HEALTH, SAFETY, ENVIRONMENTAL MANAGEMENT MANUAL

Aspect/Impact Register
Procedure Number BT-HSE-PRC-086 - Rev 0

BUSH TELEGRAF
Revision Log
Name Title Signature Date

Prepared By: T Magengelele HSE Manager 21/07/2017

Reviewed
P.Molelengoane General Manager 21/07/2017
By:
Approved
Tshepo Matsepo Project Director 21/07/2017
By:

Page 1 of 16
ASPECT/IMPACT REGISTER

Table 0.1
Assessment Criteria for Environmentally Related Risks due to Project Management Activities

Severity

Low probability,
Moderate High Table 0.2
probability, probability,
Legal & Standards
Unlikely event frequency or
frequency or frequency or Environmental Aspects
Environment short duration
Compliance medium duration long duration
Register
A B C D
No legislation applies. No impact. (i.e. not measurable
No company policies, / discernable)
1
standards or targets
apply. Not significant – monitor
No legislation applies Localised impact - measurable/ activities/operations
and/or well in discernable degradation of
compliance (verifiable). habitats or socio-economic
resources within the site Low significance - impact
Potential for failing to 2
meet company policy, boundary. Small GHG requires management
standards or targets. emission as a percentage of
total business unit GHG
emission.
Potential breach of the Impact beyond site boundary -
law. measurable/ discernable
degradation of habitats or Low significance - impact Medium significance – additional
Currently failing to
meet company socio-economic resources. 3 requires management control measures required at
policy/standards or Moderate GHG emission as a
acceptable cost
targets percentage of total business
unit GHG emission.
Currently in breach of Impact at the local, regional or
the law. national level beyond the site
boundary - measurable/
discernable degradation of Highly significant - requires
habitats or socio-economic 4 immediate action
resources. Major GHG
emission as a percentage of
total business unit GHG
emission.

Ref. Activity, Aspects (Causes) & L E Sig. Action required/Procedure By Whom Comments

i
ASPECT/IMPACT REGISTER

Activity,
Ref. Product or Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
Product or
BUSH
No. Potential Impacts (Effects)
TELEGRAF
service
1.1

1.1.1 BUSH Energy consumption 1D 3C M Monitor power usage BUSH Only one meter is available
TELEGRAF (Emissions - local and global TELEGRAF to measure current, not
offices, use of effects). feasible to do zone by zone.
electrical
equipment
1.1.2 BT offices, use Energy consumption 1D 3C M Switch off PCs and printers in ALL Printers have built in Eco-
of electrical (Emissions - local and global the evening. save mode.
equipment
printers/copiers
1.1.3 Printing Document printing: 1D 3C M Confirm if BUSH TELEGRAF Procurement Procurement can provide a
documents, Paper use - resource paper usage can be obtained, monthly break-down of how
wastage of depletion; cost to the company to use as baseline to measure much paper is delivered to
paper for a) new paper and b) for performance. Reduce paper BUSH TELEGRAF.
disposal of old. wastage Mondi paper currently in use
is ISO 9706, 100% chlorine
free, low emissions during
production and 100%
recyclable (paper and the
packaging).
Consider double sided ALL Double sided printing is a
printing. standard (double sided
printing facilities set up on
printers’
Consider redesign of ALL Document template has
document template so that been redesigned so that
pages are numbered from section temples are

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
start of section, and not from available.
start of document - to reduce
amount of printing to replace
pages that have been
corrected.
Consider reduction by ALL Electronic copies of reports
minimising report hard copies are sent to Clients.
sent to Client (If they ask for
hard copies, challenge and
give reasons) - encourage
CDs if necessary.
Issue note to staff - or do a ALL SAFETY talk on relevant
SAFETY talk - to suggest environmental issues will be
what individuals can do e.g. given to BUSH TELEGRAF
Reduce number of printouts workforce.
and/or print double sided and
2 sheets per page.
1.1.4 Disposal of Document printing: 2B 2D L Confirm what happens to the Office Services Mondi Recycling have
waste paper Waste paper - landfill paper in the recycle bins. current contract for paper in
limitations; incinerator issues, the recycle bins. The bins
usage of paper, destroy are regularly emptied and
forests paper taken away for
recycling purposes.
Re-use single sided paper as ALL Workforce is encouraged to
note paper. recycle paper.

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
Dispose of quality white paper ALL Additional new bins for
to the existing recycle bins. paper disposal in place.
1.15 Sending e mails Energy use, resource 2A 1A NS None None Part of existing telecoms
depletion Infrastructure.
1.16 Using internet . Energy use, resource 2A 1A NS None None Ditto.
Services depletion
1.2

1.2.1 Use of Desk phones 2A 1A NS None None Ditto

telephones
1.2.2 Use of cell Battery disposal 2B 2B NS Confirm BUSH TELEGRAF N/A Cell phones are privately
phones, waste handling procedures owned
overall.
1.3

1.3.1 Usage of Energy use, resource 1D 3C NS Confirm that Security staff BT None
electrical depletion currently tour buildings
equipment switching off machines.
Switch off copiers in the
evening.
1.3.2 Usage of paper Paper use - resource 3B 2D L Prevent use / reduce usage ALL To be communicated via
depletion. by double sided copying toolbox talks
where possible.
1.3.3 Recycling paper Waste paper - landfill 1B 3C M Confirm current waste paper ALL Waste paper reused, not to
limitations, resource depletion recycling and/or disposal landfill
regime.
1.4

1.4.1 Usage of Resource depletion. 1B 1B NS Re-use of old project folders BUSH System of re-use and re-
document and wallets. TELEGRAF cycle in place. Strict
folders monitoring on stationery

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
purchases, justification need
when requesting brand new.
Baseline data collated from
orders placed by BUSH
TELEGRAF
Before asking for stationery BUSH System in place, as above.
cupboard key, ask BUSH TELEGRAF
TELEGRAF for any reusable
folders.
1.4.2 Usage of Pens, pencils ruler, post-its - 1B 1B NS Use up completely before ALL None
stationery – resources in general. going for new ones.
pens etc
1.5

1.5.1 Transport staff, Energy & resource depletion 1A 2C L NA More appropriately dealt with
visitors by the transport firms
concerned.
1.6

1.6.1 Packaging Various impacts, resource 2B 2B NS Confirm Contract managed by BUSH Ensure packaging is
depletion, landfill, haz waste BUSH TELEGRAF TELEGRAF disposed of by correctly
generation

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
1.7

1.7.1 Printing Supplied by contractors - 2B 2B NS NA BUSH TELEGRAF have

Various impacts, resource print Services contract with
depletion, haz waste various suppliers.
generation Contractors use 100%
recyclable paper and
packaging, low emissions
during production, 100%
chlorine free, ISO 9706
paper.
1.8

1.8.1 Corporate Supplied by BUSH 2B 2B L NA All BUSH TELEGRAF

printing TELEGRAF - Various impacts, systems apply to the library
resource depletion, haz waste Services.
generation
1.0

1.9.1 General waste General rubbish (mixed) into 2B 2B NS Segregation of paper waste, BUSH None
waste bin. etc. TELEGRAF
2.0

2..0.1 Kitchen Energy usage general. 2C 2D L NA. None

activities
2.0.2 Usage of water Drinking water dispensers - 1B 1B NS NA. None
consumption and
purification/softener cartridges.
2.0.2 Usage of kettles Energy & resource depletion 1D 1D NS NA. None
for tea etc
2.0.3 Usage of Packaging – resource 1D 1D NS NA. None
supplies for tea depletion
etc

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
202.4 Usage of Milk, packaging – resource 1D 1D NS NA or ask for fresh supplies BUSH BUSH TELEGRAF dealing
supplies for tea depletion with less packaging. TELEGRAF with supplies.
etc
202.5 Usage of Plastic & paper cups, lids and 1B 2B NS Supply BUSH TELEGRAF BUSH H & S issue – current
supplies for tea spoons - resource depletion; staff with ceramic mugs. TELEGRAF provision is drinking vessel
etc energy for manufacture; with secure lid to prevent
waste; etc. spillages.
202.6 Usage of Paper hand towels: resource 1C 2C L Confirm supplies are already BUSH Current cleaning contractor
supplies for depletion of recycled paper. TELEGRAF uses recycled paper
toilet use supplies.
2.0.7 Usage of fridge Fridge - energy efficiency; 2B 2C L NA. Not an issue unless
for cooling items CFC content., energy use, disposed of.
resource depletion
2.0.8 Usage of Dish Washing - water , power 1C 2C L NA.
water/power to consumption, depletion
wash dishes
2.02.9 Usage of Microwave oven: energy 1B 2B NS NA
microwave to use/efficiency and emissions.
warm food
2.0.10 Generating Waste in general, landfill, haz 2B 2D L Confirm overall waste BUSH Paper from recycling bins is
general waste waste generation collection system and whether TELEGRAF collected by contractors for
final disposal site caters for recycling. General waste
segregation. Contractors operate a
segregation BUSH
TELEGRAF at disposal site
– around 80% of all waste
components are currently
being recycled (a higher
level is achieved for clean
waste which includes
cardboard). Toner

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
Cartridges are collected up
for recycling/refilling

If above is satisfactory, BUSH Further waste segregation

reduce waste where possible
and consider waste
segregation, and provide
different recycling bins.
2.1
TELEGRAF has been considered by
RES. Extra recycling bins
for paper have been
supplied.

2.1.1 Usage of Use of hand electrical air 1A 1A NS N/A BUSH No electrical hand dryers
electrical hand dryers: energy consumption TELEGRAF due to hygiene reasons
dryers and emissions.

2.1.2 Usage of Paper hand towels: resource 1C 2C L Confirm supplies are already BUSH Recycled paper in use
supplies for depletion. of recycled paper. TELEGRAF
toilet use
2.1.3 Usage of Toilet tissue: resource 1C 2C L Confirm supplies are already BUSH Recycled paper in use
supplies for depletion. of recycled paper. TELEGRAF
toilet use
2.1.4 Usage of Sanitary Disposal facilities - 1B 3B L NA. None
supplies for energy consumption and
toilet use emissions; and water
consumption and additions to
Effluent disposal.
2.1.5 Usage of water Hand basins and toilet flush: - 1B 2B L NA. None
for toilet use water consumption.
2.2

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
2.2.1 Car parking Possible small oil/grease 1C 2C L What drainage controls are in BUSH No facilities to stop oil
releases to the ground in open place for the car parks and TELEGRAF entering storm water.
area parking, or to hard hard standing areas?
surface and then to drains in
covered car parks and other
hard standing areas.
2.2.2 Use of vehicles - Fuel use 2C 2C L Confirm if alternatives have ALL Present alternatives not cost
general been considered. E.g. electric effective, purchase/lease
drive / gas as fuel? price very high (Toyota
Previa).
2.3

2.3.1 Individuals All of the above will apply to 2B 2B NS Safety and environment BUSH HSE induction system in
working on site contract staff working in the induction for all new starters. TELEGRAF place. SAFETY talk given
office - if not briefed on the and more planned to raise
targets of the office. Possible awareness.
harm to the environment
2.3.2 Companies Various. Energy use, pollution 2 2B NS Ensure check is made of BUSH Measures and procedures in
environmental performance TELEGRAF place.
and HSE Management
System capabilities during
short listing and/or tendering.
2.4

2.4.1 Usage of hire Fuel use, resource depletion, 2B 3B L Request most fuel-efficient BUSH Additional financial benefits
vehicles emissions car - providing it has adequate TELEGRAF from using cars with smaller
safety features, and adequate engine capacities, and use
seating to suit the individual. of diesel powered vehicles.
2.5

2.5.1 Usage of Various. 1B 1B NS Check if agents are ISO BUSH (travel agents) are not ISO
agents 14001 accredited, and if so TELEGRAF 14001 accredited.
what are their environmental

i
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
targets.
2.6

2.6.1 Usage of The main aspect is fuel use 2D 2B L Encourage more video ALL It is company policy that all
vehicles and the associated emissions, conferencing. non-essential travel is
which will have global effects. The benefits of reducing travel minimised.
are financial more than Video conferencing is
environmental is aspect is an encouraged whenever
"H" because it is very much possible.
under the control of BUSH
TELEGRAF. It will have
substantial cost savings for
the company. However, the
environmental benefits from
actions taken will be relatively
small in the short-term e.g.
Commercial flights etc. will not
cease to fly. Environmental
benefits may be seen in the
long term. See section 5.5 of
the Environment Review.
It is possible to assess the
contribution to Greenhouse
Gas Emissions (GHG) from
flights on a "person/kilometre"
basis using UNEP Guidelines,
but the more realistic and
meaningful measure will be
reduction in monthly (or other
interval) travel expenditure,
and/or increase in conference
calling.

i
ASPECT/IMPACT REGISTER
Activity,
Product or
Ref. Aspects (Causes) &
BUSH
No. Potential Impacts (Effects)
TELEGRAF
service
2.6.2 Usage of Resource depletion, emissions
transport - public
2.7
2.7.1 HSE input to Inconsistent and sometimes
bids and inappropriate technical HSE
proposals input to bids.
[Various reasons: e.g.
tendency for other disciplines
to "cut and paste" HSE inputs
from other projects.
Occasional lack of
understanding (even within the
client's tender documents!) of
the very different requirements
of occupational HSE and
technical HSE].
2.7.2 HSE input to Inadequate estimates of effort
bids and to allow competent input for
proposals Safety and Environment work.
If the work is won, but with no
time for and environment
input, the consequences can
be either to bear increased
overhead costs, or to run the
risk of potential liability for
unsafe designs.
2.7.3 HSE input to For bids with vague or badly
bids and worded HSE requirements,
proposals BUSH TELEGRAF may offer a
i
L E Sig. Action required/Procedure By Whom Comments
1C 2C L As above. As above As above.
--- NS Prepare standard statement ALL Incorporating HSE
and CTR as to what is the Requirements Into Bids &
BUSH TELEGRAF routine CTR’s in place.
approach (i.e. risk based) and Internal procedures and
what is the minimum HSE forms environmental review
input to projects, and carried out and appropriate
minimum deliverables. (The changes incorporated.
minimum must be based on
what is required to protect
BUSH TELEGRAF from
liability).
On job award, follow up with
checklist of issues and
required standards.
2B --- NS Awareness briefing to ALL As above.
reinforce requirement for:
a) Corroboration of all
manpower estimates
b) Seek reduced work scope
from HSE for the hours
available: or
c) Add caveats to the bid as to
what BUSH TELEGRAF
would recommend, but have
not priced for at this time.
--- NS As for 7.2.2 and 7.2.3. ALL As above.
Each proposal will be a
balance of several
ASPECT/IMPACT REGISTER

Activity,
Product or
Ref. Aspects (Causes) &
BUSH L E Sig. Action required/Procedure By Whom Comments
No. Potential Impacts (Effects)
TELEGRAF
service
full package of what it considerations, e.g. if it is
considers is the necessary clear that environmental
minimum for the task. issues will dominate project
Danger of BUSH TELEGRAF risks and engineering design
out pricing itself and losing the then the techniques used and
work. the hours required must
reflect that.
OR conversely, may impress
the Client with depth if
understanding of the risks.
7.3

2.7.4 Project start-up Kick-off meeting with Client 2B --- NS Project Start up checklist is ALL Bidding Process in place.
(i.e. for all and general start up required to be completed by Project Start Up -
standalone procedures. the project manager upon Environmental Review
pieces of work.) e.g. Confirming scope with receipt of authorisation to start Checklist in place.
Client; identification of special work.
requirements.
At worst, potential liability for
failing to provide advice to
Client on Environmental issues
- which BUSH TELEGRAF
could be reasonably expected
to provide as experts in Field
Development, etc.
[Some environmental issues, if
not identified early, can be a
project "showstopper", or at
least cause BUSH TELEGRAF
project delays].
2.7.5 Project start-up Work scope review. 2C --- L Modify content as necessary ALL As above. Relevant forms
(i.e. for all As Above. for environmental content. modified accordingly.
standalone

i
ASPECT/IMPACT REGISTER

pieces of work.)
2.7.6 Project start-up Project quality plan. 2C --- L As 2.7.5 above. ALL As above.
(i.e. for all As above.
standalone
pieces of work.)
2.7.7 Project start-up Other relevant project 2C --- L As 2.7.5 above ALL As above.
(i.e. for all documents.
standalone As above.
pieces of work.)
2.7.8 Project Risk Project Risk Register 2C --- L Consider how the actions are ALL Environmental Risk
Assessment developed at bid stage further to be carried forward. Assessment Methodology in
developed to ensure all risk Accordance with ISO 14004,
items are mitigated. in place as a guideline.
Potential for one or more
technical development options
to be not even feasible on
environmental grounds.
Potential for not identifying
significant project delays -
especially for EIA work and
permitting in general.
2.7.9 Environmental ENVID not routinely carried 2C --- L Appropriate level of ENVID ALL As above.
Risk out on all projects. required per project required.
Assessment Danger of missing out issues
(ENVID) that will affect design costs
and schedule, possible
pollution, emissions etc
2.7.10 Legislation Lack of knowledge of in- 2C --- L Use real time and/or hardcopy ALL Project specific
review country current requirements, files to record and archive environmental legislation
and pending ones, possible known country specific reviews to be performed.
non compliance legislation compiled from
projects. Include info.
Gathered independently by
other disciplines.
Time must be allowed for
reviewing the legislation early
in design, if no existing project

i
ASPECT/IMPACT REGISTER

based information is available.

i
5.0 SIGNIFICANT ASPECTS IDENTIFIED
5.1 The following significant aspects have been identified for BUSH TELEGRAF
Projects as a result of this assessment;
Assessment;

RELATED DOCUMENTS

1. Document Ref. Document Title

BT-HSE-PLN-001Rev 0 EHS Management Plan BUSH TELEGRAF

FORMS

2. Form No. Form Title Rev No.

N/A

NOTES AND ATTACHMENTS

None