSE review meetings.
 Allocating adequate resources for HSE management.
 Promoting HSE policies in the company communications.
 Attending and Chairing all HSE meetings.
 Conducting workplace HSE audits/inspections personally.

5. MINUTE OF MEETING/ FOLLOW UP PROCEDURE

The minutes of meetings shall be communicated to the client’s representative and BRAIN DEE TECHNIK NIG
LTD Managing Director. On the part of BRAIN DEE TECHNIK NIG LTD, the Managing Director saddles the
HSE management committee with the responsibility of reviewing findings in the meeting and makes
recommendations. The recommendations are communicated to the workforce at site to the base office for
immediate implementation.

6. COMMUNICATION
BRAIN DEE TECHNIK HSE related activities will be communicated to all personnel through the use of Memo,
newsletters, toolbox meeting, and other means of communication. The HSE department will make sure that all
monthly HSE meeting, craft specific meeting and program are consistent with the rest of management structure.
This is to avoid derailment from structured consistency.
Record keeping is a vital instrument used to determine past occurrences, therefore, we maintain a high level of
record keeping and documentation ethics for future references. This is aimed at reviewing the past order to
improve in the future.

Also the HSE department will make sure that all health related matters will be differentiated from HSE and
environmental issues for proper discussion, understanding and implementation.

7. PROCEDURE FOR RECORD / ATTENDANCE MAINTENANCE

 BRAIN DEE TECHNIK NIG LTD maintains an alternative register for the different HSE meeting
program.
 Every personnel on attendance writes his name and signs in his own handwriting.
 A sample of the attendance recording format is stated below:

“Date:

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 SUMMARY OF ATTENDANCE:

NO. OF CLIENT PERSONNEL____________________________

NO. OF SNR. MGT. STAFF______________________________

NO. OF MIDDLE MGT. STAFF ___________________________

TOTAL ATTENDANCE _________________________________

Prepared by _____________________________________ Sign.___________

8. MOBILISATION / DEMOBILIZATION PROCEDURE

8.1 Certification of Personnel
As the resources for the project is being provided, members of the project management team shall be formed
and undergo medical fitness tests. All personnel must be certified medically fit to work on the project by
medical personnel from our retainership clinic approved by our client.
The personnel to be deployed to the site shall then undergo special safety briefing that will present an overview
of the hazards associated with execution of the project.

8.2 Pre-Mobilisation Inspection

The next step shall be to identify the equipment required for the project. The equipment shall be pre-
commissioned to ensure that they are in good working conditions. An in-house inspection shall be conducted on
the equipment before mobilization. Scheduled Maintenance of the equipment shall be drawn to take care of
routine maintenance.

8.3 Visit to Host Community

Prior to mobilization to site, arrangements shall be made with Client’s (NAOC) Public Affairs Department
(PAF) to meet with the host community. At the meeting, agreement for homage payment and employment of
labors from the community shall be reached. Then a memorandum of understanding shall be signed with the
community. The client’s (NAOC) public Affairs Department (PAF) shall be as witnesses.

8.4 Site Office Construction

A site office shall be constructed at a convenient location. The site office shall consist of an office for BRAIN
DEE TECHNIK NIG LTD staff, and store for storage of materials. The site office shall be furnished adequately
to enable BRAIN DEE TECHNIK NIG LTD personnel carryout their office works. An administrative support
consisting of a site storekeeper, shall be in the site office.

8.5 Mobilization
Mobilization shall include but not limited to movement of personnel, materials and equipment to site in
readiness to commencing proper project execution.

8.6 Cordoning-off of Project Site

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Temporary taped fence will be constructed to cordon off the site from third party. (When applicable)

8.7 HSE Deliverables

In the HSE deliverable, we are expected to:
- Conducts daily toolbox meetings, record the MOM.
- Ensure PTW compliance for all non-routine activities

8.8 Housekeeping/ Demobilization

A proper housekeeping of the entire site shall be carried out as directed by the project engineer and NAOC
representative prior to the final demobilization of all equipment and materials back to Brain Dee Technik base.

9. TRANSPORTATION PROCEDURE
BRAIN DEE TECHNIK NIG LTD shall ensure safe movement of its personnel, equipment and material
resources from one point to another. To achieve these policy’s objectives,
 The company shall make use pre-commissioned and certified vehicle for the intended purpose.
 Statutory HSE regulations including “No Night Driving” rule shall be complied with. Trained, competent
and certified operating crew shall be provided to handle transportation equipment.
 Regular and routine inspections/checks of transport equipment, its accessories and other facilities shall be
carried out to re-affirm their technical integrity.
 The use of corporate journey management guide shall be used for all movements.

10. JOURNEY MANAGEMENT PROCEDURE

10.1. Road Transportation
Safe road journeys can only be achieved through proper defensive driving techniques. These techniques aim at
ensuring that a journey is successfully done to save life, money and time, in spite of the various conditions
around us and the action of others.

10.2. Pre-Mobilisation Procedure

Before any pre-mobilization is carried out, our in-house HSE management normally checks the following before
presenting to our client. All observed defects are satisfactorily checked. We also ensure that all vehicles, meets
the required safety standard, through constant checks and maintenance.
 Journey Management Procedure: To ensure safety of the personnel and third party, BRAIN DEE
TECHNIK NIG LTD put on a complete policy concerning the selection of drivers and vehicles,
accordingly with the trip condition.
 Drivers selection: The selection of drivers is very essential in BRAIN DEE TECHNIK NIG LTD,
- The driver must have a minimum of five years of experience.
- His experience must enable him to have a good sense of judgment and an excellent driving skill.
- The driver must be physically and mentally fit for the journey, no drugs (marijuana, narcotics, and
tranquilizers).

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  Vehicle condition: The vehicles must have a pre-mobilization certificate issued, after inspection, from our
CLIENT (NAOC).
- Seat belt for all occupants, except in trucks and buses where it is provided only in the front seats.
- One side mirror on each side.
- One fire extinguisher.
- A first aid box.
- Indication of current tyre pressure.
- Reverse alarm for trucks and buses.
- Vehicle must be inspected daily by drivers before use using inspection checklists.
 Vehicle loads: All loads shall be adequately placed and well secured. Any vehicle carrying an abnormally
large and heavy load shall be so marked in front and rear to warn other road users. Loads protruding
beyond the rear of the vehicles shall be marked by a red flag by day and red light at night. No load shall
exceed the width of the vehicle unless the vehicle is provided with an escort, who shall be giving on-
coming vehicles advance warning of the loaded vehicle. Personnel shall not be carried in the load carrying
area of goods vehicle.

10.3. LIGHT / HEAVY VEHICLE INSPECTION PROCEDURE

VEHICLE TYPE: * REG. NO.

CONTRACT NO: * SPEEDO:
CATEGORY: * DURATION:
ITEM

CAB YE YE
S NO NA S NO NA

SIDE MIRRORS CLASSES ELECTRICAL SYSTEM

WINDSHIELD WIPPER- FRONT
HEADLIGHT

WINDSHIELD WASHER-REAR PARKING LIGHT

REAR WINDSHIELD

FRONT WINDSHIELD BRAKE LIGHT

BODY WORK REVERSE LIGHT

INTERIOR LIGHT HAZARD LIGHTS

AESTHETICS DEACON LIGHTS

DOOR LOCKS SIDE/MARKERS LIGHT

DOOR GLASSES TRAFICATORS

BOOT/LOCKS PANEL LIGHT

NONNET/LOCK HORNS

IVMS STARTING OPERATION

BATTERY CONDITION

INTERIOR BATTERY/WATER LEVEL

UPHOLSTERY BATTERY TERMINALS

DOOR CARPETS NUMER PLAT LIGHT

FOOT MATS BACK-UP ALARM

DOOR GLASS WINDER

DASHBOARD BREAKING SYSTEM

OIL PRESSURE GUAGE HAND BRAKE

TEMPERATURE GUAGE AIR LINES

AMMETEUR GUAGE AIR REERVOIR

SPEEDOMETER READING SPRING BRAKES

FUEL GUAGE BRAKE CHAMBER

SEAT BELT HYDRAULIC LINES

HEAD RESTRAINTS HYDRAULIC RESERVOIR

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SEAT ADJUSTER

ITEM
YE
COOLING SYSTEM S NO NA SUSPENSION SYSTEM

RADIATOR SHOCK ABSORBERS

FAN/MOTOR/BLADE COIL SPRINGS

FAN BELT LEAF SPRINGS

WATER HORSE

COOLANT LEVEL

ENGINE TEMPERATURE

A/C BELT

MECHANICAL SYSTEM WHEEL SEALS

ENGINE CONDITION REAR AXLE

ENGINE OIL LEVEL TYRE MIX

ENGINE OIL SEALS TYRE THREAD

CLUTCH PEDAL FREE PLAY TYRE PRESSURE

CLUTCH RELEASE WHEELS/STUDS/BOLTS

EXHAUST SYSTEM CHASSIS FRAME

TRANSMISSION

FUEL LINES OTHERS

UNDERNEATH FIRE EXTINGUISHER

TRIANGULAR REFLECTOR

STEERING SYSTEM TOOLS

POWER STEERING JACK

FLUID SEALS SPARE TYRE

FLUID LINES WHEEL BRACE

STEERING BOX SPARK ARRESTOR

TIE ROD ENDS VEHICLE LICENSE

LINKAGES DRIVER LICENSE

WHEEL CLERANCE SPDC DRIVING PERMIT

NUMBER PLATE

A/C SYSTEM

HOUSEKEEPING

INSURANCE CERTIFICATE

ROAD WORTHINESS CERTIFICATE

HACKNEY CARRIAGE
HIGHLIGHTS OF INSPECTION
ACCEPTED
NOT ACCEPTED

CONCLUSION……………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………………

…………………..

SIGNATURE……………………………………….. SIGNATURE…………………………….
………………..
INSPECTED BY…………………………………….. INSPECTED
BY…………………………………….…….
DATE………………………………………………… DATE…………………………..….
……………………...

INTER OFFICE MEMORANDUM PROCEDURE

FROM: TO:
PHONE: DATE:
SUBJEC
T: REQUEST FOR USE OF OPERATION VEHICLE

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USER’S NAME: ……………………………………………………………………………….……….

………………

ID NO: …………………………………………………………………………………………………….…………….

…..

TEL:

……………………………………………………………………………………………………………………………

VEHICLE TYPE: ………………………………………………………………………………..

…………………..……

REQUIRED DATE: …….........................................................................................TIME: …………………..

…….

EXPECTED RETURN DATE: ………………………………………………………..…TIME:

……………………..….

PLANNED OPERATION: ……………………………………………………………………………………….

………

DRIVER’S NAME: ……………………………………………………………………………………………….

…….

DRIVING PERMIT EXPR. DATE: ……………………………………..

……………………………………………….

ORIGINATOR

(Name/Signature):_______________________________________________________________

APPROVED

(Name/Signature):_________________________________________________________________

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Journey

Manager:____________________________________________________________________________

(Section Head)

RELEASED:

____________________________________________________________________________________

10.4. Journey Management Slip

(To be filled in duplicate)

DRIVER’S NAME:……………………………………..……… DRIVER’S SIGNATURE: ………………..

………….
DATE:……………………………………………………..ID
NO………………………………………………………
VEHICLE TYPE:………………………………………REG.NO:…………………….FLEET CODE:
…………………
EST. START TIME:………………….………………………….….EST. END TIME:
………………………………..…...
EST. DURATION: ……………………………………………….
……………………………………………………...
JOURNEY FROM:……………….……………………………TO:………….…………………..
…………………….

Driver’s Brain Dee Technik Nig Ltd Permit Expr. DATE:

……………………………………………………………….…………………………………………………….
JOURNEYPURPOSE:…..………………………………………….
……………………………………………………
ADVISED ROUTE:
……………………………………………………………………………………………………….

Has Advised Route Been Communicated to Driver Y/N

EST. DISTANCE: _______________________MIN. TRAVEL TIME:

……………………………………

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 MAX. SPEED 100 (Express way) 45 KPH(Urban/Built-up Areas)

HIGHLIGHT SPECIFIC / APPLICABLE HAZARDS CONTROL MEASURES

SAFETY HAZARD

ENVIRONMENT HAZARD:

HEALTH HAZARD:

SECURITY HAZARD:

COMMUNITY THREAT:

** PRECAUTIONS ADVISED: BUILD YOUR DEFENSE AGAINST ALL RELATED HAZARDS OBEY ALL
TRAFFIC RULE
SIGNATURE:
APPROVED BY (TRANSPORT OFFICER):
NO NIGHT DRIVING:
DATE: INSTRUCTIONS:
DISPATCHER/SIGN:
DISPATCH DATE: TIME: SPEED:

10.5. Journey Management Requirements:

(Y = YES, N = NO)
1) Has driver read and understood the BRAIN DEE TECHNIK NIG LTD journey management policy? Y /
N
2) Has driver discussed hazards & control measures with team leader? Y / N
3) Is driver medically fit for the day’s work? Y / N
4) Is vehicle road worthiness, papers, spare tyre, fire extinguisher, fuel up to date? Y
5) Does drivers have all necessary PPE? Y / N
6) Is vehicle equipped with Telecom (GSM/hand held radio)? Y / N
7) Are there tollgates on the route? Y/N
8) Has provision been made for lunch & overnight stay etc? Y / N
9) Does the driver have contact address / phone numbers to handle emergencies? Y / N
10) Is there a functioning In-vehicle Monitoring Systems (IVMS)? Y / N

10.6. End-Journey Analysis Report:

END-JOURNEY ANALYSIS REPORT:
HAZARD IDENTIFIED (e.g. Bad road, busy
JOURNEY RELATED INCIDENT LOCATION ACTION POINT REMARK
road and junctions)

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Note:
1) All journeys that will exceed 18:00hrs must be approved by Brain Dee Managing Director
2) Journey Management (J/M) slips must accompany all trips.
3) Dispatchers should physically check the speedometer reading before dispatch.
4) Journey Management (J/M) slips must be submitted to the supervisor on return after completing the end
journey Analysis report.

11. HAZARD IDENTIFICATION AND ASSESSMENT PROCEDURES

Hazard and effects management is the structural hazard analysis involving hazard identification, assessment,
control and recovery measures.

The aim of these is to provide structural approach towards the analysis of hazards throughout the project. This is
achieved through the use of tools and techniques that allow hazards to be identified, accessed and understood as
to be controlled and if necessary, recovered from if control is lost.

Table below shows a typical structure of hazards and effects management.

Structural
Review
Technique

Standards
Check
List

Experience
Judgment
Identify Hazards and IDENTIFY ASSESS Evaluate Risks
effects
Record Hazards and
Established risk HEMP Effects
Reduction
Measure. RECOVERY CONTROL Compare with objective
and Performance criteria
Experience / Judgment

The knowledge of experience personnel provides a sound basis for hazard identified and assessment. They can
be drawn on experience gained from different aspects of the activities.

11.1. Checklists

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Checklists are normally drawn up from standards and operational experience and focus on area where the
potential for mistakes is high. They are useful ways of ensuring that hazards and threats have been identified and
assessed.

Standards usually contain information on hazard applicable to a particular type of operation. These reflect
corrective knowledge and experience, accumulated on national or international operation and compliance with
standards that will reduce risk as low as reasonably practicable.

11.2. Experience and Awareness

 The principles of identifying, assessing, controlling and recovery are used in the assessment of the
scope and degree of exposure of work force to hazards.
 The threats and potential hazards which may affect or arise throughout the life cycle of this project is
systematically identified.
 The risks from the identified hazards are assessed against accepted screening criteria.
 Control measures are put in place to check these risks and finally a recovery measure in case of control
failure.

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 11.3. Risk Assessment Matrix Procedure

CONSEQUENCE INCREASING PROBABILITY

Happens
Heard of Happens
Never heard of Incident has several
Incident in several times
Severity People Assets Environment Reputation in Oil/ Gas occurred in times per
Oil/ Gas per year in
industry our company year in
Industry location
company
No injury or No Damage No Effect Cause to No impact, No
0
Damage to health Cost to rectify Nil rectify Nil Public awareness.
Slight impact
No injury, No Slight Effect
Slight Damage public
Fatality, No Negligible cause CONTINOUS
1 Cost to rectify awareness
Disability, No Within CLIENT IMPROVEMENT
below $ 10,000 exist, No
impact on work. facility /premises
concern
Minor Damage Minor Effect Limited impact
Minor injury, few
Cost to rectify Temporary local
2 work or reduced
Below damage on public/media
work.
$100,000 environment concern.
Considerable
Major injury, Localized
Localize Effect impact
permanent Damage Cost DEMONSTRATE
3 Linked toxic adverse
fatality Disability to rectify up-to ALARP
discharge regional public
impact on work $500,000
concern.
National
Major Damage Major Effect
Single fatality or impact
cost to rectify Several damage
4 Permanent Adverse MEDIUM
up-to Major costs to
Total Disability National public
$10,000,000 rectify.
concern
Massive Effect International
Extensive
Long term impact
Damage to INTOLERABLE
5 Multiple fatalities damage or Adverse
rectify above RISK
resource to National public
$10,000,000
restore. concern

LEDEND: LOW RISK MEDIUM RISK LOW FREQUENCY HIGH RISK HIGH RISK

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 EMERGENCY RESPONSE PLAN

PERSONNEL ON SITE

Analyze situation, keep calm, don’t panic, Alert

people around. Contact site Engineer/Safety
officer. Commence initial emergency control
FIRE MEDICAL SECURITY measures including mustering actions. Arrange first
aid, Maintain Communication line, Location of
Emergency, state name of operator/Contract
Activate fire alarm Contact / Radio safety
Apply fire extinguisher Officer / First Aider to (Hostage taking/robbery)
If safe to do so arrange First aid. number. Supply particulars of accident, time, job,
contractor and state pick up point. Supply
Contact BRAIN DEE particulars of patients. Name (s) BRAIN DEE TECHNIK
TECHNIK NIG LTD NIG LTD /Subcontractor, Nature of injury,
SHUTDOWN SITE ON MANAGING DIRECTOR condition.
CALL HOSPITALS ON -
EMERGENCY IF 08033401402
08033406076 or
NECESSARY 084304094 In case of serious injury with immediate threat to
CALL BRAIN DEE TECHNIK life or limb; broken bones, chest or abdominal
NIG LTD crush injuries, penetrating wound, significant
DR. OKEY IBEABUCHI CHIEF SECURITY OFFICER
CALL CLIENT’S FIRE burns, inhalation of injury, head/neck injuries
SERVICE IF ANY. unconsciousness, difficulty in breathing chest pain
08059559906 etc.
BRAIN DEE TECHNIK NIG
LTD TO CALL Call CLIENT Medical Emergency Tel Ext.

CALL CLIENT’S COMPANY CALL CLIENT’S

CLIENT FIRE SERVICE CALL Other Nos. to call in case of emergency;
SITE REP.
EXT
CONTRACT HOLDER SECURITY ON

TEL: EXT
ASSEMBLE AT THE MUSTER
POINT AND TAKE ROLL
CALL

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12. EMERGENCY PREPAREDNESS PROCEDURE
Drills and exercises performed/carried out shall be fully documented and sent to the disaster control council for verification
and approval before finally publicized at the work site offices for the benefit of all.

12.1. Role of Emergency Response Team

12.1.1. Fire Warden/Team
 In form medical team.
 Extinguish fire
 Inform security team
 Make building safe
 Notify fire team of trapped persons
12.1.2. Medical Team
 Mobilize ambulance
 Mobilize medical support team
 Inform medical senior
 Administers first aid treatment.
 Convey victims to hospital
12.1.3. Security Team
 Guard emergency site
 Open emergency door
 Open emergency exit door

13. EQUIPMENT INSPECTION PROCEDURES

1. PPE requirements shall be formally assessed with spot check/safety Inspection checklist on usage.
2. There shall be in–house training when necessary.
3. All PPE requirements will be monitored and usage enforced. Replacement will be made when the need arises.
4. Supervisory inspection or equipment prior to use.
5. All personnel and equipment users shall be given orientation before engagement to identify or evaluate hazardous
practices and equipment condition for safe working condition.
6. Periodic inspection shall be conducted by top management on all equipment on site.
7. Competent personnel shall man all equipment.
8. On-the-job orientation for equipment users.
9. Vehicle/equipment maintenance to be conducted on a regular basis.
10. Safety inspection checklists attached for all equipment on Site.

14. CONTINGENCY MANAGEMENT PROCEDURES

A qualified site nurse/first Aider with experience of over five (5) years shall be in charge of the site sick bay (Ambulance)
throughout the contract duration. In addition, our retainership clinic – PALMARS HOSPITAL LIMITED 5/7 Agip Road, Mile,
Rumueme, Port Harcout, Tel; +234 (0) 803 340 6076 / GBEYE HOSPITAL & MATERNITY – 16 Ahoada Road,Omoku
Onelga, Rivers State, +234 (0) 803 873 6693 shall the medical cases that may be above the site sick bay provision.

14.1. Contingency Plans and Procedure

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 In the event of any incident/Accident beyond the capability of the site medical facilities, the victim shall be evacuated to
the retainer ship clinics for further attention. PALMARS HOSPITAL LIMITED 5/7 Agip Road, Mile, Rumueme, Port
Harcout, Tel; +234 (0) 803 340 6076 / GBEYE HOSPITAL & MATERNITY – 16 Ahoada Road,Omoku Onelga,
Rivers State, +234 (0) 803 873 6693
In the event of fire outbreak, we shall contact NOAC Fire Department.

14.2. Emergency Telephone Numbers:

PALMARS HOSPITAL LIMITED - 5/7 Agip Road, Mile, Rumueme, Port Harcout, Tel; +234 (0) 803 340 6076,
GBEYE HOSPITAL & MATERNITY – 16 Ahoada Road,Omoku Onelga, Rivers State, +234 (0) 803 873 6693

15. ACCIDENT / INCIDENT REPORTING PROCEDURE

All accidents should be reported as soon as they occur giving factual information to management in order to prevent recurrence
by accurately determining the causes and contributing factors. There are two stages of accident investigation, namely, the
Interim Report and the Final Report after site visit. The interim report consists of the victim’s particulars and is issued by the
site supervisor while the final accident report is issued after accident investigation site visits by the investigating team.

15.1. Accident Reporting:

In the event of an accident occurring, the most senior personnel on site at the time shall report the accident immediately to the
CLIENT supervisors and the Brain Dee Technik’s head office giving the following information.
 Type of accident/incident.
 Place, dated and time of accident/incident.
 What happened?
 Injuries – number/extent.
 Location of causalities.
 Medical treatment received by casualties.
 What is being done?
 Further action required.
 A preliminary report shall be submitted to CLIENT (NAOC) within 24 hours.
 The accident shall be investigated and a detailed written report shall be submitted to CLIENT (NAOC).
 A road traffic accident involving a third party shall be reported to the Nigerian Police also within 24 hours.
15.2. Accident / Incident Investigation Procedures
 A study of interim report
 Visit scene of the accident.
 Select a quiet area convenient to talk with the victim and witnesses.
 Keep of all personnel.
 Talk with the injured person if possible.
 Talk with the witnesses.
 Stress getting the facts, not placing the responsibility or blame.
 Listen for clues in conversations, unsolicited comments often have merit.
 Encourage people to give their ideas for preventing the accident.
 Study possible causes – both unsafe acts and unsafe conditions.

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 Confer with interested persons about possible solutions. The problem may have been solved by someone else.
 Write up a report.
 Public corrective actions taken to the benefit of all employees.
 Follow up to make sure conditions are corrected if not immediate.

15.3. Accident Control Analysis

15.3.1. Safety Performance
 Job hazard analysis
 Enforcement of safety rules
 Adequate safety knowledge
 Promotion of employee participation in safety
 Proper job placement
 Development of safe working conditions.
15.3.2.Mental Condition of Personnel
 Regular safety contacts by supervisor
 Adequate safety indoctrination and on-the-job training
 Safety promotion and publicity.
 Employee participation in safety program.
 Regular safety meetings
 Proper job placement
 Adequate medical facilities.

16. WASTE MANAGEMENT PROCEDURE

Waste management procedure shall be activated and the implementation of the following measures. Effective implementation
of waste management process such as waste identification and segregation, Waste tracking / codification. The principle of the
four 4 R’s of waste management will be in enforced i.e.: Reduce, Reuse, Recycle, Recover.

16.1. Monitoring and Restoration Procedure

Waste such as solid waste, Liquid waste will be track, collected and evacuated to CLIENT (NAOC) approved dump site in line
with waste management manual.
BRAIN DEE TECHNIK NIG LTD knowing the global concern on environment the management shall institute a dedicated
waste management team/committee that will be chaired by the HSE Coordinator in tracking / identifying, segregation, and
evacuation of generated waste are taken care of. This is to restore the environment to its pre-work condition.

We have two types of wastes that will be generated on site. They are:
16.1.1.Solid Waste
This sort of waste shall be generated within the camp and work area. The following method shall be used to cart the waste
away:

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 Sewage system to convey the waste to the provided SAP and ST.
 Dustbins to contain all generated solid waste, which shall later be disposed of by the approved authority at an approved
area.
 All spoils from excavation shall either be backfilled or (if found to be of approved standard) or shall be disposed at an
approved location.
 Dangerous / toxic materials shall be disposed and handled at an approved location under supervision.
 Spoils from our kitchen and other particles that may be produced in the camp / work area shall be carted away by tipper to
CLIENT (NAOC) designated dump.

16.1.2.Fluid/Liquid Waste
 This shall be disposed off through a proper water discharge channel or drainage into the ST located within the site area and
discharged into an approved drain.
 HSE committee and inspection team will ensure that operating environment is properly protected.
 In all operating sites, BRAIN DEE TECHNIK NIG LTD shall ensure that diesel and petrol tanks are stored in bonded areas
with caution sign placed to alert other users of the hazards that could be expected.
 Drivers, operators and other staff involved in construction activities and properly briefed so as to avoid damage to Client
property, such as oil pipeline, well heads etc.
 Condemned diesel will be used for greasing form works.

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HSE WASTE MANAGEMENT REGISTER / TRACKING FORM CONTRACT SERVICE ORDER NO:
PROJECT:
LOCATION:
Waste Categorization: Industrial (Hazards) Industrial non-hazards
Others (Specify)…………………………………………………………………………………………………………………………………………………………………………………
Waste Disposal Method:………………………….………………………………………….………………………………………………………………………………………………..

DETAILS OF
WASTE DESCRIPTION INCLUDING SITE FOCAL APPROVED BY
S/ N DATE QTY/VOL SOURCE/LOCATION DISPOSAL SITE DISPOSAL COLLECTED BY
GENERATION PROCESS POINT (SITE MANAGER)
PROCESS

Summary statement

Total Qty/Vol of waste not reused.

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17. INSPECTION AND AUDIT PROCEDURE POLICY
1. Conduct an audit once every month.
2. Get a copy from the previous audit conducted.
3. Check whether all findings from the previous audit (marked No) have been corrected.
4. Go through all the questions on the questionnaire and mark Yes, No or N/A (Not applicable).
5. Explain to the person your findings and why it is a bad practice.
6. Complete the form and file it.
7. Give copies to the responsible parties and the Client representatives
8. When actions items cannot be closed out, include the action item in the BRAIN DEE TECHNIK NIG LTD audit tracking
system.

18. AUDIT FOLLOW UP PROCEDURES

 After the issuance of final Audit report, the recommendations made will be reviewed monthly.
 A program will then put in place for implementing the agreed recommendations.
 Implementation should be closely monitored. Publicized corrective measures action taken so that all may benefit from the
follow up progress report.
 Review of progress implementation will be done monthly depending on the outcome of previous review.
 Audit findings properly documented and authorized can be rejected in writing and such findings will be reviewed by the
audit panel in the presence of the aggrieved party.
 Aggrieved party may not have been a member of the audit party. It is advisable that department heads should be informed
of audit findings concerning their department on the spot prior to the review stage which come up after the audit proper to
eradicate the problem of contesting audit findings thereafter.

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