USSH CONFERENCE 2023 |USA

Date: Nov 30 - Dec 4, 2023

Total: 200 L
pax (CEO | CAO | AM x 2 | PRO x 2) D
DRAFT ITINERARY Cash
Special dinner
Date Itinerary
Vietnam - San Francisco
30-Nov-23 Depart for San Francisco
Overnight in flight
San Francisco
Breakfast (out of Hotel)/Lunch
30-Nov-23
Check - in & relax at hotel L
Dinner D
San Francisco
Breakfast @ Hotel
City tour
1-Dec-23
Lunch L
San Francisco Bay Cruise tour
Shopping @ Outlet & cash dinner Cash
San Francisco
Breakfast @ Hotel
GAMA Conference @ Hotel Ballroom with 1 coffee-break
2-Dec-23
Lunch @ Hotel Restaurant L
GAMA Conference @ Hotel Ballroom with 1 coffee-break
Special dinner with clam chowder & seafood platter at Pier 39 area SD
San Francisco - Napa Valleys/San Jose
Breakfast @ Hotel
Day trip outside of San Francisco:
Option 1: Vineyards & wine tasting @ Napa Valleys
3-Dec-23
Option 2: Silicon valleys
Option 3: Vendor to propose
Lunch L
Shopping @ Outlet & cash dinner Cash
San Francisco
Breakfast @ Hotel & check-out
Sight seeing
4-Dec-23 Lunch L
Photo stop (if any)
Dinner & shopping @ SFO Cash
Depart for Vietnam

Sightseeing/Shopping/Photo stops:
Golden Gate Bridge
 Golden Gate Park
Pier 39
Lombard street
Union Square
Palace of Fine Arts
San Francisco Bay Cruise
Napa Valleys
Silicon Valleys
Vendor to propose
*Please input these attractions to the itinerary above and re-arrange with your experience
5
1
3
0 Lunch Mtg lunch Cash Spc D Dinner
VNA 3 1 3 1
BR/CI 3 1 3 1 1
 Company Name :
Address :
Person-in-charge :
Contact Person/Contact Information :

DETAIL AND REQUIREMENT FOR USA TRIP 2023 | FLIGHT & LANDTOUR
Destination San Francisco, USA
Date Nov 30 - Dec 4, 2023
Objective: To organize the USA TRIP 2023

- Quote in VND with English version

- Break down by items as details as possible and follow the format
- Quotation in 2 parts: Requirement from Manulife and additional from event agency: services fee or suggestion
Note
- Please quote with VAT-included price
- Items maybe change a bit, the actual cost will be based on the reality
- Any other suggestions, please state clearly

Total pax: 200

VIPs (SGL) 20 ExRate 23,650 @04Jun2023

No. Items Unit cost Qty Total Remarks

1 Roundtrip ticket 200 - Arrival: Nov-30, 2023 | Departure: Dec-04, 2023

Please state terms & condition in case of cancellation
From Ha Noi - Date of 1st deposit/Fully deposit:
- Cancellation policy due to VISA rejection:
Vietnam Airlines 153 -
All Nippon Airways
Japan Airlines
Vendor to propose Eva Air and China Airlines
In-flight meals per pax/flight
Please state terms & condition in case of cancellation
From HCMC - Date of 1st deposit/Fully deposit:
- Cancellation policy due to VISA rejection:
Vietnam Airlines 45 -
All Nippon Airways
Japan Airlines
Asiana Airlines
Vendor to propose Eva Air and China Airlines -

Organizers - 2 - 01 day prior to the group

2 Accommodation ROH (TWN) x 4 nights Room -
Please state:
Hotel option 1: Hilton Parc 55 San Francisco 90 - - Cut-off days
- Cancellation policy for covid & for VISA rejection
Single supplement 20 - CEO, CAO, RH/AVP+, TOTs

Page 4 of 9
No. Items Unit cost Qty Total Remarks

Please state:
Hotel option 2: Marriott San Francisco Union Square => Not available - Cut-off days
- Cancellation policy for covid & for VISA rejection
Single supplement
Please state:
Hotel option 3: InterContinental San Francisco - Cut-off days
- Cancellation policy for covid & for VISA rejection
Single supplement
Please state:
Hotel option 4: MARRIOTT MARQUIS SFO - Cut-off days
- Cancellation policy for covid & for VISA rejection
Single supplement
3 Meals -

Normal lunch (x 4 x 45 USD) 200 -

- Hygienic & high standard meals of Asian/International cuisine
Normal dinner (x 1 x 60USD) 200 - - 01 drink/tea included in each meal
- Please included menu when submitting your bid
Cash meal (x 3 x 45USD) 200 -

- Restaurant must be at Pier 39 habour

- Menu MUST includes clam chowder & seafood platter
Gathering dinner set menu 250USD at Pier 39 area
- 02 drink units are included
- Group can be divided in to 2-3 restaurants
Restaurant 01: 100 - Option 1 : Swiss Louis
Restaurant 02: 100 - Option 2 : McCormicks and Kuletos
Daily drinking water 200 - Bottled water from the whole trip (2x500ml/pax/day)
4 Transportation & sightseeing -

- High quality coach with air-conditioner for the whole trip

Maximum 43 pax/coach.
Transportation 4 - - Dec-2 only needs the coaches for dinner

- 1billion VND/case
- Insurance MUST cover Covid-19 cases (if any). Please state clearly the
Travel insurance 200 - policy coverage.

Saigontourist offers free travel insurance.2.4 Bil/case

-1 Vietnamse tour leader/coach

Tour leader 4 -
- Local tourguide based according to the US law => No need local guide

Tips for TLs/drivers/others for the whole trip 200 -

NO compulsory shopping -
Golden Gate Bridge 200 -
Golden Gate Park 200 -

Page 5 of 9
No. Items Unit cost Qty Total Remarks

Pier 39 200 -
Lombard street 200 -
Union Square 200 -
Palace of Fine Arts 200 -
San Francisco Bay Cruise 200 -
Wine tasting @ Napa Valleys 200 -
Silicon Valley tour is only viewing the outside of the building so there is no
Silicon Valleys - 200 -
additional costs involved
Vendor to propose
17 Mile Drive Admision 200 -
Monterey Bay Aquarium
5 Training Half-day meeting x 3 -
Hotel option 1: Hilton Par 55 San Francisco
Full-day meeting package with lunch & coffee/tea break 200 -
Set-up fee (if any) 1 - 16:00 - 24:00 to be advised
Ballroom rental (if any) 1 - Meeting room - Food and Beverage Minimum ~ 598.000.000 VND
Hotel option 3: InterContinental San Francisco
Full-day meeting package with lunch & 1 coffee break Meeting room - Food and Beverage Minimum ~ 345.000.000 VND
Set-up fee (if any) 16:00 - 24:00 to be advised
Ballroom rental (if any)
6 VISA
Visa package
7 VIP service -
Same flight as those from HCMC
1 -
Business Flex
Same flight as those from HCMC
CEO & CAO & 1 AVP (AMT) business flight - 1 - Business Flex

1 - Same flight as those from HCMC

Business Flex
Single Deluxe room (Deluxe Single) - 2 - 2 rooms x 4 nights
1 rooms x 4 nights
Single Suite room (Suite Single) - 1 -
Free Upgrade 1 room from DLX to Suite

For CEO
5 Seater Luxury SUV 10 hours full day charter within SFO
Toyota Alphard or same standard (12 hrs/day) 4 -
Tipping for driver
***Due to rising fuel cost - all rates are subject to fuel surcharge

Page 6 of 9
 No. Items Unit cost Qty Total Remarks

per trip
10 Seater Mercedes Sprinter Van - one way from SFO Airport to Hotel or
Airport pick-up/drop-off (Mercedes or BMW) 2 - Vice versa
Tipping for driver
***Due to rising fuel cost - all rates are subject to fuel surcharge

9 Others -
01 Professional photographer/videographer for the whole trip with highlight
Camera & photographers 1 -
video
Nametag & luggage tag 198 - Excluding organizers
Polo shirt 198 - 100% cotton, 3 embroidered details
Jacket 198 - Baseball style, 2 layer, 3 embroidered details
SIM card 7 - 7 sim
Service fee 200 -

whole trip
6 seater minivan , 10 hours charter per day x 5 days within SFO
Organizer van 1 -
Tipping for driver
***Due to rising fuel cost - all rates are subject to fuel surcharge

Covid test as airlines requirement (if any) 200 - Before departure for Vietnam
10 Additional service
If group from 200 pax , FOC Inspection for 1 Organizer
FOC inspection (x 2 pax) If group from 150-199 pax , FOC Inspection for 50% of 1 Organizer
If group under 150 pax , NO FOC Inspection
FOC organizer van YES
Free upgrade 2 single suit rooms YES
Others (please clarify)
TOTAL (VAT included) -

*** Please fill in your quotation for all rows or note FOC if any.

Summary
1) Flight & Land tour -
2) Event package -

GRAND TOTAL (VAT included) -

Per pax -

Page 7 of 9
ion
as possible and follow the format
ent from Manulife and additional from event agency: services fee or suggestion
d price
actual cost will be based on the reality
tate clearly

Page 8 of 9
 Company Name :
Address :
Person-in-charge :
Contact Person/Contact Information :

DETAIL AND REQUIREMENT FOR USA TRIP 2023 | EVENT PACKAGE

Destination San Francisco, USA
Date Nov 30 - Dec 4, 2023
Objective: To organize the USA TRIP 2023

- Quote in VND with English version

- Break down by items as details as possible and follow the format
- Quotation in 2 parts: Requirement from USSH and additional from event agency: services fee or suggestion
Note
- Please quote with VAT-included price
- Items maybe change a bit, the actual cost will be based on the reality
- Any other suggestions, please state clearly

NO MỤC LỤC DESCRIPTION QTY UNIT UNIT PRICE AMOUNT NOTES

1 Production & Technical -
1 Stage use venue's stage 50 m2 -
2 Stage backdrop in m2 5mW x 4mH 20 m2 -
3 Portable photo backdrop 2 pkg -
4 "USSH 2023" die cut 3mW x 1mH 1 pkg -
5 Projector & projector screen use venue's projector & screen 2 pkg -
6 Standard sound & light systems use venue's standard light & sound systems 1 pkg -
with connection cable to LED/projectors showing English PPT version,
7 LCD monitor (at least 42inch) 1 pkg -
for full-day meetings

8 Laptop rentals 2 laptops, for full-day meetings 1 pkg -

9 Perfect cue connect 2 laptops at the same time, for full-day meetings 1 pkg -

10 Monitor switch to switch between several VGA/HDMI outputs, for full-day meetings 1 pkg -

2 Human resource -

1 Event manager professionally manage setup with 3rd party vendor(s) & run the meeting 1 person -

2 Event service fee Package cost for setup & dismantle labor cost 1 pkg - -

3 Others -
1 Lucky draw 1st x 1 (USD500), 2nd x 2 (USD300), 3rd x 3 (USD100) 1 pkg -
2 Birthday gift/Game gift VND500,000/pcs 20 pcs -
Total (VAT included) -