Trakhees CED Service Catalogue

CED Section: Modification Section

Section A: Service Listing

Request for Modification Permit

 New
 Revision
 Amendment
 Revalidation
 Cancellation

Section B: Service Details

Request for Modification Permit - New

Service Provider Section – Trakhees CED – Modification Section (in coordination with EHS & Fire
Division)

Service Details
 Service Name: Request for Modification Permit - New
 Service Description:
After issuance of the building completion certificate, any modification and fit-out works of the
completed facility requires approval on the proposed modification plans, designs/drawings of
the facility, by Trakhees.

Approved Modification Permit issued by Trakhees enables the contractor to start the
construction / fit-out works at site.
 Service Requestor: Service can be requested either by a Contractor/Consultant/Client
 Contractor Eligibility: Scope of proposed modification works shall be covered within the
activities of the Trade License of the appointed contractor. For activity reference refer to DED
Website e-service
 Approval Exemptions:
Scope of works listed under Minor modification works as per Circular # 67319 and its
amendment Circular # 88646 doesn’t require TKS approvals.

Circular # 75318 can be referred for Racking system exemptions

Service Fee
 Payment Mode : Cash/Cheque/Pre-paid account
 Fee Details:

Initial submission Fee – AED 1000/- (for joint CED and EHS submissions)
 Any discrepancies in the appraisal Fees are settled with Final Fee Advice.

Refundable Deposit – AED 2,500/-

References:
Codes:
Blue Code –Building Regulations & Design guidelines – Architecture
Turquoise Code –Regulations & Design Provision for people with disability
Circulars: ??? on Accreditation

Circular # 67319/2010/MAS – Minor Modification Works

Circular # 88646/2012/MAS – Amendment to the Minor Modification Works circular-67319/2010/MAS
Circular # 75318 /2010/MAS – Appraisal Fee calculations for racking systems
Circular # 19883/2007/sk – NOC for Modification works
Circular # 59000/2011/PR – Mandatory Structural Site Inspections
Client Procedures and Documents
Procedure Required Documents Service Location
New Submission for Landlord’s unit
- Title deed & affection plan
Prepare documentation as per the - Copy of appointment letter of
listed requirements based on the Type contactor/Consultant
-
of facility modification.
- Copy of Contractor’s/Consultant’s valid
license
Fill applicable Application form. - Contractor Undertaking letter
- Clearance letter from Master Developer
Submit submission on CD at TKS New Submission for Retail& Office Trakhees Civil
CED/EHS Division - Copy of Client’s valid trade license Engineering Division at
- Copy of lease/sales agreement Dragon Mart
- Clearance letter from Landlord/Developer
Pay Initial Submission Fee - Copy of appointment letter of
contactor/Consultant Trakhees
A site inspection is conducted to verify - Copy of Contractor’s/Consultant’s valid
Environmental, Health
site clearance. license
- Contractor undertaking letter & Safety Division at
New Submission for Industrial Unit Dragon Mart
Receive Trakhees reply for approval or - Copy of Client’s valid trade license
request for more/clarity on - Copy of Contractor’s/Consultant’s valid
information thru Technical Report license
- Copy of lease /sales agreement Trakhees
- Copy of appointment letter of
Respond to resubmit the requested Contractor/Consultant
Environmental, Health
clarity/more information within 5 - Contractor undertaking letter & Safety Division at
days. (Optional) - Supplier’s undertaking letters for racking. Jebel Ali
New Submission for Temporary facility
Pay required appraisal fees and - Copy of Client’s valid Trade license
Refundable deposit. - Copy of lease /sales agreement
- Clearance letter from landlord/Master
developer
Collect the approved Permit. - Copy of appointment letter of
Contractor/Supplier
- Copy of valid Trade license of
Contractor/Supplier
- Client’s letter stating the time frame for the
 temporary facility and its usage
New Submission for Vacating Premises
- Copy of Client’s valid trade license
- Copy of lease/sales agreement
- Clearance letter from Landlord
- Copy of appointment letter of contractor
- Copy of contractor’s valid trade license
- Undertaking letter from the Contractor

Guidelines to avoid Non-Compliance

 Only Minor Modification works can be initiated on site without approvals as stated in Circulars #
67319 & # 88646
 No proposed works to be initiated on site without obtaining the Trakhees Modification Permit
 Structural inspections to be arranged prior to starting structural related works
 The contractor is allowed to work as per the approved drawings and in compliance with
Trakhees regulations. Any changes in the proposed works need to be submitted as a revised
submission prior to the application of the Modification Completion Certificate
 Upon completion of the proposed works, the facility shall not be used/occupied until the
Modification Completion Certificate has been issued

Service Request Form:

Form Reference Number (As per ISO) – Form Title (with link to .pdf file)
F.A.Q.(List of FAQ and answers)
Service Inquiry:
Email:ced.modifications@trakhees.ae, EHS Email ?????
Phone: 04-4485900 (CED), 04-8811881(EHS), 04-8870444 (Fire)
Working Hours: 7:30 AM to 3:30 PM, Sunday to Thursday

Section C:For Internal Reference

Request for Modification Permit – New

Service Fee
 Pre-Paid or Post Paid: Hybrid(Partial Initial payment + Final Payment with Refundable Deposit)

A. Initial Payment: AED 1000/-

B. Final Payment:
1) Total Service Charges ‘Minus’ Initial Charges
2) Violation Charges (if any)
3) Refundable Deposit – AED 2,500/-

 Re-submission Charges: 2nd Re-submission onwards AED 1000/- (CED-500, EHS-500) is

charged.
  FnP ServiceCodes:

1. Initial Payment: EMMS025

2. Final Payment:
a) CED Service Codes: EMM* (All EMM Codes)
b) EHS Service Codes: HSSC*
c) Violation Codes: EIIN*
d) Refundable Deposit Code: EGGS250

Service Partners
Owner Section – TKS CED - Modification Section
Contributor Section 02-TKS EHS
Contributor Section 03-TKS Fire

Service KPI
5-10 Working days
Service Outputs
Modification Permit
Sample Files: <Attach Sample Outputs>
Delivery Mode:
CD containing Permit and Approved Drawings are collected from CED Helpdesk.
Output Validity
- Modification Permit is valid for 3 months, from the date of issuance.
- Modification Permit will become invalid if the work has not commenced at site within 3 months
from date of Permit issuance or if the work is suspended at site for more than 6 months or
works not completed after one year from the date of issuance .
Request for Modification Permit – Revision
Service Provider Section – Trakhees CED – Modification Section (in coordination with EHS & Fire
Division)

Service Details
 Service Name: Request for Modification Permit –Revision
 Service Description:
After issuance of the Modification Permit and before applying/issuance of Modification
completion certificate, any change in modification fit-out plans, designs/drawings of the facility,
needs review and approval by Trakhees.

Approved revised Modification Permit issued by Trakhees enables the contractor to continue
construction / fit-out works as per the approved modified scope.
 Service Requestor: Service can be requested either by a Contractor/Consultant/Client
 Contractor Eligibility:Proposed modificationactivities under scope of work shall be listed in
Trade License of the proposed contractor. For activity references refer: DED Website e-service
link.
 Approval Exemptions:
The Contractor, Consultant should be same as per the original Modification Permit.

Service Fee
 Payment Mode : Cash/Cheque
 Fee Details:
 FnP Service Codes: (For Internal Use only)
 Pre-Paid or Post Paid: (For Internal Use only)

References:
Codes
Circulars
Client Procedures and Documents
Procedure Required Documents Service Location

Approximate Processing Duration

Guidelines to avoid Non-Compliance

Service Request Form:

Form Reference Number (As per ISO) – Form Title (with link to .pdf file)
Relevant Circulars: Circular # with links F.A.Q.(List of FAQ and answers)
Service Inquiry:
Email:
Phone: 04-4485900
Working Hours: 7:30 AM to 3:30 PM, Sunday to Thursday

For Internal Reference:

Sub Service 01

Service Fee
 FnP Service Codes:
 Pre-Paid or Post Paid:

Service Partners
Owner Section -
Contributor Section 01-
Contributor Section 02-
Contributor Section 03-
Contributor Section 04-

Service KPI