<Letter head based on individual company>

Our Ref : <staff LoE>

Date :

<Name> PRIVATE & CONFIDENTIAL

<NRIC>
<Address>
<Tel>

Dear <Name>,

ACCEPTANCE OF RESIGNATION & FINAL SETTLEMENT

We refer to your letter of resignation dated <date> which was received on <date> and hereby
confirm acceptance of same.

We also refer to our discussion of <details> and appended below the details of same:-

1. You have requested to contra the notice period with your annual leave balance;

2. Your last day of employment will be <date>;

3. Payment for your pro-rated annual leave balance of <details> days will be included into
your payroll as follows:

i. December 2014 salary = RM xxxx.xx

ii. Balance of A/Leave (……..days) = RM xxxx.xx x _____ Days
= RM xxx.xx
● Final Settlement = RM xxxx.xx

4. You shall return all, if any, properties of the company currently in your possession one (1)
day before your last day of employment so as not to delay your final settlements and
release the same.

We thank you for your services to the company and wish you good luck in your next endeavor.

Thank you.

Yours faithfully,

…………………………………….……
ERNI HARYATI BINTI SAMSUDIN
DIRECTOR