Event Key Points for Discussion:

o Date and Time:

o Propose potential dates and times for the event, considering community preferences
and availability.
o Discuss any significant occasions or conflicting events to avoid scheduling clashes.
o Venue Selection:
o Share options for spacious gyms or event venues that can accommodate the boxing ring,
spectators, and necessary facilities.
o Consider accessibility and amenities when evaluating potential venues.
o Permits and Insurance:
o Discuss the process of obtaining the required permits and liability insurance to ensure
compliance and a smooth event.
o Address any specific permits or insurance coverage needed for the event.
o Budgeting:
o Present a detailed breakdown of the event budget, including expenses for venue rental,
equipment, promotion, and other necessary costs.
o Promotion and Marketing:
o Share the marketing plan designed to promote the boxing event.
o Discuss strategies to utilize social media, flyers, local media, and other platforms to
attract participants and spectators.
o Ring and Equipment:
o Outline arrangements for procuring a regulation-sized boxing ring, boxing gloves,
headgear, and other necessary equipment.
o Address any specific technical requirements for the equipment.
o Referees and Judges:
o Discuss the process of hiring experienced and qualified referees and judges to ensure
fair and impartial bouts.
o Consider any relevant certifications or qualifications required for officials.
o Medical Staff:
o Address arrangements for medical professionals to be present during the event to
handle any injuries or emergencies.
o Ensure necessary medical equipment and facilities are available.
o Fighter Registration:
o Explain the registration process for participants and the collection of necessary details.
o Discuss eligibility requirements and any registration deadlines.
o Matchmaking:
o Describe the approach to organizing boxing matches based on participants' skill levels,
weight classes, and experience.
o Consider creating diverse and competitive matchups.

o Fight Card and Schedule:

o Present the proposed fight card with the order of matches and scheduled times.
o Allow for flexibility in the schedule while maintaining a well-structured event.
o Entertainment:
 o Discuss options for additional entertainment, such as music, DJs, or halftime
performances, to keep the audience engaged.
o Consider the relevance and appeal of entertainment choices to the target audience.
o Ticketing:
o Propose methods for managing entry for spectators, such as setting up an online
ticketing system or selling tickets at the gym.
o Address pricing and any special offers or promotions.
o Concessions:
o Outline arrangements for food and beverage concessions to cater to participants and
spectators.
o Ensure a variety of options and consider dietary preferences.
o Event Staff:
o Discuss the recruitment process for volunteers or event staff to assist with various tasks,
such as registration, ticketing, and crowd management.
o Assign roles and responsibilities to the event staff.
o Announcing and Commentary:
o Share plans for hiring a competent announcer or commentator to engage the audience
and provide insights during the matches.
o Consider their experience in boxing events and ability to maintain an energetic
atmosphere.
o Photography and Videography:
o Discuss arrangements for hiring professional photographers and videographers to
capture the event's moments.
o Ensure proper documentation and coverage of the event.
o Trophies and Awards:
o Address plans for ordering trophies or medals for the winners and any other recognition
awards.
o Consider the design and significance of the awards.
o After-Event Evaluation:
o Propose methods for gathering feedback from participants, spectators, and staff to
assess the event's success and identify areas for improvement.
o Discuss the timeline for conducting the evaluation and implementing improvements.

Looking forward to our meeting and the opportunity to collaborate on this exciting event.

Best regards,
o Date and Time:
o What are the potential dates that work best for the target audience?
o Are there any local holidays or events that might conflict with the chosen date?
o Venue Selection:
o What venues are available in Metro Manila that can accommodate the event
requirements?
o Is the venue easily accessible for participants and spectators?
o Permits and Insurance:
o What specific permits are needed to host the boxing event, and how can they be
obtained?
o Have you secured liability insurance to protect against unforeseen incidents?
o Budgeting:
o Have you accounted for all the expenses, including venue rental, equipment, staffing,
and marketing?
o How will you handle unexpected costs or budget adjustments?
o Promotion and Marketing:
o What platforms will you use to promote the event (social media, local media, flyers)?
o How will you reach your target audience effectively?
o Ring and Equipment:
o How will you procure a regulation-sized boxing ring and necessary equipment?
o Is there any specialized technical equipment required?
o Referees and Judges:
o How will you find and select experienced and qualified referees and judges?
o What certifications or qualifications are necessary for officials?
o Medical Staff:
o How will you arrange for medical professionals to be present during the event?
o Is there a medical station or emergency plan in place?
o Fighter Registration:
o What information do you need from participants during registration?
o Are there any eligibility requirements for participants?
o Matchmaking:
o How will you organize boxing matches based on skill levels, weight classes, and
experience?
o Do you have a system to ensure diverse and competitive matchups?
o Fight Card and Schedule:
o How will you structure the fight card and the order of matches?
o Do you have a backup plan in case of schedule changes?
o Entertainment:
o What entertainment options will you provide to keep the audience engaged?
o How will you ensure the entertainment aligns with the event's theme?
o Ticketing:
 o How will you manage ticket sales and entry for spectators?
o Have you determined the ticket prices and any special offers?
o Concessions:
o What food and beverage options will be available for participants and spectators?
o Have you considered dietary preferences and variety?
o Event Staff:
o How will you recruit volunteers or event staff to assist with various tasks?
o What roles and responsibilities will be assigned to the event staff?
o Announcing and Commentary:
o How will you find a competent announcer or commentator for the event?
o Do they have experience in boxing events and maintaining an energetic atmosphere?
o Photography and Videography:
o How will you hire professional photographers and videographers to document the
event?
o Do they have experience in capturing sports events?
o Trophies and Awards:
o Have you considered the design and significance of the trophies and awards?
o Will there be recognition for various achievements or just the winners?
o After-Event Evaluation:
o How will you gather feedback from participants, spectators, and staff?
o What improvements can be made based on the feedback received?