Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER

Communicating OSH
Training of Trainers on OSH
Session Objectives
At the end of the session, the participants will be able
to:

• Explain the roles of safety officers in the conduct of

OSH trainings;
• Enumerate and discuss the stages of the training
cycle;
• Discuss basic presentation and facilitating skills;
• Prepare a training plan for their company.
Training of Trainers (2 hours)
Outline as per D.O. 198 s2018

• Role of OSH Trainers

• Basic Skills of Trainers
• Presentation Materials and Delivery Techniques
• Overview of OSH Module for Presentation
• Practicum
http://4.bp.blogspot.com/_Gr-ixSdTSUw/S_X_5DVwF-I/AAAAAAAAAg0/g0i99DiddjI/s1600/miscommunication.jpg
http://www.novinite.com/media/images/2018-01/photo_verybig_186659.jpg
http://4.bp.blogspot.com/-Tx-zYVd-Ick/UGlhR__F3yI/AAAAAAAAEYQ/HVVaHmAIjfY/s1600/Ang+chismis.jpg
 Communicating OSH

Clients DOLE &

& other
Stake-hol gov’t
ders agencies

OSH Program
Implementation
Communicating OSH

Safety OSH Employers

Officer Employees
New Workplace Modes of
Communication

Use of different platforms

such as Facebook Messenger,
Google Meet, Microsoft
Teams, Zoom, etc
 Will there be new
responsibilities for
Safety Officers?
• Control and Management
of COVID-19 in the
Workplace (special
module)
 •Costs
•Compliance requirements
Employers •Status of compliance
respond to: •Duties of employers
•Productivity indicators
•Accident Data
•Cost - efficient, effective
way to implement OSH

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 •Primal instinct “how to keep
themselves safe and healthy”
Employees nobody wants to get hurt
respond to: •Linking OSH to their
productivity
•Rewards & recognition
•Contributing to the
achievement of the company

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 What to How to
communicate OSH
communicate? to Employees?
• Company policies, OSH • Workers’ OSH seminar
programs • OSH committee
• Administrative controls meetings
• New SOPs • Toolbox meetings
• Rights of workers • Posters, videos, music
• Roles in OSH committee • Email brigades, huddles,
• Medical surveillance townhall meetings
• Actions taken (ex. results
of AMR..)
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Workers’ OSH Seminar
• Sec. 3. Definition of Terms (cc) DO 198 s.2018
• the mandatory 8-hour module conducted by the
safety officer of the workplace as prescribed by the
OSH Standards
https://images.app.goo.gl/2DVsiD4p2QAZ8R9t6

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Workers’ OSH Seminar
Sec. 3. Definition of Terms (cc) DO 198 s.2018
- Include management
- For all workers including new hires
- Focus on Rights of Workers
- Free for employees
- Considered as compensable working time
- *For high risk establishments: quarterly
re-orientation

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Workers’ OSH Seminar

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Basic Components of Company OSH
Program and Policy (DO 198-18, Chapter IV, Section 12)
• Company Commitment to Comply with OSH Requirements
• General Safety and Health Programs
• -Safety and health Hazard Identification, Risk Assessment and Control (HIRAC)
• -Medical Surveillance for early detection and management of occupational and work related
diseases
• -First-aid and emergency medical services
• Promotion of Drug Free workplace, Mental health Services in the Workplace, Healthy lifestyle
• Prevention and Control of HIV-AIDS, Tuberculosis, Hepatitis B
• Composition and Duties of Health and Safety Committee
• OSH Personnel and Facilities
• Safety and Health Promotion, Training and Education
• Orientation of all workers on OSH
• Conduct of Risk Assessment, evaluation and Control
• *Continuing training on OSH for OSH Personnel
• *Work permit System
• Toolbox/Safety Meetings, job safety analysis
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Toolbox Meetings / Talks
Toolbox Meetings / Talks allow safety
officers and workers to explore the risks of
specific health and safety issues in the
workplace and think of ways to deal with
them.

Toolbox talks should focus on a single topic

and be held regularly for greatest impact.
From: Leadership and Worker Involvement Toolkit – Health and Safety Executive (UK)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Tips for Effective Toolbox Talks
• Talk directly to your audience. (Relevance)
• Keep it brief. (Time well spent)
• Stay positive! (Proactively encourage safe behavior)
• Demonstrate your point. (Interactive discussion)
• Tell a story, not a statistic. (demystify OSH – OSH is
everybody’s concern)

From: https://safestart.com/news/5-tips-effective-toolbox-talk/
How will efficient OSH communication help in
achieving a safe and healthy workplace?
Communicate OSH program

Identify unsafe/
unhealthy acts and Conduct HIRAC
conditions

•Correct UA/UC
• OSH awareness •Proper communication
• Conduct OSH trainings to all workers and employers
• Motivation of workers • Workers will take part & help
implement OSH program

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Basic Skills of
OSH Trainers
Safety Officers as
OSH Trainers

http://www.facilitatingresults.ca/2016/images/facilitation-ottawa.jpg
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Training
• Is a learning intervention;

• Improves match between job requirements and

individual’s knowledge, skills, and attitudes;

• After training, the individual is able to apply

learning immediately
Examples : BOSH, COSH, PCO Training etc.

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
The Goal of Training: LEARNING
• Aims for a favorable change in perceptions, attitudes,
and behaviors in a positive direction of an individual,
group or organization.

Learning Improved Performance

Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
 Training Needs
Monitoring & Analysis
Evaluation
Needs Analyst
Administrator

Curriculum
Development

Program Designer
Training
Implementation

Instructor/ Facilitator
Dev’t. of Training
Materials

Trainer Roles Materials Developer

within the Training Cycle
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Training Needs Analysis (TNA)
• Determines whether training is needed in the
first place

• Training should be based on sound, clearly

identified requirements
- identify the problem (compliance etc.)
- is training the best way to
respond to the problem?
- identify the learners

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Curriculum Development
• Course Outline / Training Activity Plan

• Identify/define good, sound learning objectives

• Determine, selecting the (most appropriate)
methodologies
• Specify the training dates (half-day, one day or
whole week etc.)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Development of Training Materials

• Conversion of the Course Outline / Training Activity

Plan into a complete set of materials:
-detailed lesson plans
- learner materials – workbooks, hand-outs
- audiovisual aids –slides, flip charts, etc.
- assessment and evaluation sheets

• Other activities – making arrangements for the

course, selecting the facilitators, etc.
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Training Implementation
• As resource speaker and facilitator:

• Conduct of training
• Take care of logistics
• Keep records of learner progress
• Evaluate training instructor performance
• Make adjustments when needed

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Monitoring and Evaluation
• Check-questions if the learner has retained the main
points/key messages
• Written evaluations
• Quizzes/Exercises
• Summarizing hand-outs, checklists
• Connecting questions: questions which connect the
new with the old subject

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Phases of the Training Cycle
Analyze
Monitor &
Evaluate

ADDIE Design

Implement

Develop

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Just a Reminder!

Within the training cycle,

the trainer will assume
various roles or wear
various hats!

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Presentation
Skills
The Effective Trainer

Positive Quality
#Gayahin #Tularan

Negative Quality
#HuwagTularan

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Fear of
presenting
or public
speaking is
universal!
• Rooted in our fear of failing

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 It's all right to have
butterflies in your
stomach. Just get them
to fly in formation.
- Rob Gilbert

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
How do we make butterflies in the
stomach fly in formation?
•Think of your audience in advance
•Anticipate questions
•Take a breath, pause!
•Speak slowly
•Make eye contact
•Sweep the room as you enter & deliver
opening spiel
•Stand confidently, dress neatly & appropriately
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Smile and the world
will smile with you.

Tip: Say “A”

☺

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
https://image.slidesharecdn.com/presentationskillsbodylanguage-090813085042-phpa
pp01/95/presentation-skills-body-language-7-728.jpg?cb=1250153472
Check your position
(vis-à-vis the LCD projector, laptop, audience)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Remember:

YOU
are your
NUMBER
1 visual!

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Common Devices used in Learning
Non-projected Visuals

Writing Board

Flash Card

Flip Chart

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Common Devices used in Learning
Projected Visuals

Slides
Overhead Projector Films

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 •Simple (K.I.S.S.)
•Visible – for slides,
Qualities of a smallest font size: 24
Good Visual
•Clear - gives the
message directly and
immediately

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Guidelines for a Good Visual
• Put one idea per slide
• Consider readability; As a general rule, use only a
maximum of
• 8 words per line
• 6-8 lines per slide
• Use large readable fonts for body and heading
• Leave margins around the visual
• Label charts and pictures; Put references/sources

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Guidelines for a Good Visual

▪ Use appropriate fonts for text; no weird fonts

or layout
▪ Use phrases and key words, not sentences, check
data, grammar, punctuation and spelling
▪ Emphasize points by
- using color and art, animation and sounds, Pictures

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Remember!
• Practice, practice, practice!
• Verbalize…hear your presentation out loud
• Clarity – make your points and move on
• Ownership – take responsibility for your
presentations
• Be audience / learner (user) friendly
• Connect with the audience at multiple touch
points (heart, eyes, ears, brains, touch)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Communicating OSH

Clients
& DOLE &
Stake-hol other
ders government
agencies

OSH Program
Implementation

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Clear points!
• As safety officers, check the company’s OSH
program. This should be communicated in all levels of
the organization and all stakeholders (employers,
workers, subcontractors, service providers, clients).
• Good communication is key to an effective
implementation of a company’s OSH program.

• Conduct of OSH trainings, facilitation of

OSH meetings are among the roles of the
safety officer.

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Pass the
OSH message!
We are
OSH CHAMPIONS