Republic of the Philippines

Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

PROJECT PROPOSAL FOR INNOVATION

Name of Proponents: ENGR. MARLON V. CLARITO & EMMANUEL V. LATI

Project Title: Project GRAB (Generate / Gather Reports on Analysis of

School Buildings)

Project Time-frame: April 3 to May 31, 2023

I.Project Contacts

List the persons who are involved with the project and can be contacted. Be sure
to include their names, titles, roles in the project, as well as phone numbers and
email addresses
Name Position/ Role in the Project CP Email
Title Number Address
Engr. Marlon V. Engineer Over-all In-Charge
Clarito III of the project
Emmanuel V. ITO I In-Charge of
Lati creating the
online platform
and assigned to
check/ download/
analyze the
generated reports
Public Schools
District
Supervisors
District
Education
Facilities Focal
Persons
School Heads
School
Education
Facilities Focal
Persons
 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

II. Project Summary

The goal of this section is to present the reasons for doing this project as well as
stating the project's objectives. In this section in particular it is very important to
write concisely and clearly. Be able to answer the following questions:

The main objective of this innovation project is to ensure the online and
automated submission of analysis reports on school buildings in this
schools division. Previously, the submission and consolidation of reports
were done manually. Using the said scheme, the SDO personnel concerned
found difficulties in consolidating the reports because not all schools
submit their reports on time. Thus, online and automated systems can help
improve the procedures and minimize labor, paper-works, and expenses.

 Why are you doing this project?

As part of their tasks as Division Engineer III and Information

Technology Officer I, the proponents take it upon themselves to develop and
improve a more manageable and reliable data gathering and maintenance
procedure for this Schools Division Office.

 What will you be doing?

As such, the proponents would like to implement the online and

automated submission of reports on analysis of school buildings using
Google Workspace for Education Applications that include Google Sheets,
Google Drive, and Gmail.

 How will you be doing it?

The proponents intend to do it by creating online platforms to allow

online and automated submission of reports through the school heads or
school education facilities focal persons.

 Who will be doing it?

The proponents will be needing the assistance and support of all the
Public Schools District Supervisors, District Education Facilities (EF) Focal
 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

Persons, school heads and school EF focal persons by encoding their school
analysis reports on school buildings in the online platforms created by the
proponents.

 Where will it be done?

This innovation project will be done online or in the virtual / digital

world.

 How long will it take?

The project will be implemented for two (2) months.

 How much will it cost?

Laptops and mobile phones with internet connectivity will be the primary
needed resources in utilizing this innovation project. No direct financial
resources is involved in implementing this project.

III. Project Background

Explain what needs/problems you are trying to solve, and why these
needs/problems are worth solving. You should also provide a brief setting and
history behind the project. This section should be no more than a page. Include
references to supporting documentation, such as project design or lay-out. This
information can be placed in the Index.

The Education Facilities (EF) Section of School Governance and

Operations Division (SGOD) regularly requires schools to submit their school
analysis reports of school buildings for submission to higher offices. In order to
expedite the submission of such reports, paperless and online submission is
highly encouraged to minimize the use of resources. The created/ developed
online platform will provide ease in the consolidation because the required data
will not be processes manually.

With this innovation project, reports on school buildings will be easily

available and will enable this schools division office to consolidate and submit
the needed data to the regional and central offices for possible allocation of
 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

school buildings on time which will help us in improving the quality of basic
education services which we could provide to our stakeholders and learners.

IV. Project Objectives State explicitly what goals the project is aiming to
achieve.

The main objective of this innovation project is to ensure the online and
automated submission of analysis reports on school buildings in this schools
division.

Specifically, it intends to:

1. create an online platform to generate reports on analysis of school

building;
2. enable Education Facilities Section to consolidate the needed data for
prompt submission to the regional and central offices; and
3. provide paperless submission and generation of data.

V. Project Methodology

This section details the plan for how the project objectives will be achieved. It
usually starts with a description of the overall approach.

The whole process entails the online encoding and automated

submission of reports on analysis of school buildings of 471 schools in this
schools division. This will include the utilization of already existing DepEd-
sponsored Google Workspace for Education such as the Google Sheets, Google
Drive, and Gmail.

The beneficiaries of this innovation project are the teachers and learners
of 471 schools, district offices, planning officers, and the Schools Division of
Capiz in general.

A. Work Breakdown and Task Time Estimates

 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

In this section you should create a detailed project schedule. Make a list of tasks
that will be performed for this project, make sure the list is detailed enough and
the tasks broken down.

1. Pre-Implementation Stage
Activity Time Frame In-Charge Deliverables
a. Preparation of March 2023 Engineer III Draft and approved
the innovation ITO I innovation project
project proposal proposal
b. Approval of the 1st Week of April Engineer III
innovation project 2023 ITO I
proposal SEPS-Research &
Planning
ASDS
SDS
c. Orientation on 2nd Week of April Engineer III Orientation
the utilization of 2023 ITO I materials on the
the approved utilization of the
innovation project online platform

2. Implementation Stage

Activity Time Frame In-Charge Deliverables

a. Data gathering 3rd week of April School Heads & Data capturing tool
School EF Focal Online platform/
Persons online templates
b. Online encoding 4th week of April School Heads &
of reports on 2023 School EF Focal
analysis of school Persons
buildings
c. Monitoring & 4th week of April Engineer III Accomplished
provision of TA 2023 ITO I online templates
d. Generation / 1st week of May Engineer III
consolidation of 2023 ITO I
reports
e. Submission of 1st week of May Engineer III
Division 2023 ITO I
Consolidated
 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

reports to RO & CO

3. Post-Implementation Stage
Activity Time Frame In-Charge Deliverables
a. Sustain and 1st week of May Engineer III Generated reports
maintain the 2023 onwards ITO I on analysis of
encoded data/ school buildings
generated reports
b. Plan to enhance 2nd week of May Engineer III
the system/ online 2023 ITO I
platform
c. Conduct Post 2nd week of May Engineer III
Implementation 2023 ITO I
Conference

B. Project Deliverables

Make a list of project "deliverables." (These are the products that will be
delivered to the client at the end and throughout the duration of the project).
Make sure to include a description of the deliverable.

1. online platform for encoding of school reports on analysis of school

buildings;
2. generated reports on analysis of school buildings for the entire
Schools Division of Capiz;
3. updated reports for submission to RO and CO; and
4. provisions of additional classrooms

C. Project Risk Management

This section details the major project risks and delineates the plans to alleviate
or control them. Make sure to address each risk's likelihood of occurring as well
as its impact on the project and the school.

Possible Risks Mitigating Actions

 Republic of the Philippines
Department of Education
Region VI-Western Visayas
SCHOOLS DIVISION OF CAPIZ

1. Data breach due to many Provide stringent web security measures

permissions granted.
2. Loss of data due to bugs, Install back-up plans
viruses, and offhand users.
3. Incomplete data due to non- Institutionalize reward system
cooperative school heads and
school EF focal persons.
4. Difficulties in accessing the Advise the end users to secure their
online platform due to intermittent strong internet connection
signal of internet.

VI. Project Costs

In this section you will need to estimate the overall cost of the project.

A. Project Budget – must be detailed

B. Sources – (source of fund) Should not come from the MOOE fund.

In the implementation of this innovation project, no financial resources is

requires because only laptops and mobile phones with internet connectivity
are needed. The created / developed platform does not need financial
consideration as well.