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  • Role of Administrator

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    Grace 16
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    The document outlines the key responsibilities of an administrator including managing meetings through platforms like Outlook, Teams and Skype; communicating with internal and external stakeholders through phone, email, text and in-person; maintaining office diaries, equipment and supplies; and supporting team activities by arranging meetings, taking minutes, and handling phone inquiries. It also discusses the importance of presenting a positive image through neat appearance, hygiene, etiquette and adhering to workplace standards to help foster a collaborative team culture and represent the organization well.

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    The document outlines the key responsibilities of an administrator including managing meetings through platforms like Outlook, Teams and Skype; communicating with internal and external stakeholders through phone, email, text and in-person; maintaining office diaries, equipment and supplies; and supporting team activities by arranging meetings, taking minutes, and handling phone inquiries. It also discusses the importance of presenting a positive image through neat appearance, hygiene, etiquette and adhering to workplace standards to help foster a collaborative team culture and represent the organization well.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    6 views1 page

    Role of Administrator

    Uploaded by

    Grace 16
    The document outlines the key responsibilities of an administrator including managing meetings through platforms like Outlook, Teams and Skype; communicating with internal and external stakeholders through phone, email, text and in-person; maintaining office diaries, equipment and supplies; and supporting team activities by arranging meetings, taking minutes, and handling phone inquiries. It also discusses the importance of presenting a positive image through neat appearance, hygiene, etiquette and adhering to workplace standards to help foster a collaborative team culture and represent the organization well.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 1

    Role of administrator

    Managing meetings
    - Outlook
    - Teams
    - Skype
    - Minutes
    Communicating with internal and external customers
    - Phone
    - Email
    - Departments
    - Text messages
    - Face to face communicating
    Managing office diaries
    - On a computer (word)
    - On excel
    - A physical diary in place for the work
    Stock control
    - Keeping count
    - Making sure what is needed is bought
    - Organised
    Maintenance of office equipment
    - Keeping machines clean
    - Regularly check for small repairs or defects
    - Making sure filing cabinets are organised and locked if confidential

    Ways in which administrators support


    team activities
    Arranging meetings
    - Sending out calendar invites
    - Making an agenda
    - Distributing papers
    - Any drinks or food
    Available during meetings to support additional needs
    - Minutes to be taken
    - Any coloured paper
    Dealing with telephone enquiries
    Reasons for providing a positive image
    - Helps with working in a team
    - It's part of the organisation culture
    - Uniform and presentation
    Examples:
    - Neat look
    - Good personal hygiene
    - Different environment will have different standards
    - Name badges
    - Manners
    - punctuality

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