PMP ® FasTrac

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by
AstroWix | ACOE Global

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 About ACOE

AstroWix I ACOE Global was founded in the year 1999, in Philadelphia,

Pennsylvania USA by Upendra Giri, PMP, the Trustee and Founder of Project
Management Institute (PMI), North India Chapter and the recipient of Eric
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Jennet Project Management Excellence Award by PMI in 2009 for
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exceptional contribution level
in Project Management. Today with its Global
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in Virginia, headquarter in Noida and branch offices in
Bangalore and Mumbai, ACOE Global is one of the most trusted Program
and Project Management Solutions Company worldwide. Since
commencement on April 1999 in Pennsylvania, USA, ACOE Global has been
particularly working on Project, Program and Portfolio Management. Our
decade long journey with commitment has paved our way to deliver world
class business solutions to some of the superior global Fortune 500
companies to surmount organizational challenges and be successful on the
most complex and critical programs.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Leadership

Upendra Giri

Mr. Upendra Giri (PMP), Founder and CEO of AstroWix | ACOE Global
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a PMP certified stalwart is also the Founder of the PMI North India
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Chapter and Charter Member of TiE. He is considered to be an outright
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expert on Project ____ level
management_____with his revolutionary initiatives across different
industry sectors. He is also the Founder and President of International School of
Project Management (ISPM). Recently he has been honored with the tag of being
the first Indian and the youngest professional to be awarded with the prestigious
Eric Jenett Project Management Excellence Award from Project Management
Institute, USA.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Leadership

Seema Giri

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Ms. Seema Giri, a Certified Project Management Professional with
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over two decades of experience, holds a Degree in Accounts &
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Finance from Kutztown University, Pennsylvania, USA. She was born
in Shimla, IndiaThird
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has lived in Berlin, Germany for 3 years before moving on to live
in USA. This made her a multi faceted entrepreneur with global exposure. After
spending 25 years abroad, she had the desire to give back to our country and
returned to India in 2003 with a focus on Project Management Concepts to touch the
lives of people for their overall betterment. She has been key note speaker at various
events and has been featured in 'Women on Top' magazine and 'Franchise India'
Magazine.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Core Competencies

Project Management Consulting

Project Management Office (PMO)

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Organizational ______
Project
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level Management Maturity Model (OPM3)
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_____ Enterprise Project Management &

Portfolio Management

Project Management Software

IBM – Rational Portfolio Manager

Microsoft Project Server 2003

Project Management Training

PMP®, CAPM®, EPM®, MSP, etc.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Partial List of Our Clients
We value the relationships that we hold between our clients and strategic
partners. Our quality of work has led us to some of the industry’s biggest
names. Past and current clients and projects include:

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Workshop Objective

Learn the best practices of Project Management as per PMI’s Project

Management Body of Knowledge (PMBOK® Guide)
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apply the knowledge to day-to-day management
activities
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Understand the PMP ® certification process

Get familiarize with a large number of multiple choice questions in

line with the PMP ® Certification

Build confidence to face the PMP ® examination challenge

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Project Introduction

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Relationship Between PPP

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Source : PMI PMBOK® Fifth Edition

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Comparative Overview of PPP

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Source : PMI PMBOK® Fifth Edition

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com
 Project Management Office

Managing shared resources across all project administered by PMO

Identifying and developing project management methodology, best
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Coaching, _____
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mentoring, training and oversight
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Monitoring level
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compliance
policies, procedures and templates via project audits
Developing and managing project policies, procedures, templates
and other shared documentation (organizational process assets),
and
Coordinating communication across projects

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Types of PMOs

Type Service Control Level

Supportive Click
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etc, project repository
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Controlling Support + compliance moderate
requirement
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Directive Manage projects high

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Primary Function of PMO

Managing shared resources across all projects administered by the

PMO
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management ______ best
methodology,
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practices, _____
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and standards
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Coaching, level
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mentoring, training, and oversight
Monitoring compliance with project management standards,
policies, procedures, and templates by means of project audits
Developing and managing project policies, procedures, templates,
and other shared documentation (organizational process assets)
Coordinating communication across projects

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Operation Management vs.
Organizational Strategy

Definition

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Operations _____
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Management
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Manages level
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processes that transforms inputs into outputs

Operational Strategy
A plan of action implemented by a firm that describes how
they will employ their resources in the production of a
product or service.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Relationship Between PM, OM & OS
Problems Opportunities Strategic Plan
Customer New Ideas
Requirements

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Project Prioritization

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Contrast Projects and Operations
(Discussion)

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“Operations”?

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Contrast Projects and Operations

Projects Operations
Create own charter,
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organization, and goals organization, and goals
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Catalyst for change Maintains status quo
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Unique product or service Standard product or service
Heterogeneous teams Homogeneous teams
Start and end date Ongoing

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Operational Stakeholders

Plant operators
Manufacturing line supervisors
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Production _____
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support analysts
Customer service representative
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Salespersons
Maintenance workers
Telephone sales personnel
Call center personnel
Retail workers
Line managers
Training officers

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Organizational Influences
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and Project Life Cycle

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Characteristics of the Project Life Cycle

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Source : PMI PMBOK Fifth Edition

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Characteristics of the Project Life Cycle

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Source : PMI PMBOK Fifth Edition

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Project Phases

Projects are divided into phases where extra control is required to

effectively manage the completion of the major deliverables
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Collectively, the project phases put together is known as Project life cycle
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Each phase is marked by one or more tangible verification work product
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The conclusion of a project phase is generally marked by a review
The phase end points are referred to as phase exits, milestones, phase
gates, decision gates, stage gates or kill points
Starting a phase before approval of deliverables of a previous phase is
called Fast Tracking

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Project Management
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Process

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Project Management Process Groups
Mapped to the Plan-Do-Check-Act Cycle

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Project Boundaries

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Typical Project Life Cycle

Executing
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Planning Closing
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Of
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Initiating level
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Activity Processes

Controlling Processes

Phase Time Phase

Start Finish

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Typical Sequence of Phases in a
Project Life Cycle

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Typical Project Cost and Staffing Level
across the Project Life Cycle

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Stakeholder's Influence over Time

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Characteristics of a Life Cycle

Opportunity to add Value

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Low Cost to make change

Life Cycle of Project (Time)

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Management

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Cost of Quality

Cost of Conformance Cost of Nonconformance

Prevention Costs Internal Failure Costs
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 Scrap
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Equipment _____ External Failure Costs
 Time to do it right
(Failures found by the
Appraisal Costs customer)
(Assess the quality)
 Liabilities
 Testing  Warranty work
 Destructive testing loss  Lost business
 Inspections

Money spent during the project Money spent during and after the
to avoid failures project because of failures
Source : PMI PMBOK® Fourth Edition

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Fish Bone Diagram

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Control Charts
Statistical Process Control
Tool – Control Chart Points of
Assignable cause
Rule of Seven / Run

10

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UCL 8
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Attribute Value

Normal Distribution
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Mean

LCL 2

0
10 20 30 40 50

Time Out of control Limits /

Outliers

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Pareto Diagram

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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Project Human Resource
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Management

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 William Ouchi’s Theory Z

According to Theory Z, people who don’t fit

either Theory X or Theory Y are really a
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People who develop a leadership style based on
Theory Z, use different styles of leadership
with different people, depending on the situation.

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Motivational Theories

Expectancy Theorem of Motivation by Victor Vroom

The extent to which

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motivated…
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expectation of their efforts will result in a desired outcome
(effort performance linkage)
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(Is the work important?)
 The expectation that good work will be rewarded (Performance-reward
linkage)
(Will I be rewarded?)
 Attractiveness of the reward
(What is the value of the reward?)

Motivation will be high when all three factors are high

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com
 Job Satisfaction

The Oldham-Hackman job characteristics model

Skill Variety – the number of job skills that the job holder has the
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Task Identity – the_____
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degree to which your work and its result are
identifiable
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level
Task Significance – the degree to which your job has an influence
on others
Autonomy – the discretion you have about the way that you do the
job
Feedback – the information that you get back about the result of
your work

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Click
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Project Communications
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Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Communication Management

Probable Factors Other Factors

Senders reputation Ambiguity in language
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Status within the organization Culture
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Environmental Background Semantics
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Dysfunctional emotional behaviors Knowledge Base
Situational Consideration – Predefined Message Content – hidden
Mindset agendas
Historical Consideration in message
interpretation

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com

 Cross Cultural Problems
Project may require inputs from individual and groups from
different countries

RelevantClick
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Attitude – perceiving others using one’s own standards rather
than other’s.
Stereotypes – sticking to a particular culture to apply in any
situation
Thought patterns – differing culture across geographical
distances/organizations
Time sense – differing sense of urgency

Based on PMBOK Guide 5th Edition ACOE Global Solutions | www.acoeglobal.com