The

Lnderlineettect places aline under the sclected

" Alignment text.
refers to the
" Line positioning of the text on a page.
spacing is the vertical distance between successive lines of a
document. text in a
Abullet is a small
graphic svmbol that arranges
arranges the text in the form of lists,
Faragraph spacing is the amount of space above or below a paragraph.
In Word
2016. tab stops
Stops are set at everv 0.5 inch bv default.
WOrd provides vou with the feature to see how the document willlook like
when it is printed on the naner. The feature is called Print Preview.

Exercises
A. Fill in the blanks. Cross-check your answers with your classmate. A
1. Bv default. text is aligned to the
2. Line gis thevertical distance between the successive lines of
the text.

3. We can change the font size by clicking on the Font size drop-down
button on the Hmtab.
+. case converts the case of every selected character in the
reverse manner.

5. ALullet isa small graphic symbol that sets off an item in a list.

3. Read the given sentences. Write true or false.

1. By default. Word 2016 sets the font to Calibri (Body).
2. Justify alignment means that text is aligned to the right margin.
3. We can apply bullets to a text document by selecting the
bullet buttons.

56
 4. The Bold Button is used to
than the rest of the text. displav the text in a darker shade
K Press Shift +Tab to insert blank
numbered list. lines in the bulleted or
6 Aword or a
sentence can be
underlincd along with spaces.
c. Choose and tick the correct
option. Compare your answerswith
your classmates' answers.
1. alignment is used to set the text evenly between the left
and the right margin.
a. Left b. Center C. Justify

2. Spacing is the amount of space above or below a

paragraph.
a. Line b. Paragraph $ C. Character
3. The Font Size box is available on the tab.

Insert b. Font C. Home

4. Default tab stops are set at every inch.

b. 0.7 C. 1.5
a. 0.5

5. A is a small graphicsymbol that sets off an item in a

list.
b. Toggle C. preview
a. bullet
EA
D. Application-based questions
totake aprintout of the birthday card she has designed.
1. Ritika is about wants to ensure that the card is properly
But before printing it, she
per her requirements. Please advise how this can
drafted and formatted as
be done.
of friends and relatives whom he
asked him tocreate a list
Z. Aman's mother party. She asked him to do this task on the
birthday
wants to invite to his Word will you suggest him to use to create
computer. Which feature of the list?
set off cach name in
able to
thelist in order tobe
57 Bulhesc
E. Answer the following questions.
1. What do you mean by formatting ? document?
the fontin your
2. Define the term font. How can you change options that you
box? Give anyfive
3. How do you open the Font dialog
see in the Font group.
you set right alignment?
4. What is alignment? How do landscape?
orientation in
5. How do you set page the selected textinto Arial.
font of
change the existing youcreate a
6. Write the Stepsto numbering lists. How do
bullets and
Distinguish between
7. bulleted list?
arounda document.
to add a border
the steps PL BI)
8. Write MS Word in
to formatting in
terms related
F. Find the search puzzle given below. O N A HRN
the word E N TA T
OR I
P|P|ERCIASE
ND B E R
U N S HR Y U
UM|L TA
U E B TYI|NGRQ H R
MF|OR MATT RYUNR W
TYUHSRJ|NIS
B O R WR
NMN S
TU WSBUL L E T
E N D WRY Y D DA I R
BM S B
AL I|GINV TB E RK T
T E W E
R
BOL D ET FHRGR S
I WRN OP
UGII W E
S N J|L I L A R
NZDE E V F TE
S
RCIA S A DINGU
OW|E MY|SH
G L GCIE TU
OK|N LO I N B GJ
P L TRS
R E B HS
ITA L vGoLR
zSA G|JOPL|
oA w XD
58
 Ch: 4 Formattingin MS Word
E. Answer the follow ing questions :- (Write ques. from your Book)
Answers:
1) Formatting means changing the appearance of a document in order to make it
effective.
2) Fonts are the character of a specific size and design, used for typing the text.
Follow these steps to change font in your document
Step-1 Select the text for which the font is to be changed.
Step-2 Click the Font drop-down arrow.
Step-3 Choose the required font. The chosen font immediately applies on the
selected text.
3) Follow these steps to open Font Dialog box
Step-1 Click the Home tab.
Step-2 Click the dialog launcher arrowof the Font Group.
The Font dialog box opens with the Font tab.
Five options that we see in the Font group are
) Font Style (ii) Font Size (iii) Font Colour (iv) Bold (iv) Italic
4) Alignment refers to the position ing of the text on a page.
Follow these steps to set right alignment
Step-1 Select the text which is to be aligned.
Step-2 Click on Right alignment option from the Home tab and Paragraph group.
5) Follow these steps to set page orientation in landscape
Step-1 Open the document
Step-2 Click the Layout tab and select the drop-down arrow of Orientation in the
Page Setup group.
Step-3 Select Landscape option. The changes will apply immediately.
6) Follow these steps to change the existing font of the selected text into Arial
Step-1 Select the text which text you want to change into Arial.
Step-2 Click on Home tab.
Step-3 Click the Font drop-down arrow.
Step-3 Choose the Arial Font. Then chosen font immediately applies on the
selected text.
7) Distinguish between bullets and numbering lists are
Bullets List Numbering Lists
Abullet is a small graphic symbol that The Numbering tool is used for creating
arranges the text in the form of lists. an ordered list. This is basically used
when you may need to organize the list
items in a sequence.
 Follow these steps to create bulleted Ilist
Step-1 0pen or create a document and bring the cursor where you want to insert
a bulleted list.
Step-2 Click the Home tab - Bullets drop-down arrow.
Setep-3 Select a bullet style. The selected style appear in the document.
8) Follow these steps to add a border to a document
Step-1 Open the document to apply a border.
Step-2 Click the Home tab and select the drop-down arrow from the Borders
option in the Paragraph group.
Step-3 Select the Borders and Shading option.
Step-4 The Borders and Shading dialog box appears. Click the Page Border tab.
Select one of the default border styles underneath Setting, as shown.
Select a line style from the Style box and line color from the Color box.
Select a border width from the Width box.
Step-5 Click OK to apply the changes. Aborder will appear around the pages of
the document.

Shortcut Keys:
1. Toredo an action - Ctrl+Y
2. To paste the text - Ctrl+V
3. Tocopy the text- Ctrl+C
4. To cut the text- Ctrl+X
5. To open the document - Ctrl+0
6. To save a document- Ctrl+S
7. To exit Microsoft word - Alt+ F4
8. Undo- Ctrl+Z
9. Redo- Ctrl+Y
10. Select entire text- Ctr+A
11. Selecting text from current position to the beginning of a line- Shift+Home
12. Selecting text from current position to the end of aline- Shift+End
13. Open Spelling and Grammar- F7
14. Close Word- Ctrl+W
15. Print- Ctrl+P
16. New document- Ctrl+N
17. To open the Save As dialog box- Press F12