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Name: Class: Date:

Chapter 06: Advanced Report Techniques

Enhanced Microsoft Access 2013 Comprehensive


1st Edition by Pratt Last ISBN 1305501152
9781305501157
Download full test bank at :
https://testbankpack.com/p/test-bank-for-enhanced-microsoft-access-2013-
comprehensive-1st-edition-by-pratt-last-isbn-1305501152-9781305501157/

1. If the primary key of the Seminar Offerings table contains the primary key for both the Customer table and Seminar
table, there is a ____ relationship between customers and seminars.
a. one-to-one b. many-to-many
c. one-to-many d. many-to-one
ANSWER: b
POINTS: 1
REFERENCES: AC 335

2. To create a table in Design view, tap or click the ____ button on the CREATE tab.
a. Create Table b. Design View
c. Table View d. Table Design
ANSWER: d
POINTS: 1
REFERENCES: AC 336

3. To import a text file, tap or click the ____ button on the EXTERNAL DATA tab.
a. Text File b. ASCII Text
c. ASCII File d. More
ANSWER: a
POINTS: 1
REFERENCES: AC 337

4. To create a new query in Design view, tap or click CREATE on the ribbon to display the CREATE tab and then tap or
click the ____ button to create a new query.
a. Query b. Design View
c. Query Design d. Select Query
ANSWER: c
POINTS: 1
REFERENCES: AC 340

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Chapter 06: Advanced Report Techniques

5. In the accompanying figure, the Seminar Offerings table was added to the query by selecting the table and tapping or
clicking the Add button in the ____ dialog box.
a. Add Table b. Field List
c. Show Table d. Select Table
ANSWER: c
POINTS: 1
REFERENCES: AC 341

6. The Expression Builder dialog box displays in the accompanying figure. You also can display the ____ dialog box to
type an expression.
a. Builder b. Arithmetic
c. Calculation d. Zoom
ANSWER: d
POINTS: 1
REFERENCES: AC 341

7. In the accompanying figure, an expression will be entered in the Expression Builder dialog box. To enter a caption for
this expression, tap or click the ____ button to display the property sheet.
a. Properties b. Field Properties
c. Query Properties d. Property Sheet
ANSWER: d

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Chapter 06: Advanced Report Techniques


POINTS: 1
REFERENCES: AC 342

8. To create a report from scratch, tap or click the CREATE tab, and then tap or click the ____ button.
a. Design View b. Report Design
c. Blank Report d. Report View
ANSWER: b
POINTS: 1
REFERENCES: AC 343

9. To display the Group, Sort, and Total pane, tap or click the ____ button on the REPORT DESIGN TOOLS DESIGN
tab.
a. Grouping b. Group Report
c. Group & Sort d. Totals
ANSWER: c
POINTS: 1
REFERENCES: AC 344

10. The contents of the ____ section are printed before the records in a particular group.
a. Before Group b. Before Section
c. Group Header d. Detail
ANSWER: c
POINTS: 1
REFERENCES: AC 346

11. The contents of the ____ section are printed after the records in a particular group.
a. After Group b. After Section
c. Subtotal Footer d. Group Footer
ANSWER: d
POINTS: 1
REFERENCES: AC 346

12. To add fields to a report, tap or click the ____ button on the REPORT DESIGN TOOLS DESIGN tab to add a field
list.
a. Field List b. Report Fields
c. Add Existing Fields d. Show Tables/Queries
ANSWER: c
POINTS: 1
REFERENCES: AC 346

13. To remove the Group, Sort, and Total pane when working on a report in Design view, tap or click the ____ button on
the REPORT DESIGN TOOLS DESIGN tab.
a. Remove Group Pane b. Group & Sort
c. Ungroup d. Show/Hide Group Pane

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Chapter 06: Advanced Report Techniques


ANSWER: b
POINTS: 1
REFERENCES: AC 346

14. To remove the field list when working on a report in Design view, tap or click the ____ button on the REPORT
DESIGN TOOLS DESIGN tab.
a. Add Existing Fields b. Remove Fields
c. Show Fields d. Show Tables/Queries
ANSWER: a
POINTS: 1
REFERENCES: AC 348

15. You can align controls in the Report Design window using the Align button on the REPORT DESIGN TOOLS ____
tab.
a. ALIGN b. CONTROLS
c. PAGE LAYOUT d. ARRANGE
ANSWER: d
POINTS: 1
REFERENCES: AC 347

16. To periodically view a report to gauge how it will look containing data, tap or click _____ on the View menu.
a. Print b. Data View
c. View d. Print Preview
ANSWER: d
POINTS: 1
REFERENCES: AC 352

17. To ungroup controls, tap or click any of the controls in the group and tap or click the Ungroup button on the REPORT
DESIGN TOOLS ____ tab.
a. DESIGN b. ARRANGE
c. FORMAT d. PAGE SETUP
ANSWER: b
POINTS: 1
REFERENCES: AC 355

18. To reverse the most recent change to a report, tap or click the ____ button on the Quick Access Toolbar.
a. Reverse b. Cancel
c. Undo d. Previous
ANSWER: c
POINTS: 1
REFERENCES: AC 358

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Chapter 06: Advanced Report Techniques

19. The SubReport Wizard displays in the accompanying figure. To add a subreport to a report, you use the ____ tool on
the REPORT DESIGN TOOLS DESIGN tab.
a. Report b. Subform/Subreport
c. Subreport d. Bound Object
ANSWER: b
POINTS: 1
REFERENCES: AC 359

20. The SubReport Wizard displays in the accompanying figure. To ensure that the wizard guides you through the process
of adding a subreport, make sure the ____ button is selected.
a. Wizard b. Wizards & Tools
c. Select Wizard d. Use Control Wizards
ANSWER: d
POINTS: 1
REFERENCES: AC 359

21. The SubReport Wizard displays in the accompanying figure. To open a subreport in Design view, press and hold or
right-click the subreport in the Navigation Pane and tap or click ____ on the shortcut menu.
a. SubReport View b. Design View
c. Modify SubReport d. SubReport Design
ANSWER: b
POINTS: 1
REFERENCES: AC 361

22. To delete a control from a report, tap or click the control and then press the ____ key(s).
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Chapter 06: Advanced Report Techniques


a. DELETE b. CTRL+D
c. ALT+D d. SHIFT+ENTER
ANSWER: a
POINTS: 1
REFERENCES: AC 363

23. To extend a heading over two lines, tap or click in the appropriate position to produce an insertion point and then press
the ____ key(s).
a. ALT+ENTER b. CTRL+ENTER
c. CTRL+E d. SHIFT+ENTER
ANSWER: d
POINTS: 1
REFERENCES: AC 363

24. To spread data over two lines, change the value of the ____ property.
a. Can Distribute b. Can Enlarge
c. Can Grow d. Can Spread
ANSWER: c
POINTS: 1
REFERENCES: AC 363

25. To remove blank lines that occur when a field is empty, change the value of the ____ property.
a. Can Reduce b. Can Shrink
c. Can Decrease d. Can Compress
ANSWER: b
POINTS: 1
REFERENCES: AC 364

26. To cause the contents of the Group Header section to appear at the top of each page, change the value of the ____
property.
a. Group on Page b. Group Again
c. Group at Top d. Repeat Section
ANSWER: d
POINTS: 1
REFERENCES: AC 367

27. To cause each new group section to begin at the top of a page, change the value of the ____ property.
a. Top of Page b. Force New Page
c. Begin New Page d. Start New Page
ANSWER: b
POINTS: 1
REFERENCES: AC 367

28. To add a title to a report, tap or click the ____ button on the REPORT DESIGN TOOLS DESIGN tab.
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Chapter 06: Advanced Report Techniques


a. Unbound Control b. Page Header
c. Label d. Title
ANSWER: d
POINTS: 1
REFERENCES: AC 368

29. To add page numbers to a report, tap or click the ____ button on the REPORT DESIGN TOOLS DESIGN tab.
a. Pagination b. Pages & Dates
c. Page Numbers d. Report Footer
ANSWER: c
POINTS: 1
REFERENCES: AC 368

30. To add a date to a report, tap or click the ____ button on the REPORT DESIGN TOOLS DESIGN tab.
a. Date and Time b. Page and Date
c. Insert Date d. Unbound Control
ANSWER: a
POINTS: 1
REFERENCES: AC 368

31. The ____ aggregate function finds the smallest value.


a. MIN b. SMALLEST
c. TINY d. LEAST
ANSWER: a
POINTS: 1
REFERENCES: AC 378

32. The ____ aggregate function finds the largest value.


a. MAX VALUE b. GRAND
c. LARGEST d. MAX
ANSWER: d
POINTS: 1
REFERENCES: AC 378

33. To use an item name that contains spaces, such as Amount Paid in a function, enclose the item name in ____.
a. parentheses ( ) b. percent symbols % %
c. curly braces { } d. square brackets [ ]
ANSWER: d
POINTS: 1
REFERENCES: AC 378

34. To calculate the total of a field, such as Amount Paid, use the ____ aggregate function.
a. COUNT b. TOTAL
c. ADD d. SUM
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ANSWER: d
POINTS: 1
REFERENCES: AC 378

35. To ensure that a calculated control displays as currency, change the ____ property.
a. Number b. Format
c. Control Source d. Text Box
ANSWER: b
POINTS: 1
REFERENCES: AC 381

36. To display a Report Footer section, press and hold or right-click any open area of the report and tap or click ____ on
the shortcut menu.
a. Add a Section b. Report Header/Footer
c. Add a Footer d. Insert Report Footer
ANSWER: b
POINTS: 1
REFERENCES: AC 382

37. To copy a control, tap or click the Copy button on the ____ tab.
a. FILE b. DESIGN
c. HOME d. CREATE
ANSWER: c
POINTS: 1
REFERENCES: AC 382

38. To assign a conditional value, use the ____ function.


a. CONDITION b. DECISION
c. COMPARE d. IIF
ANSWER: d
POINTS: 1
REFERENCES: AC 384

39. To add a text box to a report, tap or click the ____ tool in the Tools group on the REPORT DESIGN TOOLS
DESIGN tab.
a. Add Box b. Text Box
c. Unbound d. Add Text
ANSWER: b
POINTS: 1
REFERENCES: AC 384

40. To change the report margins, tap or click the Margins button on the REPORT DESIGN TOOLS ____ tab.
a. ARRANGE b. DESIGN
c. PAGE SETUP d. FORMAT
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ANSWER: c
POINTS: 1
REFERENCES: AC 390

Modified Multiple Choice


41. You can create a report using _____.
a. Design view b. Report view
c. Report Wizard d. Layout view
ANSWER: a, c, d
POINTS: 1
REFERENCES: AC 340

42. The Sizing & Ordering group on the Arrange tab includes the _____ buttons relevant to aligning and adjusting
controls.
a. Size/Space b. Align
c. Property Sheet d. Adjust
ANSWER: a, b
POINTS: 1
REFERENCES: AC 347

43. The property sheet includes the _____ tabs.


a. Data b. All
c. Event d. Format
ANSWER: a, b, c, d
POINTS: 1
REFERENCES: AC 353

44. The Header/Footer group on the Design tab includes the _____ buttons.
a. Page Numbers b. Title
c. Tools d. Date and Time
ANSWER: a, b, d
POINTS: 1
REFERENCES: AC 368

45. The aggregate functions available in Access are _____.


a. COUNT b. SUM
c. TOTAL d. AVG
ANSWER: a, b, d
POINTS: 1
REFERENCES: AC 378

46. When you create a table in Datasheet view, Access automatically creates an ID field with the AutoNumber data type
as the primary key field.
a. True
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Chapter 06: Advanced Report Techniques


b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 334

47. If you link an Excel workbook to an Access database, you can edit the linked table in Access.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 337

48. When you create a report in Design view, the initial report that displays in the Design window contains all the fields in
the underlying table or query.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 340

49. To create a new query, tap or click the Query Design button on the CREATE tab.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 340

50. To display the Expression Builder dialog box, tap or click the Build Expression button on the QUERY TOOLS
DESIGN tab.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 341

51. The record source for a report is the table or query that will furnish the data for the report.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 343

52. You can move a property sheet box but you cannot resize it.
a. True
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Chapter 06: Advanced Report Techniques


b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 343-AC 344

53. A report contains three types of controls: bound controls, unbound controls, and formatted controls.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 346

54. The process of converting an unbound control to a bound control is called binding.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 349

55. To concatenate text data, you use the asterisk (*) operator.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 349

56. The process of combining two or more text data items into a single expression is called concatenation.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 349

57. You can use either Report view or Print Preview to get an accurate picture of how a final printed report will look.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 353

58. To change the format for a control, press and hold or right-click the control and then tap or click Format on the
shortcut menu.
a. True
b. False
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Chapter 06: Advanced Report Techniques


ANSWER: False
POINTS: 1
REFERENCES: AC 354

59. To ungroup controls, use the Ungroup button on the Size/Space button menu on the REPORT DESIGN TOOLS
ARRANGE tab.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 355

60. To add a subreport to a report, use the Text Box tool on the REPORT DESIGN TOOLS DESIGN tab.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 359

61. The subreport appears as a separate report in the Navigation Pane.


a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 361

62. If the Can Shrink property is set to No, Access will remove blank lines that occur when the field is empty.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 364

63. To cause the contents of the Group Header section to appear at the top of each page, change the Repeat Section
property to Yes.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 367

64. To add a page number to a report, use the Report Footer button.
a. True
b. False
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ANSWER: False
POINTS: 1
REFERENCES: AC 368

65. When you use the Title button to add a title to a report, the title is the same as the name of the report object.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 368

66. To display the Group, Sort, and Total pane, click the Group Report button.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 373

67. If a name is too long to fit in the available space, change the Can Grow property to Yes so that the name will extend to
additional lines.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 377

68. To find the largest value, use the LARGE aggregate function.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: AC 378

69. To add totals or other statistics to a footer, add a text box control.
a. True
b. False
ANSWER: True
POINTS: 1
REFERENCES: AC 380

70. To change the report margins, use the Margins button on the REPORT DESIGN TOOLS PAGE SETUP tab.
a. True
b. False
ANSWER: True
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POINTS: 1
REFERENCES: AC 391

71. The row source for a report is the table or query that will furnish the data for the report. ___________________
ANSWER: False - record
POINTS: 1
REFERENCES: AC 343

72. When working on a report in Design view, you can make adjustments to the alignment of the controls in your report
by using the Adjustment button on the REPORT DESIGN TOOLS ARRANGE tab. ___________________
ANSWER: False - Align
POINTS: 1
REFERENCES: AC 347

73. When you combine two or more text data items into a single expression, the process is called concatenation.
___________________
ANSWER: True
POINTS: 1
REFERENCES: AC 349

74. To preview a report when you are working in Design view, click Print Preview on the Report button menu.
___________________
ANSWER: False - View
POINTS: 1
REFERENCES: AC 352

75. To select more than one control, click one of the controls and then hold the SHIFT key down while selecting the
others. ___________________
ANSWER: True
POINTS: 1
REFERENCES: AC 354

76. To specify a primary key consisting of more than one field, tap or click the row selector for the first field, hold down
the ____________________ key while tapping or clicking the row selector for the second field, and then tap or click the
Primary Key button.
ANSWER: SHIFT
POINTS: 1
REFERENCES: AC 336

77. If you move, rename, or modify linked tables, you can use the Linked Table Manager within the
____________________ tab to update the links.
ANSWER: EXTERNAL DATA
POINTS: 1
REFERENCES: AC 338

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Chapter 06: Advanced Report Techniques


78. To include a name for a calculated field in a query, type the name in the ____________________ property box in the
property sheet.
ANSWER: Caption
caption
POINTS: 1
REFERENCES: AC 342

79. To create an initial report in Design view, tap or click the ____________________ button on the CREATE tab.
ANSWER: Report Design
report design
POINTS: 1
REFERENCES: AC 343

80. To sort records within a group, tap or click the ___________________ button in the Group, Sort, and Total pane.
ANSWER: Add a sort
add a sort
POINTS: 1
REFERENCES: AC 345

81. The Book Rep Master List shown in the accompanying figure is organized by sections. The contents of the
____________________ section are printed before the records in a particular group.
ANSWER: Group Header
group header
POINTS: 1
REFERENCES: AC 346
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82. The Book Rep Master List shown in the accompanying figure is organized by sections. The contents of the
____________________ section are printed after the records in a particular group.
ANSWER: Group Footer
group footer
POINTS: 1
REFERENCES: AC 346

83. The Book Rep Master List shown in the accompanying figure includes an unbound control. The process of converting
an unbound control to a bound control is called ____________________.
ANSWER: binding
POINTS: 1
REFERENCES: AC 349

84. The Book Rep Master List shown in the accompanying figure includes an unbound control. When you enter an
expression in the text box it becomes a(n) ____________________ control.
ANSWER: calculated
POINTS: 1
REFERENCES: AC 349

85. The Book Rep Master List shown in the accompanying figure includes an unbound control. You could enter an
expression in this control to combine two or more text data items. The process of combining these items is called
____________________.
ANSWER: concatenation
POINTS: 1
REFERENCES: AC 349

86. The Book Rep Master List shown in the accompanying figure includes an unbound control. To place this control on a
report, tap or click the ____________________ tool on the REPORT DESIGN TOOLS DESIGN tab.
ANSWER: Text Box
POINTS: 1
REFERENCES: AC 350

87. The Book Rep Master List shown in the accompanying figure displays in Design view. To view the report in Print
Preview, tap or click the ____________________ button arrow and then click Print Preview on the menu.
ANSWER: View
POINTS: 1
REFERENCES: AC 352

88. To group controls, select the controls to group, and tap or click the Size/Space button on the REPORT DESIGN
TOOLS ____________________ tab.
ANSWER: ARRANGE
Arrange
POINTS: 1
REFERENCES: AC 354

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Chapter 06: Advanced Report Techniques


89. To display the property sheet for grouped controls, tap or click the ____________________ button on the REPORT
DESIGN TOOLS DESIGN tab.
ANSWER: Property Sheet
property sheet
POINTS: 1
REFERENCES: AC 356

90. To reverse the most recent change to a report design, tap or click the ____________________ button on the Quick
Access Toolbar.
ANSWER: Undo
POINTS: 1
REFERENCES: AC 358

91. To use a wizard to add a subreport, the ____________________ button must be selected when you tap or click the
Subform/Subreport tool on the REPORT DESIGN TOOLS DESIGN tab.
ANSWER: Use Control Wizards
use control wizards
POINTS: 1
REFERENCES: AC 359

92. To select a smaller font size for a control, use the ____________________ property.
ANSWER: Font Size
font size
POINTS: 1
REFERENCES: AC 363

93. If the ____________________ property is set to Yes, Access will remove blank lines that occur when the field is
empty.
ANSWER: Can Shrink
can shrink
POINTS: 1
REFERENCES: AC 364

94. To assign a conditional value, use the ____________________ function.


ANSWER: IIF
iif
POINTS: 1
REFERENCES: AC 384

95. To display the Expression Builder dialog box and enter an expression in a text box, tap or click the Build button in the
____________________ property box on the property sheet.
ANSWER: Control Source
control source
POINTS: 1
REFERENCES: AC 385

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96. Describe three ways that you can create a calculated field in a query.
ANSWER: To create a calculated field, you can:
1. type the expression for the calculated field in the design grid
2. type the expression for the calculated field in the Zoom dialog box
3. use the Expression Builder dialog box
POINTS: 1
REFERENCES: AC 341
TOPICS: Critical Thinking

97. The expression =[First Name]&’ ‘&[Last Name] is entered in a text box on the Book Rep Master List. What is the
result of this expression?
ANSWER: The expression will display the first name of the book rep, followed by a space, and then the last name of
the book rep. Any extra spaces at the end of the first name will be removed.
POINTS: 1
REFERENCES: AC 351
TOPICS: Critical Thinking

98. Explain the difference between the Control Source property and the Record Source property.
ANSWER: You use the Record Source property to select the source of the records in a report, usually a table or a
query. You use the Control Source property to specify the source of data for the control.
POINTS: 1
REFERENCES: AC 385
TOPICS: Critical Thinking

Critical Thinking Questions


Case 6-1
An employee at Bavant Publishing needs to make some changes to the report shown in the accompanying figure.

99. The total amount should display as currency with two decimal places. How can the employee make this change?
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Chapter 06: Advanced Report Techniques


ANSWER: To display total amount as currency, tap or click the control and then tap or click the Property Sheet
button on the REPORT DESIGN TOOLS DESIGN tab in the Tools group. When the property sheet
displays, tap or click the Format property box and tap or click Currency. Then, tap or click the Decimal
Places property box and tap or click 2.
POINTS: 1
REFERENCES: AC 353-AC 354
TOPICS: Critical Thinking

100. The report needs a title. How can the employee add a title?
ANSWER: Tap or click the Title button on the REPORT DESIGN TOOLS DESIGN tab in the Header/Footer group.
POINTS: 1
REFERENCES: AC 368
TOPICS: Critical Thinking

Critical Thinking Questions


Case 6-2
An employee at Bavant Publishing has created an additional report that needs some minor adjustments. She would like to
add a background image to the report. She also needs to adjust the margins.
101. How can the employee add a background image to the report?
ANSWER: Tap or click anywhere in the report, tap or click the Background Image button on the REPORT DESIGN
TOOLS FORMAT tab in the Background group, and then tap or click the Browse command. Select the
desired image for the background.
POINTS: 1
REFERENCES: AC 372
TOPICS: Critical Thinking

102. The employee has decided to select the pre-defined option, Narrow, to reduce the size of the margins for the report.
How does she change to the Narrow margin option?
ANSWER: Tap or click the Margins button on the REPORT DESIGN TOOLS PAGE SETUP tab in the Page Size
group and then tap or click Narrow to specify the Narrow margin option.
POINTS: 1
REFERENCES: AC 391
TOPICS: Critical Thinking

Identify the letter of the choice that best matches the phrase or definition.
a. record source
b. REPORT DESIGN TOOLS ARRANGE
c. SHIFT
d. DATABASE TOOLS
e. linking
f. binding
g. ampersand (&)
h. text box
i. error indicator
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j. control source
REFERENCES: AC 362
AC 337
AC 354
AC 349
AC 343
AC 349
AC 338
AC 347
AC 349
AC 349

103. A green triangular symbol that can appear in the upper-left corner of a report.
ANSWER: i
POINTS: 1

104. Used to maintain a connection between a worksheet and an Access table.


ANSWER: e
POINTS: 1

105. Used to select multiple controls.


ANSWER: c
POINTS: 1

106. Specifies the source of data for the control.


ANSWER: j
POINTS: 1

107. Table or query that will furnish the data for the report.
ANSWER: a
POINTS: 1

108. A control that is initially unbound and has an attached label.


ANSWER: h
POINTS: 1

109. Tab on ribbon that allows you to update links.


ANSWER: d
POINTS: 1

110. Tab on ribbon that contains buttons to allow you to align data.
ANSWER: b
POINTS: 1

111. Operator used to concatenate strings.


ANSWER: g
POINTS: 1
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Name: Class: Date:

Chapter 06: Advanced Report Techniques

112. Process of converting an unbound control to a bound control.


ANSWER: f
POINTS: 1

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