JAINABA FAAL

 
 
 

Dearborn Heights, MI 48127  ♦ (734) 881-2562 Email: jaifaal2@gmail.com

PROFESSIONAL SUMMARY
Experienced Purchasing professional with top-notch leadership, program management and planning abilities.
Excellent verbal and written communication skills paired with organized nature and advanced problem-
solving strengths. Improves policies, reduces waste and supports business needs with efficient, high-quality
materials. Results-driven Purchasing Manager well-versed in finding top vendors, negotiating favorable
contracts and managing large budgets. Good financial acumen and understanding of recordkeeping
requirements. Prepared to offer more than 10 years' of experience to a challenging new role at any company.

SKILLS
 Proficiency in EPICOR  Strategic Planning
 Purchase order creation  Advertising knowledge
 Price dispute resolution  Vendor sourcing
 Supply chain planning  Document preparation
 Reporting knowledge  Project Management
 Vendor relationship management  Requests for information
 Price negotiation  Professional demeanor
 Purchasing  Financial acumen

WORK HISTORY
Procurement Specialist, 06/2017 to 06/2020
Ministry Of Energy And Petroleum – Bijilo, Gambia
 Provided guidance, advice for implementation of Green Mini Grid Energy Project in accordance with
African Development Bank Rules.
 Researched new Suppliers and Consultants to obtain most cost-effective pricing for goods and services
which expanded competition and in turn saved cost.
 Maintained effective and lasting supplier relationships through dynamic communication and
collaboration and transparent processes.
 Performed competitive market and sales analysis and applied best practices to drive Ministry's strategy.
 Drafted and delivered bid invitations, request for proposal to supplier and consultants.
 Maximized operational effectiveness across ministry.
 Implemented policies to reduce cost and promote transparency and increase competition
 Authorized more than 50 purchase orders and consumables through Epicor Procurement Module of
IFMIS System.
  Generated quarterly reports, documents and analysis in Epicor for management and donors.
 Monitor contract implementation through follow-ups and supplier performance monitoring

Procurement Specialist, 01/2014 to 06/2020

Ministry Of Finance & Economic Affairs – Banjul, Gambia
 Oversaw $15million budget and all purchasing needs for projects within the ministry.
 Managed Procurement Clerks and Interns.
 Conduct periodic market survey to make informed decisions about market prices of products and
services and development of database of suppliers
 Managed the whole procurement process for procurement of goods, works and services.
 Developed procurement plans for all projects implemented by ministry in accordance with donor
guidelines.
 Input all data into the IFMIS system and recorded order updates with more than 80% accuracy.
 Researched new suppliers and consultants partners to obtain most cost-effective pricing for goods and
services which resulted in savings of more than $2million over a period.
 Maintained effective and lasting supplier relationships through dynamic communication, collaboration
and negotiation skills.
 Identified new and more cost-effective suppliers through participation in industry networking events,
purchasing advantageous packages and cutting costs.
 Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
 Prioritized important customers by reviewing logistics and handling shortages, delivery schedules and
office functions.
 Negotiated with suppliers on freight costs and significantly cutting shipping prices.
 Carefully read and interpreted requisition orders to understand specialized terms and requirements.
 Drafted and delivered bid invitations , RFP, RFQ, invitation for tender, bidding and contract documents
and purchase orders to suppliers.
 Develop Procurement procedures manual for all projects.
 Coordinated paperwork, updated spreadsheets and maintained a comprehensive records management.
 Generated quarterly and yearly reports on purchasing operations.
 Worked with stakeholders to resolve issues quickly and efficiently.
 Authorized purchase orders and consumables through IFMIS system.
 Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
 Developed team communications and information for meetings.
 Used critical thinking to break down problems, evaluate solutions and make decisions.

Procurement Manager, 08/2019 to 12/2019

National Water And Electricity Company (NAWEC) – Serrekunda, Gambia
 Supervised six staff of Procurement Department
 Categorized procurement expenditure into 12 main groups in order to consolidate purchasing
 Oversaw Company's purchasing budget of approx $2million for that periods.
 Decreased material expenses by 40% as result of introducing bulk purchasing.
  Implemented policies to reduce cost, avoid stock outs and eliminate waste
 Coordinated paperwork, updated spreadsheets and maintained permanent records.
 Initiated feedback process for suppliers to promote transparency and trust in procurement system.
 Purchased new products and oversaw inventory stocking and availability.
 Worked with other departments resolve requisition issues quickly and efficiently.
 Identified and targeted critical procurement issues (HFO Fuel) and revised purchasing strategy in order
to make saving.
 Developed procedures as needed to maximize department effectiveness.
 Authorized purchase orders and consumables
 Sourced vendors, built relationships and negotiated prices.

Procurement Officer, 03/2011 to 03/2014

Department Of Parks And Wild Life Management – Abuko, Gambia
 Evaluated internal needs and developed plans for implementing projects.
 Conducted capacity building for project staff, beneficiaries and Department staff on public procurement.
 Maintained current understanding of pricing structures, market conditions and trends in industry.
 Set up and negotiated contracts to obtain favorable pricing and delivery structures.
 Built relationships with suppliers to negotiate ideal terms for purchases.
 Input, analyzed and reported on data covering all aspects of procurement operations.
 Developed and strengthened supplier relationships.
 Devised and executed annual procurement plans and contracts with values of approx $800,000.
 Prepared the project operating procedures for Procurement.
 Coordinated paperwork, updated spreadsheets and maintained permanent records.
 Contacted location managers and department supervisors to assess requirements.
 Used IFMIS to authorize and monitor purchase orders and larger contracts.

Finance and Administrative Officer, 02/2010 to 12/2013

Education For All Campaign Network (EFANeT)
 Protected organizations assets with strategic risk management approaches.
 Verified compliance of financial policies and accounting procedures against donor regulations.
 Established and enforced controls on revenue and expenses
 Assessed budget plans and present costs to forecast trends and recommend changes.
 Mitigated process gaps and managed all operational functions and programmes
 Managed day-to-day operations within 3 person finance department for the organization.
 Monitored budget, revenue and variance trends for $500,000 annually
 Assisted Coordinator with recruiting, interviewing and hiring new employees .
 Prepare monthly reconciliation of bank accounts and take corrective actions on deviations.
 Analyzed financial statements against forecasts to prepare high-level variance analysis.
 Maintained accurate, current and compliant financial records by monitoring and addressing variances.
 Drafted informative reports regarding upcoming projects and required resources.
 Assessed personnel performance and implemented incentives and team-building events to boost morale.
  Prepared monthly, quarterly and annual reports

Procurement Specialist, 05/2007 to 09/2009

National HIV/Aids Secretariat (NAS) – Serrekunda, Gambia
 Procured Anti Retroviral drugs, Medical Equipment and supplies, vehicles for treatment centres and
hospitals.
 Conducted quantification and forecasting of drugs and other pharmaceuticals using WHO tools and other
techniques.
 Prepared solicitation documents (RFP, RFQ, bidding documents) for Health and non-health products.
 In collaboration of the Central Medical Stores, monitored of supply chain of drugs and other health
supplies for treatment of HIV throughout the Country.
 Development of simplified procurement guidelines.
 Managed and supervised procurement Assistants in implementing daily duties
 Prepare quarterly and annual procurement reports for donors and National Regulatory Authority
 Researched new vendors and partners to obtain most cost-effective pricing for goods works and servies.
 Maintained effective and lasting vendor relationships through dynamic communication, collaboration
and supplier involvement
 Oversaw inventory control, accounting and supply reports.
 Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
 Negotiated with vendors on freight costs, cutting shipping prices by almost 60%

Procurement Assistant, 05/2005 to 04/2007

National HIV/Aids Secretariat (NAS) – Serrekunda, Gambia
 Maintained monthly procurement plan to support timely supply and delivery of quality supplies and
equipment.
 Participated in committee meetings, prepared minutes and submitted to leadership for approval.
 Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies,
inputs, and services.
 Organized distribution plans, delivery locations, and technical specifications for goods and services.
 Procured goods and supplies while adhering to strict industry rules and procedures.
 Monitored payments by closely comparing purchase orders and contracts to delivered services and
inputs.
 Exercised discretion when dealing with confidential and sensitive matters.
 Built and maintained professional relationships with clients and co-workers.
 Reduced downtime in warehouse operations by ensuring reorders were aligned with store sales and
backlog.

Bank Clerk, 04/2003 to 04/2005

FIRST INTERNATIONAL BANK – Banjul, Gambia
 Used data entry skills to accurately document and input statements.
 Completed minor preventative maintenance and mechanical repairs on equipment.
  Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
 Rapidly and efficiently prepared customer and ATM cash and change orders.
 Completed special procedures for customers such as ordering new checks, stopping payments or
investigating identity theft.
 Prepared, sorted and distributed various reports to appropriate branches.
 Answered telephone inquiries on banking products including checking, savings, loans and lines of credit.
 Executed customer transactions, including deposits, withdrawals, money orders and checks.
 Identified sales opportunities and referred customers to branch partners in financial services.
 Promoted products or services to each customer to consistently achieve sales targets.
 Completed highly accurate, high-volume money counts via both manual and machine-driven
approaches.
 Checked amount details and fraud markers for transaction papers such as checks and money orders.
 Processed quarterly vault and ATM audits with zero error rate.
 Coordinated daily cash reconciliation in high-volume location.
 Sold cashier's checks, traveler's checks and money orders.

EDUCATION
Post Graduate Certificate : Business Administration, 12/2019
University Of Northampton - United Kingdom
 Studied towards an MBA but didn't complete all the modules so was awarded a Post Graduate
Certificate. subjects completed include:
 Financial Decision making
 Management and Organizational Behavior
 Applied Logistics, Procurement and Supply
 Critical Issues in Business

Professional Diploma in Procurement And Supply: Purchasing, Procurement, And Contracts

Management, 11/2013
Chartered Institute Of Purchasing &Supply (CIPS) - United Kingdom

Advanced Diploma in Purchasing And Supply: Purchasing, Procurement, And Contracts Management,
02/2013
Chartered Institute Of Purchasing &Supply (CIPS) - United Kingdom

Foundation Diploma in Purchasing And Supply: Purchasing And Supply Chain Management, 05/2012
Chartered Institute Of Purchasing &Supply (CIPS) - United Kingdom

ACCA Part 1: Accounting, 06/2006

Association Of Chartered Certified Accountants - United Kingdom

Diploma in Accounting: Accounting, 08/2005

Association Of Accounting Technicians (AAT) - United Kingdom