Responsibilities and Authorities

Position Managing Director Grade

Department Top Management Reports to

Responsibilities
1 Strategy planning and implement to achieve the company’s short term and long term
goals based on the Board of Directors’ decision.

2 Evaluate the plan / process changes.

3 Conduct periodical operations meeting and evaluate the status

4 Financial planning to meet company’s operational expenses

5 Ensuring that we are meeting the statutory requirements

6 Ensure adequate infrastructure and environment for the employees

7 Planning and execution of Production Targets

8 Coordinate with company auditor to finalize year ending company accounts

9 Monitoring HR activities and fine tune processes based on the requirements

10 Monitor periodic office infrastructure and maintenance to avoid production interruptions

11 Monitor / Manage Production Team activities

12 Handling all technical escalations and client complaints

13 Periodically update the company’s progress to board of Directors

14 Purchase Planning, Purchase and Vendor Management

15 Business Development, Sales and Customer Liaison

16 Comply with QMS Policies and Procedures

Authorities
Authorized to take any and all actions within the law of the land for smooth functioning
1 of the organization

2 Authorize any and all functions/roles

3 Authorized to sign on the cheques & other statutory Documents

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 1 of 8

 Responsibilities and Authorities
Position Production Manager / QA Grade

Department Production and Quality Reports to MD

Responsibilities
1 Prepare plan as per customer requirement

2 Carry out production as per production plan.

3 To provide leadership to all departments needs to achieve their goals.

4 Maintain Housekeeping of respective department.

5 Setting schedule for preventive maintenance.

6 Man power handling.

7 Work allotting for workmen.

8 Training for workmen.

9 Crises management in production.

10 Responsible for overall operations, which include Best Practices, Quality Assurance,

11 Quality Control Incoming, in-process and final

12 Responsible for trouble shooting, Corrective and preventive action

13 Comply with QMS Policies and Procedures

Authorities
1 Grant Leave Approval to the Work Force based on the needs

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 2 of 8

 Responsibilities and Authorities
Position Management System Rep. Grade

Department QMS Reports to MD

Responsibilities
1 Shall be primarily responsible and ensuring persons for processes needed for
establishing, implementing, maintaining and updating the Management System
(complying ISO 9001:2015 requirements) in the organization.

2 Updating and reporting to the MD on the performance, activities, and improvement of

the Management System periodically.

3 Ensure the promotion of awareness of customer requirements throughout the

organization as regards QMS.

4 Plan Internal Audit Schedules.

5 Co-ordinate Management Review Meetings.

6 Liaison with external parties on matters relating to the Management System.

7 Issue all Management System Documents: Management System Manual, Procedures,

and Work Instructions to the concerned personnel.

10

Authorities
1

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 3 of 8

 Responsibilities and Authorities
Position Accountant Grade

Department Admin / Accounts Reports to MD

Responsibilities
1 Day to day Accounts

2 Efficient utilization of funds.

Reporting to MD
3
 Weekly Cash flow
 Credit limit report
 Daily Sales report
4 Salary preparation

5 PO Preparation

6 Pay-out Management

7 Liaison with the Banks/Financial Institutions

8 Liaison with Company Auditors for Auditing and Execution

9 Comply with QMS Policies and Procedures

10

11

12

13

Authorities
1 Authorize for Petty Expenses

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 4 of 8

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Responsibilities and Authorities

Position Admin. / HR Grade

Departmen Admin Reports to MD

t
Responsibilities
1 Supporting company leadership and supervising administrative department activities
for staff members.

2 Greeting office visitors and directing them to the appropriate parties.

3 Handling basic office tasks, such as filing, delivering mail, answering emails and phone
calls, and data entry.

4 Coordinating schedules and managing calendars for multiple parties to ensure that
activities are properly arranged with no conflicts.

5 Making travel arrangements and preparing documents, presentation materials, and

facilities for meetings.

6 Entering and updating company, employee, and client records.

7 Ordering, storing and distributing office supplies.

8 Maintaining, repairing, or replacing office equipment.

9 Directing, reviewing, and optimizing office operations to increase accuracy,

productivity, and efficiency and reduce costs.

10 Providing basic bookkeeping services.

11 Sourcing and Recruitment

12 Maintaining Personnel Files

13 Comply with applicable QMS Procedures

Authorities
1

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 5 of 8

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Responsibilities and Authorities

Position Operator Grade

Departmen Production Reports to PM

t
Responsibilities
Execute the production as per the instructions given by the Production Manager
1
/Supervisor.
2 Maintain quality of product.

3 Keeping the area clean and clear.

4 Target to be achieved.

5 Responsible to control wastage.

6 Comply with QMS Policies and Procedures

10

11

12

13

Authorities
1

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 6 of 8

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Responsibilities and Authorities

Position Helper Grade

Departmen Production Reports to Operator / PM

t
Responsibilities
1 Carry out the activities as per the Instruction given by the Operator/Supervisor/ PM.

2 Responsible for House Keeping.

3 Responsible for Loading and Unloading in the Truck

4 Carry out the activities as per the Instruction given by the Operator/Supervisor.

5 Responsible to control wastage.

6 Comply with QMS Policies and Procedures

10

11

12

13

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 7 of 8

 Authorities
1

Ref: MNT-TP-03 Issue: 01 Date: 10/05/2023 Page 8 of 8