Insert Company Name Here

May 24, 2018

Name
Title
Company
Address 1
Address 2
Address 3

Dear Mr / Mrs Name

RE: Project Namge - Notice Of Delay

This letter is in reference to [INSERT PROJECT NAME] and is intended to inform you of an impact to the
overall schedule of X working days.

Our work on the [INSERT PROJECT NAME] has been delayed due to the following factors:

- [INCLUDE EXAMPLES OF WHY YOU HAVE BEEN DELAYED]

- Adverse weather conditions including snow, rain and high winds in the amount of [X] days.
While we do our best to account for this at the start of the project, this number is above the
average.
- Change in site conditions – a number of unknown site conditions have been presented during
the project lifecycle. In isolation these site conditions were manageable, however, when
compiled these represent a delay to the project.
- Labour negotiations have delayed the work by [X] days. This includes the following unions:

Throughout this project our team has been working to mitigate risk related to the schedule, examples of
this include:

- [INCLUDE EXAMPLES YOUR TEAM HAS DONE TO IMPROVE THE SCHEDULE]

As noted at the start of the letter, our work has been delayed by [X] number of days. The new
completion date for our scope of work is [INSERT DATE HERE]. Please note that at this point in time we
have not assessed the overall cost impact of this delay. This assessment will follow.

We will continue to work with your team to mitigate risk related to the completion date and reduce the
overall impact if at all possible.

COMPANY NAME 1
Company Address 1
Company Address 2
We look forward to reviewing this information with you at your earliest convenience. Should you have
any questions and/or require any further information please do not hesitate to contact us.

Yours truly,

INSERT COMPANY NAME HERE

Name
Title

Cc: Insert CC List Here

COMPANY NAME 2
Company Address 1
Company Address 2