ISPS CODE SHIP VERIFICATION CHECKLIST

(Interim/Initial/Renewal/Additional/Intermediate)

Report no & Date : IMO no:

Ship’s Name : IR no:

CSO: Name /Designation

SSO: Name/ Designation
REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
1. Has the vessel been issued an SOLAS
International Ship Security Certificate or Chap XI-
has the vessel been issued an Interim 2 Reg.
International Ship Security Certificate 9.1.1
which is valid?
2. Is the verification being done within the
window period or any dispensation has
been obtained from Flag?
3. Is there a Continuous Synopsis Record on Chap XI-I
board? Reg.5
4. Is the CSR issued by the current flag?
5. Does the CSR have mandatory fields? SOLAS
ch XI-1
Reg 5
6. Are subsequent CSRs serially numbered IMO circ.
with starting CSR no.1?
7. Has the vessel maintained a record of Chap XI-
security measures taken at last 10 ports 2 Rag
of call? 9.2.3
8. Has any Declaration of Security been A/5
entered to with port facilities or other
ships?
9. Has Master / SSO been provided with A/9.4.14
Name and contact details of CSO?
10. Has an SSO been designated on board A/9.4.13
who is appropriately trained? Is there
evidence of official appointment by the
company /master?
11. Is SSO’s training certificate available?
12. Has the SSA recommendations been A/8
accepted and implemented by the
Company/Ship?
13. Is approved Ship Security Plan available A/9
on board?
14. Has Company provided Master with
information regarding:
1. Who is responsible for appointing B/6.1.1
crew? B/6.1.2
2. Who is responsible for deciding
employment of ship? B/6.1.3
3. If ship is employed under terms of
charter party who are the charter
parties?
4. Is above information updated?
15. Has the Master’s overriding authority to B/6.2
make decisions with regards to ship
safety and security been clearly stated?

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 REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
16. Has the ship been fitted with an SOLAS
Automatic Identification System device Chap V
and has the same been in operation at all Reg.19
times?
17. Is the survey status of AIS up to date?
Has this been included in Form E of
SEQ Certificate?
18. Has Ship Identification Number been SOLAS
provided as per Regulation 3? Chap XI-I
Reg.3
19. Has a Ship Security Alert system been SOLAS
provided on board? Chap XI-
20. Does the SSAS have document of 2 Reg.6
approval/type approval by Flag /RSO?
21. Has it been surveyed for technical
compliance and operational compliance?
22. Is an operational test now carried out and
checked with the official recipient?
23. Has the SSP been approved for location,
operation, and maintenance and testing of
the SSAS?
24. Are crew who are required to have
knowledge of the alert system aware of
the procedure for operation, maintenance
and testing?
25. Is there a key control system?
26. Is the system for ID Card issue, retrieval
and reconciliation in place and effective?

27. Is the Master / SSO aware of whom to

contact in an emergency related to
security issues (e.g. local contact, CSO
etc.)
28. Access Controls: Level 1
1. Is identity of all persons seeking to B/9.14.1
board ship checked?
2. In liaison with Port facility has a B/9.14.2
designated secure area been
established for searching? B/9.14.4
3. Are checked personnel and their
effects segregated from unchecked
personnel and their effects? B/9.14.6
4. Are access points identified / manned
to prevent unauthorized access? B/9.14.7
5. Are unattended spaces adjoining
spaces accessible to B/9.14.8
passengers/visitors secured?
6. Are security personnel briefed re:
threats, suspicious persons, objects
or activities and need for vigilance?

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 REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
29. Access Controls: Level 2
1. Are additional personnel assigned to B/9.16.1
patrol deck areas?
2. Are access points to ship limited? B/9.16.2
3. Is waterside access to ship deterred? B/9.16.3
4. In cooperation with port facility is a B/9.16.4
restricted zone established on shore
side of ship? B/9.16.5
5. Is the frequency and detail of
searches of persons, personal effects B/9.16.6
increased? B/9.16.8
6. Are visitors escorted?
7. Is a full or partial search of the ship
carried out?
30. Access Controls: Level 3
1. Has access been restricted to a single B/9.17.1
point?
2. Has access to ship been limited to B/9.17.2
security personnel only?
3. Are persons on board directed? B/9/17.3
4. Is embarkation / disembarkation B/9/17.4
suspended?
5. Are cargo operations suspended? B/9.17.5
6. Has vessel been prepared to be B/9.17.7
moved to a more secure area?
7. Have preparations been made for a B/9.17.8
full or partial search of the ship?
31. Restricted Areas:
Have all restricted areas as identified in B/9.18
the SSP been clearly marked?
Is there an established practice to control
access to all restricted areas?
32. Restricted Area Controls: Level 1
1. Are restricted areas locked / secured? B/9.22.1
2. Is surveillance eqpt. being used to B/9.22.2
monitor areas?
3. Are guards or patrols used? B/9.22.3
4. Are intrusion alarm devices in use? B/9.22.4
33. Restricted Area Controls: Level 2
1. Are restricted areas established B/9.23.1
adjacent to access points?
2. Is there continuous use of B/9.23.2
surveillance equipment?
3. Have additional personnel been B/9.23.3
assigned to guard and patrol
restricted areas?

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 REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
34. Restricted Area Controls: Level 3
1. Have additional restricted areas been B/9.24.1
established in proximity to security
incident?
2. Has search been conducted of B/9.24.2
restricted areas?
35. Cargo Handling Controls: Level 1
1. Is cargo, transport units and cargo B/9.27.1
spaces routinely checked prior to and
during operations?
2. Is cargo checked for match with cargo B/9.27.2
documentation?
3. In liaison with port facility are vehicles B/9.27.3
routinely searched prior to loading?
4. Are anti-tamper seals checked? B/9.27.4
5. Is cargo/visually examined? B/9.28.1
6. Is scanning equipment used? B/9.28.2
36. Cargo Handling Controls: Level 2
1. Are cargo, transport units and cargo B/9.30.1
spaces checked in detail prior
operations?
2. Are there intensified checks to ensure B/9.30.2
that only intended cargo is loaded?
3. Are vehicles searched intensively B/9.30.3
prior to loading?
4. Are anti-tamper seals checked with B.9.30.4
greater frequency and detail?
5. Is cargo visually/physically examined B/9.31.1
with greater frequency and detail?
6. Is scanning equipment used with B/9.31.2
greater frequency?
7. Are enhanced security measures B/9.31.3
coordinated with shipper?
37. Cargo handling Controls: Level 3
1. Is cargo loading/unloading B/9.32.1
suspended?
2. Is an inventory of dangerous and B/9.32.2
hazardous goods and their location
taken?
38. Control of Ship’s Stores: Level 1
1. Are stores checked to match order B/9.35.1
prior to loading?
2. Are stores stored immediately upon B/9.35.2
receipt?
39. Control of Ship’s Stores: Level 2
1. Are stores more intensively checked B/9.36
prior to loading?

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 REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
40. Control of Ship’s Stores: Level 3
1. Are stores subjected to more intensive B/9.37
checking, suspended or refused?
41. Handling Unaccompanied Baggage:
Level 1 B/9.39
1. Have measures been established to
ensure that unaccompanied baggage is
screened/searched?
42. Handling Unaccompanied Baggage:
Level 2 B/9.40
1. Is unaccompanied baggage 100% x-
ray screened?
43. Handling Unaccompanied Baggage:
Level 3
1. Is such baggage subjected to more B/9.41.1
extensive screening?
2. Is there suspension or refusal to B/9.41.2
accept such baggage onboard ship?
44. Monitoring of Ship Security: Level 1
1. Does the vessel have Ship security
equipment as defined in the SSP?
2. Do the security measures include a B/9.45
combination of lighting, watch
keepers, security guards or use of
security equipment to observe ship in
general?
3. Is lighting adequate so that ship’s B/9.46.1
personnel can detect activities beyond
the ship, on both shore and
waterside?
4. Does lighting coverage include the B/9.46.2
area on and around the ship?
5. Does lighting coverage facilitate B/9.46.3
personnel identification at access
points?
45. Monitoring of Ship Security: Level 2
1. Is the frequency of security patrols B/9.47.1
increased?
2. Is coverage and intensity of lighting or B/9.47.2
use of surveillance equipment
increased?
3. Are additional personnel assigned as B/9.47.3
security lookouts?
4. Is coordination with shore patrols B/9.47.4
ensured when provided?

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 REQUIREMENTS ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
46. Monitoring of Ship’s Security: Level 3
1. Is all lighting switched on for B/9.49.1
illuminating the vicinity of the ship?
2. Is all onboard surveillance equipment B/9.49.2
switched on and time of surveillance B/9.49.3
maximized?
3. Has preparation been made for B/9.49.4
underwater inspection of the hull of
the ship?
4. Have measures to deter underwater B/9.49.5
access to the hull of the ship been
initiated?
47. Training, Drills & Exercises:
1. Are shipboard personnel aware of B/13.3
their security duties?
2. Are shipboard personnel familiar with B/13.3.2
different security levels, recognition of
weapons, etc.?
3. Have drills been conducted to ensure B/13.5
that shipboard personnel are
proficient in all security duties?
4. Have the deficiencies noted during B/13.5
drills been addressed?
5. Have drills been conducted at least B/13.6
once in three months or within a week
of 25% change of crew?
48. Records:
Are the following records available on
board? A/10.1.1
1. Training, drills & exercises.
2. Security threats and security incidents A/10.1.2
3. Breaches of security A/10.1.3
4. Changes in security level A/10.1.4

5. Communications between Ship and A/10.1.5

Port facilities
6. Communications between Ship and A/10.1.5
CSO / Flag
7. Internal Audits and reviews of security A/10.1.6
activities.
8. Periodic review of SSA A/10.1.7

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 REQUIREMENT ISPS ref. YES / REMARKS/EVIDENCE/INTERVIEW
NO/ NA
9. Periodic review of SSP. A/10.1.8

10. Implementation of any amendments A/10.1.9

to the plan.

11. Patrol Log for monitoring of security

12. Records of maintenance, calibration A/10.1.10

and inspection of security equipment
provided on board, including testing of
the ship security alert system.

13. Are the records protected from A/10.4

unauthorized access or disclosure?

49. Is there a system to maintain

confidentiality of security sensitive
documents / information e.g. SSP,
Manuals for security equipments,
computer passwords etc?

50. Information: Reg. 13 SOLAS

Has following information been provided Ch XI-2
to the ship: Reg. 13
1. The names and contact details of their 1.1
national authority or authorities
responsible for ship and port facility
security.
2. The names and contact details of 1.3
those who have been designated to
be available at all times to receive and
act upon the ship-to-shore security
alerts.
3. The names and contact details of 1.5
those who have been designated to
be available at all times to provide
advice and assistance to ships and to
whom ships can report any security
concerns.
4. Is the master / SSO aware of whom to
contact ashore for reporting security
incident and for seeking assistance.
51 Additional Flag requirements : See
annex 1.

Auditor Date: Place:

IRS/ISPS/CL (Rev.5) Page 7 of 8

ANNEX 1 : GOVT. OF INDIA

QTY STATUS REMARKS

Minimum security equipments for Govt. Of
India.Ref: 44NT(9)/ISPS-EQUIP/2003
DT:11DEC2003
a) Night vision binocular
(with infra red illuminator)
b) Color code passes for
visitors.
c) Whistles
d) High beam Flash Light
e) Tell Tale seals (security
ties/cable ties)
f) Walkie talkie
g) Identity card for crew
h) Hand Held Metal Detector
(for non tankers only)
i) Dog Leg mirror

AUDITOR

GUIDELINES FOR FILLING UP CHECKLIST

1. This checklist has been developed for all type of ships and for operation of ships at security levels 1,2
& 3. The applicability of the requirements depends upon the type of ship, type of operation, handling
gears, area of operation, interface with port facility/ ships etc. Therefore, requirements shown at
security level 1, 2 & 3 may not be applicable for all ships for which the verification is being conducted.
2. The auditor may use his discretion and decide upon the applicability of various requirements to the
particular ship for which verification is being carried out.
3. During the period between two verifications, the ship may or may not have operated at higher security
levels (i.e. level 2 & 3). However, the auditor would still need to satisfy himself about the ship’s ability
to operate at security level 1, 2 & 3. In order to ascertain the ship’s ability to operate at security level
1, 2 & 3, the auditor may verify the availability and understanding of procedures by personnel
responsible for implementation by way of interviewing them and any other documentary evidence, if
available.
4. In case the ship has actually operated at higher security level, the auditor shall mention “YES” against
various applicable requirements are met with against the security level and documentary evidence is
available, giving the details of documentary evidence sighted in remarks column (i.e. operated at level
2 or 3 on particular date).
5. In case the ship has not operated at the security level for which the auditor needs to provide the
information in checklist, the auditor may write, “YES” in case he is satisfied with the ability of the ship
to operate at level 1, 2 & 3. In remarks column the auditor shall mention the reason for his satisfaction
for the ship’s ability to operate at level 1, 2 & 3 (i.e. interview, doc. Procedure, drill/ exercise records).
6. In case the requirement is not applicable to the ship, then the auditor may write “NA” against that
security level and requirement.

IRS/ISPS/CL (Rev.5) Page 8 of 8