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    Duy Nguyen
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    This document provides guidelines for structuring a response to a written request or email. It recommends including a greeting to address the recipient, an opening statement to explain the purpose and introduce yourself, supporting information to address tasks specified in the request, a concluding statement and request for action, and a closing to sign off. It also provides direction to respond to a sample email from an office manager requesting employee participation in an office move by suggesting an available day and asking two questions about the move.

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    TOEIC hướng dẫn writing

    Original Title

    WRITING GUIDELINES

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    This document provides guidelines for structuring a response to a written request or email. It recommends including a greeting to address the recipient, an opening statement to explain the purpose and introduce yourself, supporting information to address tasks specified in the request, a concluding statement and request for action, and a closing to sign off. It also provides direction to respond to a sample email from an office manager requesting employee participation in an office move by suggesting an available day and asking two questions about the move.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    8 views6 pages

    Writing Guidelines

    Uploaded by

    Duy Nguyen
    This document provides guidelines for structuring a response to a written request or email. It recommends including a greeting to address the recipient, an opening statement to explain the purpose and introduce yourself, supporting information to address tasks specified in the request, a concluding statement and request for action, and a closing to sign off. It also provides direction to respond to a sample email from an office manager requesting employee participation in an office move by suggesting an available day and asking two questions about the move.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    of 6

    WRITING GUIDELINES

    WRITING INSTRUCTION
    Respond to a Written Request
    Quick guide

    Structuring your response


    Greeting
    - Greet the person the e-mail is directed to
    Opening Statement
    - First sentence of your response
    - Explain the purpose of your email
    - Introduce yourself if necessary
    Supporting information 1
    - Address the first task as specified by the directions.
    Supporting information 2
    - Address the second task as specified by the directions.
    Supporting information 3
    - Address the third task as specified by the directions.
    Concluding Statement and Request for Action
    - Conclude the email.
    - Explain any further action that may be needed.
    Closing
    - Sign the e-mail as the role indicates
    Suggested common language used to respond
    Part 2: Respond to a written request

    You will write the response to an e-mail.


    Your response will be scored on
    • quality and variety of sentences;
    • vocabulary;
    • organization.

    Direction: Read the email


    From: James Parker, Office Manager
    To: All employees

    Subject: Moving offices


    Sent: August 16, 2:35 P.M.

    We are going to be moving our current office to another section of this building from
    Monday to Wednesday next week. I would like all staff members to be involved in this
    process. Please tell me on which of these days you can participate.
    Thank you.
    James
    Direction: Respond to the email if you are an employee of James Parker. Suggest ONE
    time that you would like to participate and ask TWO questions about the move.

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