Professional Documents
Culture Documents
Om 1
Om 1
Om 1
• Dual Functions
• Appropriation Accounts
Administration
Hindi
EDP
Audit
IFA
Inspection
Internal Audit
Accounts
Hierarchy of posts – Field Offices
• Prompt payment of third party claims for supplies and services rendered to Defence Services
Functional PCsDA/CsDA
Regional PCsDA/CsDA
Training Institutes
CENTRAD Delhi
NADFM Pune
RTC Pune
RTC Bengaluru
RTC Lucknow
RTC Meerut
RTC Kolkata
OTI Gurgaon
DPTI Allahabad
PIFAs/IFAs
• PIFAs Army
• PIFA Air Force
• PIFA Navy
• PIFA IDS
• PIFA Coast Guard
• IFAs at Command Level (Army/Navy/Air Force)
• IFA R&D
• IFA Border Roads
• Regional CsDA
• Dedicated IFAs at units level
• IFAs (Projects)
MACP
• 3 Up-gradations – 10, 20, 30 years
• If 10 years completed in one pay level – next MACP
• Not applicable to organized Group A services
• Pay fixation
• No change in designation, status, powers
• Reservation not applicable
• Refusal of promotion – MACP not allowed
• MACP allowed – Refused promotion –not withdrawn
• But further MACP not allowed till accepts promotion and deferred to the extent of
debarment due to refusal
APAR
• ACR Renamed as APAR from 14.05.2009
• APARs of AO and above – Original to CGDA
• Dossier file sent – Transfer
• APAR not necessary if retiring before 30 th June
• Officers on deputation – received – sent to CGDA
• Numerical Grading & Pen Picture
• 8-10 - Outstanding (9)
• 6-short of 8 - Very Good (7)
• 4-short of 6 - Good (5)
• Less than 4 - Poor (Zero)
APAR
• Reporting Officer
• Reviewing Officer
• Accepting Officer
• Adverse Entries to be communicated
• Representation will be considered
• APAR of AO GE – GO (E)
• APAR of LAO/RAO – GO (IA)
• Copy provided to the individual
• Representation within 15 days
• Decision will be taken by Competent Authority (next higher to accepting officer)
• Rep. Officer not to refer to previous years’ reports
• Copies should not be given to retired persons/private bodies – Gist can be provided
• Absence for more than 30 days/10 spells
• If there is no reporting officer – Reviewing officer
• Review and acceptance can be done by next officer
• Not to write report in respect of a relative
• Reporting officer can write after retirement – one month and retired Reviewing officer
cannot review
• Self-Appraisal
• Quality of work output – 40% weightage
• Personal Attributes – 30% weightage
• Functional competency – 30% weightage
• Integrity to be certified, Immovable property return
• Pen Picture
• Final Grading - Aggregate of weightage
• Period for each activity of APAR from distribution of blank forms to finally taking on record
to be adhered
• SPARROW – Smart Performance Appraisal Report Recording Online Window
Leave
• All time spent on leave (except EOL without MC) counts towards service
• Governed under CCS (Leave) Rules 1972
• Published through Part II Office Orders – except CL
• Leave plan of PCsDA/CsDA – 30th November
• PCDA/CDA to intimate CGDA – Leaving station on duty
• Leave Address
• Monthly Leave Statement
• Posting in Leave Account
• Leave chain arrangement – 10% reserve included
• Sanction to be ensured before leaving
• Casual leave not combined with leave – Exception
• RH can be mid fixed with CL but not Other leave
• Casual leave in case joined in the middle of the year
• Proportionate EL/HPL for calendar month
• Special Casual Leave
• Sanction of MHA – MOD (Fin)
• Compensatory leave – 2 at a time – Within one month
• Sickness – 2 days can be granted without MC
• Sickness – EL up to 3 days MC can be waived (Debited against regular leave other than MC)
• Commuted Leave/HPL/EL on medical grounds
• Reasonable prospect of reporting to duty
• Medical Certificate – Unfit/fitness
• CGHS/AMA – RMP in case of Non Gazetted
• Second Medical Opinion – If felt necessary
• Medical Board – Permanently incapacitating
• EL
• HPL
• Leave Not Due – HPL – adjusted against future credit
• EOL with or without MC
• No leave of any kind can be granted for a continuous period exceeding five years
• Maternity leave (180/45)/Paternity Leave (15)
• Leave – adoption of child
• Child Care Leave (age -18/22) – Max. 3 spells
Attendance
• 9:00 – 05:30, 9:15 to 5:45, 9:30 to 6:00
• Marking in Attendance – CL/EL/RH/HL/CCL/PL
• L- in red ink for others not present (within 5 min.)
• After one hour A will be added to L – LA
• HL – Half day for FN/AN – Pre/post Lunch session
• Late Att. can be condoned by GO – 2 times in month
• After 2, HL for each occasion of Late Attendance
• Frequent Late attendance attracts the provisions of Discipline Rules
Disciplinary action
• Minor penalties – Rule 16
• Major penalties – Rule 14
• Preliminary Investigation – Prima facie a case exists
• Charge sheet
• Inquiry Officer/Presenting Officer
• Inquiry – Quasi judicial
• Report of Inquiry Officer
• Decision of Disciplinary Authority
• Speaking Order
• Punishment/exoneration/Treatment of suspension period
• Appeal, Review and Revision
Suspension
• Any offence or conduct involving moral turpitude.
• Corruption, embezzlement or misappropriation of Govt. money, possession of
disproportionate assets, misuse of official power or machinery of Govt.
• Serious negligence and dereliction of duty resulting in considerable loss to government
• Apprehension of the Govt. servant tampering with witnesses or documents.
• Being involved in a public scandal
• Criminal misconduct.
• Subsistence allowance – 50% of pay – Review
• LTC – family can avail
• CEA/Hostel Subsidy – Admissible
• Leave Encashment – may be with held
• Pension – Provisional
• DCRG – with held
• Compulsory – IT, LF & Allied, Repayment of loans/advances, CGHS and CGEIS contribution
• Optional: PLI, society dues, Refund of GPF advance
• No deduction: GPF sub., court att., recovery of loss
Transfer policy
• Review of policy – every 5 years
• Transfer on comp./discipline – Out side purview
• Hard/Tenure Stations – 2 terms
• Chance to serve at popular/choice stations
• Defence Accounts Placement Board Recommendations
• Volunteers/Station/Organization Seniors – State/Own
• Above 58 years age – Choice station if possible
• Cooling - 3 years for third party payments offices
• Medical/spouse /Education/Unmarried/Widow
• Transfer on promotion – 56 years age not applicable
• Region A, B and C
• Request for English from employee generally not acceded to, but legal and tech. nature –
provided
Miscellaneous
• Pink List
• Super Review
• Duties and Powers of AAO
Codes/Manuals
Powers of AAOs
• Grant of 4 days Casual Leave
• Grant of 2 days RH at a time
• Grant of EL for 12 days at a time
When holding independent charge
• Grant of CL up to 6 days at a time
• Grant of EL for 25 days at a time
• Writing of APARs
• Powers to attest entries in Service Books
• Issue of Orders for destruction of time expired records other than confidential records and
service books
• Powers to deal with cases relating to admission to GPF/Allotment of account number and
furnishing of annual statements
• Issue of leave admissibility report except in the cases of LPR/Terminal leave
• Signing of all routine correspondence except correspondence involving decision on audit,
accounting and payment matters and relating to discipline, issue of reminders, Part-II Office
Orders notifying promotion of Group `D' & other orders of routine nature like grant of leave,
movement orders etc.
• Full powers to pass the requisition for advance of TA/DA/Pay etc. on TD/leave for payment
in respect of all personnel including DAD
• Powers of the AAO in respect of passing the requisition for advance on LTC may however, be
restricted to Rs. 25,000 only
• AAOs are authorised to audit and pass all the Ty. duty claims in respect of all categories of
personnel including DAD
• Bills on account of advance/withdrawals from GPF/AFPP fund claims upto Rs. 1,00,000/- in
respect of all categories including DAD
• Powers to deal with finally (i.e., audit & payment) all bills up to Rs. 50,000/- 3 rd parties
• OPD medical claims may be audited & passed up to Rs. 2500/-
• Hospitalization : (i) Claims for advance-full powers to pass the claims. (ii) Hospitalization
claims-final bills up to RS. 50,000/-
• All bills which are not covered above but are payable through Public Fund accounts up to Rs.
1,00,000/-.
• Approval and signing of punching medium upto Rs. 5,00,000/-.
• Audit & Payment of cash requisitions up to Rs. 5,00,000/-
• AAOs holding independent charge are authorized to render reports and returns direct to
main office with a copy to LAO/RAO concerned
• Authorized to countersign LPC in respect of industrial employees of MES, factories and other
organization
• To pass telephone bills issued by MTNL/BSNL and other bills like electricity, water and
ground rent etc. payable to Govt. Department
• Post audit of Rum/Cigarette allowance claims of JCOs/ORs paid for Imprest up to Rs. 5,000/-
• Signing of crossed postal orders in favour of CDA on account of cost of tender forms for
realization and credit to Govt. accounts
• To price all loss statements and expense vouchers up to Rs. 50,000/-
• To render audit report in case of store losses not due to theft, fraud or gross negligence up
to Rs. 20,000/-
• To sign DP Sheets
• Signing of cheques – When only one AO posted in the office
• Independent Charge – Can sign the cheques
• Annual identification of pensioners drawing pension covered by the new banking scheme
• Disbursement of pension as per delegation
• NE Group in PAOs office are authorized to sign tender memos up to Rs. 5,000/-
Level Jumping
• Two tier processing (Auditor and AAO) - for all bills up to the delegated financial powers of
AAO's
• Two tier processing (Auditor + AO/SAO) - for all bills valuing above the financial powers of
AAO's and up to RS. 2.00 lakhs
• Four tier processing (Auditor, AAO, AO/SAO & Group Officer) - for all bills exceeding Rs. 1.00
Crore in all offices except PCDA New Delhi
• Four tier processing (Auditor, AAO, AO/SAO & Group Officer) - for all bills exceeding Rs. 5.00
Crores in PCDA New Delhi
• In the absence of any Time Scale IDAS Officer in an independent sub-office, the PCDA/CDA,
after careful consideration and after recording speaking orders in each case, can authorize
one or more AOs in the sub-office to pass bills for a period not exceeding three months,
even where their value exceeds Rs. 1.00 Crore