26 VITAL PROJECT DOCUMENTS

USED IN THE CONSTRUCTION

INDUSTRY 📜🏗️
1. EMPLOYER'S REQUIREMENTS (ER):
A detailed document that outlines the client's
expectations, specifications, and design criteria for the
project.

2. ISSUED FOR CONSTRUCTION (IFC)

DRAWINGS:
Detailed drawings that are considered final and
approved for construction, showing precise
dimensions, layouts, and specifications.

3. SPECIFICATIONS (SPECS):
Written documents that provide comprehensive
information about materials, workmanship, methods,
and quality standards required for the project.
4. BILL OF QUANTITIES (BOQ):
A detailed list of all the materials, components, and
quantities required for the construction project, often
used for cost estimation and tendering.

5. TENDER DOCUMENTS:
A package containing all necessary information for
contractors to prepare and submit their bids, including
drawings, specifications, and contractual terms.

6. SHOP DRAWINGS:
Detailed drawings produced by contractors or
subcontractors, illustrating specific components,
systems, or installations according to the design.
7. AS-BUILT DRAWINGS:
Drawings created during or after construction that
reflect the actual conditions of the project, including
any changes or modifications made during
construction.

8. REQUEST FOR INFORMATION (RFI):

A formal inquiry submitted by contractors or
subcontractors to the design team seeking clarification
or additional information about the project documents.

9. MATERIAL SUBMITTALS:
Documentation provided by contractors to verify that
proposed materials meet the project's requirements,
often accompanied by technical data and samples.
10. PROGRESS REPORTS:
Documents detailing the project's status, including
completed tasks, milestones achieved, work in
progress, and any issues encountered.

11. CHANGE ORDERS:

Official documents that detail modifications to the
original project scope, including changes to design,
materials, or schedule.

12. PUNCH LISTS:

Lists created near the end of the project that document
minor remaining tasks or defects that need to be
corrected before final completion.
13. QUALITY CONTROL/ASSURANCE
PLANS:
Documents outlining the procedures, methods, and
responsibilities for ensuring the quality of work
throughout the project.

14. SAFETY PLANS:

Documents outlining safety protocols, measures, and
procedures to be followed on the construction site to
ensure the safety of workers and compliance with
regulations.

15. PROGRESS PAYMENT CERTIFICATES:

Documents issued by contractors to request payment
for completed work, detailing the work completed,
quantities, and corresponding costs.
16. TESTING AND COMMISSIONING
PLAN:
A plan outlining the procedures and schedules for
testing and commissioning various systems and
components to ensure they function as intended.

17. INSPECTION REQUESTS:

Formal requests submitted to the relevant authorities
or parties for inspections to verify the compliance of
the work with project specifications and codes.

18. METHOD STATEMENTS:

Detailed documents outlining the step-by-step
procedures and methodologies to be followed for
specific construction activities.
19. INSPECTION TEST PLAN (ITP):
A comprehensive plan specifying the tests and
inspections required at various stages of the project to
ensure compliance with project requirements.

20. PREQUALIFICATION DOCUMENTS:

Information provided by potential contractors or
suppliers to demonstrate their capabilities and
qualifications to bid on the project.

21. CALCULATIONS:
Engineering calculations detailing the design and
analysis of various project elements, ensuring
structural integrity, safety, and functionality.
22. REPORTS:
Comprehensive documents providing analyses,
findings, and summaries of various project aspects,
such as progress, quality, safety, and environmental
impact.

23. NON-CONFORMANCE REPORTS

(NCR):
Documents reporting instances of non-compliance or
defects found during inspections or quality control
processes, outlining corrective actions.

24. OPERATION AND MAINTENANCE

MANUALS (O&M):
Documents providing information on the operation,
maintenance, and servicing of various systems and
components installed in the project.
25. ASSET LIST:
A detailed list of all the assets, equipment, and
systems installed in the project, often accompanied by
relevant documentation and specifications.

26. LETTERS:
Formal correspondence exchanged between project
stakeholders, such as clients, contractors, and
consultants, addressing various project-related
matters.

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