REQUEST FOR INSPECTION MANAGMENT PROCEDURE Smeip

SMPEI - Structural, Mechanical, Piping, Electrical & Instrumentation
Contract number: 23440-2599A
Date: 03/07/2023
Rev: 0
E
NHL-Bonatti Doc. Code : 910204-001-IMP-0001 Page: 1 of 16
REQUEST FOR INSPECTION

MANAGEMENT PROCEDURE
0 03/07/2023 For Approval C.Botha R.Burton E. Moulos
Reason for Client

Rev Date Prepared By Checked By Approved By
Issue Approval
This document is property of BONATTI S.p.A. All rights reserved. No part of this document may be reproduced or utilized in any form or by any means, without permission in writing from the
executive management.
MOD-405-01 E REV.1
Sasol Petroleum Mozambique Limitada
Request for Inspection Management Procedure Date: 03/07/2023

Doc. N.: Rev.: 0
ENHL-Bonatti Doc Code : 910204-001-IMP-0001 Page: 2 of 18
REVISION DESCRIPTION SHEET

Rev. Para. Revision Description
0 All For Approval

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Table of Contents
1. PROJECT BACKGROUND..............................................................................................................................5
2. PURPOSE & SCOPE.........................................................................................................................................5
2.1. Purpose................................................................................................................................................................ 5
2.2. Scope.................................................................................................................................................................... 5
3. DEFINITIONS & ABBREVIATIONS..............................................................................................................5
3.1. Terms & Definitions...........................................................................................................................................5
3.2. Abbreviations......................................................................................................................................................6
4. REFERENCES...................................................................................................................................................6
5. RESPONSIBILITIES.........................................................................................................................................6
5.1. Project QA/QC Manager....................................................................................................................................6
5.2. Project Manager / Site Manager........................................................................................................................7
5.3. Discipline Supervision........................................................................................................................................7
5.4. Quality Control Coordinator.............................................................................................................................7
5.5. Discipline Quality Control Inspector (QCI)......................................................................................................7
5.6. QC Clerk.............................................................................................................................................................8
6. PROCEDURE.....................................................................................................................................................8
6.1. Drawings and Documents...................................................................................................................................8
6.2. Quality Control Administration........................................................................................................................8
6.3. Quality Documents.............................................................................................................................................9


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6.4. Requesting Inspection.........................................................................................................................................9
6.5. Inspection..........................................................................................................................................................11
6.6. Inspection Reporting........................................................................................................................................12
6.7. Attachment List................................................................................................................................................13


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1. PROJECT BACKGROUND
This contract is for the “Structural, Mechanical, Piping, Electrical & Instrumentation Works” for the PSA Development
Project IBL, in Temane, Mozambique.
This Procedure is applicable to perform the activity during the execution of the Contract, to meet Sasol relevant
policies and specific project objectives for the activities which constitute the Scope of Work.
2. PURPOSE & SCOPE
2.1. Purpose
The purpose of this procedure is to monitor and measure the characteristics of the product to verify that the
project requirements have been met. This procedure provides guidance on quality controls, personnel
involvement and the manner in which inspection activities are advised, initiated, conducted and recorded.
2.2. Scope
This procedure applies to all inspection and testing activities of BONATTI and all personnel involved in
inspection and testing activities during Receiving Inspection, In-process Inspection and Final Inspection and
Testing, and also those who have got effect to this procedure.
3. DEFINITIONS & ABBREVIATIONS
3.1. Terms & Definitions
COMPANY : WOOD
CONTRACTOR : ENHL Bonatti
SUBCONTRACTOR: Any person, firm, partnership, corporation or combination thereof to whom any part
of the works is subcontracted by the Contractor in accordance with the terms of the contract.

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3.2. Abbreviations
AFC : Issued for Construction

QCP : Quality Control Plan
ITR Inspection & Test Report
KPI : Key Performance Indicators
MDR : Master Document Register
NCR : Non Conformance Report
PM : Project Manager
PMT : Project Management Team
PQM : Project Quality Assurance & Quality Control Manager
PQMP : Project Quality Management Plan
PQP : Project Quality Plan (Shorter abbreviation of PQMP)
QAM : Corporate Quality Manager
QC : Quality Control
QCI : Quality Control Inspector.
RFI : Request for Inspection
4. REFERENCES
Contractor/Company Documents
910204-002-PLAN-0001 - Project Quality Plan

234400-8641-S00-PR-0001 Project Procedure-Quality Control
International Standards
ISO 9001: 2015 Quality Management Systems- Requirements

ISO 3834-2: 2021 Quality Requirements for fusion welding of metallic materials
5. RESPONSIBILITIES
5.1. Project QA/QC Manager
Shall have overall technical responsibility and authority for quality control functions at any of the
CONTRACTOR work locations. He will also have the sole responsibility for assigning QC Inspection staff
to conduct quality control functions at the projects or locations.

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PQM shall furthermore assure proper QC Inspection and KPI reporting to PM and QAM.
5.2. Project Manager / Site Manager
Shall ensures that the site QC Section are provided with the necessary facilities, support and co-operation
from all managers, Superintendents, Foreman and Labour to enable inspection activities to be carried out in
an expeditious, efficient and independent manner. Responsible for submitting look-ahead to all relevant
department heads to ensure proper planning is done to arrange RFI accordingly.
5.3. Discipline Supervision
Shall ensure that all personnel under their responsibility comply with the QCP, associated procedures,
method of statements/project instructions and specifications. Project QCP template is enclosed in Attachment
1.
Shall assure readiness of physical work according to inspection look ahead schedule and prior to raise the
relevant RFI.
By liaising with PQM, shall ensure that inspection requests are provided to the Quality Control Department
at stages indicated on the QCP in a timely manner, so that delays are avoided.
Shall have the responsibility for reporting of non-conformance and implementing corrective and preventative
actions.
5.4. Quality Control Coordinator
Ensure compliance by the Site Inspectors to the QCP, referenced procedures, instructions and Specifications.
Monitors the QC Personnel in their daily functions and conducts reviews of documentation and
Inspection/Verification activities.
Ensures the appropriate suitably qualified and experienced inspectors are assigned to the proposed work
scopes.
Provide the relevant statistical reports and KPI on quality progress to the Project and QA/QC Managers.
Maintain a close working relationship with the COMPANY’s quality representative.
Provides training and guidance on quality matters to project personnel, ensuring they are provided with
controlled copies of required project quality documentation. Update Monthly Program-Progress as per
Construction look-ahead issued by Site Manager & Planner.
5.5. Discipline Quality Control Inspector (QCI)
QCI monitors daily discipline activities and verifies compliance to COMPANY specifications. Conduct
activities and inspections in accordance with the QCP. Prepare daily and final acceptance documentation as

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required. Maintains close working relationship with the COMPANY’s inspection Representatives and
CONTRACTOR / PMT.
5.6. QC Clerk
Is directly responsible to the QA/QC Manager for compliance with the actions described within this
procedure and the maintenance of quality documents, files, records and indexes/logs within the QA/QC
Department. Responsibility of QC-clerk might be handled by one of QC Staff, who shall be assigned as QC
clerk by PQM.
6. PROCEDURE
6.1. Drawings and Documents
All discipline inspection activities shall be conducted in accordance with the latest revision of the AFC
drawings, which shall be distribution controlled. Drawings might be softcopy or hardcopy.
Each QC Inspector shall maintain a set of these AFC drawings, which shall be marked-up to identify
inspection status with reference to RFI’s issued.
These shall be retained in drawing work scope files segregated by discipline folders.
6.2. Quality Control Administration
Project QA/QC Manager will review all contract work scope requirements and assign suitably qualified and
experienced personnel, pertinent to the disciplines required.
The criteria for assignment selection will be:
a) Contract / Technical Norms QC Personnel Minimum Qualification Requirements

b) Qualifications and Experience
c) Previous experience with work scopes
d) Previous approval of COMPANY and/or familiarity with COMPANY or similar
e) Technical Interview Performed by PQM
Minimum QC Inspection Disciplines to be covered are as follows:

a) Piping & Welding/NDT
b) Mechanical (Machinery/Equipment/Structural)
c) Painting, Coating & Insulation
d) Electrical & Instrumentation

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As deemed necessary, above positions could be covered by Contractor or Subcontractor QCI in an integrated
QC organization.
No individuals other than those officially assigned will be permitted to carry out inspection duties. However,
from time to time personnel with the pertinent qualification and experience level may be permitted to be
utilised as inspection assistants, so as to gain the necessary experience and section exposure. Any candidates
to be utilised in this manner must receive prior approval from the Project QA/QC Manager in writing.
All QC Staff will be completely independent to production activities, and shall have no responsibility for any
related Construction, Supervision, Engineering or Non QC administration activities.
Prior to assignment to any work location, QC staff, will be given basic quality requirement training, pertinent
to the location of assignment. During this time any technology update training will be given.
On assignment, further in-depth orientation and project familiarisation shall be given by the QC Coordinator.
QC section shall be administratively part of the project team. However, they shall be independent of
production activities, with the PQM having a direct reporting functional responsibility to the Corporate
Quality Manager (QAM) for all quality related matters especially the administration and maintenance of the
project quality system.
6.3. Quality Documents
Each project quality requirements will be controlled and recorded by comprehensive quality documentation.
The key document being QCP & Approved certification Matrix’s
List of Project QCPs is given within official Project MDR. All discipline inspection activities are identified
within their own dedicated procedures, with added guidance provided by work, or operating instructions,
work method statements; these documents, where applicable, shall all be clearly identified within the project
specific QCP.
QCPs are prepared by PQM, checked by QAM and/or concerned technical subject expert and approved by
PM or SM.
QCPs shall be approved by Company prior to start the relevant site activity and in any case prior to be
implemented on site for inspection.
6.4. Requesting Inspection
Following the completion of a work activity requiring witness, inspection or test, specifically identified on
the QCP as Witness or Hold Points, the discipline supervisor, after having verified jointly with the relevant
discipline QCI the physical readiness of the work to be inspected, informs the Site Quality Dept. / PQM, who

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authorizes QC Clerk or his designate to raise the RFI according to “Request for Inspection” (RFI) form
Attachment 2. Once the documents are fully completed these are forwarded for action distribution.
RFI distribution are as follows:
(Original) : Project QA/QC Department

(Copy) : Remains with Originator
(Copy) : When specifically agreed these will be provided to the COMPANY Representative if the
COMPANY intervention is “H” or “W”.
Accepted RFI’s are forwarded to the QC Clerk for update of inspection records and filing. The RFI’s shall be
numbered RFI-00X (Mechanical ones) & RFI-E&I-00X (Electrical & Instrumentation ones) where XXX is a
progressive sequence. Note each discipline has their own unique RFI number that is issued and tracked.
RFI shall be submitted to COMPANY at least 24hours before inspections & test. However, 24hours might be
shortened for emergency cases if late submittal accepted by COMPANY. Based on construction schedule,
PQM shall define and inspection look ahead program to be shared with QCI (Template is Attachment 4).
Any specific case shall be subject to mutual agreement on site between Contractor and Company Quality
Representatives.
The RFI logs shall be updated once inspections have been conducted showing the result and relevant
Inspection certificate used signed off by all relevant parties. RFI Log template is in Att. 3.
Inspection Intervention
“R” – Review. Review means Review document, which includes the review of drawings, specifications,
quality control records, test reports, etc.
“S” – Surveillance. Random attendance at site. Intermittent monitoring of any stage of the work in progress.
“W”-witness point. The Contractor / Subcontractor or “Party extending the invitation” must notify the
“Parties concerned” about upcoming inspection when inspection intervention point is W – Witness.
Witnessing of the test or inspection by the “Parties concerned” is not mandatory, except “Party extending the
invitation” inspection team. If the “Parties concerned” didn't show up at the inspection point on agreed date
and time, then the Contractor / Subcontractor or “Party extending the invitation” may proceed with his own
inspection and provide inspection and test records for review to the “Parties concerned”. There is no hold on
the production.
“H” - Hold Point. The Contractor / Subcontractor or “Party extending the invitation” must notify the “Parties
concerned” about upcoming inspection when inspection intervention point is H – Hold. The “Parties

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concerned” presence is mandatory for inspections and tests. The work cannot proceed until the “Parties
concerned” is able to verify the quality of the completed work and releases the Hold by means of Inspection
Request approval. Only by written approval of the “Parties concerned” the Contractor / Subcontractor or
“Party extending the invitation” may proceed with his own inspection and provide inspection and test records
for review to the “Parties concerned”.
6.5. Inspection
The discipline QCI identifies the level of surveillance for a particular activity by reference to the QCP,
performing the inspection activity in accordance with the detailed requirements identified; and with specific
reference to listed procedures, instructions, related standards and project specifications.
All inspection findings are recorded on the RFI with the copy returned to the originator.
Required actions identified on the RFI shall be as follows:
 Accepted > proceed to next stage:

Continue work until the next inspection stage.
 Accepted with remark/notes > proceed to next stage (if deficiency/incompleteness is minor and does
not affect to proceed to next stage)
Continue work until the next inspection stage but remark/notes on RFI shall be promptly complied
accordingly and shall be signed off. Completion date to be also recorded on RFI; remarks/notes shall be kept
monitored through dedicated log by PQM and any not completed or not closed on time, shall be transferred
to Construction Punch List.
 Not Accepted: Item to be rejected.

All items rejected will require re inspection.
In case the Not Acceptance is due to Rework / Repair to be done, remedial work required, do not proceed to
the next stage. Not acceptable deficiencies identified during inspection requesting “Rework / Repair” shall be
clearly recorded on RFI to be immediately transferred to the concerned Construction Supervisor for
rectification; new inspection request (RFI) for completed rework / repair shall be raised soon after
completion of rectification.
Accepted RFI are forwarded to the QC clerk for update of inspection records and filing.
If inspection result shall be recorded on an ITR/MOD as per “Verification/Verifying Document” column of

the QCP, then RFI shall not form part of the as-built documentation submission, but retained for reference
until project completion, filed in discipline and numerical sequence.
ITR and relevant data are recorded in Contractor database MM! by dedicated DC.

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MM! is also used by the contractor to monitor QC inspection progress during site activities.
Further details on ITR are given in paragraph 6.6.
After any repeated reporting of incomplete, or incorrect works recorded on RFI, an NCR shall be raised.
Final inspection and testing
Final inspection performed when the work is substantially completed. Contractor inspects the works for
quality, workmanship and completeness prior to notification that the item or segment of the works has been
completed.
The final check function is above all to ascertain that all the checking phases required by the QCP have been
carried out and that the pertinent documentation is correct.
At the end of each contractual cycle of installation, in order to check the global conformity of the installed
products, Contractor will ascertain that:
 the correct type and quantity of documents are completed;

 the documents have been compiled correctly with regard to identification, traceability, measured
values, signatures and dates, correspondence with COMPANY specific requirements.
6.6. Inspection Reporting
Inspection reports are filled and completed within the next day after the inspection event. These will by
preference be computer generated but not mandatory, to improve efficiency and legibility. The data for report
completion shall be taken from the RFI. It is therefore imperative that the information contained is complete,
clear and concise.
Designation of project construction Inspection Report/ ITR shall be unique, in order to maintain traceability
of produced record. Numbering of Inspection report/ITR record shall be progressive for each discipline and
centralised by QC Clerk:
- Mechanical RFI: ITR-RFI XXX-MW-XXX (Where RFI-XXX stands for RFI number, MW stands for
mechanical works and xxx is progressive number)
- E&I RFI: ITR-RFI XXX-EIW-XXX (Where RFI-XXX stands for RFI number, EIW stands for
Electrical and Instrumentation works and xxx is progressive number)
Inspection report number shall be recorded in RFI log by QC Clerk.
Approaching the completion of the discipline, ITRA or Construction/Mechanical completion check sheet
shall be used to certify the construction work completed (Final Inspection as reported in par. 6.5).

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Reports once produced must be checked by the inspector responsible prior to signing. These will then require
the QC coordinator review prior to COMPANY endorsement. Once fully approved in accordance with
project requirements, inspection records will be updated immediately in MM! and reports filed within
dedicated work scope drawing packages.
Inspection reports shall be issued to COMPANY not later than two (2) working days for the site inspections.
And filed in the relevant QC dossier pertaining to the inspection.
Any remarks or comments reported by the Company in the dedicated section of the signed and approved
ITR, shall be kept monitored through dedicated log by PQM and if the remarks are relevant to minor work to
be completed, the same shall be transferred into Construction Punch List or Master Punch List depending
from the site stage (i.e. Construction stage or system walkthrough), according to project Punch List
procedure.
Project or work scope records must be maintained in a secure and environmentally safe condition, until
required to be handed over to Company into Completion Packages (Final Handover Dossiers). This transfer
shall be actioned at the earliest possible time after work scope completion.
NCR's
In case of any noncompliance against this procedure should occur, Non Conformance Reports shall be issued
in accordance with Non Conformity and Corrective Action Management Procedure.
6.7. Attachment List
Attachment 1 QCP Template

Attachment 2 RFI Template
Attachment 3 RFI Log
Attachment 4 Sample Template of Inspection Program
Attachment 5 RFI Work Flow

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Attachment 1

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Attachment 2

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ATTACHMENT 3

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Attachment 4

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SMPEI - Structural, Mechanical, Piping, Electrical & Instrumentation

Contract number: 23440-2599A

REQUEST FOR INSPECTION

0 03/07/2023 For Approval C.Botha R.Burton E. Moulos

Reason for Client

Request for Inspection Management Procedure Date: 03/07/2023

REVISION DESCRIPTION SHEET

Request for Inspection Management Procedure Date: 03/07/2023

2. PURPOSE & SCOPE.........................................................................................................................................5

3. DEFINITIONS & ABBREVIATIONS..............................................................................................................5

3.1. Terms & Definitions...........................................................................................................................................5

5.1. Project QA/QC Manager....................................................................................................................................6

5.2. Project Manager / Site Manager........................................................................................................................7

5.3. Discipline Supervision........................................................................................................................................7

5.4. Quality Control Coordinator.............................................................................................................................7

5.5. Discipline Quality Control Inspector (QCI)......................................................................................................7

6.1. Drawings and Documents...................................................................................................................................8

6.2. Quality Control Administration........................................................................................................................8

6.3. Quality Documents.............................................................................................................................................9

Request for Inspection Management Procedure Date: 03/07/2023

6.4. Requesting Inspection.........................................................................................................................................9

6.6. Inspection Reporting........................................................................................................................................12

6.7. Attachment List................................................................................................................................................13

Request for Inspection Management Procedure Date: 03/07/2023

2. PURPOSE & SCOPE

3. DEFINITIONS & ABBREVIATIONS

3.1. Terms & Definitions

CONTRACTOR : ENHL Bonatti

Request for Inspection Management Procedure Date: 03/07/2023

AFC : Issued for Construction

910204-002-PLAN-0001 - Project Quality Plan

ISO 9001: 2015 Quality Management Systems- Requirements

5.1. Project QA/QC Manager

Request for Inspection Management Procedure Date: 03/07/2023

5.2. Project Manager / Site Manager

5.3. Discipline Supervision

5.4. Quality Control Coordinator

Maintain a close working relationship with the COMPANY’s quality representative.

5.5. Discipline Quality Control Inspector (QCI)

Request for Inspection Management Procedure Date: 03/07/2023

6.1. Drawings and Documents

6.2. Quality Control Administration

The criteria for assignment selection will be:

a) Contract / Technical Norms QC Personnel Minimum Qualification Requirements

Minimum QC Inspection Disciplines to be covered are as follows:

Request for Inspection Management Procedure Date: 03/07/2023

6.3. Quality Documents

6.4. Requesting Inspection

Request for Inspection Management Procedure Date: 03/07/2023

RFI distribution are as follows:

(Original) : Project QA/QC Department

Request for Inspection Management Procedure Date: 03/07/2023

Required actions identified on the RFI shall be as follows:

 Accepted > proceed to next stage:

 Not Accepted: Item to be rejected.

If inspection result shall be recorded on an ITR/MOD as per “Verification/Verifying Document” column of

Request for Inspection Management Procedure Date: 03/07/2023

Further details on ITR are given in paragraph 6.6.

Final inspection and testing

 the correct type and quantity of documents are completed;

6.6. Inspection Reporting

Inspection report number shall be recorded in RFI log by QC Clerk.