PMP Exam Preparation 2023 - Part 3

Chapter – 3
Project Processes & Domains
Process People
Business
Environment
Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

PMP
Project Processes & Domains
 Session Objectives:
 To understand and able to identify a Process
 To Identify Project Management Processes
 What are Project Management Process Groups
 To understand each project management process group with its mapping to project management areas
 To understand the project domains
 To understand the differences between the processes and domains structure

PMP
Project Management Processes
 Project Management Processes:

 Describe “What you need to manage the project”.
 What is a Process?
 Activities in pre-defined sequence.
 Inter-related.
 Expected deliverables.
A PROCESS is set of interrelated activities that are performed to achieve

pre-specified set of products, services or results.

PMP
General Information
Characteristic of each Process
 Inputs. “What do I need before I can….”
 Tools & Techniques.
 Outputs.
“What will I have when I am done with…”
or
“ What am I trying to achieve when I am doing…”
Inputs Tools & Techniques Outputs

PMP
General Information
 Project Manager must consider Organizational Process Assets and
Enterprise Environmental Factors for every process.
 Organizational Process Assets provide guidelines and criteria for tailoring
organizational processes to the specific needs of the project.
 Enterprise Environmental Factors may constrain Project Manager’s options
EEF
OPA

PMP
General Information
How do we accomplish?
 Set of Processes to achieve preset deliverables.
So In order for a project to be successful; the project team
must:
 Select appropriate processes required to meet the project objectives.
 Use a defined approach that can be adopted to meet requirements.
 Comply with requirements to meet stakeholder needs and
expectations
 Balance the constrains to produce the specified product, service or
result.

PMP
Project Process Categorization

Project Processes are performed by project teem and
categorized as
Project Management Processes Project Oriented Processes
Generally applicable processes Very specific to product of the
irrespective of product of the project
project
Project Management Processes& Product Oriented Processes

overlap and interact throughout the life of a project.

PMP
Process Group
• Project Management Processes are grouped into 5 groups :
1. Initiating Process Group.(Start)
2. Planning Process Group.(Plan)
3. Executing Process Group.(Do)
4. Monitoring & Control Process Group.(Check & Act)

5. Closing Process Group.(End)

PMP
Process Group
 Initiating Process Group
 To define new project and authorizing it.
 Planning Process Group
 Defining objectives and selecting the best action from alternatives for successful
implementation of Project.
 Executing Process Group
 Coordinating people and resources to implement the plan.
 Monitoring & Control Process Group
 Ensuring the project objectives are met by measuring and monitoring project
progress.
 Closing Process Group
 Formalizing acceptance of the project deliverables and bringing it to an orderly
end.

PMP
Process Group
Monitoring & Controlling
Processes Group
Planning Processes
Initiating Group Closing Processes
Processes Group Group
Executing Processes
Group

PMP
Characteristics of Project Management Processes
Processes generally fall into one of three categories:
 Processes used once or at predefined points in the project.
➢Example: Project charter , Project Close
 Processes that are performed periodically
➢Example: Acquire Resources, Conduct Procurement
 Processes that are performed continuously throughout the project
➢Example: Define Activities, Many of Monitoring and Control

processes

PMP
Process Group
 Process Interactions

PMP
Project Boundaries

PMP
Initiating Process Group
• Lets identify the activities at the start of a project:-
• Business needs
• Feasibility study
• Project objectives defined
• Alternative approaches
• Initial Scope Description
• Authorizing the Project

PMP
Initiating Process Group(2)
• After all activities above done then the next two activities are
come:
1. Develop Project Charter.

2. Identify Stakeholders.

PMP
Initiating Process Group(2)
1. Develop Project Charter:

 What do we need to develop PROJECT CHARTER?
 Lets name them
Business Case
Contract/ Agreement.
Organizational Process Assets.
Enterprise Environnemental Factor.
We call these as INPUTS

PMP
Develop Project Charter
What do we do with these INPUTS to develop
PROJECT CHARTER?
1. Expert judgment
2. Data gathering
3. Interpersonal and team skills
4. Meetings
We call these as TOOLS AND TECHNIQUES
 ITTO abbreviation of INPUTS, TOOLS AND

TECHNIQUES, AND OUTPUTS
PMP
Develop Project Charter

1. Develop Project Charter
Business documents Expert judgment Project Charter

Inputs
Tools and Techniques
Outputs
1.Business Case 2.Data gathering Assumption log
2. Agreements
3.Interpersonal
3. Enterprise and team skills
environmental
factors 4.Meetings
4. Organizational
process assets

PMP
Tools & Techniques Groups
Data Gathering Data Analysis Data Decision Making Communicatio

Representation n
Interpersonal Estimating Project Expert

& Team skills Management Judgement
Information
system

PMP
Initiating Process group (2)
No. Activity Name
1 Develop Project Charter
2 Identify Stakeholder

PMP
Planning Process group (24)
No. Activity Name No. Activity Name
1 Develop Project Management Plan 13 Determine Budgets
2 Plan Scope Management 14 Plan Quality Management
3 Collect Requirements 15 Plan Resource Management
4 Define Scope 16 Estimate Activity Resources
5 Create WBS 17 Plan Communications Management
6 Plan Schedule Management 18 Plan Risk Management
7 Define Activities 19 Identify Risks
8 Sequence Activities 20 Perform Qualitative Risk Analysis
9 Estimate Activity Duration 21 Perform Quantitative Risk Analysis
10 Develop Schedule 22 Plan Risk Response
11 Plan Cost Management 23 Plan Procurements Management
12 Estimate Costs 24 Plan Stakeholder Management

PMP
Executing Process group (10)
No. Activity Name

1 Direct and Manage Projects work
2 Manage Project Knowledge
3 Manage Quality
4 Acquire Resources
5 Develop Team
6 Manage Team
7 Manage Communication
8 Implement Risk Responses
9 Conduct Procurements
10 Manage Stakeholder Engagement

PMP
Monitoring & Controlling Process group (12)
No. Activity Name
1 Monitor and Control Project Work
2 Perform Integrated Change Control
3 Validate Scope
4 Control Scope
5 Control Schedule
6 Control Costs
7 Control Quality
8 Control Resources
9 Monitor Communications
10 Monitor Risks
11 Control Procurements
12 Monitor Stakeholder Engagement
PMP
Closing Process group (1)
No. Activity Name
1 Close Project or Phase

PMP
Summary of Project Management Processes
 Business Need.
 Begin a new phase of project.
Initiating
 Project has so many problem that you reevaluate the
Business need.
 Project Initiating is completed.

 Approved changes requiring re planning. Planning
 Project Planning is Completed.

 Integrated Change Control result in a changed project Executing
Management plan

PMP
Requested Change.
M&C
Work Performance Information.
Deliverables.
 Project Initiating to review project charter.

 Project Planning to re plane parts of project.
M&C
 Project Executing to repair defects & implement
approved correction or preventive action.
 Project Close if project is completed or terminated.

PMP
Project Phase is complete.

Project is complete. Closing
Project is terminated.

PMP
Process Mapping

PMP
Process Mapping

PMP
Process Mapping

PMP
Project Domains
General
 Three Domains (are integrated whole):
1. People (14 Tasks)
2. Processes (17 Tasks)
3. Business Environment (4 Tasks)
 The Domains provide for more flexibility in practice (inclusive all project
management approaches predictive, agile and hybrid)
 The domains tasks are more open to interpretation and project manager’s
judgment.
 The key points about the processes and domains is bring able to correlate these
two frameworks with each other will help you understanding the project
management processes.
PMP
Project Domains
General
 knowledge areas are still covered within these domains.
 Managing the knowledge area -is the main focus of the Process
domain.
 People domain tasks and the skills they require relate to and enable the
tasks within the Process domain, and contribute to their overall success.
 The Business Environment domain and its associated tasks relate to the
environment in which projects exist.

PMP
Project Domains
Domain 1: People
The skills, abilities, and attributes needed to manage a project:
 Active listening  Participatory decision making
 Adaptive leadership  Personal integrity and trust building
 Coaching and mentoring  Rewards and recognition systems
 Collaboration  Team and individual performance
 Conflict resolution evaluation
 Emotional intelligence  Team building and development
 Facilitation  Understanding of motivation
 Negotiation
Most skills & tasks concentrate on Resources, Stakeholders and Communication Mang.

PMP
Project Domains
Domain 2: Processes
 It includes the technical project management skills and activities
needed to manage a project with the overall goal to deliver the benefits
for which the project was undertaken.
 The project management tasks distributed in all knowledge areas.
 The project manager responsible within this domain to:
 Keep project Integrated
 Managing the project planning
 Managing the project governance structure, changes, issues.
 Transfer of lesson learned and other knowledge
 Product handover
Note: a key measure of success beyond turnover is the continuation
of the project's resulting value and benefits

PMP
Project Domains
Domain 3: Business Environment
 Projects occur within the larger organization and business Environment
 Knowing the importance of the lesson learned of the project and

organizational and how they impact each other
 Organizational and project governance are both essential to overall

project success as it relates to the business environment.
Note: Please refer to the Examination Content Outline for more

details about the tasks and enablers for each Domain.

PMP
Project Domains
Domains Vs. Processes
 Why the domains structure provides a more flexible framework
than presented in the five process groups?
➢No indication of a set order
➢there are iterations and progressive elaboration regardless of
the applied methodology.
➢No definitive framework
➢Flexible to chose predictive to hybrid to change driven
➢No direction in relation to how tasks may be connected.
➢The domains only describe skills and activities
➢Much is left to interpretation
➢allows a project manager to utilize multiple project
management philosophies and methodologies
PMP
To Sum Up..
 Understood and are able to identify a Process
 We know to identify Project Management Processes.
 We know Project Management Process Groups.
 Understood each project management process group with its mapping

to project management areas.
 We know Project Domains.
 Understood the differences between processes and domains

PMP
Questions?
THANK YOU

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Chapter – 3

Project Processes & Domains

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 To Identify Project Management Processes

 What are Project Management Process Groups

 To understand the project domains

 To understand the differences between the processes and domains structure

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 Project Management Processes:

A PROCESS is set of interrelated activities that are performed to achieve

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Inputs Tools & Techniques Outputs

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 Enterprise Environmental Factors may constrain Project Manager’s options

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Project Process Categorization

Project Management Processes& Product Oriented Processes

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

1. Initiating Process Group.(Start)

2. Planning Process Group.(Plan)

3. Executing Process Group.(Do)

4. Monitoring & Control Process Group.(Check & Act)

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 Processes used once or at predefined points in the project.

➢Example: Project charter , Project Close

 Processes that are performed periodically

➢Example: Acquire Resources, Conduct Procurement

 Processes that are performed continuously throughout the project

➢Example: Define Activities, Many of Monitoring and Control

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

1. Develop Project Charter.

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

1. Develop Project Charter:

We call these as INPUTS

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 ITTO abbreviation of INPUTS, TOOLS AND

Develop Project Charter

Business documents Expert judgment Project Charter

Tools and Techniques

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Data Gathering Data Analysis Data Decision Making Communicatio

Interpersonal Estimating Project Expert

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

No. Activity Name

1 Develop Project Charter

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

No. Activity Name

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

Closing Process group (1)

No. Activity Name

1 Close Project or Phase

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776

 Project Initiating is completed.

 Project Planning is Completed.

Eng. Adulaziz Gasim,MBA,PMP,PMI-RMP www.Selfelearn.com \Selfelearn +201551127600 +249123009776